INTRODUCTORY MICROSOFT
EXCEL
Lesson 2 – Changing the
Appearance of a Worksheet
Microsoft Office 2003:
Introductory
1
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Excel – Lesson 2
Objectives
2
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Change column width and row height.
Position text within a cell by wrapping,
rotating, indenting, and aligning.
Change the appearance of cells using fonts,
styles, colors, and borders.
Microsoft Office 2003: Introductory
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Excel – Lesson 2
Objectives (cont.)
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Designate the format of a cell to
accommodate different kinds of text and
numerical data.
Apply and paint formats.
Create and use styles.
Find and replace cell formats.
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Excel – Lesson 2
Terms Used in This Lesson
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AutoFormat
Indented text
Rotated text
Style
Wrapped text
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Excel – Lesson 2
When a Cell Is Too Small
5
When a cell is too small, Excel
 Displays a series of number signs (######).
 Cuts off the data.
 Lets the data run outside of the column.
 Converts the data to a different numerical
form (e.g., exponential form).
Microsoft Office 2003: Introductory
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Excel – Lesson 2
Change Column Width and
Row Height
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To change the width or height, place the
mouse pointer on the right edge of a column
or top of a row. The pointer will change to a
double-headed arrow.
Widen a column or row by dragging the
double-headed arrow.
Microsoft Office 2003: Introductory
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Excel – Lesson 2
Position Text Within a Cell
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Text may be positioned by
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Wrapping
Rotating
Indenting
Justifying
Centering
Merging
Microsoft Office 2003: Introductory
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Excel – Lesson 2
Designate the Format of a Cell
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The format of a cell may be changed by
using different
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Fonts
Font sizes
Styles
Colors
Borders
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Excel – Lesson 2
Apply and Paint Formats
9
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You may paint a format that exists in
another area of the worksheet.
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Select a cell with the desired format.
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Click the Format Painter button.
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Drag the cells that you want to apply
the format to.
Microsoft Office 2003: Introductory
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Designate the Format of a Cell
Excel – Lesson 2
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Cells may be formatted to accommodate
different kinds of data.
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General
Number
Currency
Accounting
Date
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Microsoft Office 2003: Introductory
Time
Percentage
Fraction
Scientific
Text
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Excel – Lesson 2
Designate the Format of
a Cell (cont.)
11
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Excel – Lesson 2
Create and Use Styles
12
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A style is a combination of formatting
characteristics such as alignment, font,
border, or pattern.
You may apply a style that has already
been created in Excel.
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Excel – Lesson 2
Clearing Cell Formats
13
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Remove cell formats by selecting the cell or
range, choosing Clear on the Edit menu,
and then clicking Formats on the submenu.
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Excel – Lesson 2
AutoFormats
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An AutoFormat is a collection of fonts,
patterns, and alignments that can be
applied to a range of data.
AutoFormats are applied by choosing the
AutoFormat command on the Format
menu.
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Excel – Lesson 2
Find and Replace Cell Formats
15
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You may also find specific formats in a
workbook and replace the format with
another format.
For example, you may replace all italicized
text with bolded text.
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Excel – Lesson 2
Summary
16
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You can wrap, rotate, indent, or align the
position of text within the cells.
Font, font size, and style (bolding, italicizing,
and underlining) may be changed. Color and
borders may also be added.
A cell may be changed to accommodate
data in a variety of numerical formats.
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Excel – Lesson 2
Summary (cont.)
17
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Formatting characteristics such as
alignment, font, border, or pattern may be
applied by using the Styles command.
Format painting copies the format of a
worksheet cell without copying the contents
of the cell.
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Excel – Lesson 2
Summary (cont.)
18
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Various collections of fonts, patterns, and
alignments can be applied to a range of
data by using the AutoFormat command.
The Find and Replace command may be
used to change cell formats.
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