SUPPLIER COLLABORATION PORTAL
Case Study
Anantara Solutions Private Limited
the power of the continuum
The information contained in this document is highly confidential and privileged. No part of this
document may be copied or circulated without express written permission from Anantara
Solutions Pvt. Ltd. This document is for discussion purposes only.
Table of Contents

Project drivers

Project Objectives

Supplier Collaboration Portal : Functionality

Solution Architecture

benefits for Client and Suppliers
© Anantara Solutions Private Limited 2012. All rights reserved
Project drivers

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External Suppliers of FG were treated at arms length

Suppliers had little visibility of client’s supply chain

Client had little visibility of Suppliers’ supplies
Supply was largely on a Made-To-Order (MTO) basis

Long lead times

Little room for flexibility
Client purchased very little FG from Suppliers. i.e. If client do not
make, they do not sell !
Supply chain is not optimum

High levels of stocks and yet poor availability

Lack of supplier collaboration is a root cause
Supplier Collaboration
Turning the Finished Goods Suppliers to Supply Chain Partners
© Anantara Solutions Private Limited 2012. All rights reserved
Project Objectives



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Improved forecast accuracy
Significantly improved supply chain

Reduced lead time from FG suppliers

Reduced lot size

Flexibility - ability to react to short term changes in demand
Create a tool and process that will enable launch and marketing of
new products successfully sourced from external Suppliers
Build a tool and process to collaborate with external Suppliers
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Real time visibility (daily) of our net requirement
Mother stock concept (FG, SFGs like Died Threads, Grey Threads)
Real time visibility of fulfilment from suppliers
Automatic changes to purchase order due dates
Advanced Shipping notifications creating inbound deliveries.
Capturing of stocks at supplier (at all levels)
Maintaining history. Auditing suppliers adherence to medium term plan
© Anantara Solutions Private Limited 2012. All rights reserved
Supplier Collaboration Portal
Supplier Collaboration Portal is a proven tool for online and real-time
collaboration between OEMs and their suppliers on Planning and
Purchasing processes.
It provides a platform for to integrate all the collaborative processes like
Planning, Order Acknowledgement, Reporting Schedule Delays,
Advance Shipment Notifications, and is integrated seamlessly with the
backend SAP ERP and SCM systems.
Control , Visibility and Flexibility in the Supply Chain
© Anantara Solutions Private Limited 2012. All rights reserved
Supplier Collaboration Portal : Functionality

Planning process

Suppliers can view and download the Demand Forecast from Client
 Suppliers can send the FG and SFG stock details to client

Manually enter the stock details
 Upload the stock details from Excel file

Purchasing process

PO Acknowledgements

Confirm PO without changes
 Confirm PO with changes in Quantity and Ship date
 Confirm PO with changes via Excel file (Mass changes)

Report delays on committed dates

Enter changes in quantity/ship date manually
 Upload the changes via Excel file (Mass changes)

Shipments process

Supplier can view PO lines ready for shipment
 Supplier can send ASN details

Enter ASN manually
 Upload ASN from Excel file

Suppliers can request for PO closure
© Anantara Solutions Private Limited 2012. All rights reserved
Solution Architecture
SAP APO
Planning
PO
Reports
Rolling demand forecast
Stocks snapshot
Supplier
Portal
Report
Schedule
Delays
Order Acknowledgment
Claims
Review PO
Shipments Changes
SAP ECC
© Anantara Solutions Private Limited 2012. All rights reserved
Order changes
ASN and Packing lists
Supplier
Planning
SAP APO
Master
2 Planning
4b
4a
3a
3b
1b
Procurement Proposals
Master data
Open SO, Open PO, Stocks
1a
3c
SAP ECC
© Anantara Solutions Private Limited 2012. All rights reserved
Planning
PO
Reports
Supplier
Portal
Report
Schedule
Delays
Claims
Supplier
Review PO
Shipments Changes
Purchasing Process: Different dates involved
Date
Description
Events
Original Ship
Date
Original ship date (calculated) based on the Original
Delivery Date expected by OEM and Transport lead time
PO generation
Original Delivery
Date
Original delivery date expected by OEM
PO generation
Confirmed
Expected Ship
Date
Shipment date confirmed by the Supplier at the time of
order acknowledgment
Order
Acknowledgement
Confirmed
Expected
Delivery Date
Expected delivery date (calculated) at OEM warehouse
based on the Confirmed Expected Delivery Date from
Supplier and Transport lead time
Order
Acknowledgement
Current Expected Latest shipment date from the Supplier based on the
Ship Date
work progress
Reporting delays
Latest delivery date (calculated) at OEM warehouse
Current Expected
based on the Confirmed Expected Delivery Date from
Delivery Date
Supplier and Transport lead time
Reporting delays
Actual Ship Date
Actual shipment date from the Supplier
Expected Receipt Expected receipt date (calculated) at OEM warehouse
Date
based on the Actual Ship Date and Transport lead time
© Anantara Solutions Private Limited 2012. All rights reserved
ASN
ASN
Order Acknowledgment
SAP APO
6b
Planning
PO
Reports
Supplier
Portal
7a
7b
Report
Schedule
Delays
Claims
Supplier
Review
Review PO
PO
Changes
Changes
Shipments
6a
SAP ECC
5
PO
Generation
7c
8
PO
Confirmations
© Anantara Solutions Private Limited 2012. All rights reserved
Report Schedule Delays
SAP APO
Planning
PO
Reports
9a Reports ship dates changes
Supplier
Portal
Report
Schedule
Delays
Claims
Supplier
Review
Review PO
PO
Changes
Changes
Shipments
SAP ECC
9c
10 PO updates
© Anantara Solutions Private Limited 2012. All rights reserved
9b Report split delivery schedule
Shipments
SAP APO
Planning
PO
Reports
Supplier
Portal
Report
Schedule
Delays
Claims
Supplier
Review
Review PO
PO
Changes
Changes
Shipments
9a
11a
SAP ECC
10 Inbound
Delivery
9b
11b
12 PO marked
for closure
© Anantara Solutions Private Limited 2012. All rights reserved
Overall benefits for Client and Suppliers
• Improved
responsiveness to
consumer demand.
• Greater forecast
accuracy with single
shared forecast.
• Improved
relationship
between trading
partners.
© Anantara Solutions Private Limited 2012. All rights reserved
• Increase in sales
• Inventory reduction
• Cost reduction
• Improved production
capacity utilisation
• Reliable and shorter
lead times
• Smaller lot sizes
Thank You !
The information contained in this document is highly confidential and privileged. No part of this
document may be copied or circulated without express written permission from Anantara
Solutions Pvt. Ltd. This document is for discussion purposes only.