Community Health Partners
Community Health Partners (CHP) believes that each employee makes a significant contribution to our
success. That contribution should not be limited by the assigned responsibilities. Therefore, this position
description is designed to outline primary duties, qualifications and job scope, but not limit the employee nor CHP
to just the work identified. It is our expectation that each employee will offer his/her services wherever and
whenever necessary to ensure the success of our endeavors.
JOB TITLE:
Executive Team/HR Assistant
REPORTS TO:
CEO and Human Resources Director
FLSA STATUS:
Non-exempt
DATE REVISED:
9/14/15, CH
JOB OVERVIEW:
The Executive Team/HR Assistant supports the achievement of
CHP’s mission through focus on many fronts, including administrative staff, board, and facilities
support, marketing and donor management, support of strategic initiatives, assistance with
organization events and projects and data analysis. Human Resources functions include:
personnel and Human Resources Information System (HRIS) file maintenance, performance
evaluation system administration, ergonomic training and recommendations, staff recruitment,
staff onboarding, and a variety of HR related assignments. This position requires excellent
customer service skills, attention to detail, ability to prioritize, advanced clerical skills and
competency in PC and Microsoft Office software applications and business office
equipment. Also, required, are the use of good judgment and an understanding of the
confidential nature of HR work and ability to maintain confidentiality.
ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:
Executive Team Support
1. Coordinates CHP’s Board of Directors activities including meeting logistics, board
packets, new member materials, recording minutes of board meetings, etc. . .
2. Coordinates CHP’s Patient Centered Medical Home initiative including project
management functions of the application process and any related demonstration project
needs.
3. Coordinates CHP’s Medicaid Meaningful Use initiative for the attestation process.
4. Works with executive team to pull data and create reports related to organizational
management.
5. Types and designs general correspondences, memos, charts, tables, graphs, etc.
6. Completes the bank reconciliation, under direction of the CFO.
7. Assists Executive Team with travel arrangements, making plane and hotel reservations
for various conferences.
Human Resources Support
1. Assists department in carrying out various human resources programs and procedures
for all company employees.
2. Performs customer service functions by answering employee requests and questions.
3. Maintains electronic personnel and timekeeping/HRIS files.
4. Administers the performance evaluation system.
5. Conducts new employee onboarding sessions, including benefit enrollment and
timekeeping system training. Also conducts exit interviews, as needed. Processes
corresponding documentation.
6. Administers ergonomic support for the entire organization in conjunction with the
Safety Officer.
7. Participates in benefits administration including enrollment and change reporting.
8. Prepares documentation and reports for the HRD as requested.
9. Participates in the administration of workers’ compensation, and unemployment
claims. Manages the OSHA reportables log.
10. Assists in recruitment procedures and provides support for the hiring manager.
11. Conducts OIG exclusion database search per procedure; manages and maintains
reporting records for all staff.
12. Participates in administrative staff meetings and attends other meetings, as requested
13. Participate in quality improvement projects as assigned
14. Work as a team with other staff for continuity and efficient, quality care
15. Adheres to all organization policies, standards and procedures. Provides employment
verification, conducts background checks
16. Performs other duties as directed by the HR Director
17. Travel to other sites, as needed
Facilities
1. Assists with management of Livingston facility needs under the direction of the CFO.
2. Coordinates use of meeting spaces and/or audio visual equipment as needed.
Marketing
1. Manages activities related to donor development including maintaining the donation
database, producing thank you letters, reports, etc.
2. Works independently and/or with the marketing consultant to coordinate marketing
materials, outreach, advertising campaigns, and the annual report.
3. Ensures CHP’s webpage remains updated and promotes usage among CHP staff, patients,
and community.
ADDITIONAL JOB FUNCTIONS:
1. Furthers the mission of CHP through active support of the strategic goals.
2. Participates in problem solving, Patient Centered Medical Home initiatives, and compilation
of data and quality improvement efforts throughout the clinic.
Essential Physical Requirements
Occasionally
Frequently
Continuously
(1%-33% of day)
(34%-66% of day)
(67%-100% of day)
X
Sitting
Standing
X
Walking
X
Speaking/Hearing
X
Seeing
X
Hand/Wrist Work
X
(ie. Keyboarding)
Pushing/Pulling
X
Fine Manipulation
X
Grasping
X
Reaching
X
Bend
X
Kneel
X
Squat
X
Climb
X
Lift 1-10 lbs
X
Lift 11-20 lbs
X
Lift 21-50 lbs
X
*Ordinary ambulatory skills needed to visit all CHP sites.
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
QUALIFICATIONS:
Education:
1. High School Diploma or equivalent
Skills:
1. Excellent Customer Service skills
2. Extensive computer knowledge and an ability to navigate technology efficiently.
3. Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) software
4. Ability to manage multiple priorities and tasks
5. Ability to set priorities, be organized, and be a self-starter
6. Ability to use good judgment and discretion when dealing with confidential HR issues
7. Ability to be an effective team member.
8. Ability to treat both staff and patients with respect.
9. Cultural diversity awareness, sensitivity, and competency, including the ability to
successfully works with, and relate to individuals from diverse cultures and
backgrounds
10. Excellent oral and written communication skills in English
11. Ability to type 40 wpm
12. Experience working with limited resource population.
13. Ability to work with grace under pressure
14. Ability to resolve interpersonal conflict in a straightforward and timely manner
15. Ability to engage in coaching, redirecting negativity, encouraging solution oriented behavior
through personal modeling of that behavior.
16. Ability to be friendly, empathic and an adept communicator.
17. Ability to gracefully accept and respond to feedback
Preferred:
1. Bachelor degree in HR or related field
2. Experience within a Community Health Center
3. Experience with QuickBooks
Other Skills and Attitudes
I have read the above job description and have had all my questions answered.
_______________________________________
Employee Signature
_____________________________
Date