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PRJ566 Project Planning and Management
MSPROJECT Tutorial
CREATING A PROJECT
In this tutorial you will do the following in MSProject
1. Define all project activities and tasks—this is your WBS
2. Estimate the time that each activity will take—this is your task duration estimate
3. Assign people to tasks
4. Assign dependencies to the tasks
Activity I: A quick introduction to the basics with a small WBS
1. Set up:
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Project Start Date. This can be found under Project, Project Information. Set the project start date to
May 18th, 2013.
Make sure you are in Gantt Chart View
Make sure your time scale is months/days
Turn on Automatic Numbering
Make sure tasks are entered in days
2. Enter Tasks, Durations and Resources and Dependencies
 Enter the following tasks, durations and resources:
Task
Duration
1. PRJ566 Work Breakdown Structure
1.1 Form A Team
1.5 days
1.2 Select A Client
3 days
1.3 Identify A Project
3 days
1.4 Build Team Web Site
3 days
1.5 Gather Requirements
1.5.1 Set up interview with client
1 day
1.5.2 Interview client
2 days
1.5.3 Create Use Case Diagram
3 days
1.6 Interface Design
1.6.1 Develop Dialogue Chart
6 days
1.6.2 Develop Screen Design Template
8 days
1.6.3 Develop Report Design Template
4 days
1.7 Use Case 1
1.7.1 Develop Mockups
7 days
1.7.2 Develop 1 Casual Use Case Description 5 days
1.7.3 Upload to web site
.5 days
1.7.4 Develop all casual use case descriptions 8 days
1.7.5 Develop SSDs for each HD Scenario
6 days
1.7.6 Upload to web site
.5 days
1.8 Requirements Gathering Complete
0 days
1.9 Update WBS (recurring)
1.5 hours
Resources
Dependencies
TM1,TM2,TM3
TM2
TM3
TM1
1.1
1.2
1.1
TM3
TM1, TM2, TM3
TM2
1.3
1.5.1
1.5.2
TM2
TM1
TM3
1.5.3FS-3d
1.5.3
1.5.3
TM3
TM2
TM1
TM3
TM2
TM1
1.6.2FS-4d
1.7.1
1.7.2
1.7.2FS-2d
1.7.4FS-3D
1.7.5
1.7.6
TM1, TM2, TM3
*Note: to insert a recurring task, select Insert (from the menu bar), Recurring Task.
3. Save Your Project.
 Save your MSProject file as your learn email.mpp.
 Go to Format, Gantt Chart Wizard, Next, select Baseline, click Finish, click FormatIt. We want to start
tracking against it.
PRJ566 Project Planning and Management
MSPROJECT Tutorial
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4. Tracking Your Project.
 Use the % complete from the tasks below and enter these into your project plan.
Task
%Complete
1. PRJ566 Work Breakdown Structure
1.1 Form A Team
100
1.2 Select A Client
100
1.3 Identify A Project
100
1.4 Build Team Web Site
75
1.5 Gather Requirements
1.5.1 Set up interview with client
100
1.5.2 Interview client
100
1.5.3 Create Use Case Diagram
100
1.6 Interface Design
1.6.1 Develop Dialogue Chart
20
1.6.2 Develop Screen Design Template
30
1.6.3 Develop Report Design Template
40
1.7 Use Case 1
1.7.1 Develop Mockups
25
1.7.2 Develop 1 Casual Use Case Description
1.7.3 Upload to web site
1.7.4 Develop all casual use case descriptions
1.7.5 Develop SSDs for each HD Scenario
1.7.6 Upload to web site
1.8 Requirements Gathering Complete
1.9 Update WBS (recurring)
5. Calculate the Critical Path. (we will be covering this in next class)
 Select Format, Gantt Chart Wizard. Select Critical Path as the information you want shown on your
Gantt Chart. Follow the Wizard through to the finish.
6. Save Your Project.
 Save your MSProject file.