College of Health Sciences Meeting Reports
August 17, 2012
12:30pm – 2:00pm
CTW 014
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II.
Interim Dean’s Report (Stewart) – oral report
Faculty Council (Olson)
Summary of Activity 2011-2012
2011-2012 Members: Judy Page (Chair), Gil Boissonneault, Jen McKeon, Pangela Dawson, Kevin Schuer, Anne
Olson, Tony English (alternate), Michael Cooper (alternate)
2012-2013 Members: Michelle Butina, Anne Olson (Chair), Tony English, Judy Page, Kevin Schuer, Jen
McKeon, Richie Andreatta (1st alternate) Gilson Capilouto (2nd alternate). First meeting August 16, 2012.
Activities:
1. Discussed and requested that we share the summary of the January 2012 Kick off information with all
faculty and staff. Theme was “Successful Transitions”. Feedback was that we needed to make sure that
we do not lose those ideas and that we incorporate in future meetings.
2. Faculty Handbook approved in September 2011. Discussed idea that we needed to work toward making
the Faculty Handbook a “living document” such that only parts that need significant modifications need
to be approved.
3. Discussed strategies to assist in managing information requests of faculty.
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V.
Staff Council (Bruner)
Staff Blog goes LIVE: http://www.chsstaffvoice.wordpress.com
1. August “Gnome” Award: Kathy Schuler-Ringo
2. $1200 worth of school supplies were donated to children in West Liberty and Morgan County whose lives
were impacted by tornadoes back in March; the school supplies will be distributed at a UKHC/ARH
“Back to School Bash” on August 13th. (Thank you to everyone that donated money and/or time to our
fundraising efforts last year!!)
3. CHS Blood Battle will be on Tuesday, September 11th from 10am-2pm in CTW 127, the Commons.
Senate (Dupont-Versteegden, Harrison, Effgen)
Academic Affairs (Interim Associate Nash)
1. Kingston Award and Educational Enhancement Awards will be offered. As dates for applications
approach you will be notified well in advance.
2. The Faculty Mentoring Planning Workgroup to develop a proposal for a mentoring program that covers
the lifespan of faculty begins next week. We aim to have a report to the Dean by December 15th. At that
point the recommendations will be circulated for feedback. We will then begin to implement the Program
as soon as we gain approval. The members of the Workgroup are as follows (alphabetically): Gilson
Capilouto; Gerry Gairola; Anne Harrison; Janice Kuperstein; Thomas Travis; Karen Skaff. We know
this group will work hard on your behalf.
3. Knowing the importance of early mentoring of new faculty, and not wanting to waste a semester while we
plan, we have begun a New Faculty Mentoring Program. The following faculty has agreed to mentor our
newest faculty members (alphabetically): Gilson Capilouto; Jody Deem; Lynn English; Tony English;
Ray Hill; and Jane Kleinert. We greatly appreciate the service of these faculty members.
4. New Faculty Orientation is scheduled for October 5th .
VI.
Student Affairs (Remer)
1. Summer Advising Conferences
Advisors in the Office of Student Affairs spent five weeks this summer participating in UK’s annual two
day summer advising conferences for incoming students. UK has conferences for incoming freshmen,
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transfer and readmitted students. Day one is filled with information sessions. OSA conducted parent
sessions on day one of the conferences to talk about expectations for students in the college as well as
admissions criteria.
On day two, OSA advisors met with incoming students in our selected majors. Over the course of the
summer, OSA advised 98 students for enrollment in fall 2012:
a. 2 Medical Laboratory Science
b. Pre-Clinical Leadership and Management
c. 23 Pre-Communication Disorders
d. 72 Pre-Medical Laboratory Sciences
During the advising session, OSA provides an overview the college, explain the UK Core, and the
registration process before students go to the computer lab and register themselves.
Human Health Sciences Information Sessions
During the summer advising conferences, OSA conducted a day one information session for students and
parents interested in applying for the new major. The 12 sessions were attended by 62 students and over
100 parents and guests.
Human Health Sciences Recruitment
On May 8, 2012, the UK Board of Trustees approved the new undergraduate major in Human Health
Sciences. Our initial deadline of May 28th was overly ambitious given the limited time to reach out to
incoming freshmen. In June, Dean Stewart agreed to move the priority deadline to August 1st to be able to
utilize the summer to recruit incoming students during the summer conferences. In addition to the
information sessions, OSA provided all incoming students with flyers in their summer advising packets.
Emails were sent to prospective students in Undergraduate Studies and to those who had previous contact
with the College during recruitment that met the criteria for admission. The Enrollment Management call
center contacted over 300 prospective students to encourage them to apply. HHS Advisor Wayne Centers
has posted ads on Facebook which reached over 2,700 incoming UK students. Dr. Bruckner posted a
video on the website. As of Friday, August 9th, we have had 41 students apply to be a part of the HHS
program, 26 applications have been accepted or invited to the program, and 7 applications are being
reviewed. The deadline was recently extended again to August 15th to follow up with quality candidates
who had yet to apply.
Dean Stewart and the HHS planning committee are reviewing the application and process for the
2013 class which will be due on January 15, 2013. During the fall, information sessions will be conducted
on campus to recruit currently enrolled UK students to apply to change their major. Dr. Bruckner is also
working to develop a four year curriculum map. Our target is 50-75 students per incoming class.
Of the students selected for entry in fall of 2012, the average ACT is 26.92 and average high school
unweighted GPA is 3.67. In addition to the curricular offers, students will participate in an orientation
session at the opening of term and social/cultural activities throughout the year to build a sense of
community. HHS students may select one of four tracks in the major: Physical Therapy, Physician’s
Assistant, Dentistry or Pharmacy. This undergraduate major will be an ideal preparation for a career in
healthcare.
HealthCare Residential College
In partnership with the College of Nursing and Undergraduate Studies, OSA is participating in this living
learning community for incoming freshmen interested in a career in healthcare. Participants reside in
Holmes Hall on north campus and participate in connected courses as well as co-curricular workshops on
the health professions. In addition, students will participate in service learning in partnership with
residence life. This is the first year of this program and there are 32 participants (18 non-nursing
students). Students will move in on August 16th for a pre-K-Week orientation.
Student Ambassadors
The College of Health Sciences will welcome 14 student ambassadors to campus for a retreat on August
18th and training on August 19th. The ambassadors will serve as hosts for our college meeting, important
functions within the college, assist with recruiting events. If you would like to utilize our ambassadors,
please contact Wayne Centers at wayne.centers@uky.edu.
“See Blue” Preview Nights
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The “See Blue” preview nights to recruit incoming students for enrollment in the fall of 2013 begin at the
end of August in St. Louis, MO. OSA will represent the college at these events and welcome any faculty
or staff who would like to participate. Bus transportation is provided to and from each of the 21 cities in
the 2013 recruitment schedule. If you are interested in participating, please contact Corrie Scott at
cyscott@uky.edu.
College Welcome Event
As part of the K-Week festivities, on Tuesday, August 21, 2012, from 1:30-3:30pm, the College will host
a College Welcome for our new Pre-CD, Pre-MLS, CLM and HHS undergraduate students. This event
allows us to personally welcome students to our home on campus, introduce them to the dean, faculty,
some of the student ambassadors and also get to know one another. Our hope is always that this is the
first step for these students to begin developing identity and connection with our college. Join us as we
welcome over 100 new students this fall in all undergraduate majors!
Physician Assistant Studies Admissions
The admissions portal opened in April with a deadline of August 1. Linda Allen in OSA processes the
applications received through CASPA (258), the UK Graduate School (226) and the supplemental
application on CASPIO (215). Julia Flannery has coordinated the holistic interviews recruiting student
volunteers as well as coordinating availability with faculty and staff between the Lexington and Morehead
campuses. Beginning July 1st applicants have been reviewed weekly and set up for interview which will
conclude by the end of September. Currently, the program has interviewed 39 applicants and 23 have
been accepted. The next interview date is slated for September 7th with 24 applicants for interview.
OSA staff has reviewed 88 applicants for the PA program. With rolling admissions, we are still in the
midst of reviewing applicants as well as have additional interviews scheduled to round out the class. The
application deadline was August 1.
Summer Recruitment Activities
The PA Student Services Coordinator met with two high school groups over the summer to speak about
the program. The first program was the Northeast AHEC Rural Health Scholars students from the 17
county NE AHEC region interested in pursuing a health career in higher education. The second group
was the Roger’s Scholars from the Southern AHEC region visiting the Morehead Campus. Individual
advising meetings have also continued throughout the summer.
PA Recruitment Plan – Morehead Campus
The PA Student Services Coordinator has created a regional college and university list of Biology
professors and Pre-PA Advisors over the summer. A mass email will be sent at the beginning of the fall
semester seeking out those who may want the Coordinator to visit their campus and meet with students
about the Physician Assistant Program and specifically about the Morehead Campus.
The Coordinator will also attend the Morehead State University Career Fair and will be promoting a PA
Informational Session set for October 9th at the Morehead campus from 3pm-5pm. The recruitment fair
will also lead into the PA Week Activities the students will implement promoting the profession.
Physical Therapy Admissions
The admissions portal opened in mid-July with a deadline of December 1. Linda Allen in OSA processes
these applications and to date 13 students have completed the supplemental application on CASPIO.
Clinical Leadership and Management
To date, seven students have applied for the fall semester, 3 were accepted as majors, 3 as pre-CLM
majors and 1 is still in review.
New Student Orientations
In addition to the College Welcome Event for new students, OSA supports the departments in new
student orientations for their programs as well. The following orientations are scheduled this month:
a. Tuesday, August 21 ( 1-4 in CTW 014/auditorium) Will include Communication Sciences and
Disorders (undergraduate students-only), Clinical Leadership & Management, and Medical
Laboratory Sciences
b. Wednesday, August 22 (8:30) Athletic Training - ONLY
c. Thursday, August 23 (9:30 – 9:00/CYW 127) Rehab PhD - ONLY
d. Thursday, August 23 (1-4/CTW 127) Physical Therapy – ONLY
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14. Upcoming Events
On August 22nd the Morehead campus is hosting the entire PA Program student body and faculty for a
Fall Kick-Off. Students will participate in class on MSU’s campus in the morning and follow with a lunch
and group activities at the city park.
15. Cultural Competency Assessment
The Office of Student Affairs is scheduling the cultural competency assessment with students who are
entering the College of Health Sciences in the fall 2012 semester. As a reminder, we are completing these
assessments to provide us with information on how to enhance our emphasis on diversity and inclusion,
consistent with the strategic plan for the college. We look forward to working with each program to
achieve this goal! To schedule your assessment, contact Allie Minieri at Alexandra.minieri@uky.edu.
16. Maxwell Elementary Pipeline Project
The Office of Student Affairs applied for a National Education Association Foundation grant to support
the pipeline project at Maxwell Elementary school. The pipeline project will involve UK students in
seven healthcare fields will develop and implement innovate, hands-on science and math-related activities
for elementary students at Maxwell Elementary School. Specifically, elementary students will have the
opportunity to tour the mobile dental van, view microorganisms through a magnifying glass, and explore
a model of a human brain, to name a few of the innovative projects. Following program implementation,
college students will engage the elementary students in a discussion of the activity focusing on how it
advanced their learning in math and science. The Office of Student Affairs is in the process of applying
for a National Science Foundation, Advancing Informal STEM Learning project to continue financial
support of the pipeline project at Maxwell Elementary School. The preliminary proposal is due August
14, 2012 and the final proposal will be due January 14, 2013.
17. Registrar
OSA team member Sharon Goins is currently coordinating event planning for spring 2013 as well as
coordinating the final exam room schedule for fall 2012 to ensure no room conflicts exist. During the
summer conferences, Sharon supported the advising staff by sending communications to all incoming
students that attended the conferences. Sharon completed the August 2012 degree confirmations, as well
as reminding faculty about summer grading windows and the deadline to enter grades. Finally, she has
worked closely with faculty to register the DPT students for fall, providing overrides, and assisting
students with change of majors.
18. Welcome back to Dr. Randa Remer and her new addition!
Rory Boone Eskridge was born Saturday, June 23rd. At birth, we weighed 7 lbs and 5 oz. Dr. Randa
Remer rejoined the OSA team on August 8th after some time with her family. During her absence,
Matthew Deffendall, Director of First Generation Initiatives in the Division of Undergraduate Education,
served as interim assistant dean in the Office of Student Affairs. Welcome back Randa and our newest
member of the college – Rory Boone!
Special Thank You to Matthew Deffendall and the OSA Team. The OSA Team, under the strong leadership of
Matthew Deffendall has prepared for the 2012-2013 academic year. Their team effort has created a strong plan
for the coming year, while Randa was on maternity leave. Their leadership allowed Randa to focus on welcoming
her new son into the world. Their time and energy is truly appreciated.
VII.
Research (Peterson)
1. Since the last college report (April), 9 proposals have been submitted and we received 2 awarded grants:
2. Jonah Lee – American Federation on Aging, Project Title: The role of satellite cells in aged-skeletal muscle
maintenance and hypertrophy (7/1/12-6/30/13)
3. Emily Brownell & Tim Butterfield – National Athletic Trainers’ Association, Project Title: Utilization of
massage to limit disuse atrophy and enhance regrowth in skeletal muscle (7/1/12-6/30/13)
4. In addition, there were 2 collaborative grant submissions with PI’s outside of the college
UNDERGRADUATE RESEARCH (Capilouto)
We continue to receive requests for student interested in research opportunities. Please contact Cynthia Byars
regarding an opportunity and she will prepare your information for upload to the website:
http://www.mc.uky.edu/healthsciences/research/UndergradResearch.html
1. It is important to keep this information current so please let us know what opportunities are CLOSED
2. We currently have 17 students being mentored across 5 programs in the College
* Congratulations to Drs. Tim Uhl, Brian Noehren, Scott Livingston, Joe Stemple and Tim Butterfield,
recipients of the first Undergraduate Research Enhancement Awards.
a. Dr. Uhl’s student is involved in a project investigating EMG activity of scapular musculature in healthy
and injured persons.
b. Dr. Noehren is mentoring a student studying the effects of fatigue on functional test performance.
c. Dr. Livingston is mentoring four students collecting data in the Concussion Assessment Research Lab.
d. Dr. Stemple has three undergraduate students investigating the response of aging intrinsic laryngeal
muscles to chronic electrical stimulation (animal model).
e. Dr. Butterfield’s student is involved in investigating the role of stretch activated ion channels in the
transition in fiber type following long term exercise (animal model).
The CHS Office of Research is pleased to support the work of these investigators. Thank you for helping to
make the Undergraduate Research program a success!
An additional call for applications will be issued for the spring 2013 semester. Watch for details.
VIII.
Business (McCarthy)
IX.
Alumni Relationships (Taylor)
1. Golf Scholarship Scramble: The date of the Scramble is Friday, September 14, 2012. It will be held at the
University Club of Kentucky. We are in need of a few more sponsorships. If you have suggestions,
please contact Keturah. We will hold a silent auction this year that will be accessible to all faculty, staff
and alumni prior to the start of the golf tournament. Look for additional information in next week’s
Friday Footnotes. If you are interested in volunteering to help that day, please contact Keturah.
2. The college has begun sending out a Happy Birthday announcement email to all alumni. The link was
collaboration with the UK School of Music in the College of Fine Arts.
3. The MLS Program is actively working on plans to celebrate their 80th Anniversary in 2013. We will keep
you abreast of plans as they become finalized.
4. The Physical Therapy Class of 2002 is having a reunion on October 19 & 20th. They will attend the
Homecoming game and participate in Keeneland festivities.
5. The 2012 Hall of Fame Scholarship & Student Scholarship Dinner will take place in late March or early
April this year. We are working with Central Baptist to firm a date. It will be communicated via Friday
Footnotes and placed on the master calendar as soon as it is confirmed.
6. Plans for National Allied Health Week have already begun. Keep current on the activities through Friday
Footnotes and the Axis T.V. screen. This event is being coordinated by the Office of Student Affairs and
the Office of Advancement.
7. ATTENTION: Please read the following information regarding our CHS Emergency Action Plan
a. Building Emergency Action Plan (BEAP): Hard copies will be distributed to Building
Emergency Coordinators, Assistant Building Emergency Coordinators, Floor Leaders, and
Assistant Floor Leaders. Additional hard copies will be provided upon request.
b. Electronic BEAP: An electronic BEAP document is located online and can be printed. This
document is identical to the one attached. The link is:
http://www.mc.uky.edu/healthsciences/facultystaff.html. Click on ‘CHS Building Emergency
Action Plan.’
c. Remote Command Center Training (RCC): Training for the RCC will be scheduled soon. The
training session should be a refresher for most and should take no longer than 30 minutes. The
notice will be posted in Friday Footnotes as well as an Outlook meeting request sent to each Floor
Leader, Assistant Floor Leader and Building Coordinators.
If you have any questions, please contact Keturah Taylor or Denise McCarthy.
X.
PR/Marketing (Smith)
1. Spring Connection was mailed to all alumni, donors and board members in June. You may view it online
via the CHS website, on our homepage. If you would like a hard copy please see Brooke.
2. Fall Connection is now underway. If you have story leads please send a note to Brooke for follow-up.
3. A comprehensive book of all CHS programs, research & outreach efforts was published in May for the
Office of Student Affairs for student recruitment purposes.
4. In the months of May-June our college distributed five press releases to the UK PR office. Two releases
are planned in August- if you have story leads please contact Brooke.
5. Planning is now underway for National Allied Health Professionals Week, which will honor our CHS
students with food & giveaways during the first week in November.
XI.
Technology (Sutardjo)
1. Projectors in Conference Rooms.
A ceiling mounted projector has been installed in each conference room, i.e.: room 119, 127C, 205A, and
214B in CTW building. The projector is equipped with a 25-foot VGA cable which can connect to a
computer. To power on the projector, use its remote control which is located in each room. To use the
projector, you can bring your own laptop or check a laptop out from the Office of IT Services.
2. Upgraded Recording Equipment in the Communication Disorder Clinic
12 examination rooms in the CD Clinic have been upgraded with fully digital recording equipment earlier
this summer. The old equipment had been in service for more than 8 years and was equipped with a DVD
recorder/player, a CRT TV set in the observation room and a camera as a standalone system. The new
recording equipment consists of a networked desktop computer and a web camera in each examination
room. The new system has a recording program so therapists can record and store sessions on a file
server. If you’d like to reserve the new system, please contact Kimberly Pitman at the extension 80584.
3. Moving LinkBlue IDs of CHS Students.
This past year, student email services have been moved to the Cloud using Google Apps for Education
and Microsoft through Microsoft Live@edu. However, students who have access to any protected health
information (PHI) files must use UK-owned email systems due to federal health privacy regulations.
There were a few incidents in the past during the UK IT account audit where our students’ Exchange
emails had been disabled. To prevent future mistakes and to ensure that our students’ UK Exchange
emails will remain active during their course of study, it is necessary that their LinkBlue IDs be moved
from the AD to the MC domain. This move will be completed by August 17, 2012, before the start of the
fall 2012 semester and will affect junior, senior, and graduate students in Communication Sciences and
Disorders, all Physician Assistant Studies students, and all Physical Therapy students.
4. Recording Lectures with Echo360
Echo360 is an audio, video, and screen capturing software and streaming service at UK that can be
integrated with Blackboard. Room 401 and 405 CTW Building are equipped with Echo360 Capture
which enables instructors to screen capture and record audio of their lectures. There are no video cameras
in the rooms. Lecture capture can be pre-scheduled to begin and end automatically at set times. Recorded
lectures/presentations can also be published automatically to Blackboard courses. If you need to record
your lectures in one of those rooms, please submit a SysAid ticket with dates and times and a Blackboard
course ID; the CHS IT will schedule the recording for you.
You can also record your lectures in your office, home, and other locations using Echo360 Personal
Capture, also called Echo PCAP. The Echo PCAP has been included as “standard” software installed on
your office computer. Recorded presentations/lectures can also be easily published to UK Blackboard.
5. Service Requests Using SysAid
To expedite your service request, please always use SysAid located and accessible on the desktop of your
office computer.