Unit 5 Spreadsheets
5.04
Creating
Charts
Introduction
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I’m sure you have heard the
expression, “a picture is worth a
thousand words.”
Often, it is much easier to read
a chart than it is to decipher
rows and columns of numbers.
A chart summarizes all of that
data in a picture form.
You’ve already entered data
into several spreadsheets.
Now let’s learn how to create a
picture representation of that
data.
Introduction
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At the end of this lesson, you
will be able to:
– Utilize spreadsheet features
to create and edit charts
and graphs (ACOS 6)
– Recognize the influence of
digital media on audiences
(ACOS 14B1)
Lesson
Charts and graphs are graphics (pictures)
that allow you to compare and
contrast data in a visual format.
• They make the relationship between
data items easier to understand.
• You can create embedded charts —
the chart exists as an object in the
worksheet alongside the data — or
chart sheets where the chart exists
on a separate sheet in the workbook.
• All charts are linked to the data they
plot; that means that when you
change data in the plotted area of
the worksheet, the chart changes
automatically.
Lesson
After you have entered all the
required data into the
spreadsheet, creating a
chart of that data is as easy
as “1, 2, 3”.
Lesson
• Step 1: enter the words and
numbers and select the
data you want to appear on
the chart (be sure to include
column and row headings,
but not the Totals row);
• Step 2: Click Insert; and
• Step 3: Choose the type of
chart you desire.
Lesson
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The first step in creating a chart is to enter the
data into a worksheet.
Then you will select what you want to appear
on the chart and choose the chart type.
The descriptive words and the number data
should be in separate cells as a chart cannot
be constructed if words and numbers appear
in the same cell.
If there are blank rows or columns separating
data to be selected, use the selection method
for selecting non-adjacent (non-joining) cells—
select the row/column, hold the Ctrl key down
while selecting the non-adjacent row/column.
After the chart is inserted on the worksheet, its
size may need to be adjusted so that all words
appear. When a chart is selected, the Chart
Tools Toolbar is available.
Side Trip
• Look at the Nielson's Top Ten
Lists. Save to your F Drive.
• You will see on this list Top 10
Most Digitally Downloaded
Songs, Top 10 Box Office
Movies, and other Top 10 lists.
• Do you know what Time
magazine named the Best
Comedy Sketch of the 20th
century?
• It was also included on the
American Film Institute’s list of
100 memorable movie quotes.
Side Trip
• The Answer: Who's on
First?
– This is a vaudeville comedy
routine made famous by
Abbott and Costello.
– In Abbott and Costello's
version, the premise of the
routine is that Abbott is
identifying the players on a
baseball team to Costello,
but their names and
nicknames can be
interpreted as nonresponsive answers to
Costello's questions.
Side Trip
Go to the G Drive and watch
the Who’s on First video.
• After watching this skit,
read Modern Day On First
for a computer version of
the old comedy routine.
• Open Word and list all the
computer items mentioned.
– Save to your F Drive in your
Unit 5 Folder as 5.04 Modern
Day on First.
Task 1
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As you visit creating charts website
tutorials below the PowerPoint on the BTA
PowerPoint page, answer the six
questions on the following slides.
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Pie Charts
Column Charts
Line Graph
Task 1 Continued
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True or false - No matter what type of
chart you are creating, the first step in
creating a spreadsheet chart is to enter
the data into the worksheet cells.
True or false - You should always leave
blank rows or columns between data.
True or false - When laying out your
spreadsheet, list the names describing the
data in one cell and to the right of that,
the data itself. In other words, only one
piece of information should be entered
per cell; names describing data should be
in a separate cell from the data itself.
Task 1 Continued
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True or false - If you want to include row
and column titles, they must also be
included in the data selected.
True or false - After you select what you
want included on the chart, click on the
Insert ribbon tab to select your chart type
(for Excel 2007). (NOTE: For Excel 2003,
there is a Chart Wizard)
True or false - Answer this question in
complete sentences. List the steps in
Adding a Title to the Chart
When you have completed answering the
six questions (you will find the answers in
the tutorials), Save to your F Drive as 5.04
Charts Worksheet Dropbox.
Task 2
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Do you like to watch TV? Let’s find out
what TV shows America likes to watch. Go
to the Nielson Company Top Tens List and
create a chart of the Top 10 TV Programs Regularly Scheduled. The chart can either
be a bar chart or a pie chart.
For full credit, your chart must:
Contain the correct category and data
labels
Be on the same spreadsheet in which the
data was entered (this is called
embedded)
Have a chart title (add one) that is
formatted so it is easy to read
Task 2 Continued
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Save to your F Drive in your Unit 5 folder
5.04 Create Chart Dropbox.
Look below for a list of resources you can
use to help you create your chart, and
here are some points to remember:
Do not type words and numbers in the
same cell
Do not select blank rows/columns
To select non-adjacent (non-joining)
rows/columns, use the Ctrl key to leave
out the blank rows/columns. For example,
if you have a blank row separating column
headings from the data, select the column
headings, press and hold the Ctrl key and
then select the data, thus leaving the
blank row unselected.
Task 2 Continued
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When selecting data to chart,, you will
only select these the two columns:
Programs and Percentage of Homes in US.
When a chart is first created and then
later selected, the Chart Tools Toolbar
(Design Layout and Format at the end of
menu ribbon) will automatically appear
If some of the charted data is missing, you
may need to resize your chart to make it
larger
Unit 5 Folder
Remember to save
all of your work to
your Unit 5 folder!
Are you finished?
• You should have
– 7 files
• Saved to your F Drive
– in your Unit 5 Folder.
1.
2.
3.
4.
5.
6.
7.
5.01 Introduction to
Spreadsheets Dropbox
5.02 Number Format Dropbox
5.03 Interest Schedule Dropbox
5.04 Nelilson’s
5.04 Modern Day on First
5.04 Charts Worksheet Dropbox
5.04 Create Chart Dropbox