Word Lesson 6
Working with Graphics
Microsoft Office 2007:
Introductory
1
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Objectives
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Word – Lesson 6
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2
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Create columns.
Add borders and shading.
Understand objects and how to use them in
documents.
Insert Clip Art and pictures.
Insert, resize, and move inline objects.
Change an inline object to a floating object.
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Microsoft Office 2007: Introductory
Objectives (continued)
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Word – Lesson 6
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3
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Recolor graphics.
Draw and modify shapes.
Add text to drawings.
Create callouts.
Create and modify SmartArt.
Create and modify WordArt.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Vocabulary
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Word – Lesson 6
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4
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Aspect ratio
Callout
Chart
Clip art
Crop
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Diagram
Floating object
Graphic
Inline object
Keyword
Microsoft Office 2007: Introductory
Vocabulary (continued)
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Word – Lesson 6
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5
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Object
Pull quote
Rotation handle
Selection rectangle
Sidebar
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Sizing handle
SmartArt
Text box
WordArt
Microsoft Office 2007: Introductory
Working with Graphics
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Word – Lesson 6
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6
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You can enhance documents by adding graphics.
Graphics are pictures that help illustrate the meaning
of the text and make the page more attractive.
You can add predefined shapes, diagrams, and
charts as well as photographs and drawings.
You can also use Word’s drawing tools to create
your own graphics and add them to your documents.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating Columns
Word – Lesson 6
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7
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Sometimes a document can be more
effective if the text is formatted in multiple
columns.
A newsletter is an example of a document
that often has two or more columns.
To add columns, click the Page Layout tab
on the Ribbon, and then, in the Page Setup
group, click the Columns button to display
the Columns menu.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Adding Borders and Shading to
Paragraphs
Word – Lesson 6
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8
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Borders around a paragraph draw the reader’s
attention to the paragraph. A border can appear on
all four sides, on two sides, or on one side of the
paragraph.
To add a border, select the text that needs a border.
On the Home tab on the Ribbon, click the arrow next
to the Borders button in the Paragraph group.
To change the border style, click Borders and
Shading on the menu to open the Borders and
Shading dialog box. You can also add shading or
patterns to a paragraph or lines of text.
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Microsoft Office 2007: Introductory
Adding Borders and Shading to
Pages
Word – Lesson 6
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9
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To add borders and shading to entire pages, click
the Page Layout tab on the Ribbon, and then in the
Page Background group, click the Page Borders
button.
This opens the same Borders and Shading dialog
box you used to add borders and shading to
paragraphs except the default in the Apply to box is
Whole document, and there is an additional Art box
at the bottom of the middle section of the dialog box.
In the Art box, you can choose graphics to use as a
border. As with a paragraph, you can add page
borders to any or all sides of a page.
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Microsoft Office 2007: Introductory
Understanding Objects
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Word – Lesson 6
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10
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An object is anything that can be manipulated as a
whole, such as clip art or another graphic that you
insert in a document.
You can insert, modify, resize, reposition, and
delete objects in documents.
You can cut, copy, and paste objects the same way
you do text, using either the Cut, Copy, and Paste
commands or by dragging and dropping the selected
object.
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Microsoft Office 2007: Introductory
Inserting Clip Art
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Word – Lesson 6
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11
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Graphics that are already drawn or photographed
and available for use in documents are called clip
art.
To insert clip art, click the Insert tab, and then, in the
Illustrations group, click the Clip Art button. In the
Search for box, type a word or words that describe
the type of clip art you wish to insert. These words
are called keywords.
By default, Word will search all clip art on your
computer as well as on Microsoft Office Online, a
Web site maintained by Microsoft that stores
thousands of pieces of clip art.
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Microsoft Office 2007: Introductory
Selecting an Object
Word – Lesson 6
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To manipulate or modify an object, select it first. To
select an object, position the pointer over the object,
and then click. A box with small circles at the corners
and small squares on each side appears around the
object.
The box is called the selection rectangle. The
squares and circles are called sizing handles; you
drag the sizing handles to resize the object. The
green circle is the rotation handle; you can drag it to
rotate the object.
To deselect an object, click a blank area of the
document window.
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Microsoft Office 2007: Introductory
Resizing an Object
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Word – Lesson 6
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13
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You can resize an inserted object by first selecting it
and then drag a sizing handle.
The relationship of the object’s height to its width is
called the aspect ratio. If you drag a corner sizing
handle (one of the circles), you change the object’s
height and width proportionately and maintain the
aspect ratio.
If you drag a side sizing handle (one of the squares),
you change the size of the object without maintaining
the aspect ratio.
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Microsoft Office 2007: Introductory
Repositioning and Removing an Inline
Object
Word – Lesson 6
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14
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When you insert an object, it is inserted as an inline
object in the text, which means it is treated as if it
were a character in the line of text.
You can apply paragraph formatting commands to
the paragraph that contains the inline object; for
example, you can use the Align commands to
change its alignment or set a specific amount of
space before or after the paragraph.
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Microsoft Office 2007: Introductory
Wrapping Text Around an Object
Word – Lesson 6
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15
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To save space and make a document look
more professional, you may want to wrap text
around an object. To do this, you need to
change the inline object to a floating object.
A floating object is an object that acts as if it
were sitting in a separate layer on the page.
You can drag a floating object anywhere on
the page.
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Microsoft Office 2007: Introductory
Recoloring Pictures
Word – Lesson 6
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16
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You can change the brightness or contrast, or
recolor an image all in one shade or with a washout
(very light) style.
To do this, click the contextual Format tab. In the
Adjust group, click the Brightness or Contrast button,
and then click a percentage to adjust the settings.
Also in the Adjust group, you can click the Recolor
button, and then click a style to recolor the image all
in one shade.
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Microsoft Office 2007: Introductory
Inserting Pictures
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Word – Lesson 6
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17
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In Word, pictures are graphic files stored on your
computer.
To insert a picture in a document, click the Insert tab,
and then in the Illustrations group, click the Picture
button to open the Insert Picture dialog box.
The picture is inserted as an inline object at the
location of the insertion point.
You can then change the object to a floating object if
you want, as well as resize and reposition it, in the
same manner as clip art.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Drawing Shapes
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Word – Lesson 6
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18
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To create your own images, click the Insert tab, and then, in the
Illustrations group, click the Shapes button to open the menu of
choices.
Drawing Shapes: Click the shape you want from the menu. Drag
the pointer, which becomes a crosshairs pointer, to draw the
shape.
Adding Color and Style to Drawings:
– To change the color, select the object and then click the
contextual Format tab under Drawing Tools.
– To fill the object with a different color, use the Shape Fill
button on the contextual Format tab.
– To change the line or outline color of a drawing, use the
Shape Outline button on the contextual Format tab.
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Microsoft Office 2007: Introductory
Drawing Shapes (continued)
Word – Lesson 6
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19
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Adding Text to Your Drawings: Right-click an object,
and then click Add Text on the shortcut menu. Another
way to add text to your drawing is to insert text boxes.
A text box is a shape specifically designed to hold text.
Adding Callouts to Your Drawings: A callout is a
special type of label in a drawing that consists of a text
box with an attached line to point to something in the
drawing. To add a callout, click one of the callout
buttons on the Shapes menu, and then type the callout
text in the callout shape.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Creating Diagrams and Charts with
SmartArt
Word – Lesson 6
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20
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Diagrams and charts are visual
representations of data. In Word, you can
insert diagrams and charts quickly using
predesigned drawings called SmartArt.
You can create many types of diagrams
using SmartArt, including Cycle, Radial,
Pyramid, Venn, and Target diagrams, and
Organization Charts.
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Microsoft Office 2007: Introductory
Creating Diagrams and Charts with
SmartArt (continued)
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Word – Lesson 6
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21
Add Text to a SmartArt Graphic: To insert text in a
SmartArt graphic, click in each box in the graphic and
start typing to replace the placeholder text.
Modify a SmartArt Graphic:
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You can resize SmartArt graphics.
You can change a SmartArt graphic from an inline object to a
floating object.
You can add an outline and a colored fill to the entire graphic.
You can change the look and structure of a SmartArt graphic
by using the many commands available on the SmartArt
Tools contextual tabs.
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Microsoft Office 2007: Introductory
Creating WordArt
Word – Lesson 6
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22
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WordArt is stylized text that is treated as an object. To create
WordArt, click the Insert tab, and then, in the Text group, click
the WordArt button. A gallery of WordArt styles opens. Click one,
and the Edit WordArt Text dialog box opens.
You can change the WordArt style, color, and outline color by
clicking the appropriate buttons in the WordArt Styles group on
the Format tab. In addition, you can change the WordArt shape
by clicking the Change WordArt Shape button in the same group.
As with other objects, you can drag the sizing handles or use the
boxes in the Size group on the Format tab to resize WordArt.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary
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Word – Lesson 6
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23
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Graphics add interest to documents.
You can format all or part of a document in multiple
columns.
You can add borders and shading to selected text to
emphasize it. You can also add a page border and
shading to the entire page.
An object is anything that can be manipulated as a
whole. An inline object is inserted as if it were a
character in a line of text. A floating object acts as if it
is sitting in a separate layer on the page.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
Word – Lesson 6
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24
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You can insert clip art and resize and recolor it to fit
your document. You can also insert pictures in a
document.
You can move objects anywhere in a document.
You can draw shapes in a document. Drawn objects
can be resized, moved, and colored.
You can add text to drawn shapes or create a text box
shape. Text boxes can be formatted, resized, or moved
just like other drawn objects.
Pasewark & Pasewark
Microsoft Office 2007: Introductory
Summary (continued)
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Word – Lesson 6
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25
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Callouts are special text boxes that have a line
attached to them to point to specific items in a
document.
Charts and diagrams organize your data in a manner
that illustrates relationships among data. You can use
SmartArt to add charts and diagrams to documents.
You can change the structure and look of SmartArt.
You can insert WordArt to create stylized text objects.
As with other objects, you can resize, reposition, and
format WordArt.
Pasewark & Pasewark
Microsoft Office 2007: Introductory