RACE
PRODUCTION
MANUAL
©2012 Rocketkidz Foundation, Incorporated
Our mission: To create and sustain active, fit and healthy children, families and communities
through programming, advocacy and education
Table of Contents
Table of Contents ......................................................................................................................................... 2
Directory ......................................................................................................................................................... 3
Pre Race Considerations ........................................................................................................................... 5
Race Entry Forms ................................................................................................................................................. 5
Bugeting............................................................................................................................................................... 6
Sponsorships........................................................................................................................................................ 9
Permitting Process............................................................................................................................................. 10
Awards ............................................................................................................................................................... 11
Toolkit Items ............................................................................................................................................... 12
Production Checklist .......................................................................................................................................... 12
48 Hour Race Day Countdown Timeline............................................................................................................ 15
Organizational Chart.......................................................................................................................................... 16
PA Announcer .................................................................................................................................................... 17
Checklist ......................................................................................................................................................... 17
Rocketchix Race Script ................................................................................................................................... 18
Insurance Certificate ......................................................................................................................................... 29
Course Maps ...................................................................................................................................................... 30
Rocketchix I Bike ............................................................................................................................................ 30
Rocketchix I Run............................................................................................................................................. 31
Rocketchix TWO Bike ..................................................................................................................................... 32
Rocketchix TWO Run...................................................................................................................................... 33
Job Descriptions................................................................................................................................................. 34
Job Description: Rocketchix Race Director..................................................................................................... 34
Job Description: Packet Pick Up Coordinator................................................................................................. 36
Job Description: Volunteer Coordinator ........................................................................................................ 39
Job Description: Expo Coordinator ................................................................................................................ 40
Job Description: Marketing / PR Coordinator ................................................................................................ 41
Job Description: Run Course Coordinator ...................................................................................................... 42
Job Description: Bike Course Coordinator...................................................................................................... 43
Job Description: Swim Coordinator ............................................................................................................... 44
Job Description: Transition Coordinator ........................................................................................................ 45
Job Description: Finish Line Coordinator ....................................................................................................... 46
Job Description: Food & Beverage Coordinator............................................................................................. 47
Job Description: Clerk of Course ................................................................................................................... 48
POD Procedures................................................................................................................................................. 49
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Directory
BREC
Jessie Townsend
17108 Hwy 44
Prairieville, LA 70769
225.413.0086
BREC
Donna Mitchell
225.413.5561
BRPD
Sgt. James Vernon
EBR Traffic
225.389.3874
jvernon@brgov.com
EBR Risk Management
Jackie West
225.389.8398
LSU
Terrance Bold
225.578.2884 office
225.268.9100 cell
Tbold1@lsu.edu
LSU Parking
LSU Facility
Lyn Taylor, Coordinator
Finance & Administrative Services
330 Thomas Boyd
Baton Rouge, LA 70803
225.578.3386
225.578.5403
batayl@lsu.edu
Ready Ice
225.383.6841
Amateur Radio
Jim Giamanco
9451 Corsica Ave
Baton Rouge, LA 70810
225.578.8278
EMS
Girls On The Run
Hydie Wahlburg
225.247.2286
hydie@girlsontherunbr.org
USATF – for RK Marathon / Goldenfliers
Earlett T. Buckley
Executive Staff Officer
Office for Citizens with Developmental Disabilities
628 N. 4th Street
Baton Rouge, LA 70802
(225) 342-0095
OR
PO Box 4696
Baton Rouge, LA 70821
225.270.3322
earlettbuckley@southernmasters.org
Race Director
Safety Coordinator (same as Race Director)
Packet Pick Up Coordinator
Course Coordinator
Pat Fellows
225.329.7766
225.200.7886
patrickfellows@gmail.com
Volunteer Coordinator
Kristin Menson
225.362.9786
menson@gmail.com
Expo Coordinator
McCall Dempsey
225.229.1770
mccalldempsey@gmail.com
Marketing / PR Coordinator
Kristin Menson
225.362.9786
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 3
menson@gmail.com
Run Course Coordinator
Bike Course Coordinator
Swim Coordinator
Nan Fontenot
1426 Brookhollow
Baton Rouge, LA 70810
Transition Coordinator
Finish Line Coordinator
Food & Beverage Coordinator
The Bicycle Shop
Tom Townsend
225.344.5624
Ochsner
Meg Nolte
mnolte@ochsner.org
Woman’s Hospital
Laurel Burgos
LAUREL.BURGOS@womans.org
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Pre Race Considerations
Race Entry Forms
Studying race flyers of different races can give you a good idea of attractive and complete ones.
Some forms are complete, but simple; others may have so much writing that tiny print makes
them difficult to read. Basic principle: Keep It Simple Stupid.
Key information should be easy to read and placed to catch the eye of the reader. Have you
ever searched a race flyer just to find the date? Basic information (partially adapted from Egger)
includes the following:
1. Name of race
2. Location (Include city and state. Good idea to have road map in relation to highway for outof-towners)
3. Date and time
4. Distance
5. Course description and map/water stop, splits, medical
6. Pre-registration location, dates, and mailing address Race day registration and packet pick up
7. Entry fee (pre-registration and race day) & check payable
8. Sponsor information
9. Exclusions*
10. Age group awards
11. T-shirt type
12. Time of awards ceremony
Runner Information
13. Name (Preferably first and last printed in block capitals)
14. Address (street, city, state, zip, and telephone number) (Please refrain from using printed
boxes for each individual letter and numeral in 13 and 14.)
15. Age on race day
16. Sex
17. T-shirt size (small, medium, large, X-large)
18. Check payable to
19. Waiver
20. Boxed location for “bib number.”
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 5
Bugeting
ACTUAL
FYE MARCH 2012
BUDGET
FYE MARCH
2012
$
$
$
20,000.00
718.00
$
$
$
20,000.00
5,000.00
$
$
$
$
$
$
20,718.00
$
$
$
$
$
$
25,000.00
REVENUES
Sponsorship Revenue
In Kind Sponsorship Revenue
Registration Fee Revenue (Net)
Registration Fee Revenue
(Albemarle)
Online Merchandise
Poster Revenue
Commissions/Royalties
Charity Fundraising Program
TOTAL REVENUES
EXPENSES
ADMINISTRATIVE EXPENSES
Accounting Fees
Credit Card/Bank Fees
Depreciation
Dues & Subscriptions
Insurance (D&O, WC)
Miscellaneous
Office Supplies
Payroll
Sponsor Considerations
Staff Training
Telephone
Travel & Entertainment
TOTAL ADMINISTRATIVE EXPENSES
EVENT EXPENSES
Awards: Medals/Age Group Awards
Course Supplies
Gulf Coast Event Group
Equipment Rentals
Event Insurance
Event T-Shirts
Food & Beverages
Fuel Expense
Operational Directors
6
$
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
1,150.00
1,000.00
2,500.00
-
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Photography
Police and City Services
Sanitation-Portable
Security
Signage
Staff
Apparel
Race Bibs
Volunteer Considerations
$
$
$
$
$
-
$
$
$
$
$
400.00
200.00
500.00
$
$
$
-
$
$
$
225.00
-
TOTAL EVENT EXPENSES
MARKETING EXPENSES
Billboard
Design Work
Mailing & Postage
Newspaper Advertising
Periodical
Promotional Materials
Radio Advertising
Television Advertising
Training Runs
Facebook Ads
Web Advertising
$
-
$
$
$
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
-
TOTAL MARKETING EXPENSES
$
-
$
-
TOTAL EXPENSE
$
-
$
5,975.00
NET ORDINARY INCOME
Distributions
$
$
19,025.00
20,718.00
$5,975
$
$
$
$
$
$
-
$
$
$
$
$
$
-
$
-
$
-
$
S
-
$
-
Other Income
Interest Income
$
-
$
-
Total Other Income
$
-
$
-
Charitable Distributions: Pledges
Charitable Distributions: Proceeds
Total Charity Distributions
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 7
NET INCOME/(LOSS)
$
20,718.00
$
19,025.00
BEGINNING CASH
BALANCE
NET INCOME/(LOSS)
ADD BACK: DEPRECIATION
ADD BACK: ACCOUNTS RECEIVABLE
ADD BACK: ACCOUNTS PAYABLE
ADD BACK: PAYROLL LIABILITIES
$
$
$
$
$
$
20,718.00
-
$
$
$
$
$
$
19,025.00
-
CAPITAL EXPENDITURES:
COURSE EQUIPMENT/SIGNAGE
OFFICE EQUIPMENT
TOTAL CAPITAL EXPENDITURES
$
$
$
-
$
$
$
-
OTHER ADJUSTMENTS
$
-
$
-
ENDING CASH BALANCE
$
8
20,718.00
$
19,025.00
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Sponsorships
Here is where we write the narrative on sponsorships. If we develop a solicitation form it can go
in the Toolkit. Also in the Toolkit we can put completed Sponsorship forms / letters of
agreement.
Need to have the fund raising committee come up with some suggested levels andprice points.
We need to define what these are. You likely know, just need to dump on paper.
Currently we have: (need to fill this in)
Title / Presenting Sponsor
Volunteer Tshirt Sponsor
InKind Service Sponsors
InKind Supply Sponsors
Community Partner Sponsors?
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 9
Permitting Process
1. Contact Lyn Taylor in the LSUI Administrative Services. Submit request to hold event to LSU in
writing. I would call her first as this depends on where you will be basing the run – from the KS
house? Lod Cook? Parade Grounds? If you base it from another building on campus you may
have to sign a use agreement. Lyn is the one to give you official permission to use LSU for the
event.
Lyn Taylor, Coordinator
LSU
Finance & Administrative Services
330 Thomas Boyd
Baton Rouge, LA 70803
Phone: 225 578 3386
Fax: 225 578 5403
email: batayl@lsu.edu
2. You can get event insurance through USATF's website.
Www.usatf.org/events/santions/benefits/insurancebrochure.pdf
Local USATF contact:
Earlett T. Buckley
Executive Staff Officer
Office for Citizens with Developmental Disabilities
628 N. 4th Street
Baton Rouge, LA 70802
(225) 342-0095
Get an insurance certification that specifically names LSU and City of BR (see attached sample).
Jackie West in EBR Risk Management will be one of the people you will require on the permit.
She is who will need the insurance certificate.
Jackie West: 225.389.8398
3. Go visit Sgt. James Vernon in EBR Traffic, 225.389.3874, jvernon@brgov.com
He will start the permit with you. You will need maps and insurance certificates.
4. Include LSU PD and warn them of what you are doing so you don't go through steps 1-3 and
then find out they have a visiting politician in town that weekend and can't provide coverage or
permission for the event, etc.
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Awards
Overall Fat Tire – Blanket and Towel
Overall Road Bike – Blanket and Towel
Age groups:
1st – Towel
2nd – Hand Towel
3rd – Washcloth
13-14
15-19
20-24
25-29
30-34
35-39
40-44
45-49
50-54
55-59
60-64
65-69
Relay:
1st Place Team – Towels
2nd Place Team – Hand towels
3rd Place Team – Washcloth
Team Awards
Biggest –mugs/banner, other stuff?
Fastest – mugs/banner, other stuff?
Team Spirit – mugs/banner,other stuff?
*There is only one way to get this embroidered towel – win it at Rocketchix!
**We do not do Masters/Grandmasters or 2nd/3rd Overall.
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 11
Toolkit Items
Production Checklist
Five Months Prior
 Select a date Determine the race distance and course
 Seek approval from authorities and purchase required permits (roadway and/or park) *
 Determine cost of required police security
 Coordinate with your Race Scoring Company
 Solicit sponsors*
 Sign agreements between the race organizers or presenting sponsor and the race
scoring group if these are separate entities
 Reserve stage with Donna at BREC
Four Months Prior
 Continue to solicit sponsors (if necessary)
 Approve a preliminary event budget*
 Set up supervisor or committee responsibilities
 Continue to solicit and secure sponsors (if necessary)
 Hold meetings to update the race organizing committee and assign responsibilities
 Plan the promotion of the event *
 Measure the course (certify if desired)
 Begin work on the entry form (copy and layout, camera-ready sponsors. logos, maps)
 Have the entry form artwork completed and schedule printing for at least two weeks in
advance of the distribution date
 If race t-shirt or other event souvenirs are to be provided, make relevant arrangements
for their production
 Create course maps, including mile marks and road crossing
 If chip timing, make arrangements with the provider to coordinate with online
registration
 Update race website
 If publicity beyond Rocketchix website, design and distribute materials
 Secure a liability insurance policy and required permits
 Order bib numbers
 Determine registration locations
 Develop and approve the T-shirt design
 Set Up Online Registration
 Set up Event Website
 Set Up Event Facebook and Twitter Accounts
Three Months Prior
 Take delivery of and distribute the entry form
 Begin recruitment of volunteers
 Hold meetings to update the race organizing committee
 Order supplies and rental equipment
 Establish registration procedures
 Order banners (if necessary)
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
 Send regular Facebook and Twitter updates
Two Months Prior
 Continue distribution of the entry form
 Prepare other printed materials for distribution
 Update the list of all supplies and rental orders
 Contact key volunteers and groups to manage the aid stations, refreshment distribution
and other selected areas on race day
 Hold meetings to update the race organizing committee
 Begin registration and packet preparation
 Order trophies / medals
 Confirm medical support (ambulance rental or donation)
 Confirm refreshment suppliers
 Order portable toilets
 Order sound system
 Check course markings
 Begin promotion (press releases and advertising, if any)
 Order rental barricades and cones
 Send regular Facebook and Twitter updates
One Month Prior
 Meet (on location, if appropriate) with race course marshals, aid station groups, lead
cyclists, start and finish line coordinators, refreshment vendors, etc.
 Confirm Aid Station Sponsors
 Confirm ice machine with Ready Ice 225.383.6841
 Determine # of volunteers required
 Place call (email / social media) for volunteers
 Confirm LSU Facility Services for trash, porta potties, and power panel
 Confirm LSU Parking for barricades and verify Nicholson gate open
 Distribute information/advisory flyer to surrounding neighborhoods
 Hold meetings to update the race organizing committee
 Review T-shirt quantities (compare to registration numbers and re-order if necessary)
 Review all supplies and rental orders, deliveries and setups
 Continue registration and packet preparation
 Meet with park superintendent (if park course is being used)
 Appear at local running club meetings to plug your event.
 Coordinate a television appearance or radio spot plugging your race if possible.
 Collect all sponsor logo artwork files for T-Shirt
 Order T-Shirt Production
 Send Weekly Facebook and Twitter updates
Two Weeks out
 Confirm pool open with Terrance Bold
 Schedule POD delivery
 Confirm stage with Jessie at BREC
Week of the Race
 Continue registration and packet preparation
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 13
 Meet with key area supervisors and coordinators
 Confirm volunteers, list names and duties
 Ensure adequate supply of race day registration forms / waivers (print extra copies as
needed)
 Set up money bag; make sure adequate supply of change
 Assemble finish line equipment (unless a race scoring group has been hired)
 Confirm delivery of supplies and services
 Schedule tent deliver
 Confirm ice machine and payment
 Confirm porta-potty location
 Confirm food and beverage
 Send Daily Facebook and Twitter Updates
Race Day
 Barricades
 Race day registration and packet pickup
 Race course (mile markers, cones, aid stations, start)
 Finish and scoring areas
 Refreshment and awards presentation areas
 Conduct the event
 Provide results to the media (phone calls, press releases)
 Arrange the parking area; close off areas with cones
Week(s) After the Race
 Post race accounting to USA Triathlon (REQUIRED within 15 days or fine)
 Post race reports to USA Triathlon(REQUIRED within 15 days or fine)
 Follow up post race issues from racers and submit timing issues to timing vendor
 Post results online
 Send results to finishers (if printed results or finisher. s certificate was part of the race
entry package)
 Send thank you letters to volunteers, sponsors, police, etc.
 Send thank you email to participants and invite to participate in survey
 Prepare an income and expense report
 Hold an event evaluation meeting with the race organizing committee and establish an
initial plan for the next year’s race.
 Return supplies to POD. See POD checklist
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
48 Hour Race Day Countdown Timeline
2 days before
5:00 p
7:00 p
Day before
11:30 a
Noon
4:00 p
5:00 p
6:00 p
6:30 p
Race day
4:30 a
5:00 a
5:30 a
5:45 a
5:45 a
6:35 a
6:45 a
6:50 a
7:30 a
Packet pick up begins (Spring only)
Packet pick up ends (Spring only)
Packet pick up volunteers arrive
Packet pick up begins (goes until 4 for Spring)
Packet pick up ends (Spring)
Transition set up begins
Packet pick up ends (Summer)
Transition coordinator holds transition volunteer briefing
Race director on site
Volunteer coordinator on site
Lifeguards report
All Race Coordinators on site
Packet pick-up opens and runs to 6:30 a
Transition opens
Pool opens
Body marking begins
Bike Course Coordinator holds bike volunteer briefing
Run Course Coordinator hold run volunteer briefing
Transition closes
Pre-race announcements (see script)
First swimmer in pool
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 15
Organizational Chart
Buy SmartDraw!- purchased copies print this
document without a watermark .
Visit www.smartdraw.com or call 1-800-768-3729.
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
PA Announcer
Checklist
Before Race:
Check in with Race Director for:
 List of sponsors
 List of entrants following packet pick up
 List of special thanks i.e. BREC, LSU
 Approval / changes to script
 Verify who will provide music?
 Will there be music / singer for National Anthem?
 Special invocations / recognitions planned?
 Touch base with Volunteer Coordinator on Spotters
 If soliciting own Spotter, check in with Volunteer Coordinator to prevent double booking
& to add Spotter volunteers to database for thank yous
 Verify the Fun Filler, Facts & Figures for updates and accuracy
Race Day:
 Get to field early (5:45 a.m.)
 Introduce yourself / make nice with DJ
 Touch base with DJ remind them no television with video
 Check out the PA system
 Get with RD verify participant roster / spotters
 Get correct pronunciations of key participants (if applicable)
 Work the script
 Play music between
Guidelines and Norms:
 Acceptable synonyms for participants: (Avoid any demeaning terms)
o Athletes
o Swimmers
o Runners
o Chix
o Cyclist
o Rocketchix
o Bikers
o Ladies
 Make sure that there is a balance between talk and dead space (music) keep a balance
 PA silence between RD final sendoff and emergence of first swimmer into T1
 Make NO reference as to pool temp
 Make periodic announcements about where things are located to facilitate the
registration and transition area set up. They may be labeled with signs, but not
everyone can see the signs. Feel free to give periodic verbal cues. Instead of North,
South, East or West, use “toward the river” “toward the Natatorium” “toward the
stadium” “toward downtown”
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 17
Rocketchix Race Script
Time
Event
Announcer
4:30
RD and Key Staff
on Site
5:00
Volunteer
Coordinator on Site
5:30
Pool Staff on Site
Pool opens with lifeguards. Everyone must be out of pool by 6:45
5:45
PA System Test
PA Test
DJ and AV equipment provider is James Gilmore
5:45
Race Day Packet
Pick Up Open
Race Day Packet Pick Up Open
5:45
Open!
Transition open
Pool open for warm up
Body Marking begins
6:30
Countdown 1
15 minute pool and T closing
6:35
Bike Course and
Run Course
(if needed) Bike Course volunteers report to Chuck Grose for the
Bike Course briefing and to thumb your ride to your spot on the
course
(if needed) Run Course volunteers report to David Alexander for
Run course briefing and deployment to station
6:35
Countdown 2
10 minute pool and T closing
6:40
Countdown 3
5 minute pool and T closing
6:45
Pool & T Close
The transition area and pool are now closed. Athletes still in
transition need to make your way out at this time. Remember that
the transition area will remain closed until the final cyclist has
cleared T2 and is out on the run course.
Everyone out of the water and to the steps of the Natatorium for
pre-race announcements
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Pre-race filler
announcements
 As you enter transition to set up your bike you will pass through
safety check.
 Remember if AT ANYTIME you throw your leg over your bike
once you are on site, YOU MUST BE WEARING A STRAPED ON
HELMET. This is a USAT and risk management non-negotiable
and can result in a disqualification. You don’t want that. We
don’t want that. Help a sister out if you see them (before
someone else) and spread the Rocketchix love.
 Today’s super sprint course means that this race is going to fly
by! The Award Ceremony will take place at the end of the race
(or near end) as determined by our timing company and Race
Director.

 No prizes will be mailed. You or a designated doppelgänger
(friend) MUST be present at the Awards Presentation to claim
your prize.
 Body marking volunteers are doing an excellent job. Athletes will
be marked with their race number on both upper arms and their
age on the back of their legs
 For those Chix wanting to warm up some in the pool, remember
that the pool MUST be cleared at 6:45
 As you set up your transition area, be kind to neighbors, check
that your bike and helmet have a race number label. Also
remember that your race number must be worn on your front
during the run portion of the race. This is for the referee and
safety. It’s also so we can place you with your photo.
 Transition and pool will be also be closing 6:45.
 There are restrooms in the Natatorium and we have 4 Port-APotties located in front of the Tennis Courts. After the swim
ends, the restrooms in the Natatorium will be unavailable and
your will need to use the handy dandy Port-A-Lets.
 Low value lost and found, aka flip-flops and spare tops, will be
located on the steps of the Natatorium. In an effort to be green
and pay it forward, unclaimed flip-flops and t-shirts will be
donated following the event.
 High value lost and found can be brought to the stage area. This
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 19
includes your children, iPhones and keys. We will do our best to
reunite you!
 Once closed Transition will not reopen until the final cyclist has
cleared Transition and is out on the run course. Once that
happens the Transition coordinator will open Transition. You will
likely see when it’s open and we will do our best to keep you
informed from the stage.
 Mandatory pre-race briefing will be held on the steps of the
Natatorium at 6:50
 We have 290 Chix pre-registered for today’s race
 The temperature now is ___ and the weather prediction is ____
 This is the 6th year for Rocketchix! And the Rocketkidz foundation
is looking for athletes who have competed in our events each
year and we’re especially interested to see if we have a Chix who
has competed in EVERY race! If you have participated in every
race we’ve staged PLEASE come to the stage sometime today
and identify yourself!
 RKF’s official race day photographers from Guillory Photography
will be on the course taking your pictures today. When you see
them, smile pretty! Following the event proofs will be posted at
guilloryphotography.com! Thanks to our friends and sponsors at
Guillory for making today picture perfect.
 Post race refreshments are provided for registered athletes
only. Help us honor all racers on the course by being
understanding of this policy and doing you part so that our last
finisher gets snacks just like our first finishers.
 Sending some Rocketchix love to the Bicycle Shop. Not only
have they been sponsors of the event since year one, the
handsome Bike Beaus of the Bicycle Shop are located in
transition to assist with last minute mechanical issues and will be
providing additional support on the cycling portion of our race
today.
 We’ve got three remarkable teams handling hydration! The
Information Technology Titans of Teknarus are manning the bike
turnaround. The Woman’s Fitness Club and the Baton Rouge
Chapter of Girls on the Run will man the water stops on the run
course. Thanks again to Teknarus, Woman’s and Girls on the
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Run.
 Registration is now open at Active.com for the Run Louisiana
Girls on the Run 5k, held May 5th at Pennington Biomedical
Research Center. This inspiring event is open to men, women,
boys and girls of all ages. All finishers will receive a custom
medal and everyone will be treated to pre and post-race
festivities that include pancakes and music.
 Our next RKF event is targeted at our shorties, our little ones,
our emerging athletes 10 and under! Rocketkidz Rookies will
take place Saturday June 2nd, 2012 at BREC Liberty Lagoon
Water Park. Kidz will Swim – down the lazy river at Libery
Lagoon, Bike – on sidewalks around the park, and Run – in grassy
area of the park.
Age Divisions include:
3 to 4 yrs old Non Swimmer (must be in the water with an
parent)
3 to 4 yrs old Swimmer (a parent may accompany the child)
5 to 6 yrs old Non Swimmer
5 to 6 yrs old Swimmer
7 to 10 yrs old Swimmer
For more information visit our website Rocketkidz.com
 Rocketchix II will take place here on Saturday, July 28, 2012. It
will consist of a 350 swim, a 12-mile bike and a 2-mile run.
Registration is now open at rocketchix.com or at imathlete.com.
This race typically sells out. We are already 25% filled, so register
today, don’t delay!
 Rocketkidz LSU will take place at this very spot on Sunday July
29th, 2012. Registration with open on Rocketkidz LSU will open
for registration on May 1st, 2012 via thie Rocketkidz website and
Imathlete.com. Rocketkidz is for boys and girls ages 6 – 14. There
are three age divisions:
Sputniks (6 yrs)- 50m swim | 1.2 mile bike | .6 mile run
Apollo (7-10 yrs)- 150m swim | 2 mile bike | .6 mile run
Saturn (11-14 yrs) 250m swim | 4 mile bike | 1.2 mile run
There are no age group awards at the Rocketkidz event. Every
kid is a winner at Rocketkidz!
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 21
6:50
Welcome
RACE DIRECTOR script from here to DISMISSAL
Good morning ladies, gentlemen, children and supporters Welcome to
the campus of Louisiana State University for 2012 Rocketchix I!
RKF Plug
Rocketkidz Foundation Incorporated or RKF brings today’s race to you.
RKF’s mission is The mission of RKF is to create and sustain active, fit
and healthy children, families and communities through programming,
advocacy and education.
Louisiana is currently ranked as the 49th unhealthiest state. Ouch. We
have a rich cultural tradition of food but that hasn’t always meant we
were unhealthy. This new trend is recent and is occurring nationwide
as child and adult obesity rates skyrocket, giving chronic illnesses like
diabetes and heart disease a foothold in younger and younger
demographics. We CAN retain our cultural diversity AND also improve
our health. Today we invite you to continue the journey with us on the
road to the healthiest state in the country. Journey with us from 49 to
1.
Invocation /
National
Anthem
Sponsor Thanks
Volunteer
Thanks
22
Ladies and gentlemen, at this time we ask that you please face the flag
as we honor this great nation and this community with the playing of
our National Anthem. (play recorded music or live singer)
Sponsor List
1. Baton Rouge Amateur Radio
2. BREC
3. PODS
4. Massage Envy
5. GO Physical Therapy *our Volunteer Sponsor for
Season
6. Teknarus
7. Fresh – Salads and Wraps
8. 225 Inflatables
Special thanks to our sponsors that have been with us since the
first event in 2007:
9. Fitness Club at Woman’s Hospital
10. Varsity Sports
11. Bicycle Shop * providing back support and mechanical
help at today’s event
12. Crawfish Aquatics
13. Tiger Aquatics
14. LSU
Baton Rouge Amateur Radio
EMS
Hydration Station – Teknarus, Girls on the Run, Woman’s Fitness Club
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
General Volunteers
Chip Check
Course Updates
7:00
Look down at the legs of the Racers all around you. Do you see a
timing chip on their ankle?
Yes?
Great!
No?
Please give them a gentle nudge toward the timing chip pick up tent.
Now.









Safety
Course updates
Mechanical problems on course
Drop options
Don’t leave site with chip or without RD’s knowledge
Bike sage options and safety
Hydration on course
Amateur Radio operators and volunteer helpers
Responsible for checking times and report issues to timing tent
USAT
The national governing board of USAT sanctions Rocketchix Triathlon.
As such we agree to abide by the rules and regulations of a USAT
event. Our head referee today is Todd Leemisko. Please give Todd
your undivided attention and join me in welcoming him to the stage to
review some important safety and competition rules.
Reminder of
Swim Seeding
+ Shout out / acknowledgment of Karin Johnson, soon to be Karin
Johnson Paratriathlete Rocketchix!
Dismissal
End RACE DIRECTOR script
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 23
7:15
Race starts
General Finish
Congratulations _____ you are a Rocketchix!
Line
Announcements Way to go ______ you are a TRIATHLETE!
Fun Filler, Facts
& Figures
 The FIRST ever Rocketchix event was held in April 2007.
 Rocketchix Race History
o 2007 – 2 events
o 2008 – 2 events
o 2009 – 4 events (2 Baton Rouge and 2 Alexandria)
o 2010 – 2 events
o 2011 – 2 events
o 2012 – 2 events
 The April 2012 race will be the 13th!
 Acknowledge sponsors who have supported the RChix series since
inception
1. Fitness Club and Woman’s Hospital
2. Varsity Sports
3. Bicycle Shop
4. Crawfish Aquatics
5. Tiger Aquatics
6. BREC
Sponsor List
9. LSU
10. Baton Rouge Amateur Radio
11. Fitness Club at Woman’s Hospital
12. Varsity Sports
13. Bicycle Shop
14. Crawfish Aquatics
15. Tiger Aquatics
16. BREC
17. PODS
18. Massage Envy
19. GO Physical Therapy
20. Teknarus
21. Fresh – Salads and Wraps
22. 225 Inflatables
 With the Natatorium now closed, we have 4 handy dandy Port-ALets to use for Rest Rooms
 Low value lost and found, aka flip-flops and spare tops, will be
located on the steps of the Natatorium. In an effort to be green
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
and pay it forward, unclaimed flip-flops and t-shirts will be
donated following the event.
 High value lost and found can be brought to the stage area. This
includes your children, iPhones and keys. We will do our best to
reunite you!
 Transition will not reopen until the final cyclist has cleared
Transition and is out on the run course. Once that happens the
Transition coordinator will open Transition. You will likely see
when it’s open and we will do our best to keep you informed from
the stage.
 This is the 6th year for Rocketchix! And the Rocketkidz foundation
is looking for athletes who have competed in our events each
year and we’re especially interested to see if we have a Chix who
has competed in EVERY race! If you have participated in every
race we’ve staged PLEASE come to the stage sometime today and
identify yourself!
 RKF’s official race day photographers from Guillory Photography
will be on the course taking your pictures today. When you see
them, smile pretty! Following the event proofs will be posted at
guilloryphotography.com! Thanks to our friends and sponsors at
Guillory for making today picture perfect.
 Today’s super sprint course means that this race is going to fly by!
The Award Ceremony will take place at the end of the race (or
near end) as determined by out timing company and Race
Director.
No prizes will be mailed. If you your racer cannot stay for the
Ceremony, please make have a fitness friend pick up your award
for you.
 Post race refreshments are provided for registered athletes only.
Help us honor all racers on the course by being understanding of
this policy and doing you part so that our last finisher gets snacks
just like our first finishers.
 Sending some Rocketchix love to the Bicycle Shop. Not only have
they been sponsors of the event since year one, the handsome
Bike Beaus of the Bicycle Shop are located in transition to assist
with last minute mechanical issues and will be providing
additional support on the cycling portion of our race today.
 We’ve got three remarkable teams handling hydration! The
Information Technology Titans of Teknarus are manning the bike
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 25
turnaround. The Woman’s Fitness Club and the Baton Rouge
Chapter of Girls on the Run will man the water stops on the run
course. Thanks again to Teknarus, Woman’s and Girls on the Run.
 Registration is now open at Active.com for the Run Louisiana
Girls on the Run 5k, held May 5th at Pennington Biomedical
Research Center. This inspiring event is open to men, women,
boys and girls of all ages. All finishers will receive a custom medal
and everyone will be treated to pre and post-race festivities that
include pancakes and music.
 Our next RKF event is targeted at our shorties, our little ones, our
emerging athletes 10 and under! Rocketkidz Rookies will take
place Saturday June 2nd, 2012 at BREC Liberty Lagoon Water
Park. Kidz will Swim – down the lazy river at Libery Lagoon, Bike –
on sidewalks around the park, and Run – in grassy area of the
park.
Age Divisions include:
3 to 4 yrs old Non Swimmer (must be in the water with an parent)
3 to 4 yrs old Swimmer (a parent may accompany the child)
5 to 6 yrs old Non Swimmer
5 to 6 yrs old Swimmer
7 to 10 yrs old Swimmer
For more information visit our website Rocketkidz.com
 Rocketchix II will take place here on Saturday, July 28, 2012. It will
consist of a 350 swim, a 12-mile bike and a 2-mile run.
Registration is now open at rocketchix.com or at imathlete.com.
This race typically sells out. We are already 25% filled, so register
today, don’t delay!
 Rocketkidz LSU will take place at this very spot on Sunday July
29th, 2012. Registration with open on Rocketkidz LSU will open
for registration on May 1st, 2012 via thie Rocketkidz website and
Imathlete.com. Rocketkidz is for boys and girls ages 6 – 14. There
are three age divisions:
Sputniks (6 yrs)- 50m swim | 1.2 mile bike | .6 mile run
Apollo (7-10 yrs)- 150m swim | 2 mile bike | .6 mile run
Saturn (11-14 yrs) 250m swim | 4 mile bike | 1.2 mile run
There are no age group winners. Every kid is a winner at
Rocketkidz.
Awards
Ceremony –
Introduction
Ladies and gentlemen, if I can have your attention, we’d like to begin
our awards ceremony.
Helping with today’s ceremony are:
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
If you have any questions regarding your time / eligibility for awards,
please report to the timing tent and check in with the timing staff.
Award
Ceremony –
Review of
Categories
As each athlete crossed the finish line she was given the official
Rocketchix Medal and our first ever never before seen RCHIX decal!
There’s only one way to get this awesome chotcske and that’s by
completing a Rocketchix Race!
Proudly display the RHIC decal on your back car window or wherever
you see fit and spread the Rocketchix love. Also know that anytime
you see a RCHIX decal, you know that someone special completed our
race!
But that’s not all! In addition to an Overall Winner in the Fat Tire and
Road Bike divisions, we have 12 age group award categories. Three
Chix in each division’s age categories will earn additional prizes. 3rd
place winners will get the Rocketchix washcloth, 2nd place winners will
earn a Rocketchix hand towel and our 1st place winners will get the
super plush and awesome full sized towel! These towels are perfect for
wiping a sweaty brow after a hard workout, polishing your sweet ride
so it looks half as fast as you feel and serves as a fun reminder of you
general all around awesomeness.
When you get to the stage to get your medal, pause for a moment so
your friends and supporters can snap a photo!
So let’s get started!
Award
Ceremony –
Overall Winners
Award
Ceremony – Fat
Tire Age
Division
Overall Fat Tire – Monogrammed bag and Towel
Overall Road Bike – Monogrammed bag and Towel
Award
Moving on to our Road Bike Division
And now for our age group awards. We will start with the Fat Tire
Division.
13-14
15-19
20-24
25-29
30-34
35-39
40-44
45-49
50-54
55-59
60-64
65-69
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 27
Ceremony –
Road Bike Age
Division
Next Event
13-14
15-19
20-24
25-29
30-34
35-39
40-44
45-49
50-54
55-59
60-64
65-69
Thanks to everyone for coming.
We hope to see you again when we blast off with Rocketchix II. It’ll be
held RIGHT HERE, Saturday July 28, 2012 beginning at 7 am. The
distances for Rocketchix II will be 350 m pool swim in the Natatorium,
followed by a lovely 12 mile flat and fast course down Nicholson to
River Road, followed by a dappled shaded 2 mile run through LSU.
Please make plans to join us.
And remember our children’s events BREC Rocketkidz Rookies on June
5 and Rocketkidz LSU on July 29. Details are available on our website at
www.rocketkidz.com
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Insurance Certificate
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 29
Course Maps
Rocketchix I Bike
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Rocketchix I Run
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 31
Rocketchix TWO Bike
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Rocketchix TWO Run
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 33
Job Descriptions
Job Description: Rocketchix Race Director
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Registration Coodinator - Sponsorship Chair - Stopper of the BUCKS
REMEMBER TO
HAVE ALL
SUBMITTED
WITHIN 2
WEEKS!
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 35
Job Description: Packet Pick Up Coordinator
WEEK BEFORE THE RACE:
 Verify shirts and packet materials are received and available
 Verify bibs and helmet stickers are received and available
 Pre-Stuff Packets (OPTIONAL)
DAY BEFORE PACKET PICKUP:
 Verify volunteers with Volunteer Coordinator
PACKET PICKUP DAY:
Setup lines by Division (Fat Tire, Road bike, Relay/Problems)
Need:
 Lists by last name per division (Supplied by RD)
 Money bags
 Internet (if possible)
 Extra bibs (all changes and problems go to “Drama Table”)
 Pack up remaining packets
RACE DAY:
Sort and transport extra bags/shirts/packets to race site in the morning
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
With IMAthlete, no USAT
card verifcation is
generally necessary. ONLY
necessary if the
registration says
“pending.”
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 37
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Job Description: Volunteer Coordinator
BEFORE RACE:
 *Huge* Receive and acknowledge volunteers as they offer to help
 Send out periodic updates to them with general guidelines
 Log contact information
 Make sure we have volunteer shirts
 Establish how many volunteers are required, map their locations and determine their
duties. Prepare maps and lists of duties to distribute
 Contact RKF for current volunteer list. Call or email for volunteers, and reconfirm
volunteers days before the race
RACE DAY:
 Check in volunteers, give assignments
 Keep pile of boo boo fixers on hand to fill gaps
 Make sure there are back up timers when starting race
 Have a race-day sign in sheet with volunteer names and where they are assigned. Have
maps of the course to show the volunteers where to go, and explain their duties /
responsibilities in detail. Distribute safety equipment as needed (road signs/vests etc…)
and explain where and when to return it
 Exchange cell phone numbers for on-course volunteers and the RD or volunteer
coordinator. Use cell phones if additional equipment is needed at an aid station, or to
arrange transportation if a runner is unable to continue
 Need at least 2-4 trained volunteers at registration table
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 39
Job Description: Expo Coordinator
 Locate site for expo and coordinate use of site
 Schedule clinics and info sessions
 Expo is currently headed as a value added. No charge fo exhibitors.
 Directing the participants to the various booths for collection of race kits
 Hand out of goodie-bags and race kits
 Ensure participants' entry are in order
 Answer participant questions
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Job Description: Marketing / PR Coordinator
 Develop PR plan
 Develop Social Media schedule
 Constant Contact mail out schedule
 Prepare content
 Create contact list
 Work within overall marketing for RKF
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 41
Job Description: Run Course Coordinator
Volunteers on the run course have the responsibility of directing racers at certain times.
Day before the race:
 Drive the course to identify any new issues/obstacles
 Procure signs from Pod. Mile Markers, Turns, Turnaround.
 Get aid station supplies and location from Pat
 The run course is a little different in that it heads out the usual way,
o Go South to the Sidewalk by the field house.
o Stays on sidewalk to N Stadium and goes up the hill to the traffic circle.
o Crosses traffic circle to Locket hall side of Street.
o Goes to .75 out total to Design center and turns around
 There are approximately 10 arrows that fit inside the hole on the pylons which can be
used to guide the participants.
 Aid station will be at the Turnaround and Brent will take care of it.
Race Day:
5:45 am – Volunteer to leave to put signs out on course
6:15 am - Run Coordinator meets with Run course volunteers
6:30 am – Truck leaves to deliver to Run course volunteers.
6:45 am – LSU PD to intesections
7:00 am – Run Course ready
Run Course should be ready to go at 7 am to ensure it’s in place for the fastest ladies or to
automatically handle any accommodations we make for weather/levee leaks/special athletes.
Touch base with Aid Station coordinator to verify all ready to go.
Volunteers stay in position until last run comes through (will be identified).
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Job Description: Bike Course Coordinator
3 WEEKS BEFORE THE RACE:
 Contact Vet School, Church and Farr
 Verify coverage with LSU PD, EBR Permit in place
 Department of Transportation clearance for River Road
 Signs up warning of event?
WEEK BEFORE THE RACE:
 Place flyers up at Lake Beau Pre, Farr and Church.
DAY BEFORE THE RACE:
 Mark the course
 Procure signs from Pod. Mile Markers, Turns, Turnaround.
 Drive the course and make sure there are no surprises.
 Due to a smaller course, I didn't put them in order, but the turns are as follows.
 MOUNT LINE-Spray chalk a mount line at Bike exit going S-N
o L onto Nicholson
o R onto Skip B
o L onto RR
o TURNAROUND at Farr
o R on skip B
o L on Nicholson
o Paint a DISMOUNT line going E-W
 Susan has spray chalk in the trailer.
 Don Coppola has the cops on lock and has been in touch with LSU for us. Touch base
with him today if you have a moment.
RACE DAY:
5:30 am - Arrive @ site
6:15 am - Bike Coordinator meets with Bike course volunteers
6:30 am – Turnaround Team drives to turnaround dropping signs @mile markers and
cones/signs at intersections, and sets up turnaround area. (Turnaround items-cones, tent, sign
ipod and 2-3 vols).
6:30 am – Truck leaves to deliver bike course volunteers.
6:45 am – LSU PD to intersections
7:00 am – COURSE CLOSED and all volunteers in position
Volunteers stay in position until last biker (will be identified).
Bike Course Marshals: This is the biggest need job. You will be stationed at one of the turns on
the bike course. Your responsibility will be to guide athletes to “TURN HERE” by hand and voice
signals (while also cheering them on). You are responsible for reporting any emergency issues
that you see on the course. We will have transportation to take you to your spot and pick you
up if needed or you may get your assignment and drive there yourself if you would like. You will
be released from your post by a race marshal once all bikers have left the course. YOU ARE THE
EYES AND EARS OF THE BIKE COURSE—WHICH STRETCHES OUR MANY MILES FROM
“COMMAND CENTRAL.” I HIGHLY RECOMMEND YOU BRING A CHAIR AND SOME DRINKS ETC.
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 43
Job Description: Swim Coordinator
Week before the race:
 Verify Lifeguards—get names/contract numbers
 Verify Swim seed signs for use to bring groups in
Day before the race:
 Get pool water conditions/report (RD or SC)
Day of the race:
5:30 am—Open pool, lifeguards, monitor in-pool activity, coordinate with timers on swim start
6:30 am—Make sure pool exit is setup for race to start
6:45 am—Everyone out of water with lifeguards in place and EMS onsite
7:00 am—Coordinate volunteers to gather women into swim seed groupings outside pool
7:15 am—START!!
When last swimmer is out of the pool, all items go on steps, clean up, and lock front doors.
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Job Description: Transition Coordinator
The nerve center of the race. The transition area is the fenced in area containing all the bike
racks. This area sees action the entire time. Here are the basic responsibilities for transition area
volunteers:
Before the Race:
Volunteers will be asked to keep spectators out of the transition area. The transition area is for
participants only. Participants know this and have been told repeatedly. In addition to this job,
the volunteers will be answering basic questions from participants, such as: Where is
registration? Where are the port-a-lets? Etc.
During the Race:
Volunteers will become traffic cops - directing participants out the appropriate exits of the
transition area. They will continue to keep any wandering spectators out of the transition area.
After the Race: Continuing to keep any non-participants out of the transition area - the most
important task at this point is checking participants who are leaving to make sure that they are
leaving with the appropriate bike. The bikes will have numbers on them and the participants will
still have numbered wristbands on their wrists. Simply match up the numbers. Make sure
everybody leaves with his or her own bike. Any problems or questions should be reported to the
transition area coordinator.
Body Marking Staff
All participants can be easily identified via their body marking as they enter any portion of the
race. This is done primarily for the benefit of our timing crew but it is also a safety precaution in
the event we need to identify a participant who may require medical assistance.
Mark participants with body marking stamps CLEARLY and LEGIBLY on both the upper arms and
race age on back of left calf.
Be prepared to be redeployed to other areas of work where manpower is lacking after the
completion of your duties.
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 45
Job Description: Finish Line Coordinator
WEEK BEFORE RACE:
 Locate and verify medals and finisher prizes
 Assemble medals if needed
* Night before – finish chute area will be set up
RACE DAY:
 Inflate arch,
 Stage finish line water and ice
 Make sure volunteers are on hand to remove timing chips and handout medals and
prizes
 Know where medical is located (near finish)
 Confirm that the finish line chute / timing volunteers know what they need to do. A big
race without chip timing may need many finish volunteers:
o volunteer at front of chute to guide runners into chute
o volunteer along the chute telling runners to stay in line and move along
o volunteer who will take the tags from the runners (runners may have torn it off
themselves or volunteers will tear the tag off for runner) – VITAL to keep the
tags in order of finish and keep them face down on top of one another to ensure
results are accurate
o volunteer who will have a spindle in which to put the torn off tags (note-if a
runner does not have a tag then use a “turkey tag” (which is just a blank tag) will
need to be used to keep the results accurate
o Transfer tags intermittently to results volunteers for tabulation
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
Job Description: Food & Beverage Coordinator
WEEK BEFORE RACE:





Verify post race food is setup and ordered
Arrange transport of tents (corrinate with Race Director)
Inventory cups / plates / napkins / utensils
May solicit food
Invite food vendors / food trucks / snowball vendors (must be self powered and no
staking on LSU grounds)
RACE DAY:
 Set up tables / post race foot
 Coordinate volunteers to secure race rood for racers
 Mix and ice down drinks
 Meet food delivery, if required
 Clean up
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 47
Job Description: Clerk of Course
BEFORE RACE:
 Verify police and barricades
 Walk through with course coordinators
DAY BEFORE RACE:
 Transition set up. Transition space is 150’ x 75’
 Set up finish chute flagging. The finish chute continues well beyond the finish line to
assist in keeping the runners in the correct order of their finish.
 Set up barricades and snow fencing
 Set up flagging from Bike exit of transition to yellow driveway deals out by Nicholson
 Set up flagging/barricades from natatorium handicap ramp to transition (just have ready
so you can move them over the next morning
 When transition is complete, layout (place) caution tape and wooden barricades across
parking lot area by the field house so that there is room for them to run back.
 Place wooden barricade 100 yards south of the bike entrance so people don't park
there.
 Coordinate with RD as to location of tents, BREC state
RACE DAY:
 Coordinate with all course coordinators
 Verify courses and that police are ready for race
 Coordinate SAG support on course
 Coordinate EMS
 Coordinate racer transport for DNF’ing races
 Have somebody sweep the course. Tell volunteers on the course when their task is
done; ask them to collect and return course markers and all aid station waste and
leftovers to the finish line. If a runner is unable to continue, use a cell phone to arrange
for pick up and transportation.
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Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual
POD Procedures
Returning supplies to the storage unit
 Go over the equipment checkout sheet to be certain all items are accounted for; sign
and date that you have returned all items
 Remove batteries from bullhorn
 Make sure equipment is dry when it is returned. If something has to be returned wet
(such as the canopy) let the equipment manager know asap
 If urns were used, rinse them and leave them to dry out with the lids off
 Leave equipment bins and returned items in a neat organized fashion
 If any equipment was damaged or lost during the race please let the equipment
manager know
 Report any shortages of items (such as tags, batteries, staples,…) to the equipment
manager
 Do not leave jugs full of water in the storage unit (there have been several floods due to
full water containers being left in storage shed)
 Do not leave leftover food and drink in the storage unit; pass them on to the next race
director or donate them to the food bank
 Do not leave leftover prizes in the storage unit; take them home and save for the
following year or pass them on to the director of the next race
 Do not leave any garbage from the race in the storage unit
Rocketkidz Foundation, Incorporated – Rocketchix Race Production Manual 49