Project
Design
Module 5 Session 5
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Summary
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This session provides introduction to project
preparation, project documents, and checklist
for questions that help a project designer.
It teaches the skills of project proposal writing
and puts emphasis on project objectives,
outputs, activities and inputs.
A logical framework approach is introduced.
A case study of a project proposal format is
given.
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Contents
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Introduction
Project documents
Checklist for questions that help at project
designer
The Project proposal
Emphasis on project objectives, outputs,
activities and inputs
A case study
The project proposal development format
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Introduction
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Project preparation also referred to as project
design, project formulation, or project write-up
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an idea is borne
through some approaches and methods, the idea is
transformed into a problem statement
this results in the selection of a project from the
many solutions presented in the problem statement.
Project preparation is writing up and processing
of the project into a project document, which
can be presented to funding agency.
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Preparation
Feasibility study
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In case of complex and large scale
projects which require detailed analysis
e.g. construction of a Hydro-Electric Power
(HEP).
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Project documents include:
1. Project Proposal
 outlines project objectives, approach (strategy
and activities), and the means through which
it will be conducted (inputs, materials,
personnel, timing).
 may be developed for projects of any size.
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Typically used in public procurement processes, where
several companies develop proposals for selection.
Good practice for all projects to have a proposal as the
foundation for a work plan.
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Project documents include
(cont.):
2. Feasibility Study Report
 detailing the findings of the study.
3. Business Plan
 in case of projects where commercial aspects
are important and financial viability is a must
e.g. establishment of a commercial farm, a
petrol station, a shop etc
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A checklist for project
designers
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Why are you undertaking a given project?
Is the project the first of its kind in the area?
Are there previous efforts to address the
problems that the project intends to address?
What are the area characteristics and other
factors that may make implementation of the
project easy?
Why should it be you or your organization and
not any other person to undertake the project?
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A checklist for project
designers (cont.)
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Where will the project be located?
How will the project be implemented?
When will the project activities commence?
What is the project trying to achieve or
address?
What resources will be required?
How much will the project cost?
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A checklist for project
designers (cont.)
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What is the contribution of the beneficiaries to
the project?
How will the project be sustained?
How will the projects on-going activities and
performance be monitored?
How and who will measure the effects and
impact of the project?
How will lessons learnt from the project be
conveyed to other stakeholders like donors,
government and beneficiaries?
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The project proposal
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This is a primary document in the project
preparation process.
It analyses some of the elements of the
project though not in as great detail as the
feasibility study.
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The elements of the project
proposal include:
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Title
Background, context
and area characteristics
Description
beneficiaries
Objectives
Justification
Outputs
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Activities
Inputs
Budget
Organization and
management
Monitoring and
evaluation
Sustainability plans
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