UNITED NATIONS CHILDREN’S FUND (UNICEF)
KENYA COUNTRY OFFICE
VACANCY ANNOUNCEMENT “KCO/SUP/2014-076”
Duty Station – Nairobi
Posts: Human Resources Assistant, GS-6
Reference #
Type of Contract: Fixed Term
90693
Date of Issue: 21 October 2014
Closing Date: 03 November 2014
Applications are hereby invited from suitably qualified candidates to fill the above Fixed Term position
in UNICEF Kenya Country Office (KCO), Nairobi
Purpose of the Post: Under the general supervision of the Human Resources Officer, the HR Assistant
is responsible for the attendance/leave management and assists in the Human Resource Management of
all categories of staff in the office.
Major Duties and Responsibilities:

Maintain, monitor and update attendance and leave records both manually and in VISION for all
staff for KCO and ESARO providing accurate information to staff on their leave entitlements as
appropriate. Reconciles the VISION records with manual records obtained from monthly
attendance sheets to ensure consistency and accuracy at all times.

Manage the on-boarding and off-boarding process by providing orientation and accurate
information to newly recruited/arrived staff members to facilitate quick and efficient settling in;
and assisting separating staff with guidance on check-out and completion of the necessary forms.

Maintaining HR databases to facilitate easy access of up-to-date information, statistics and reports
such as e-pas/pas reports, staff data,

Maintain up-to-date information and staff lists on staff and dependents in an easily accessible
format to meet the needs of different stakeholders such as UNJMS and UNDSS. Information will
input into management reports and indicators and also serve the office particularly to support
emergency preparedness.

Supports recruitment processes for vacant posts or short-term requirements, by preparing vacancy
announcements, screening applications (long list), participating in competency based interviews
and administering written exams.

Processes specific entitlements (salary advances, rental subsidy and advances) for both local and
international staff in accordance with UN/UNICEF rules and regulations, by ensuring that all
relevant forms are completed by staff, entering data into VISION Ensures the appropriate
maintenance of the relevant personnel records and files.

Keep abreast of the latest HR rules, regulations and policies and assist staff in the correct
interpretation and application of HR policies and procedures and provide advice as required.
Required Qualifications:
Completion of secondary education. Diploma/post-secondary training in Human Resources
Management from a recognized institution is desirable.
Experience:
Six (6) years progressive work experience in HR Management or in Administration. Experience in the
UN system a distinct advantage.
Language:
Fluency in English and Kiswahili.
Competencies:
Competencies:
i) Core Values (Required)
Commitment
Diversity and Inclusion
Integrity
ii) Core Competencies (Required)
Communication [Level II]
Working with People [Level II]
Drive for Results [Level II]
iii) Functional Competencies (Required)
Analysing, [Level II]
Applying Technical Expertise, [Level II]
Planning and Organizing, [Level II]
Following Instructions and Procedures, [Level II]
Interested and suitable candidates should ensure they forward their applications along with their P11,
curriculum vitae, P11 (internal candidates should attach copies of their last two Performance Evaluation
Reports), to:
The Human Resources Manager
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate
Reference No. “KCO/HR/2014-076” in the email subject.
“QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY”
UNICEF PRACTICES ZERO TOLERANCE FOR SEXUAL EXPLOITATION AND ABUSE
UNICEF OFFICE IS A SMOKE-FREE ENVIRONMENT