Post 1 July 2014 Instrument Instructions for using drawing rights template The drawing rights template provides agencies with a guide for issuing drawing rights. Instructions 1. The template has been prepared on the basis that an accountable authority will issue the drawing rights in line with his or her delegation from the Finance Minister. However, if an accountable authority has further delegated this power to another official, and that official is issuing the drawing right, entities should substitute the delegate’s title for accountable authority in the template. 2. The term “authorised action(s)” is used in the template. An official requires a drawing right to perform any or all of the following: a) to make a payment of relevant money (section 27 (1) (a) of the FMA Act); b) to request that an amount be debited against a designated Special Account appropriation(1) (section 27 (1) (b)); or c) to debit an amount against a designated Special Account appropriation (section 27 (1) (c)). Entities may wish to separate drawing rights issued under section 27 (1) (a) and drawing rights issued under section 27 (1) (c) as it is likely that different limits and conditions will be imposed in relation to each of these drawing rights. 3. Entities should indicate the action or actions that the drawing right relates to. 4. Schedule 1 contains examples of what may be included. Any payments made must be consistent with the purpose of the particular appropriation listed in Column 3, otherwise the drawing right may be considered invalid. Entities can tailor the template to detail any other specific limits or conditions to be placed on officials exercising the drawing rights. However, entities should note that any limits or conditions cannot be inconsistent with the purposes of the appropriation. 5. For further guidance on using the template please contact pmra@finance.gov.au. (1) A designated Special Account appropriation means an appropriation under section 80 of the PGPA Act that relates to: (a) the COAG Reform Fund established by the COAG Reform Fund Act 2008; or (b) a Special Account established by the Nation-building Funds Act 2008. Template – Instructions 1 [INSERT ENTITY NAME] ISSUANCE OF DRAWING RIGHTS Financial Management and Accountability Act 1997 Section 27 I, [insert name], the accountable authority [or other position title if applicable] of [insert entity name], revoke, pursuant to the powers delegated to me in Financial Management and Accountability (Finance Minister to Chief Executives) Delegation 2013 [or internal delegations instrument if applicable] under section 27 (4) of the Financial Management and Accountability Act 1997 (FMA Act), from the date of this instrument, all drawing rights previously issued for [insert name of entity]. I issue, pursuant to the powers delegated to me in Financial Management and Accountability (Finance Minister to Chief Executives) Delegation 2013 [or internal delegations instrument if applicable], drawing rights, under section 27 (1) of the FMA Act, to officials of [insert name of entity] holding, occupying or performing the duties of the positions specified, for the purpose of and for the particular appropriations listed, subject to the limits and conditions detailed, and for the actions set out in Schedule 1. Signed ____________________ [insert name] Accountable authority [or other position title if applicable], as a delegate [or second delegate if applicable] of the Finance Minister [insert name of entity / department] Delegate [or second delegate if applicable] under Section 27 of the FMA Act Dated: [insert date signed] Template – Covering Instrument 2 Schedule 1 Position Position No Title (If applicable) Column 1 Director, Corporate Finance Section SES Band 1 Financial Resources Branch Petty Cash Officer Column 2 123456 789123 456789 Template – Schedule 1 Particular Appropriation Column 3 Special Appropriation – section X, AAA Act 200X Services for Other Entities and Trust Moneys established under section 20 of the FMA Act Special Appropriation – section 77 of the PGPA Act Appropriation Act (No. 1) in respect of the departmental item for [insert entity name] Appropriation Act (No. 2) in respect of the administered item for [insert name of outcome] Special Appropriation – section 28 of the FMA Act Appropriation Act (No. 1) in respect of the departmental item for [insert entity name] Limits and conditions End date (If applicable) Column 4 Column 5 Authorised action(s) Column 6 Up to the amount of available appropriation. Amounts standing to the credit of the Special Account. Section 27 (1) (a) Section 27 (1) (a) Up to $500.00 per repayment Section 27 (1) (a) Section 27 (1) (a) Uncommitted operating budget for which the Branch Manager is responsible. Only for expenditure related to salaries and the purchase of stationery. Up to the amount of available appropriation Section 27 (1) (a) Up to $500.00 per repayment Up to $100.00 per transaction and only in accordance with Accountable Authority’s Instructions. The earlier of 30/06/2015 or expiration of employment contract Section 27 (1) (a) Section 27 (1) (a) 3