A Six-Step Accountability
Process for School Counselors
Mission, Element, Analyze, Stakeholders-Unite, Results, Educate
School Demographics: # of students
1434
1500
1300
1100
900
700
500
271
300
100
42
302
4
22
-100
• English as Second Language: 600
• Exceptional Student Education/Special Education: 180 (9%)
Mission Statement
The mission of Hoover High School’s Comprehensive
School Guidance and Counseling Program is to provide a
comprehensive, preventative, and developmental
counseling program that promotes academic, career,
and personal/social achievement for all students. School
counselors are professional school advocates who
provide support to maximize student skills, motivation,
curiosity and resilience in order for students to lead and
participate in the society of tomorrow.
Element
 The critical data element to measure is High School
graduation rates as defined by the SDUSD’s five
requirements:
1. Credits (44)
2. 9-12 WGPA 2.0 or above
3. Passing the CAHSEE (both English & Math)
4. Meet Computer Literacy Requirement
5. Pass the Senior Exhibition.
In addition, Counselors will monitor Progress Reports and
Semester Grades.
Baseline Data
 As of Oct 4, 2012, 47% of the class of 2013 (192 Seniors)
are on target for meeting the district guidelines for
graduation.
 About 53% of the Class of 2013 (218 Seniors) are at risk
of not meeting the graduation requirements.
 It is statistically invalid to compare class of 2012 data to
class of 2013 data because of the changing
constraints and requirements from year to year.
Therefore, our baseline data to be considered has
been identified by the school counseling team as of
October 4, 2012.
Goal
By June 6, 2013, 75% of class of 2013 will meet
the graduation requirements.
Analyze
Chart I Indicates:
 Baseline Data for Class of 2013
 Total Seniors Enrolled- 410 seniors (as of October 4, 2012)
 218 Seniors At-Risk- (53%)
 192 Seniors On-Target (47%)
Chart II Indicates:
 Baseline data for Class of
2013
 Total Seniors Enrolled- 410
seniors (as of October 4,
2012)
Baseline Data: by Risk Factors
450
410
400
350
300
250
 Type of At Risk Factors by
Requirements
 Total Number of seniors at
risk for each requirement.
200
150
100
50
0
Total- Oct 4th
123
74
96
59
Chart II Indicates:
Baseline data for Class of
2013
 Total Seniors Enrolled- 410 seniors (as
of October 4, 2012)
 At Risk Factors by Requirements
 Number of seniors at risk by “only “
category
 Note:
116 seniors are Low Risk only have one risk factor.
+ 192 seniors are On-Track only need Senior
Exhibition.
308 Total Low Risk & On Track Seniors
102 At Risk with Combination of Risk Factors.
Intervention:
On Target
 Counselors monitor student’s progress in Senior
Exhibition Project in collaboration with Senior
English teachers.
 Monitor progress report at each grading period.
 Refer to appropriate intervention as needed.
Interventions:
Medium/Low Risk

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




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
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Conduct and Analyze Pre-Post Surveys to implement interventions.
Group Counseling as identified by our Pre-Post Senior At risk Survey.
Individual Counseling & Parent Conferences.
Prepare and Mail at-risk letters.
Motivate and Encourage students to attend CAHSEE Prep.
Help proctor CAHSEE to show support to students during testing times.
Refer, enroll, and assign students to I High courses.
Refer and assign courses in Credit Recovery and HSDP to students as needed for
graduation requirements.
Make necessary referrals to Community Resources on and off campus.
Refer to Tutoring, Provide Classroom Presentations and interventions/workshops
throughout the year. (See Calendar of Events for 12th grade).
Teach Study Skills, Testing strategies, Goal Setting, Calculate GPA, Decision Making
Skills, and Stress Management.
Review Graduation Requirements.
Monitor progress report at each grading period.
Coordinate options for Computer Lit. Test Out for students who need to meet this
requirement and/or enroll in iHigh course.
Intervention:
High Risk
 Counselors will work directly with students to identify the areas of
need.
 Develop Individualized Plan.
 Refer to appropriate interventions as needed.
 Refer to District counselor for alternative plans in order to
graduate in a timely manner as needed.
 In addition, all interventions above are performed as
appropriately deemed by counselors for each case.
Interventions:
By At-Risk Factors
 GPA only Refer to Tutoring, Refer to HSDP, iHigh, Credit Recovery.
 Refer, enroll, and assign students to I High courses to improve GPA.
 Refer and assign courses in Credit Recovery and HSDP to students as
needed for remediation of course for Graduation to improve GPA.
 Credits only Refer to HSDP, iHigh, Credit Recovery.
 Refer, enroll, and assign students to I High courses.
 Refer and assign courses in Credit Recovery and HSDP to students as
needed for graduation requirements
Interventions:
By At-Risk Factors
 CAHSEE only- Motivate and Encourage students to attend CAHSEE
Prep. Help proctor CAHSEE to show support to students during
testing times. CAHSEE Math after school tutoring-small group
intervention.
 Computer Lit Only- Coordinate options for Computer Lit. test out for
students who need to meet this requirement and/or enroll in iHigh
course. Offered Saturday workshops for completing requirements.
 Sr. Exhibition Only- Counselors monitor student’s progress in Senior
Exhibition Project in collaboration with Senior English teachers.
Monitor progress report at each grading period. Refer to
appropriate intervention as needed.
 Combination- Interventions listed under Medium/Low Risk and High
Risk interventions.
Stakeholders- Unite
Stakeholders:
School Counselors
 Support Groups (Study Skills,
Motivation),
 Early intervention using Data,
 Individual conferences,
 Parent conferences,
 At-risk letter
 AP at-risk intervention,
 Small Learning communities
(Academy), classroom & group
presentations,
 Pre/post at-risk Senior surveys
 PIQE parent workshops
 REFERRALS to tutoring
services(Café Excel), HSDP, MidCity, Online credit recovery
program (APEX) and I –High,
 Mentoring program,
 Tobacco & INSIGHT Intervention,
 TUPE Presentations,
 CAHSEE Prep,
 Computer Literacy Workshop &
Test Out
 Please see attached Counseling
Intervention Calendar for the 12th
Grade
Stakeholders:
Administration
 Principal Talks
 Master schedule
 Providing solutions to the constraints’ that arise
 Providing time & funding to School Counselors
 Providing funding to support personnel to develop and
implement new interventions as needed
Stakeholders:
Teachers
 Senior Exhibition
 Parent Conferences
 Expository Reading & Writing Course (ERWC) course
implementation
 Staff Development (AP, AVID)
 Provide lunch & after-school tutoring
Stakeholders:
Community
 Students
 Attend school regularly & assigned intervention(s),
 Parents
 Attend parent conferences & parent workshops
 Monitor: homework, attendance, grades,
 Community Agency Members
 Mentoring, monitoring and one-on-one support of students
Stakeholders:
Student Support Services
 Academy Directors
 Monitor student data (grades, credits, attendance)
 Social Workers
 Referral to Health Center social worker and social work interns
 School Psychologists
 Support RTI process
 Maintain and implement IEP
 Student/school Interventionist
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Home Visits
Parenting your Teen Workshops
Supervising MFT Interns with 24 active cases
Monitoring Cardinal Camp participants (1st class to graduate)
10 to Succeed program
Stakeholders:
Other Resources
 Other Support Staff (front office, custodial, cafeteria, playground)
 College Avenue Compact
 Classroom presentations, individual conferences, parent workshops,
small groups, College Prep Day
 Please see attached Calendar of Interventions.
 Resources (grants, technology, etc.)
 I21 Grant, Netbooks, iPads, Naviance
 Classroom Teacher Assistants
 Implementation of IEP’s
Stakeholders:
Counseling Support
 SDSD Counseling Interns
 Work in collaboration (In training) with Assigned Counselors.
 Provide Classroom lessons as directed by supervisor.
 Under the direct supervision of Counselor provide Individual
Conference and parent conferences
 Provide small group intervention in coordination with supervisor.
 Review transcripts and Prepare Graduation credit checks.
 Colleges and Universities
 College Avenue Compact
 SDSU
 Help Provide services to promote a college going culture.
 Provide College Prep Day- Senior Seminars
Results
Chart I Indicates:
Semester 1: Mid Year Data
 Mid Year (Semester 1) Data for Class of 2013
 Total Seniors Enrolled- 358 seniors (Jan 28th)- 52 Seniors Exit from Oct 4
 99 Seniors At-Risk- (28%)- Decrease of 25% from Oct. 4
 259 Seniors On-Target (72%)- Increase of 25% from Oct 4
Baseline Data: Oct 4, 2012
Mid Year Data: Jan 28, 2013
4%
(13 Seniors)
High Risk
72%
(259 Seniors)
On Target
24%
(86 Seniors)
Medium/Low
Risk
There are 5
requirements for
district graduation:
Number of Credits =
44
CAHSEE: English &
Math
GPA= 2.0 or above
Computer Lit.
3 or more deficiency in graduation
requirements= High Risk
2 or less deficiency in graduation
requirements= Medium Risk
On Target
Chart II Indicates:
Semester 1: Mid Year Data
 Total Seniors Enrolled- 358 seniors (as Jan. 28, 2013)
 In general, number of Seniors at risk by each category decrease.
 Computer Lit (63% Reductions), GPA ( 49% Reduction), Credits (48% Reduction), CAHSEE (54%
Reduction)
 Senior Exhibition- Decrease in Seniors- (Reasons discussed in Chart III) Loss of 13%
450
400
410
358
350
300
250
Total- Oct 4th
200
Total- Jan 28th
150
123
100
96
74
45
50
37
50
59
27
0
Sr. Exhibition
Computer Lit
GPA
Credits
CAHSSE
Chart III Indicates:
What happened to the 52
Seniors from Oct to Jan ?
 From Oct to Jan. decrease in 52 Seniors
 11 Seniors are Re-classified ( Super Senior 2014)
 30 Seniors Referred to Alternative Education Options
 11 Others: 4 Transfer schools, 2 Transfer Academies, 4 Unknown, 1 Zero Tolerance
Total Seniors that Exit
30
30
25
20
11
11
15
10
5
0
Reclass
Refer to Alt Options
Other
Total Exit Jan 28th
Chart IV Indicates:
Mid Year Data: Semester 1
Number of seniors at risk by “only “
category
 56 seniors are Low Risk & only have one risk factor. ( Decrease of 60 Seniors from Oct)
+ 259 seniors are On-Track & only need Senior Exhibition. ( Increase of 67 Seniors from Oct )
 315 Total Low Risk & On Track Seniors
 43 At Risk with Combination of Risk Factors. ( Decrease of 59 Seniors from Oct)
259
300
192
200
100
64
12
6
20
20
20
12
102
18
43
0
GPA Only
Credits Only
CAHSSE only
Computer Lit
Only
Combination
Sr. Exhibition
Only (on
target)
Total- Oct 4th
Total- Jan 28th
Final Year Report
 Pending Senior Final Results
Educate
Name of Counselor(s)
Leading the Initiative:
 Trina Le- Head Counselor
 Teri Clavell- District Counselor
 Theron Maas- Counselor
 Andrea Munoz- Counselor
 Bill Navickas- Counselor
 Tawnya Pringle- Counselor
 Roberta Cruz- SDSU Fieldwork Students
 Hugo Gonzalez- SDSU Fieldwork Students
 Maia Weldele- SDSU Fieldwork Students
THANK YOU!