RESIDENTIAL PRIVATE EXCLUSIVE USE OF FEDERAL RECREATION LANDS: A HISTORY, REVIEW OF REGULATION, AND IMPLEMENTATION STRATEGY FOR THE BUREAU OF RECLAMATION’S MANAGEMENT ACTIVITIES Katelyn Suzanne DeMello B.S., California State University, Sacramento, 2004 PROJECT Submitted in partial satisfaction of the requirements for the degree of MASTER OF BUSINESS ADMINISTRATION in URBAN LAND DEVELOPMENT at CALIFORNIA STATE UNIVERSITY, SACRAMENTO FALL 2010 RESIDENTIAL PRIVATE EXCLUSIVE USE OF FEDERAL RECREATION LANDS: A HISTORY, REVIEW OF REGULATION, AND IMPLEMENTATION STRATEGY FOR THE BUREAU OF RECLAMATION’S MANAGEMENT ACTIVITIES A Project by Katelyn Suzanne DeMello Approved by: __________________________________, Committee Chair Sudhir Thakur, PhD. ____________________________ Date ii Student: Katelyn Suzanne DeMello I certify that this student has met the requirements for format contained in the University format manual, and that this Project is suitable for shelving in the Library and credit is to be awarded for the Project. _____________________________________________ Monica Lam, Ph.D. Associate Dean for Graduate and External Programs College of Business Administration iii _____________________ Date Abstract of RESIDENTIAL PRIVATE EXCLUSIVE USE OF FEDERAL RECREATION LANDS: A HISTORY, REVIEW OF REGULATION, AND IMPLEMENTATION STRATEGY FOR THE BUREAU OF RECLAMATION’S MANAGEMENT ACTIVITIES by Katelyn S. DeMello In December 2008, the federal government issued regulation allowing for the conditional continuation of residential private exclusive use (PEU) existing on recreation lands administered by the Department of the Interior’s Bureau of Reclamation (Reclamation) that alternately aligns and conflicts with certain aspects of federal regulation and directives previously issued. In complying with this new federal regulation and in considering past known issues, Reclamation must meet its responsibilities to the American public by ensuring the following: 1) That compatibility determinations are conducted consistently and in a transparent manner involving public input; 2) That sufficient identification, addressing, and monitoring of environmental and health and safety risks is conducted; and 3) That the public receives fair compensation for the private exclusive use of its recreation lands. In order to establish the current situation and implementation status and to develop an appropriate strategy to correct past deficiencies and ensure future iv compliance, interviews were held with Reclamation policy and program officials. Additionally, a literature review was conducted of federal legislation and regulation, Reclamation policy and directives, strategic plans and financial and audit reports issued by the Department of the Interior and its offices. The resulting recommendations are meant to help Reclamation fully comply with the 2008 federal regulation and help strike a balance between the private exclusive use of public recreation lands and the public need for these lands. ______________________ , Committee Chair Sudhir Thakur, PhD. ______________________ Date v ACKNOWLEDGMENTS This product would not be possible without generous cooperation by the Department of the Interior’s Bureau of Reclamation (Reclamation) and Office of Inspector General (OIG). I would like to thank those Reclamation officials interviewed for sharing with me their insight and experiences dealing with residential private exclusive use matters and the nuances of federal policy development and implementation. While policy implementation by these persons may have differed throughout the country, the intent and dedication to meet their mission remained universal. Additionally, I would like to thank the OIG for providing me with the opportunity to continue their examination of residential private exclusive use issues affecting the public’s recreation land. On a personal note, I give my deepest thanks to my family for their unwavering encouragement and support of all my pursuits whether they are academic, professional or personal. I would especially like to thank my sister, who has kept my sanity firmly in tact these past years while I pursued my graduate degree. vi TABLE OF CONTENTS Page Acknowledgments ................................................................................................................... vi List of Tables........................................................................................................................... ix List of Figures .......................................................................................................................... x Chapter 1. PROJECT HIGHLIGHTS ................................................................................................... 1 Background ................................................................................................................. 1 Problem Statement ...................................................................................................... 1 Purpose of Project ....................................................................................................... 3 Results in Brief ............................................................................................................ 3 Recommendations ....................................................................................................... 6 2. IDENTIFICATION AND ROLES OF KEY PLAYERS .................................................... 8 The Federal Players ..................................................................................................... 8 The Nonfederal Players ............................................................................................. 12 3. INCEPTION OF RESIDENTIAL PRIVATE EXCLUSIVE USE ................................. 13 Violations Begin Early (1950s) ................................................................................. 13 Attempts by Federal Government to Address Violations Fail (1960s) ..................... 14 Call for Change (1990s to 2000) ............................................................................... 15 4. REGULATIONS AND DIRECTIVES ............................................................................ 17 Applicability .............................................................................................................. 17 Existing Residential PEU .......................................................................................... 18 Compatibility Determination..................................................................................... 19 Government Oversight .............................................................................................. 21 Reporting Requirements............................................................................................ 24 5. CURRENT EXTENT OF RESIDENTIAL PRIVATE EXCLUSIVE USE .................... 26 Nationwide ................................................................................................................ 26 Case Studies .............................................................................................................. 31 Residential PEU Violations ....................................................................................... 35 Lake Berryessa .......................................................................................................... 36 Canyon Ferry ............................................................................................................. 40 vii 6. CONCLUSIONS AND RECOMMENDATIONS ........................................................... 44 COMPATIBILITY DETERMINATIONS ............................................................................ 45 Action 1: Clearly Identify When a Compatibility Determination is Required on a More Frequent Basis.......................................................................... 45 Action 2: Identify a Standard Set of Activities to be Involved in the Compatibility Determination..................................................................... 47 Action 3: Identify Documentation and Reporting Requirements .............................. 49 ENVIRONMENTAL AND HEALTH AND SAFETY COMPLIANCE REVIEWS ..................... 50 Action 1: Identify a Minimum Set of Features for Inspection .................................. 50 Action 2: Utilize Independent Professional Inspectors from Outside Reclamation .. 51 Action 3: Document the Review Process and its Findings........................................ 52 FAIR COMPENSATION ................................................................................................ 53 Action 1: Identify that Concessionaires have Proper Land Use Authorizations in Place ............................................................................. 54 Action 2: Identify Land Use Authorization Fees are Based on Current Fair Market Value ............................................................................................. 54 Action 3: Require Nonfederal Managing Partners and Concessionaires Annually Report Critical Financial Data on Residential PEU Sites ......................... 57 Action 4: Require Electronic Fund Transfers be Established as Existing Use Authorizations are Modified or Renewed. ................................................ 59 Appendix A. Recommendations........................................................................................... 60 Bibliography …………………………………………………………...…………………….61 viii LIST OF TABLES Page 1. Table 1: Interior Bureaus Identified by Land Management Responsibilities.............. 9 2. Table 2: Timeline of Compatibility Requirements and Frequency ........................... 20 3. Table 3: Reviews Required of Reclamation .............................................................. 23 4. Table 4: Residential PEU Identified by Reclamation ............................................... 28 5. Table 5: Thirteen Questions Identified by Reclamation’s Land Use Authorizations Directive ............................................................................ 48 6. Table 6: Annual Compensation Denied to Public Due to Fee Rates......................... 56 7. Table 7: Proposed Financial Data Requirements to be Reported Within RUDR Form ................................................................................................ 58 ix LIST OF FIGURES Page 1. Figure 1: Line of Federal Reporting and Operation .................................................. 11 2. Figure 2: Map of Reclamation’s Five Regions ......................................................... 27 3. Figure 3: Residential PEU Activity ........................................................................... 30 4. Figure 4: Residential PEU Impact ............................................................................. 30 5. Figure 5: Recreation Maps for Lake Berryessa (Left) and Canyon Ferry Lake (Right).................................................................. 32 6. Figure 6: Mobile Homes Along Lake Berryessa Shoreline, 2002............................. 33 7. Figure 7: Mobile Home Community Within Lake Berryessa, 2002 ....................... 33 8. Figure 8: Mobile Home Community at Kim’s Marina, Canyon Ferry Reservoir, 2010 ................................................................... 34 9. Figure 9: Mobile Home Community at Goose Bay Marina, Canyon Ferry Reservoir, 2010 .................................................................. 34 10. Figure 10: Unauthorized Mobile Home Improvements and Sewage Discharge Violations at Lake Berryessa, 2001 .......................... 36 11. Figure 11: Before Removal of Abandoned Mobile Home, Lake Berryessa, 2010 ... 39 12. Figure 12: After Removal of Abandoned Mobile Home, Lake Berryessa, 2010 ...... 39 13. Figure 13: Satellite Image of Some of the 265 Cabins (and Private Docks) Along Canyon Ferry Lake Shoreline, 2010.............................................. 40 14. Figure 14: Recreation Lands Acquired with Canyon Ferry Conservation Trust funds ......................................................................... 43 x 1 Chapter 1 PROJECT HIGHLIGHTS Background With the 1944 enactment of the Pick-Sloan Flood Control Act (P.L. 78-534), the federal government recognized the interests and rights of the states in determining the development and control of watersheds and water utilization within their borders. This legislation identified 49 “basins” (i.e. land areas encompassing multiple states that border a specific river) and authorized the Department of the Interior’s (Interior) Bureau of Reclamation (Reclamation) to construct “projects” (i.e. dams and levees) for the purposes of hydropower, water supply, flood control, fish and wildlife, and recreation. However, the recreation component of such projects would not receive full consideration until 1965 with the enactment of the Federal Water Project Recreation Act (P.L. 89-72). As Reclamation does not have a fully mandated recreation authority, the Federal Water Project Recreation Act instead authorized and encouraged Reclamation to enter into management agreements with state and local public agencies (nonfederal managing partners) to help meet public recreation demands. Problem Statement Since the 1950s, the American public has been unable to enjoy full access to some of these public recreation lands due to the presence of residential long-term private exclusive use (PEU) activity. This denied access was due to leasing activities by some of the nonfederal managing partners and Reclamation falling short on its oversight responsibility to ensure that management activities by its partners did not adversely 2 impact environmental resources or the public’s visitor experience to the recreation areas. Residential PEU originated as some of the nonfederal managing partners used their own permitting systems to lease federal recreation land to private individuals. Leases issued by these nonfederal managing partners granted the lessee the right to place private property on a site for a fixed period, but did not convey ownership of land or any permanent rights of occupancy. While leasing authorized the construction of minimal residential dwellings for the purpose of short-term seasonal occupancy, violations were quick to ensue. Individuals constructed cabins and mobile home improvements surpassing authorized specifications and added other unauthorized improvements such as concrete foundations (for mobile homes), wooden decks, and private boat docks. By the 1960s, Interior formally recognized the adverse impact these activities were having on the public’s opportunities for water-based recreation opportunities. Despite the issuance of federal regulation and internal guidance (known as directives), Reclamation has not been fully successful in systematically addressing residential PEU issues created by these leasing practices. By the late 1990s and into 2000, Interior’s oversight agency, the Office of Inspector General (OIG), reviewed Reclamation’s management of residential PEU activities and identified issues regarding both the restriction of the public’s access to recreation lands as well as the presence of environment and health and safety risks. 3 Purpose of Project In December 2008, the federal government issued Title 43 Code of Federal Regulation Part 429 (Part 429) allowing for the conditional continuation of residential PEU existing on these public recreation lands. Conditional continuation depends on whether the residential PEU activity within a given recreation area successfully fulfills two requirements: (1) the activity is determined to be compatible with public need and project purposes; and, (2) the activity passes compliance reviews specific to environmental, health and safety, and financial elements. In consideration of Part 429 and those issues already known to Reclamation, this study identifies critical management areas where Reclamation must act. Resulting recommendations aim to help Reclamation meet its regulatory requirements and consistently and transparently ensure the balance of private exclusive use of public recreation lands with the public need for these lands. Results in Brief Reclamation’s implementation activities, both at a national and at a localized level, indicate that it has not sufficiently addressed residential PEU issues due to insufficient regulation and lack of central oversight. While Reclamation’s Land Resources Division (LRD) has historically been responsible for development of policy and directives specific to land resource uses, management of residential PEU activities is decentralized as implementation decisions are delegated to Reclamation’s many regional, area, and field offices. This decentralized and unguided policy implementation process has led to inconsistent and noncompliant land use 4 authorizations by the federal government and its nonfederal managing partners that has compromised both the public’s right to access public lands and has created environmental problems. Since as early as the 1960s, federal regulation and Reclamation directives require that Reclamation conduct a compatibility determination to identify whether residential PEU activity within a given recreation area should be terminated. Through compatibility determinations, Reclamation is to identify whether residential PEU activity conflicts with either the public’s need for recreation lands or Reclamation’s need for project lands. However, Reclamation has not consistently completed or documented its compatibility determinations. Depending on the type of residential PEU, compatibility determinations must be conducted at least once every 5 or 20 years. In 2002, Reclamation issued its directive on Land Use Authorizations and identified 13 specific questions for consideration within the compatibility determination’s formal planning process. Despite the presence of this policy implementation guidance, Reclamation did not enforce their use. Among those program officials interviewed, only half had conducted a formal compatibility determination. Pursuant to Part 429, all residential PEU authorizations are to be inspected at least once every 5 years looking at environmental and health and safety risks. Aside from requiring that the reviews occur, neither federal regulation nor Reclamation directives explicitly identify what is entailed in an environmental or health and safety compliance review. This lack of specific guidance has resulted in Reclamation conducting such reviews in an inconsistent and sometimes undocumented manner. In 5 many cases, environmental and health and safety reviews conducted by Reclamation officials were done so in a collateral manner via “walk throughs” as time allowed. As such, environmental and health and safety inspections are not always holistic (that is, sites are reviewed sporadically and piecemealed rather than a complete inspection of the “community”) or consistent in what is examined and how it is documented. In contrast to this approach, some recreation areas instead contract with state or county inspectors to conduct environmental and health and safety checks. Such inspections examined the PEU sites at a single time as a community with violations documented at a site-specific level. In addition to environmental and health and safety compliance, residential PEU activity must be reviewed at least once every 5 years in terms of whether they meet financial obligations. Fees charged for land use authorizations are a means for private individuals to provide the public with the fair market value for the private exclusive use of public lands. Those fees charged by Reclamation or its nonfederal managing partners are to be identified within use authorizations; that is, permits, licenses or leases. However, there is concern that residential PEU sites indirectly authorized via concession contract do not have land use authorizations in place and thus lack a legal basis for fee charges or collection. There is also concern regarding the use of outdated fee rates. In review of the past two management returns of recreation areas to Reclamation from a nonfederal managing partner that involved residential PEU activity, Reclamation has identified and subsequently increased fee rates to reflect current fair market value. Due to the use of outdated fee rates by these two nonfederal managing 6 partners, the public was denied over $500,000 compensation annually for the restricted use of their lands. Recommendations Without the benefit of a strong centralized oversight office, Reclamation may not fully meet those management controls required by Part 429. As such, Reclamation should identify the LRD as its central oversight office for those activities specific to compatibility determinations and compliance reviews. As an oversight office, the LRD should be responsible for identifying a standard set of minimum activities and documentation requirements for regional, area, and field offices to use in completing compatibility determinations and environmental, health and safety compliance reviews. LRD should also act as a check-and-balance by selectively reviewing determination and review findings prior to the renewal or denial of use authorizations by the regional offices. In addition, the LDR should serve as the body to resolve conflicts and land use challenges related to policy implementation between regional offices and all other nonfederal entities involved. Specific recommendations for LRD’s oversight strategy for successfully meeting those requirements set forth by Part 429 are organized within the three following areas: A. Compatibility Determination 1. Clearly identify the determination frequency that best serve public interests. 7 2. Identify a minimum set of standard activities to be involved in the determination. 3. Identify documentation and reporting requirements. B. Environmental and Health and Safety Compliance Reviews 1. Identify a minimum set of standard features for inspection. 2. Utilize independent professional inspectors from outside Reclamation. 3. Document the review process and its findings. C. Fair Compensation 1. Identify that concessionaires have proper land use authorizations in place. 2. Identify land use authorization fees are based on current fair market value. 3. Require managing partners and concessionaires annually report critical financial data on residential PEU sites. 4. Require electronic fund transfers be established as existing use authorizations are modified or renewed. A complete matrix of recommendations by category, action item, responsible office, and suggested time for completion is found in Appendix A. 8 Chapter 2 IDENTIFICATION AND ROLES OF KEY PLAYERS There are five key players involved in residential PEU activities as they occur on the federal estate. On the federal side, the Department of the Interior and its Bureau of Reclamation have primary jurisdiction over certain land and water areas as designated through legislation. On the nonfederal side, Reclamation’s nonfederal managing partners and commercial businesses provide crucial management and support for recreation activities, while the general public is the primary user of those recreation resources. The Federal Players Federal lands are added or deleted through Presidential, Congressional, or Secretarial action (United States, Agency Financial Report, 61-62). In 1849, federal legislation created Interior and charged it with the responsibility of conserving and preserving the nation’s natural and cultural resources. Reclamation is one of Interior’s eight bureaus whose mission it is to carry out this legislative mandate. In 1944, the enactment of the Pick-Sloan Flood Control Act charged Reclamation with the responsibility to administer specific land and water areas for the purpose of flood control, water supply, hydropower, fish and wildlife, and recreation. Reclamation is one of Interior’s four bureaus considered to be a land management agency. A list of Interior’s bureaus and identification of land management responsibilities are shown in Table 1. 9 Table 1: Interior Bureaus Identified by Land Management Responsibilities Interior Bureaus Bureau Land Management Agency Bureau of Indian Affairs No Bureau of Land Management Yes Bureau of Ocean Energy Management, Regulation and Enforcement No Bureau of Reclamation Yes National Park Service Yes Office of Surface Mining Reclamation and Enforcement No U.S. Fish and Wildlife Service Yes U.S. Geological Survey No Source: Dept. of the Interior, Agency Financial Report (62). Within its Fiscal Year 2009 Agency Financial Report, Interior identifies all of its land management agencies as having a responsibility for the administration and interpretation of how to best manage the natural and recreational resources of its public land (61-62). However, unlike its Interior land management agency counterparts, Reclamation does not have a fully mandated recreation authority. Per the Reclamation Recreation Management Act of 1992 (P.L. 102-575), however, Reclamation is charged with "ensur[ing] the protection, comfort, and well-being of the public (including the protection of public safety) with respect to the use of Reclamation lands" and "ensur[ing] the protection of resource values." Reclamation’s 308 recreation areas historically see a total estimated annual visitation rate of 90 million (United States, GPRA Strategic Plan, 18-19). Reclamation is the largest wholesaler of water in the nation and second largest producer of hydroelectric power in the western United States. Established in 1902, 10 Reclamation has constructed more than 600 dams and reservoirs including the Hoover Dam on the Colorado River and Grand Coulee on the Columbia River. Reclamation’s mission is to meet the “increasing water demands of the West while protecting the environment and the public's investment in these structures” (United States, About Us). Among other areas of water management interests, Reclamation also looks to identify and bring together the variety of interests competing for the limited water resources. This pursuit for balance is also identified and supported within Interior’s strategic plan (27). Reclamation is led by its Commissioner, who reports to the Secretary of the Interior via the Assistant Secretary for Water and Science. Under the direction of the Deputy Commissioner for Policy, Administration and Budget and the Director for Policy and Administration, Reclamation’s Land Resources Division (LRD) is responsible for the development of policy and directives specific to land resources. The LRD delegates implementation authority to Reclamation’s five regional offices, with subsequent area and field offices responsible for carrying out daily operations. All of Reclamation’s regional, area, and field offices are located within the Western States. Figure 1 illustrates Reclamation’s line of reporting and operation. 11 Secretary INTERIOR Assistant Secretary, Water & Science Commissioner Deputy Commissioner, Policy, Administration and Budget RECLAMATION Director, Policy and Aministration Policy Development Land Resources Division (LRD) Implementation Authority Northwest Mid Pacific Upper Colorado Lower Colorado Great Plains Daily Operations Area Offices Area Offices Area Offices Area Offices Area Offices Field Offices Field Offices Field Offices Field Offices Field Offices Pacific Figure 1: Line of Federal Reporting and Operation Source: Dept. of the Interior, Bureau of Reclamation, Reclamation Offices. 12 The Nonfederal Players There are two primary nonfederal groups that play critical and distinct roles in recreation activities on Reclamation’s land: the nonfederal managing partner and the concessionaire. Through the Federal Water Project Recreation Act of 1965, Reclamation is legislatively directed to partner with other state or local public agencies to manage recreation at Reclamation project areas. As Reclamation’s nonfederal managing partners, these state and local agencies provide facilities, goods, and services in support of public recreation opportunities; in turn, Reclamation is to oversee the activities of its nonfederal managing partners. Reclamation currently has 66 nonfederal partners managing 159 developed recreation areas (United States, Managing Partners). Additionally, both Reclamation and the nonfederal managing partners may enter into contracts with commercial businesses to provide these support activities. These commercial businesses, referred to as concessionaires, provide this support and services in return for revenues generated from recreation sites in the form of user fees. For example, user fees can be charged for activities such as day use, camping, or fishing. Finally, it is the American public whose role is instrumental as they are the users of the recreation resources on these recreation areas. Federal legislation and regulation are consistently drafted and enacted to give consideration to the general public’s interest, especially as it relates to recreation and environmental activities. 13 Chapter 3 INCEPTION OF RESIDENTIAL PRIVATE EXCLUSIVE USE Two primary federal water legislative acts laid the foundation for the residential long-term private exclusive use on federal recreation lands. The Pick-Sloan Flood Control Act of 1944 (P.L. 78-534) served to recognize the interests and rights of the states in determining the development and control of watersheds and water utilization within their borders. This legislation identified 49 “basins” (i.e. land areas encompassing multiple states that border a specific river) and authorized “projects” that entailed the construction of dams and levees for hydropower, water supply, flood control, fish and wildlife, and recreation. However, the recreation component of such projects did not receive full consideration until 1965 with the enactment of the Federal Water Project Recreation Act (P.L. 89-72). In addition, as Reclamation does not have a fully mandated recreation authority, the Federal Water Project Recreation Act instead authorized and encouraged Reclamation to enter into agreements with state and local governments to provide management support for project recreation areas. Violations Begin Early (1950s) Residential PEU began in the 1950s as Reclamation’s nonfederal managing partners used various permitting systems to lease federal recreation land to private individuals. Leases issued by these nonfederal managing partners granted the lessee the right to place private property on a site for a fixed period, but did not convey ownership of land or any permanent rights of occupancy. While leasing authorized the 14 construction of minimal residential dwellings for the purpose of short-term seasonal occupancy, violations were quick to ensue as there were no specific implementation regulations, guidelines or directives and Reclamation itself fell short of its oversight responsibilities of its nonfederal partners’ management activities. These factors fostered an environment where individuals constructed cabins and mobile home improvements surpassing authorized specifications and likewise added other unauthorized improvements such as concrete foundations (for mobile homes), wooden decks, and private boat docks. Moreover, while both the 1944 and 1965 water legislative acts forbade any restriction of public access to recreation areas, these leases saw multiple violations as the lessees began to build fences and other obstructions on their leased land and thus limited or completely restricted public access to prime public recreation lands. Attempts by Federal Government to Address Violations Fail (1960s) The Federal Government was aware of these lease violations, and by the late 1960s Interior Secretary Stewart Udall proposed to phase out the dwellings so that the sites would not become “permanently dedicated to private use to the detriment or exclusion of possible future public users” (United States, 1995 Audit, 2). In 1967, with the issuance of Title 43 Code of Federal Regulation (CFR) Part 21, Udall’s exit strategy focused solely on cabin sites. For substantial improvements made prior to 1967, the federal government identified a 20-year amortization deadline as this was deemed a reasonable amount of time for which cabin owners could realize their investments. Leases with improvements made subsequent to 1967, however, would only be phased 15 out after first being identified by Reclamation as being land that was inconsistent with the public need. For these improvements, either the federal government identified a deadline of the end of a permit term or a 5-year extension from the date of the public need determination. However, Title 43 CFR Part 21 was ineffective in removing residential PEU because of three loopholes, two of which existed due to the presence of nonfederal managing partners. First, in August 1967, a Reclamation Field Official issued an opinion stating that the CFR did not apply to those residential PEU sites authorized by permits issued by a nonfederal managing partner (United States, 1995 Audit 13). Second, nonfederal managing partners continued approving improvement permit requests thereby creating an environment of continuous improvement and indefinite occupancy for the sites. Third and finally, Reclamation had not clearly identified or defined what constituted “public need.” Without this definition, Reclamation was missing the key component necessary for the determination of whether residential PEU should be removed. Thus, with the actions of the nonfederal managing partners and the lack of actions by Reclamation, residential PEU continued to occur. Call for Change (1990s to 2000) In 1995 and 2000, Interior’s OIG issued two audits examining Reclamation’s management activities of its recreation areas. In 1995, the OIG found that Reclamation had limited success in its attempts to eliminate or reduce residential PEU as Reclamation had yet to establish definitive guidelines for determining what constituted public need or to develop an amortization system. As such, the OIG recommended that 16 Reclamation incorporate the requirement for federal policies into new and existing management agreements, develop definitive guidelines for identifying public use need, and establish an amortization system. In 2000, the OIG again looked at Reclamation’s management activities and reviewed those newly adopted policies and directives developed by Reclamation as a result of the 1995 audit. Additionally, the 2000 audit focused on the health and safety aspect of residential PEU activity. The OIG found that while Reclamation’s newly developed criteria provided an adequate framework when fully implemented, that Reclamation had not effectively managed its existing concession operations. These criteria also guided Reclamation in its concession contract management activities that include circumstances prohibiting such use, unauthorized building improvements, and impact of such use in degrading land quality. As such, the OIG recommended that Reclamation establish and implement oversight and review processes to ensure compliance with existing contract provisions. At the time of the audit’s end in May 2000, Reclamation had concurred with this recommendation with actions planned but not yet taken. 17 Chapter 4 REGULATIONS AND DIRECTIVES Starting in the late 1990s, Reclamation began to develop internal policy and directives for its management of acceptable land uses on its recreation lands, including how the Reclamation would handle private exclusive use activities. As Reclamation’s authority and expertise is not primarily in recreation management, it worked with and borrowed language from another of Interior’s land management agencies, the National Park Service. Resulting from these activities, Reclamation issued the following three primary directives in 1998, with updates issued in 2002: Land Use Authorizations (LND 08-01), Concessions Management by Reclamation (LND 04-01), and Concessions Management by Non-Federal Partners (LND 04-02). Reclamation’s actions regarding the monitoring and removal of residential PEU activity is dictated by these directives unless superseded by other federal regulations. Applicability The applicability of these policy and directives on residential PEU sites is dependent on a single major factor: what type of authorization instrument is used by Reclamation. Reclamation authorizes residential PEU either through permits, licenses, or leases to individuals (i.e. a direct authorization), or indirectly through the approval for concessionaires to lease to individuals. In the case of a direct authorization, the majority of use authorizations issued will generally be in the form of permits and licenses. Permits are used for short-term authorizations generally lasting less than three 18 years, while licenses are used for longer term authorizations. Leases, permits and licenses are not to exceed term lengths of 25 years as any time longer is not considered to be in the best interest of the public (United States, “Land Use Authorizations” 1-2, 911). Whatever the instrument used, however, policy and directives remain consistent in their prohibition of new residential PEU, requirement for Reclamation oversight, and consideration for environmental impacts. However, it is Reclamation’s direction for the phasing out of existing residential PEU that is contradicted depending on what authorizing instrument is in place. Existing Residential PEU Reclamation’s ability to continue authorization of existing residential PEU is possible due to the issuance of multiple federal regulation and Reclamation directives starting as early as the 1960s. (See Table 2 for a timeline of issuance of these regulation and directives). Initial authorization came in 1967 with the issuance of 43 CFR Part 21 (Part 21) that was specific only to cabin sites. Over three decades later, within its Land Use Authorization directive issued in 1998 and updated in 2002, Reclamation extended this authorization to any residential PEU directly authorized by Reclamation to an individual through permit, lease, or license. In 2008, this authorization extended to all residential PEU through the issuance of federal regulation 43 CFR Part 429 (Part 429). This federal regulation effectively trumped all existing Reclamation directives and policy at the time that asserted the mandatory phase-out of existing PEU authorized through concession contracts. 19 The ability to extend authorization for residential PEU is conditional upon two key criteria stipulated within Part 429. That is, any removal action by Reclamation is dependent upon a two-level review that first looks at the use’s compatibility with public need and project purpose, and then looks at the presence of environmental and/or health and safety risks. Compatibility Determination Within the federal regulations and Reclamation directives, the continuation of existing PEU is dependent first upon Reclamation’s determination that the sites are compatible with public need and project purpose. This compatibility determination is first required by Part 21 (1967), with the process for these determinations later clarified by Reclamation’s Land Use Authorization directive (2002) and by Part 429 (2008). While the directive and Part 429 seek to clarify what is required in making the compatibility determination, the primary difference is who has the burden of proof. Unlike Reclamation’s Land Use Authorizations directive that places the burden on residential PEU sites to show that there is a significant public need and benefit for their continued existence, Part 429 simply requires that these sites be compatible with public needs and project purpose. Part 429 likewise requires that the compatibility determination include public involvement using mechanisms such as public meetings commenting on resource management plan development, recreation demand analysis studies, and project feasibility studies. By nature of regulation, the occurrence of Reclamation’s determination of land use compatibility is infrequent. Whereas Part 21 requires Reclamation to examine the 20 compatibility of cabin sites every 5 years, Part 429 broadens this examination to all residential PEU to occur at least once every 20 years. This 20-year time length is based on the reasoning that land use authorizations themselves are not to exceed 20 years. Table 2 shows the timeline of requirements and frequency for Reclamation to use within its compatibility determination. Table 2: Timeline of Compatibility Requirements and Frequency TIMELINE OF COMPATIBILITY DETERMINATION REQUIREMENTS & FREQUENCY Year Regulation or Directive Type of PEU Affected Frequency of Determination Public Involvement 1967 2002 2008 43 CFR Part 21 LND 08-01 43 CFR Part 429 Cabins Residential PEU authorized via direct authorizations (i.e. Non-Concession) All Residential PEU Not stated Once every 20 years, except where 43 Part 21 requires more frequent. (i.e. Cabins) While a formal planning process is required, public involvement is not. Public process must include one or more public meetings. Examples include resource management plan development, recreation demand analysis studies, and project feasibility studies. Once every 5 years None Required Sources: National Archives and Records Administration, Title 43 CFR Parts 21 Sec. 21.1-4 and Title 43 CFR Parts 429 Subpart H. Dept. of the Interior, Bureau of Reclamation, “Land Use Authorizations, Directives and Standards LND 08-01” (1-4). 21 Government Oversight If Reclamation determines that residential PEU sites are compatible, Reclamation must then examine the sites in terms of environmental and health and safety risks. Additionally, Reclamation must also examine whether persons have met their financial obligations through payment of use authorization fees. Per Part 429, Reclamation must conduct these reviews at least once every five years, with any deficiencies to be corrected by the use authorization holder within a minimum of 90 days from the report date. If the permit owner is unable to meet this deadline, the use authorization is to be terminated. In the case of non-renewal or termination, then the use authorization holder is responsible for returning the property to as near as possible to its original undisturbed condition. In addition to these five-year compliance reviews required by Part 429, Reclamation also requires more frequent contract compliance reviews for its concessions. Unlike concessions managed by nonfederal managing partners that receive a single annual review by Reclamation, a concession managed by Reclamation itself receives multiple reviews throughout the year that are considered to be either local or external in nature. Local reviews, conducted twice annually with one review occurring in the high recreation season, are conducted by the Reclamation office directly responsible for the concession’s oversight (that is, the “direct office”). In contrast, external reviews, conducted at least once within a 5-year period, are conducted by a team of technical experts composed of employees who are not from the direct office and may also include specialists from outside Reclamation. Whatever the managing entity 22 or type of contract compliance review, any deficiencies found by the reviewers are reported to the managing entity with a timetable for correction included. With the issuance of its Recreation Program Management directive in 2009, these local and external reviews are similarly required for direct authorizations but are not as frequent. Instead of annual reviews, direct land authorizations are to receive a local and an external review on a 10-year life cycle. Table 3 shows a complete listing of all reviews required of Reclamation. 23 Table 3: Reviews Required of Reclamation REVIEWS REQUIRED OF RECLAMATION (in order of regulation or directive effective date) Regulation or Directive (Issue Date) 43 CFR Part 21 Occupancy of Cabin Sites on Public Conservation and Recreation Areas (1967) 43 CFR Part 429 Use of Bureau of Reclamation Land, Facilities, and Waterbodies (2008) LND 08-01 Land Use Authorizations (2002) LND 04-01 Concessions Management by Reclamation (2002) LND 04-02 Concessions Management by NonFederal Partners (2002) LND 01-03 Recreation Program Management (2009) Type of Authorization Type of Review Frequency Direct Authorization for cabins only Compatibility with Public Use Need 1 every 5 years Compatibility with Public Use Need 1 every 20 years Environmental, Health & Safety, Financial Obligations 1 every 5 years Review of technical sufficiency looking at land, operation and maintenance, safety, finance and environmental factors. Creation of authorization instrument Direct Authorization & Concession Direct Authorization Compatibility with Public Use Need Throughout duration of the use authorization instrument (i.e. upon application, periodic during issuance, and upon expiration) 2 local reviews conducted annually; and, 1 external review conducted once every 5 years Concession Compliance with contract terms and Reclamation policy, directives, and guidelines specific to concession operations and administration. Concession Concession operations and administration Annual Direct Authorization & Concession Business practices, planning documents, management agreements, security plans, health and safety requirements 1 local and 1 external within a 10-year cycle Sources: CFRs published by the National Archives and Records Administration. Directives (LNDs) published by Reclamation. 24 Reporting Requirements While nonfederal managing partners and concessionaires have not historically reported to Reclamation the extent of residential PEU occurring on Reclamation lands, Reclamation has implemented a new tracking system to capture this data. Beginning in May 2009, Reclamation brought online the Recreation Use Data Report (RUDR) System to track recreation and financial features of recreation areas managed by Reclamation and its nonfederal managing partners and concessionaires. Currently, annual completion of the RUDR form by nonfederal managing partners and concessionaires is required for only those agreements and contracts entered into or modified after January 2009 in compliance with Reclamation’s Recreation Program Management directive. Under existing agreements and contracts entered into prior to 2009, participation is voluntary. To help mitigate double counting of features, each entity is to provide information only on those recreation areas for which they are responsible. Nonfederal managing partners and concessionaires are to submit a complete the RUDR form no later than December 31 (United States, “Recreation Program Management” 20). The RUDR forms identify that the information reported within it provides Reclamation with a mechanism to evaluate and improve the recreation services and programs that it provides (United States, RUDR Forms 7-2534 and 7-2535 1). In addition to basic administrative information such as contract and agreement identification numbers and approval/expiration dates, the RUDR form also identifies recreation land features such as total project lands, total reservoir surface area, total 25 recreation land area, total wildlife land areas, and reservoir shoreline. The forms further identify visitation rates, inventory of recreation facilities, designated areas, opportunities, and rankings of most popular recreation activities within the area. Within this broader data collection of recreation features, managing partners and concessions are to identify the quantity and type of exclusive use along with a brief description of the use and the general location. Additionally, Reclamation or its nonfederal managing partners are to note the last Reclamation review and inspection date conducted in compliance with the Reclamation’s Recreation Program Management directive. Specific to concessions, Reclamation or its nonfederal managing partner are to also note the type of review (i.e. local or external), as well as any significant findings. 26 Chapter 5 CURRENT EXTENT OF RESIDENTIAL PRIVATE EXCLUSIVE USE As is the case with any policy, true effectiveness is proven by implementation. In order to identify whether Reclamation has made progress in addressing residential PEU activity, implementation is first examined holistically at the national level and then locally using individual case studies. As the 1995 and 2000 OIG audits highlighted egregious deficiencies at California’s Lake Berryessa and Montana’s Canyon Ferry Reservoir, these recreation areas were selected as the case studies for further examination. Nationwide Since 1998, Reclamation policy and directives regarding concessions management required that Reclamation or its nonfederal managing partner comply with federal regulations and identify a timetable for the removal of existing residential PEU upon modification to an existing contract or issuance a new contract. However, the majority of residential PEU activity on Reclamation-managed sites are authorized by individual leases with Reclamation and thus is not subject to this policy and its directives. Instead, prior to the 2008 issuance of 43 CFR Part 429, those sites directly authorized by Reclamation through permit, lease, or license were allowed to continue so long as Reclamation determines that there is a significant public need and benefit for the PEU and that the land is not needed for other public or project purposes. 27 On the surface, it appears that Reclamation has made progress in the removal of residential PEU activity on its Reclamation-managed recreation areas; however, closer review shows that such progress has not occurred. In June 2010, Reclamation provided a list of six Reclamation-managed recreation areas for which residential PEU occurred. These six recreation areas are located within only two of the Reclamation’s five regions: the Great Plains and Pacific Northwest regions. (A map of Reclamation’s five regions is shown in Figure 2.) Reclamation was unable to identify data for those recreation areas managed by its nonfederal managing partners as the partners have not historically reported this information. Figure 2: Map of Reclamation’s Five Regions Source: Dept. of the Interior, Bureau of Reclamation, About Us. 28 Within those six recreation areas currently managed by Reclamation, 43 mobile homes and 275 cabins exist. This is a decrease from the 1,656 mobile homes and 681 cabins reported in the 1995 OIG audit for those recreation areas managed directly by Reclamation (United States 17). While appearing as progress in removing PEU sites, this decrease is due to three major factors, only one of which is a reflection of Reclamation’s systematic change in its policy and directives. These factors are addressed below. Table 4 shows a comparison of residential PEU activity occurring within these six recreation areas, as well as two additional recreation areas that will be discussed. Table 4: Residential PEU Identified by Reclamation Region Count Pacific Northwest 1 RESIDENTIAL PEU IDENTIFIED BY RECLAMATION: Comparison of 1995 to 2010 1995 2010 Recreation Area Mobile Mobile Cabins Cabins Homes Homes Conconully Lake 100 81 2 Owyhee Reservoir 72 61 Lease 3 Fresno Reservoir 24 24 Permit 4 Canyon Ferry 265 5 Nelson Reservoir 108 6 Seminoe Reservoir Great Plains 43 Not Noted Subtotal (as reported by Reclamation) Great Plains Mid Pacific 7 Lake Tschida* 8 Lake Berryessa* 112 117 0 License Concession 106 Permit 3 Permit 275 43 110 114 Permit 0 Concession 1496 Grand Total 681 1656 *= Not identified within Reclamation’s initial 2010 reporting. 43 Instrument 385 157 Sources: Data for 1995 obtained from Dept. of the Interior, Office of Inspector General, Report No. 95-I-870 (17). Data for 2010 provided by Reclamation. 29 The first of those three factors giving a misleading indication of Reclamation’s progress was due to Reclamation transferring its management of Lake Tschida in December 2009 to a nonfederal managing partner. Thus, while not initially reported with the six Reclamation-managed sites, Lake Tschida’s over 200 cabin and mobile home sites remain on the public land with no plans for removal. The second factor comes from the 1998 enactment of the Canyon Ferry Reservoir, Montana Act of 1998 (P.L. 105-277, Title X) that authorized the transfer by sale of the 265 cabin sites located within the Canyon Ferry Reservoir to the individual cabin owners. As such, the 265 cabin sites are effectively 265 private in holdings within Reclamation’s recreation area. The third and final factor is the Mid Pacific Region’s Lake Berryessa, which is the only site that reflects Reclamation’s policy for the phasing out of residential PEU. In a June 2006 federal record of decision resulting from an extensive multi-year public process, Lake Berryessa began the process of completely removing its nearly 1,500 mobile homes from the recreation area. Figures 3 and 4 show a comparison of residential PEU activity as reported in 1995 and then in 2010. Figure 3 is a strict comparison of residential PEU activity as reported by the Reclamation. Figure 4 adapts this comparison in terms of residential PEU impact, taking into consideration Canyon Ferry, Lake Tschida, and Lake Berryessa. 30 ON RESIDENTIAL PEU ACTIVITY RECLAMATION-MANAGED RECREATION AREAS (as reported by Reclamation) 272 Cabins 681 2010 1995 43 Trailers 1656 0 500 1000 Number of Sites 1500 2000 Figure 3: Residential PEU Activity Sources: Data for 1995 obtained from Dept. of the Interior, Office of Inspector General, Report No. 95-I-870, (17). Data for 2010 provided by Reclamation. RESIDENTIAL PEU IMPACT 649 Cabins 681 2010 1995 160 Trailers 1656 0 500 1000 Number of Sites 1500 2000 Figure 4: Residential PEU Impact Sources: Data for 1995 obtained from Dept. of the Interior, Office of Inspector General, Report No. 95-I-870, (17). Data for 2010 provided by Reclamation. 31 Case Studies On the surface, California’s Lake Berryessa and Montana’s Canyon Ferry Reservoir are similar to many other basin projects across the nation that the federal government built with the primary intention of flood control, water supply, and electrical power generation with recreation considered only after construction was complete. Lake Berryessa is 23 miles in length with 165 miles of shoreline and is one of the largest bodies of fresh water in California (United States, Berryessa Facts); Canyon Ferry is 26 miles in length with 96 miles or shoreline (United States, Canyon Ferry Information). For both recreation areas, Reclamation contracts with concessionaires that provide support for recreation opportunities that include boating, fishing, swimming, camping and day-use activities. Recreation maps for both reservoirs are shown in Figure 5. 32 Figure 5: Recreation Maps for Lake Berryessa (Left) and Canyon Ferry Lake (Right) Source: Dept. of the Interior, Bureau of Reclamation, Visitor Information and Canyon Ferry Information. In addition to those recreation services offered to the general public, both recreation areas also included residential PEU activity. Lake Berryessa’s seven concessions were home to approximately 1,500 mobile homes; Canyon Ferry’s two concessions were home to just over 40 mobile homes. Canyon Ferry also held 265 cabin sites that were authorized via direct use authorizations between the individuals and Reclamation. 33 Figures 6 through 9 show examples of residential PEU activity occurring on Lake Berryessa and Canyon Ferry. Figure 6: Mobile Homes Along Lake Berryessa Shoreline, 2002 Source: Dept. of the Interior, Bureau of Reclamation. Figure 7: Mobile Home Community Within Lake Berryessa, 2002 Source: Dept. of the Interior, Bureau of Reclamation. 34 Figure 8: Mobile Home Community at Kim’s Marina, Canyon Ferry Reservoir, 2010 [Sewage drain violations (bottom left) due to capacity and proximity to mobile homes.] Source: Photo taken by author. Figure 9: Mobile Home Community at Goose Bay Marina, Canyon Ferry Reservoir, 2010 [Not pictured: Canyon Ferry Lake shoreline to direct left of road shown.] Source: Photo taken by author. 35 Residential PEU Violations In 1995 and again in 2000, the OIG audits highlighted widespread violations occurring at both Lake Berryessa and Canyon Ferry. Health and safety violations included electrical wiring, fire safety, propane fuel storage, grounds and housekeeping, and hazardous waste. Additional violations also included the occurrence of unauthorized mobile home improvements such as concrete sea walls, retaining walls and stairways along the shoreline (United States, 2000 Audit 11-12). The 2000 OIG audit also found that Lake Berryessa mobile home sites had the potential for soil contamination from underground storage tanks and had experienced the discharge of effluent from sewage ponds since as early as 1996 (13). By February 2001, the State of California Regional Water Quality Control Board issued Notice of Violations of State and County wastewater discharge laws for six of the seven Lake Berryessa concessions after finding that the mobile home sites had been making gray (sink/bath) and black (toilet) water discharges into the lake or onto the ground (United States, Reclamation and the State). An example of unauthorized mobile home improvements and wastewater discharge violations is shown in Figure 10. Unauthorized mobile home improvements include housing structure build around the mobile home, wood retaining walls, stairway to the shoreline, and a sewage pipe discharging onto the ground. 36 Figure 10: Unauthorized Mobile Home Improvements and Sewage Discharge Violations at Lake Berryessa, 2001 Source: Dept. of the Interior, Bureau of Reclamation. Lake Berryessa With concession contracts coming due in 2008 through 2009, Reclamation’s MidPacific region began preparing for the expiration of its seven Lake Berryessa concessions contracts in early 2000. To prepare for a shift in acceptable land uses on its recreation land, the MidPacific region began developing an encompassing Visitor Services Plan that included the review of potential commercial services, an environmental impact study in compliance with the National Environmental Policy Act, and extensive public comment. After experiencing years of shifting politics, 37 Reclamation issued a record of decision in June 2006 calling for the removal of all existing residential PEU (United States, Record 5). In working within an Interior interagency team composed of the National Park Service and Bureau of Land Management, Reclamation developed and issued a prospectus in September 2006 to advertise requests for proposals for businesses looking to operate one or more of Lake Berryessa’s seven concession areas. Two interested parties were against the removal of Lake Berryessa’s nearly 1,500 mobile home sites: concession operators and mobile home owners. To compound this opposition, the mobile home owners originated from throughout the State thus inciting political interest spanning across California districts. Stemming from the 2006 record of decision and prospectus issuance, those opposing the mobile home removal filed lawsuits against Reclamation in the court of federal claims. Concessionaires were the primary claimants in the lawsuits as they were seeking reimbursement for their general use facilities such as stores and public restrooms. Of those lawsuits filed against Reclamation, mobile home owners filed only one. Reclamation addressed these legal matters in consult with the Federal Department of Justice; in all cases, the lawsuits were dismissed because claimants could not meet the Fifth Amendment’s definition of a “Taking”. Additionally, the suit filed by “Berryessa for All,” the group of mobile home owners, was dismissed as a nuisance lawsuit as they had no contractual or legal relationship with Reclamation. While the lawsuits remained active, Reclamation was unable to open any prospectus bids; upon dealing with the lawsuits. Once these lawsuits were satisfied, 38 Reclamation opened the bids and selected two operators. Reclamation scheduled the contracts with these operators as each existing interim contract expired. However, the contract process was later halted due to a fatal flaw in the prospectus process that allowed for a cost reimbursement for which Reclamation did not in fact have authority. On the advice of their lawyers, Reclamation amended the contracts to remove the capital cost reimbursement language and then restarted the prospective process. This halt and then restart resulted in a shutdown of the concession areas as the interim contracts came to term with no new contracts in place. However, this shutdown in the contract process actually benefitted Lake Berryessa as it allowed Reclamation the time to clean those concession areas left with abandoned mobile homes, cars and boats, as well as hazardous materials and sewage ponds. According to Reclamation, the Mid Pacific Region used a total of approximately $5.7 million in stimulus monies from the American Recovery and Reinvestment Act of 2009 (P.L. 111-5) to contract with local cleanup crews to demolish and/or remove abandoned property. Figures 11 and 12 are a before and after example of the activities for one such abandoned mobile home that had unauthorized improvements in the form of a wooden deck. While not clearly visible within the picture, this mobile home was within close proximity to the shoreline. 39 Figure 11: Before Removal of Abandoned Mobile Home, Lake Berryessa, 2010 Source: Dept. of the Interior, Bureau of Reclamation. Figure 12: After Removal of Abandoned Mobile Home, Lake Berryessa, 2010 Source: Dept. of the Interior, Bureau of Reclamation. 40 Canyon Ferry Unlike Lake Berryessa that saw the complete removal of residential PEU sites from its recreation area, residential PEU sites on Canyon Ferry have essentially remained unchanged to date. Specifically, the 43 mobile homes continue their authorization through concessions while the 265 cabin sites now compose 265 separate in holdings (or, private land surrounded by the federal estate) due to the legislatively mandated sale of the federal land to the cabin owners. A satellite image of some of the 265 cabins and private docks along Canyon Ferry Lake’s shoreline is shown in Figure 13. Figure 13: Satellite Image of Some of the 265 Cabins (and Private Docks) Along Canyon Ferry Lake Shoreline, 2010 Source: Google Maps, Canyon Ferry Reservoir. 41 The 43 mobile home sites continue to exist within two concessions: Kim’s Marina and Goose Bay. Kim’s Marina operates under a 20-year concession contract issued in January 2006 while Goose Bay’s concession contract comes due in December 2010 and is currently in the process of issuing its prospectus. Recreation demand is primarily an issue for Kim’s Marina as it is shoe-horned in between private lands as opposed to Goose Bay that is a more remote location. Under its current contract, Kim’s Marina holds a clause that demands the removal of the mobile homes by 2013 (i.e. about 7 years from the contract issue date). However, this removal may be affected by federal regulation 43 CFR Part 429, which allows for the conditional continuance. As for Canyon Ferry’s cabin sites, change in land ownership stemmed not from the public’s outcry over the exclusive use of public lands, but rather the outcry of the cabin owners over the paying of what they perceived to be unfair lease rates. Since the 1980s, the Canyon Ferry Recreation Association (Association), an interest group formed by the cabin lease holders, had attempted to initiate the sale of the 265 leased lots. With the 1993 management return of the recreation area from the State of Montana to Reclamation, this push gained significant momentum. Within this management shift, Reclamation prompted the update of lease rates into compliance with fair market values that increased the annual rates from approximately $600 to approximately $2,250. Prompted in large part by their dissatisfaction with the increased lease rates, attorneys for the Canyon Ferry cabin owners worked with the Montana Congressional delegation and congressional staff in the creation of the Canyon Ferry Reservoir, Montana Act of 1998 (P.L. 105-277, Title X). Through this Act, the Secretary of the 42 Interior was authorized to transfer by sale the ownership of the leased land to those private individuals who held the lease. Under the legislation, the required elements for a taking – that is, due process and just compensation – were present but this time, reversed so as to accommodate the situation of a private entity taking public land. To fulfill its requirement of both substantive and procedural due process, the federal government outlined in the Canyon Ferry legislation and published in an October 2001 Federal Register publication its intent for sale (substantive) and the process by which Reclamation was to administer the sale (procedural).1 To provide the public with just compensation for its loss of recreation lands, the sites were sold at fair market value. Additionally, the 1998 Canyon Ferry legislation mandated a mechanism that would provide “in-kind” restitution for the loss of public lands. Specifically, Section 1007 of the legislation mandated that the cabin sale revenues be placed into a “charitable permanent perpetual public trust” whose earnings would be used to purchase other public lands within Montana for the purpose of restoring and conserving fisheries and wildlife habitats, enhancing public recreation opportunities, and improving public access to land. The legislation further identified that lands and interests in land purchased by trust monies become property of the Departments of Interior or Agriculture, or the State of Montana. Reclamation completed the sale of all 265 cabin lots by 2005 that established the initial trust balance of nearly $15 million. By 2007, the trust balance had reached $20.3 million. 1 The Federal Register is the official daily publication for rules, proposed rules, and notices of Federal agencies and organizations, as well as executive orders and other presidential documents. 43 As shown in Figure 14, a total of 17 acquisitions were funded through 2006, with their acquisition adding 7,509 acres for public use at an approximate total value of $1.7 million (Montana 3). Figure 14: Recreation Lands Acquired with Canyon Ferry Conservation Trust Funds Source: Montana, Montana Fish & Wildlife, 3. 44 Chapter 6 CONCLUSIONS AND RECOMMENDATIONS In reviewing Reclamation’s policy implementation, both at a national and at a localized level, it is apparent that Reclamation has not sufficiently addressed residential PEU issues on public recreation land. While Reclamation’s Land Resources Division has historically been responsible for policy development, management of residential PEU activities is decentralized as policy implementation decisions are delegated to Reclamation’s regional, area, and field offices. Without the benefit of a strong centralized oversight office, Reclamation may not fully meet those management controls required by federal regulation Title 43 CFR Part 429. In consideration of Part 429 and those known issues, Reclamation should identify the LRD as its central oversight office for those activities specific to compatibility determinations and compliance reviews. Moreover, given that the LRD is implementing its first complete year of the RUDR system, the timing to assume central oversight is reasonable and appropriate. As an oversight office, the LRD should be responsible for identifying a standard set of minimum activities and documentation requirements for regional, area, and field offices to use in completing compatibility determinations and compliance reviews. Furthermore, the LRD should act as a checkand-balance by reviewing determination and review findings prior to the renewal of use authorizations by the regional offices. 45 Specific recommendations for LRD’s oversight strategy for successfully meeting those requirements set forth by Part 429 are organized within the three following areas: compatibility determinations, environmental and health and safety compliance reviews, and fair compensation. A complete matrix of recommendations by category, action item, responsible office, and suggested time for completion is found in Appendix A. Compatibility Determinations Despite the presence of requirements to do so, Reclamation has not consistently completed or documented its compatibility determinations or the extent to which the public was involved in the process. In order to ensure that Reclamation conducts a transparent compatibility determination that meets federal requirements, Reclamation should act on the following to clarify and standardize its determination process: 1. Clearly identify when a compatibility determination is required on a more frequent basis. 2. Identify a standard set of activities to be involved in the compatibility determination. 3. Identify documentation and reporting requirements. Action 1: Clearly Identify When a Compatibility Determination is Required on a More Frequent Basis Reclamation must clearly identify when a compatibility determination is required on a more frequent basis. Currently, frequency is determined by what type of residential PEU is involved and what type of use authorization instrument is in place. 46 Part 429 requires that the compatibility determination be made “at least once every 20 years, except where [Title 43 CFR] part 21 requires a more frequent review” (emphasis added). With this exception, cabins site permits are still subject to the more frequent 5year determination while mobile homes and any residential PEU authorized via concessions contract are subject only to the 20-year frequency. Given potential changes in recreation or population demographics, however, this extension of time between determinations is not in the best interest of the American public. Reclamation found as much when, in January 2007, it issued a practitioner’s guide for estimating recreation demand. Specifically, authors Haas et al., (2007) identified that “the recreating public continues to grow in number and diversity as new technologies and choices of how to enjoy the outdoors expand…Predicting any human endeavor is tenuous, given unforeseen events and considerable uncertainty” (1). Given this knowledge, the 20-year timeline appears only to serve the interests of those select individuals who made the personal decision to financially invest in private improvements on federal lands. As Reclamation is responsible for addressing the public’s water-based recreation demands, Reclamation should exercise its ability to increase the frequency of these determinations as necessary by monitoring recreation activity annually reported within its RUDR system. Specifically, the LRD should monitor whether significant changes occur within a given recreation area in terms of annual visitation or inventory of recreation facilities, designated areas, and opportunities. If the LRD identifies such, 47 then the LRD should require the regional office conduct a compatibility determination prior to renewing residential PEU authorizations. Action 2: Identify a Standard Set of Activities to be Involved in the Compatibility Determination Reclamation must identify a standard set of minimum activities to be involved in the compatibility determination in order to ensure a consistent and transparent process. In 1995, the OIG identified that Reclamation was unable to identify what constituted a public need and recommended that Reclamation act to make this a clearly defined concept. In 2002, Reclamation’s directive on Land Use Authorizations and identified 13 specific questions for consideration within the determination’s formal planning process (4, 5). Table 5 identifies these 13 questions. 48 Table 5: Thirteen Questions Identified by Reclamation’s Land Use Authorizations Directive QUESTIONS TO CONSIDER IN CONDUCTING COMPATIBILITY DETERMINATION Question Purpose 1. Is the land needed for project purposes such as water development? Project 2. Is public demand exceeding the carrying capacity of existing recreation facilities? Recreation 3. Is private or semi-private use inhibiting public use or enjoyment of land? Recreation 4. Do National, State, or local planning documents (such as a Resource Management Plan or Statewide Comprehensive Outdoor Recreation Plan) identify the need for additional activities or facilities that can be met on these lands? Recreation 5. Does the economic benefits of public use exceed those of continuing private or semi-private use? 6. Can public use and access be reasonably directed to another area? Recreation 7. Are adjacent public use facilities in need of expansion? Recreation 8. Is the scenic quality of the resource being degraded? 9. Does private or semi-private use conflict with the preservation of the natural characteristics of the shoreline? 10. Is private or semi-private use resulting in negative environmental impacts? Economic Benefit Recreation/ Environment Environment Environment 11. Is access to shoreline obstructed by private or semi-private use? Recreation 12. Would the quality of visitor experience be enhanced by reducing or eliminating private or semi-private use? Recreation 13. Has the area been maintained in a safe, clean condition, and in accordance with the terms of the use authorization? Health and Safety Source: Dept. of the Interior, Bureau of Reclamation, “Land Use Authorizations, Directives and Standards LND 08-01” (4-5). Despite the presence of these questions for consideration, Reclamation did not enforce their use. Instead, without providing formal oversight, Reclamation’s LRD delegated the compatibility determination responsibility to its regional, area and field offices. Among those officials interviewed, it was identified that only half of the six 49 Reclamation-managed recreation areas experienced a formal compatibility determination. As all six of these recreation areas had use authorizations modified or renewed after 2002, however, all were subject to complete a formal planning process using those 13 questions. Officials for the remaining Reclamation-managed recreation areas indicated that their compatibility determination was based on existing knowledge of the recreation area and a judgment call by their office. In interviews with Reclamation policy officials, they acknowledged that formal determinations were not consistently made and thus Part 429 focused on public involvement requirements to provide a form of transparency. While Part 429 supersedes Reclamation directives, Reclamation should still require that determinations consider those initial 13 questions posed within its 2002 Land Use Authorization directive. Although public involvement helps to include rightfully vested parties – that is, the public – into the determination process, the 13 questions identify a standard minimum basis that all residential PEU communities must meet, no matter the state they are located in, when the authorization was originally approved, or where they are in proximity to the shoreline. Action 3: Identify Documentation and Reporting Requirements In order to ensure transparency of the determination process, Reclamation must identify requirements for documenting and reporting. As stated previously, Reclamation’s requirement to conduct formal planning did not yield consistent implementation from its regional, area, and field offices. As such, to provide centralized oversight, the LRD should require that the offices report the date of determination and 50 brief summary of results within its RUDR system. Additionally, the offices should document its process and findings resulting from the compatibility determination, as well as retain for archival any planning materials or public comments received. Environmental and Health and Safety Compliance Reviews Concessions are to have annual inspections of its operation and recreation activities, while all residential PEU authorizations are to be inspected at least once every 5 years looking at environmental and health and safety risks. In order to ensure that residential PEU sites on public recreation lands under Reclamation’s jurisdiction do not adversely affect the land in terms of environmental and health and safety risks, Reclamation should act on the following when conducting compliance reviews: 1. Identify a minimum set of standard features for inspection. 2. Utilize independent professional inspectors from outside Reclamation. 3. Document the review process and its findings. Action 1: Identify a Minimum Set of Features for Inspection Reclamation must first identify a minimum set of features for inspection to provide a base standard by which all residential PEU sites must meet. Aside from requiring that the reviews occur, neither federal regulation nor Reclamation directives explicitly identify what is entailed in an environmental or health and safety compliance review. According to the LRD, these compliance reviews have not been further examined within its directives as each recreation area differs in physical features such as presence of cabin versus mobile home, location on or off shoreline, type of drainage system, or presence of general use areas. 51 Despite differences in residential PEU sites within recreation areas, Reclamation should consult with technical staff and other qualified professionals to identify standard features that at minimum are to be inspected. For example, environmental features may include examination of residential PEU impact on shoreline degradation, water and soil quality, and presence of invasive species. Similarly, general health and safety features may include the examination of sewage and drainage systems, as well as electrical wiring, propane tank placement, and other fire hazards. Action 2: Utilize Independent Professional Inspectors from Outside Reclamation After identifying a minimum set of features for inspection, Reclamation should utilize independent professional inspectors from outside the Reclamation. The use of such inspectors lends legitimacy to the compliance review, as well as allows Reclamation resources to be used on other mission activities. In many cases, Reclamation officials conduct reviews in a collateral manner via “walk throughs” as time allowed. As such, inspections are not always holistic (that is, sites are reviewed sporadically and piecemealed rather than a complete inspection of the “community”) or consistent in what is examined and how it is documented. In contrast, some recreation areas contract with state or county inspectors to conduct environmental and health and safety checks. For example, Canyon Ferry uses State and County professionals to inspect health and safety, electrical, water, and sanitation issues at its Goose Bay Marina. Interestingly, the inspectors for Canyon Ferry found a number of health and safety issues that were reoccurring as Reclamation had identified similar issues since as 52 early as 2000. Specifically, Canyon Ferry mobile homes habitually violated safeguards for electrical components (exposed wires needing covering or be placed underground) and propane tanks (too close proximity to mobile homes and roads, not structurally sound in the case of vehicular impact, and not free of brush and other combustibles). However, unlike the earlier reviews conducted by Reclamation, these inspections are now documented by State and County officials and thus hold a greater weight when enforcing compliance by the use authorization owners. Historically, Reclamation has had little recourse to address noncompliance. That is, while noncompliance is grounds for termination of land use authorizations, Reclamation officials interviewed could not identify a single termination due to such grounds; however, they could identify land use authorizations that saw multiple violations. Action 3: Document the Review Process and its Findings Finally, Reclamation must consistently document the compliance review process and its findings to both ensure transparency and monitor reoccurrence in future inspections. While it is recommended that Reclamation utilize independent professional inspectors from outside, Reclamation is responsible for identifying the scope of work (that is, the objective of the inspection) as well as for receiving the inspectors’ results. Both activities by Reclamation should be well documented to ensure transparency in the case of public inquiry. While the RUDR system has a component to identify the date of the most recent review as well as a brief summary of findings, regional offices should document and archive these reviews and any findings in their entirety. Inventory of completed compliance reviews is necessary because successful passing of these 53 inspections is required for the regional offices’ approval for the continuation of the land use authorizations. Fair Compensation In addition to reviewing environmental and health and safety compliance, residential PEU activity is to be reviewed at least once every 5 years in terms of whether they meet financial obligations. Historically, residential PEU was used as a way to ensure financial health of those entities working with seasonal recreation areas. However, as was the case with Lake Berryessa prior to the removal of its approximately 1,500 mobile homes, this alternative income stream may motivate some concessions to focus support activities catered specifically to tenants rather than the general public. Fees charged for land use authorizations are a means for private individuals to provide the public with the fair market value for the private exclusive use of public lands. In order to ensure that the American public receives fair compensation for the private exclusive use of their recreational lands, Reclamation should act on the following: 1. Identify that concessionaires have proper land use authorizations in place. 2. Identify land use authorization fees are based on current fair market value. 3. Require nonfederal managing partners and concessionaires annually report critical financial data on residential PEU sites. 4. Require electronic fund transfers be established as existing use authorizations are modified or renewed. 54 Action 1: Identify that Concessionaires Have Proper Land Use Authorizations in Place As they provide a legal basis both for occupancy and for payment of financial obligations, Reclamation should identify whether concessionaires have proper land use authorizations in place with their tenants when conducting compliance reviews. While direct land use authorizations by Reclamation have lease, permit, and license instruments in place, there is concern that this is not the case for those uses indirectly authorized via concession contract. For example, according to a Canyon Ferry Reclamation Field Office official responsible for oversight of the recreation area and concessions, one of the operators functions without formal agreements between the operator and the tenants. Thus, while the operator sends annual bylaws, fee charges, and bills for health and safety inspections to tenants, there is no documented consent by the tenants. In order to ensure legal occupancy of residential PEU sites on recreation areas managed by concessions, Reclamation should require its officials include a review of land use authorizations when conducting financial compliance reviews. Such inspection of the use authorizations should include its presence, as well as whether terms and conditions reflect Reclamation directives as they relate to fee rates, timing of collections, and penalties for default. Action 2: Identify Land Use Authorization Fees are Based on Current Fair Market Value Financial compliance reviews should likewise identify that current land use authorization fees are based on a current appraisal identifying fair market value of the 55 residential PEU sites. Use authorizations are to be based on fair market value (FMV); as the lessees owns any improvements on their sites, the value used in calculating these lease rates is assessed for only the land itself. The federal government’s use of FMV in calculating the value of public lands is used as “the courts early adopted, and have retained, the concept of market value as the measure of just compensation” to fulfill the United States Constitution’s Fifth Amendment requirement in the case of a Taking (Interagency 5). Per Part 429, this value may be adjusted as deemed appropriate by Reclamation to reflect current conditions. In two most recent instances where nonfederal managing partners returned management of recreation areas to Reclamation, both resulted in Reclamation increasing fee rates after identifying that they were not based on current FMV. For Canyon Ferry, a 1993 change in management from the State of Montana to Reclamation resulted in an increase in annual rates for its 265 cabin sites from approximately $600 to $2,250. It was this rate increase, in combination with longstanding conflicts between Reclamation and the cabin owners, which is attributed as the ultimate push for the legislatively mandated sale of the federal lands to the private cabin owners in 1998. In a second example, a turn back of management from the county irrigation district to Reclamation in 2002 at Conconully Lake in Washington resulted in fee rate increase for its 81 cabin sites. While cabin owners were initially paying an annual fee rates ranging from $700 to $1,200, Reclamation subsequently increased rates to reflect current FMV ranging from $1,875-$3,300. According to the Field Manager, while Conconully Lake saw similar uproar by its cabin owners and subsequently their 56 Congressional delegates, this recreation area is not likely to see that same fate as Canyon Ferry. Canyon Ferry sites are surrounded by federal lands considered to be excess within the recreation area. In a 2002 environmental assessment conducted in compliance with the National Environmental Policy Act, Reclamation determined that transference of the land from public to private property “ would not have a significant impact on the quality of the human environment” (United States, Finding 9). Conversely, Conconully Lake sites are sandwiched between the shoreline and private land; thus, conversion from public to private land would significantly impact public recreation in the long term. As seen in Table 6 below, the use of outdated fee rates by Reclamation’s nonfederal managing partners for Canyon Ferry and Conconully Lake denied the public over $500,000 compensation annually for the restricted use of their lands. Table 6: Annual Compensation Denied to Public Due to Fee Rates ANNUAL COMPENSATION DENIED TO PUBLIC DUE TO FEE RATES Canyon Ferry Lake Conconully Lake Annual fee rate used by managing partner Annual fee rate used by Reclamation to reflect current FMV Number of PEU Sites Total annual compensation denied to public GRAND TOTAL (annual) $ 600 $ 700 to $ 1,200 $ 2,250 $ 1,875 to $ 3,300 265 81 $ 437,250 $ 95,175 to $ 170,000 $532,425 to $607,250 Source: Compiled by author using data provided by Dept. of the Interior, Bureau of Reclamation. 57 Given these known cases where management return to Reclamation has resulted in identification of outdated fee rates, Reclamation should identify the basis for fee rates when conducting financial reviews to ensure that the American public is receiving current and fair compensation for the restricted use of their lands. Action 3: Require Nonfederal Managing Partners and Concessionaires Annually Report Critical Financial Data on Residential PEU Sites In line with identifying during the 5-year compliance reviews that fee rates are current, Reclamation should also require that nonfederal managing partners and concessionaires annually report specific fee rates and revenues earned on residential PEU sites. RUDR forms are due to the LRD by December 31. According to Reclamation, while the RUDR system is meant to provide a holistic look at recreation data, the system is also meant to provide Reclamation with an identified universe of residential PEU activity occurring on all public lands no matter the managing entity. Presently, the RUDR system is able to identify financial information for recreation activities at only a broad level and cannot be used to identify which portion is specific to residential PEU. In order to identify financial data specific to residential PEU activity, Reclamation should require that its nonfederal managing partners and concessionaires provide within its annual RUDR form those revenues generated through fee collections, fee rates used and the basis for those rates. By requiring that specific financial data for residential PEU activity be identified within the RUDR system, Reclamation’s LRD is able to provide a means of oversight above that of the regional level that fair compensation is met. 58 Including previous discussion on the importance of Reclamation identifying that fee rates are based on current FMV, Table 7 provides a list of proposed financial data reporting requirements. These proposed elements are either absent from current requirements or are a variation on an existing requirement. Table 7: Proposed Financial Data Requirements to be Reported Within RUDR Form PROPOSED FINANCIAL DATA REQUIREMENTS TO BE REPORTED WITHIN RUDR FORM (RECLAMATION, MANAGING PARTNER AND CONCESSIONAIRES) Variation Variation Not Present Variation Exclusive Use (Use and Quantities) Fee Rate ($ per year) Fee Basis Revenues (in total $) Mobile Homes Number Use Authorization (Residential – Mobile Homes) Date of Appraisal Based on receipts collected Cabins - Number Use Authorization (Residential – Cabin) Date of Reclamationdirected adjustment and justification Based on receipts collected Source: Adapted by author using Reclamation’s RUDR Forms 7-2534 and 7-2535. It is noted that while Reclamation’s Recreation Program Management directive requires that managing partners and concessionaires complete the RUDR form, that their participation may still be considered voluntary. Within its instructions to its nonfederal managing partners and concessionaires, Reclamation begins with a Paperwork Reduction Act disclaimer that notifies the entities that response is voluntary and that no action can be taken against the person(s) for refusing to supply the information requested (1). At this time, however, Reclamation policy officials believe 59 that there should be little pushback from nonfederal managing partners and concessionaires regarding the data collection as both have historically provided other types of data to Reclamation. Action 4: Require Electronic Fund Transfers be Established as Existing Use Authorizations are Modified or Renewed On a final note, it is strongly recommended that Reclamation take a more proactive approach when it comes to fee collection. Both federal regulation and Reclamation directives identify failure to meet financial obligations as a reason for termination of land use authorizations. Despite this, however, Reclamation has experienced issues in terms of fee collection. In discussion with various Reclamation officials, it was identified that only one of the recreation areas examined, Conconully Lake, utilized electronic bill payment for fee collection. Using this technology, Conconully Lake has been able to mitigate nonpayment as electronic bill payment is established at the time the use authorization is issued. License owners are required to identify the frequency of payment (either annual or bi-annual), as well as what account funds are to be drawn. In turn, the funds are then transferred directly to the U.S. Treasury at the time of payment. Given the success at Conconully Lake, Reclamation is encouraged to utilize and require electronic transfers going forward as use authorizations are modified or renewed. 60 APPENDIX A Recommendations RESPONSIBLE OFFICE SUGGESTED TIME FOR COMPLETION Clearly identify when a determination is required on a more frequent basis. LRD Immediate Action Needed & Ongoing Maintenance Identify a minimum set of standard activities to be involved in the compatibility determination. LRD Immediate Action Needed & Ongoing Maintenance 3. Identify documentation and reporting requirements. LRD Immediate Action Needed & Ongoing Maintenance 1. Identify a minimum set of standard features for inspection. LRD Immediate Action Needed & Ongoing Maintenance Utilize independent professional inspectors from outside Reclamation. Regional Office Intermediate Action Needed 3. Document the review process and its findings. LRD and Regional Office Intermediate Action Needed & Ongoing Maintenance 1. Identify that concessionaires have proper land use authorizations in place. Regional Office Intermediate Action Needed & Ongoing Maintenance Identify land use authorization fees are based on current fair market value. Regional Office Intermediate Action Needed & Ongoing Maintenance Require nonfederal managing partners and concessionaires annually report critical financial data on residential PEU sites. LRD and Regional Office Immediate Action Needed Require electronic fund transfers be established as existing use authorizations are modified or renewed. Regional Office Intermediate Action Needed CATEGORY ACTION ITEM 1. Compatibility Determination Environmental and Health and Safety Compliance Reviews 2. 2. 2. Fair Compensation 3. 4. 61 BIBLIOGRAPHY Federal Water Project Recreation Act. Pub. L. 89-72. 9 July 1965. Google Maps. Canyon Ferry Reservoir. 29 September 2009. < http://maps.google.com>. Haas, G.E., M.D. Wells, V. Lovejoy, and D. Welch. Estimating Future Recreation Demand: A Decision Guide for the Practitioner. United States Department of the Interior, Bureau of Reclamation, Office of Program and Policy Services, Denver Federal Center. Denver, Colorado, 2007. 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