MAYOR’S OFFICE FOR EDUCATION & CHILDREN
PEAK PERFORMANCE REVIEW
JANUARY 24, 2013
FOR THE PERIOD COVERING:
SEPTEMBER 2012 – DECEMBER 2012
Vision/Mission
 Vision:
– Deliver a City where all children, youth and their
families have the opportunity to succeed.
 Mission:
– Ensure that Denver’s children and youth have their
basic needs met, are ready for kindergarten, and
prepared for academic and professional success.
Peak Performance
-2-
Strategy for the Office of Children’s Affairs
• The Office is dedicated to ensuring Denver’s children and
youth have their basic needs met, are ready for
kindergarten, and prepared for academic and professional
success.
• By increasing access, participation and quality for all
families in Denver, this mission can be accomplished.
• The strategy is centered on an aggressive continuous
improvement process that effectively leverages data,
convenes diverse stakeholders, builds strategic
partnerships, and funds highly innovative and effective
programs.
Peak Performance
-3-
Summarizing the Approach
We are evaluating and
assessing results
Understand
We are collecting and
analyzing data effectively
Execute
and
Evaluate
We are executing
investments in
projects, system
changes
Listen,
Learn, and
Share
Invest
Advocate
and Partner
We are sharing
information and
learning from
communities
We are prioritizing and
designing investments
Peak Performance
-4-
Specific Strategic Objectives with a Specific
Activity Designed to Improve Team Performance
Effectively Use Data to
Inform Decisions and
Elevate Effectiveness
Implement and
Evaluate Innovative
Initiatives
Implement a High
Performing and
Accountable Culture
Design and Invest in
Innovative Initiatives
Peak Performance
Convene Diverse
Stakeholders to
Listen, Share and
Learn
Leverage Strategic
Partnerships to Influence
and Support Effective
Programs and Services
-5-
Key Areas of Focus
Education Compact
Children’s Cabinet
Children’s Affairs
• All kids ready for
kindergarten
• Students graduate
prepared for a
postsecondary pathway
• Students can access and
complete a postsecondary
pathway
• Align publicly funded early
childhood programs
• Reduce the number of
disconnected youth
• Reduce childhood obesity
• School readiness
• Education
• Youth success
• Health
Peak Performance
-6-
End of 2012 Focus
1. Identify baseline measures for key initiatives – near
completion
2. Begin to implement tracking mechanisms – 2013 underway
3. What’s new:
Infrastructure
Programmatic
New Strategic Plan
Head Start data collection system
revision
New Organizational Structure –
TBA
Data-driven advocacy (gaps inform
strategy)
Goal-driven work plans for
everyone
Wallace Foundation Grant – Out of
School Time (OST)
New Education Compact Director
Walmart Foundation Grant – At-risk
afterschool meals
Contracting financial management
to Controller’s Office
Children’s Cabinet work groups
developing action plans
Peak Performance
-7-
Denver Children’s Cabinet
 Established through Executive Order 139
– Develop and provide policy guidance
– Coordinate and integrate services across City agencies
and key partners
– Develop strategies to take advantage of opportunities
and remove the barriers for Denver children and youth
– Variation of the Collective Impact Model
• Common Agenda: Reduce obesity, reduce the number of
disconnected youth, and align early childhood programs
and services
• Shared Measurement: Collect data and measure results,
shared accountability
• Infrastructure: Office of Children’s Affairs
Peak Performance
-8-
Support Working Families
Support working families by increasing the number of children who
have access to quality child care by xx% by xx year.
Goal will be set by
the work group
Preschool Attendance by Denver
Neighborhood
Strategically align
publicly funded child
care programs
(includes Early Head
Start, Head Start,
CCAP, CPP, DPP, and
DPS ECE)
3- and 4-year old children attending preschool
0% - 20%
20.1% - 40%
40.1% - 60%
60.1% - 80%
80.1% - 100%
Denver_Neighborhoods
No Data
U.S. Census Bureau, American Community Survey, 5-year averages. 2007-2011
Peak Performance
-9-
Disconnected Youth
Sub-populations of disconnected
youth can include youth who are:
• Young unmarried parents
• Immigrants
• Homeless
• Incarcerated
• In foster care
• High school dropouts
• Disabled
Reduce the number of disconnected youth
in Denver to no more than 8 percent by
2017 (from 11 to 8 percent in 5 years)
In 2011, 3,000 Denver
teens (ages 16-19) were
not in school or working.
Teenagers Ages 16 to 19 Who Are Not
In School And Not Working
Denver Neighborhoods
0% - 6%
7% - 17%
Denver
18% - 33%
34% - 61%
Colorado
15%
11%
Low Number of Events
Percent
62% - 87%
10%
8%
5%
0%
2008
Source:
U.S. Census Bureau, American Community Survey, 2006Peak Performance
2010, 2011
2009
2010
2011
Year
- 10 -
Garfield
Eagle
Summit
Teller
Larimer
Douglas
Broomfield
Boulder
Jefferson
Mesa
Fremont
Arapahoe
Routt
La Plata
Montezuma
Elbert
Montrose
Delta
Weld
Adams
El Paso
Pueblo
Overweight
or obese
children
17%
17%
17%
18%
18%
19%
19%
19%
24%
24%
24%
24%
26%
26%
26%
26%
27%
27%
28%
29%
29%
32%
Denver
34%
Morgan
Logan
40%
40%
County
Healthy Kids
Goal: Reduce the number of overweight and obese
children in Denver by 5 percent by 2017 (from 34 to 29
percent in 5 years)


34% of Denver children were overweight or obese.
(3 year average, 2008-2010)
Being overweight or obese can be closely related
to poverty.
Source:
2012 Kids Count in Colorado! Report, Data from the Colorado Department of Public Health and Environment, Health Statistics Section, 2008-2010
Peak Performance
- 11 Child Health Surveys
School Readiness:
Denver Great Kids Head Start
Denver Great Kids Head Start is a quality early learning program that prepares
children to enter kindergarten confidently with the social, physical, emotional,
and cognitive skills and competencies necessary for continued school
success.
Children Served in Denver Great Kids
Head Start
1,600
The City of Denver is a
federal Head Start grantee
that:
• Manages $8.8 million
• Oversees 6 community
providers
• Serves 1,153 children
and their families
1,400
1,200
Number of Children
•
1,000
Over Income
Homeless
800
Foster Children
600
Public Assistance
Below Poverty
400
200
0
2008-2009
Peak Performance
2009-2010
2010-2011
School Year
2011-2012
- 12 -
Denver Great Kids Head Start
Fall 2012 Baseline Student Assessment Data: Teaching Strategies Gold
Percent
Preschool- Age 3
Meeting or Exceeding Expectations
The total number of children included in these
assessments in the fall was 802.
•329 (41% of those tested) were 3-yearold children
•465 (58% of those tested) were 4-yearold children
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Development and Learning Dimensions
Measures the knowledge, skills and
behaviors that are most predictive of school
success.
Percent
Preschool - Age 4
Meeting or Exceeding Expectations
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
DGKHS Goal: 1.25% growth for all Head
Start children from fall 2012 to spring 2013.
Development and Learning Dimensions
Peak Performance
- 13 -
Denver Great Kids Head Start
Quality Measures: Teacher Qualifications
Goal:
Ensure that each delegate agency has a least 70% of classroom teachers with a
bachelors degree or higher
DGKHS Teachers with a BA or
Higher
Delegate Agency Teachers with a
BA or Above: 2012-2013
100%
100%
90%
80%
80%
70%
70%
60%
60%
Percent
Percent of Teachers
90%
50%
40%
DGKHS Goal:
70%
50%
Head Start
Requirement:
50%
40%
30%
30%
20%
20%
10%
10%
0%
0%
2008-2009
Peak Performance
2009-2010
2010-2011
School Year
2011-2012
Delegate Agency
- 14 -
Denver Great Kids Head Start
Data System: Revision Timeline
January 2013
• Assess current
data system:
• data collection
and report
timeline
• indicators and
definitions
• delegate and
DGKHS staff
needs
• applicability to
DGKHS goals
Peak Performance
February
2013
• Compile
feedback from
DGKHS staff,
delegate
agencies, and
consultant.
• Define DGKHS
goals
• Align goals with
data collection
and timeline and
PIR
• Propose updates
to current system
March 2013
• Plan
implementation
• Report progress
of project to
Management
Team.
• Begin contract
negotiations
April, May,
June 2013
• Implement
• Develop staff and
delegate training
of updated
system
Goal: Functional system
by July 1, 2013
- 15 -
School Readiness: 5 By 5 Program
The goal for the 2012-2013 program year (October 1 – August 31) is 40,000 visits.
Are we on track?
8,817 cultural visits so far this
school year!
Number of Visits to Cultural
Venues
45,000
45,000
40,000
40,000
35,000
35,000
Number of Visits
Visits
30,000
25,000
20,000
15,000
30,000
25,000
20,000
15,000
10,000
10,000
5,000
5,000
0
0
School Year
Peak Performance
Month
- 16 -
MY Denver Card
– Starting in the fall of 2012, Denver Public School 6-12th
grade students can apply to use their DPS student ID to
gain free access to all Denver Parks and Recreation
Centers, and use it as their Denver Public Library Card.

Challenges:
• Late start – couldn’t take advantage of summer school
registration to promote
• DPS does not have a centralized ID system
• Process takes too long
• Did not know about 2A when idea was born
 Next Steps:
• Explore city issuing (separate from student ID)
• Develop web-based application system
• Incorporate program levels (K-5, 6-12)
Peak Performance
- 17 -
Out of School Time: Wallace Foundation Grant
Mission
– Have a sustainable, citywide OST system that increases access and participation in quality
OST programs for all Denver children and youth in order to promote positive youth
development, ensure student success, and achieve post-secondary preparation.
Year Two Goals
– Post a 20 percent increase in number of new OST Program sites that will participate in the
Youth Program Quality Intervention.
• Year 1 baseline was 34 sites - Year 2 goal is 41 sites
– 125 OST agencies that serve Denver Public Schools (DPS) students and participate in
the Community Partner System (CPS) will have a DPS Partnership Agreement and/or Data
Sharing Agreement as determined by data needs and usage of data in place by 8/2013.
– 125 OST agencies providing services within a Denver Public School will have completed
profile entered into the Community Partnership System (CPS) by 8/2013
Peak Performance
- 18 -
Youth Success: Drop In Denver
Source: Colorado Department of Education
DPS Dropout Rate
Dropout Rate
In 2011, 2,292 (6.4%)
students dropped out of
Denver Public Schools.
12.0%
10.0%
8.0%
6.0%
4.0%
2.0%
0.0%
2006 2007 2008 2009 2010 2011
Year
“Drop in Denver” is an initiative spearheaded by Colorado Youth for a Change
(CYC)—a non-profit organization dedicated to solving Colorado’s dropout crisis.
This pilot program is being launched in partnership with the Office of
Children’s Affairs. Other partners include Denver Public Schools,
Colorado Public Television and Donnell-Kay Foundation.
http://www.dropindenver.com/index.html
Peak Performance
- 19 -
Youth Success: Youth Commission
 Mayor’s Youth Commission
– In December 2012 the Commission presented a draft action plan to
address the mental health needs of Denver youth to Mayor Hancock. The
plan consisted of three main components:
1. PR/social media campaign
–
Make 3,400 connections (10% of DPS middle and high school students) between
February and June 2013.
2. Youth Conference
–
Reach 250 youth by participating in a youth conference in the spring of 2013.
3. School specific strategies to increase the use of mental health resources
–
Focus on Abraham Lincoln High School (survey, action plan to address results)
 Mayor’s Youth Awards
– The Mayor’s Youth Award honors teenagers between the ages of 13 and
19 who have overcome adversity to achieve person success.
– 88 nominations were received through December 15, 2012.
– 30 awards will be issued.
– The Community College of Denver will again provide scholarships to the
MYA seniors.
Peak Performance
- 20 -
Health: Food and Nutrition
Summer Food Service Program
Meals Served per Month
Breakfast
Lunch
Snacks and Supper
Meals Served in 20
Rec Center Sites
Snack
35,000
Number of Meals
30,000
Monthly
Average
Goal =
4,800
5500
25,000
5000
20,000
4500
15,000
4000
10,000
3500
5,000
3000
0
June (4th30th)
July (1-31st)
August
2500
2000
Year
14 city-sponsored food distribution
sites served over 60,800 meals to
Denver children during the summer.
1500
1000
500
0
Oct-12
Nov-12
Dec-12
7 month (November – May goal =
33, 600 meals
Peak Performance
- 21 -
Community Outreach Efforts
The Office of Children’s Affairs provides
information to the community through
trainings, presentations, and events with
students, parents, teachers and community
members at-large.
–The Activity Tracking Spreadsheet is
designed to capture the important work our
staff conducts in the community.
Through activities from October –
December 2012, the Office engaged
1,365 students, parents, teachers and
community members.
Participation in
Trainings: 274
–Tracking began in October, 2012.
–We will continue to track community
outreach through the Springs of 2013 to
establish a baseline of measurement.
Participation at
Presentations:
101
Event
Participation: 990
–Once the baseline is identified, we will set
goals to improve the number and quality of
outreach efforts in the Denver community.
Peak Performance
- 22 -
A Strong Foundation
 We have been asked to innovate – be bold.
– Must have a strong foundation
 Spent the last year, assessing and starting to repair the
foundation and set the vision.
 We are a few months away from standing on solid ground –
operationally and programmatically.
 We will then be able to truly be innovative and transformative
within our agency and with our city and external partners.
Peak Performance
- 23 -
Next Review
 Next Performance Review: May 23, 2013
 Strategies and Tactics of focus for next meeting –
–
–
–
Education Compact goals and strategies
Children’s Cabinet action plans
Summer Food goals
Strategies for increasing number of students served in OST programs
through 2A investment
 Update on projects and opportunities –
– Officially launch the MY Denver Card program – March/April
– Pilot summer STEM academy
Peak Performance
- 24 -