UNITED NATIONS CHILDREN’S FUND
is seeking applications for the position of
Operations Assistant – Finance/Human Resources (GS-6)
Under the direct supervision of the Operations Officer, the Operations Assistant will provide assistance and
support in managing the operational functions of a Country Office (i.e. finance, accounts, personnel and
supply functions), in support of the country programme in Montenegro.
Minimum Requirements
 Secondary Education; University Degree in Economics, Business Administration, Accounting or a
related field is desirable, but it is not the requirement; Additional commercial training in bookkeeping,
business or accounting is desirable.
 Seven years of progressively responsible professional work experience in finance, accounts,
personnel, administration and supply.
 Strong interpersonal skills and ability to perform tasks timely with high level of accuracy.
 Ability to express clearly and concisely ideas and concepts in written and oral form.
 Ability to interpret and apply guidelines.
 Good analytical and negotiation skills.
 Ability to work in an international and multicultural environment and establish harmonious and
effective working relationships both within and outside the organization.
 Excellent written and spoken Montenegrin and English language
 Excellent computer skills.
If you have the background and commitment to take on these responsibilities and would like to join
UNICEF team, please apply with a CV, P11 form and cover letter to:
UNICEF Podgorica Office, Vladike Danila 28 81000 Podgorica
Or via e-mail at: podgorica@unicef.org
UNICEF IS A SMOKE FREE ENVIRONMENT
Closing date for applications is 17 October, 2011
Only short listed candidates will be contacted for interview.
Job Description
Position
Operations Assistant – Finance/Human Resources (GS-6) – Podgorica, Montenegro
UNICEF Montenegro Programme
In order to contribute to the new 2012-2016 Country Programme goals and to be able to meet the levels of
compliance and accountability associated with being a fully-fledged duty station the post of Operations
Assistant - Finance/HR will be established to ensure the minimum level of capacity necessary to adhere to
proper segregation of duties, quality support in finance and HR, consistent with operations of all other
independent country offices in the CEE/CIS Region.
Purpose of the post
Under the direct supervision of Operations Officer, and overall supervision of UNICEF Montenegro
Representative, the incumbent performs a variety of specialized tasks in finance, accounting, HR and supply
functions for Montenegro Office.
Major Duties and Responsibilities
1. Maintain financial records and monitoring systems to record and reconcile expenditures, balances,
payments, statements and other data for day-to-day transactions and reports, vouchers, etc.) and
reconciling data for recurring or special reports.
2. Check invoices, bills and other financial documents relevant to programme and operational activities
including liquidation of DCT payments to counterparts. Ensure compliance with internal control
panel/TOA.
3. Maintain contacts with local bank to properly control and operate Bank accounts, reconcile bank
statements in timely manner and ensure UNICEF accounts are replenished timely. Complete
closures and reconciliations of UNICEF local accounts timely and accurately. Assist in processing
Year-end closure of accounts according to instructions.
4. Process and record payroll, allowances, travel claims and other payments to SMs, experts and
consultants, vendors and other claimants, and when required, calculate such payments to SMs and
other claimants. Ensure salaries are accurately recorded through correct administration of PAFs.
Timely and accurately reconcile PAR accounts, accounts payable/receivable
5. Performs various duties regarding personnel issues for S/ms concerning contracts, attendance,
leave, pension, medical, travel etc.
6. Identify service contractors related to office administration, supply and projects, issuing SSA
contracts related to Office administration and monitor the quality of services provided by the
contractors.
7. Assist Operations Officer in maintenance of Office premises, security of staff, equipment and
supplies.
8. Assist Operations Officer in review and monitoring of the CS integrated budget, as required. Prepare
and update financial monitoring reports, analyses and expenditures tables on support budget status.
Prepare budget/cost estimates, analyses & expenditure reports.
Qualifications
Education: Secondary Education; University Degree in Economics, Business Administration, Accounting or
a related field is desirable, but it is not the requirement; Additional commercial training in bookkeeping,
business or accounting is desirable.
Work Experience: Seven years of progressively responsible professional work experience in finance,
accounts, personnel, administration and supply.
Language proficiency: Excellent knowledge of Montenegrin and English language.
Skills: Strong interpersonal skills and ability to perform tasks timely with high level of accuracy.
Excellent computer skills: applications, spreadsheets, word processing and graphics. Ability to conduct
research and is good in problem solving. Ability to analyze and interpret financial data. Thorough knowledge
of modern office procedures, tact, maturity and courtesy in dealing with people.
 Ability to express clearly and concisely ideas and concepts in written and oral form.
 Ability to interpret and apply guidelines.
 Good analytical and negotiation skills.
 Ability to work in an international and multicultural environment and establish harmonious and
effective working relationships both within and outside the organization.
 Excellent written and spoken Montenegrin and English language
 Excellent computer skills.
Competency Profile
i)
Core Values
• Commitment
• Diversity and Inclusion
• Integrity
ii)
Core Competencies
• Communication
• Working with People
• Drive for Results
iii)
Functional Competencies
• Analyzing
• Applying Technical Expertise
• Following Instructions and Procedures
• Planning and Organizing