Ministry of Livestock, Fisheries and Rural Development
Department of Rural Development
Solar PV Tender
Overview
Place - Sule Shangri-La Hotel
Date- 4 - 12 - 2015
Scope of Work Under Solar Tender
The tender is for design, supply, installation, commissioning,
warranties, spares, training of end users and technicians for
SHS and public facilities, and provision of after sales service
for public systems:
- Provision of SHS for eligible private households
identified by DRD, to minimum specification, with
components trackable using barcode system.
- Provision of Solar PV system installations for public
facilities, including health, education, religious institutions,
government offices, and streetlights to specification, with
components trackable using barcode system.
2
Scope of Work Under Solar Tender (continued)
- Site Visits. The Supplier shall t sites with the Purchaser and shall produce an
Inception Report based on the visits.
- Samples for approval: the Supplier is required to provide samples for approval prior
to the Pilot Installations and bulk manufacturing or shipping.
- Pilot installations: At least one of each public PV system types and ten SHS and in a
project area acceptable to the Purchaser shall be installed in one village, then,
commissioned and accepted by Purchaser prior to proceeding with the other installation
- Installation of the remainder of public facilities and SHS should be completed
within the time frames
- Training of staff of the public facilities, government technicians and users as
per specification shall be conducted by the Supplier.
- Warranties on quality of work is provided by the Supplier during twelve (12) month
Defects Period, and Component Warranty Period after acceptance of each system.
- A Maintenance Period of one year for public facility systems, commencing after
Acceptance of the Final installation in the Lot, is provided by the Supplier.
- Maintenance and after sales services may be offered to private customers on a
commercial basis.
- Spares management for public systems shall be conducted by the Supplier. At
end of the Contract Period obligations the Supplier shall hand-over the spares in good
working order to the Purchaser.
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Number of Lots
Lot (1) Kayin
Lot (2) Chin (a)
Lot (3) Chin (b)
Lot (4) Sagaing
Lot (5) Tanintharyi
Lot (6) Rakhine
Lot (7) Shan (East)
Lot (8) Shan (North)
Lot (9) Ayeyawaddy
.
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Technical Bid Submission
Form and Bill of Quantity
Technical Form 1: Obligations to supply and install PV for public
facilities
 1.1 Compliance with standards and warranties table
 1.2 Bills of Quantities tables
 1.3 Summary of system sizing tables
Technical form 2: Obligations to supply and install solar home PV
systems
 2.1 Compliance with standards and warranties table
 2.3 Bills of Quantities tables
 2.4 Summary of system sizing tables
 Technical form 3: Maintenance and other installation services
 3.1 Supply and installation approach and staffing
 3.2 Maintenance and after sales service approach and staffing
Other Documentation to be
Provided by Supplier
Equipment documentation
 The Supplier is required to supply certain documention with the equipment, for
integration into the MIS, including:
Barcode label for each major component (panel, battery, controller, inverter).
 Softcopy database for each major component supplied including the following fields:


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Unique barcode, manufacturer name, model number, serial number, supplier name, date of
purchase
Barcoded label on each shipping package referencing the package content (i.e. the unique
bardoce of the equipment inside)
Claims documentation for systems installed
 Periodic claims shall be submitted by the supplier. The claims documentation shall
comprise of the following documents linked to the MIS:
Practical completion sheet for each site
Certificate of Electrical Compliance (for each site where relevant)
 Claims database in softcopy, including: At a minimum the following fields are required:








dated Practical Completion / Acceptance Receipt of user;
picture of family, system, ID
name of purchaser, ID number,
township, district, village,
location for verification purposes (i.e. GPS co-ordinate).
System number and name (i.e. 3.SHS-L, 4.E-Basic, 11.H-RHC)
Module type, rating, qty, serial numbers, barcode serial numbers
Key Milestones of Solar Tender Process
Item Task
date start
1
Procurement Outreach Workshop
Nov-15
2
Consultation on technical specifications
Dec-15
3
Tender advertisement and issue
Jan-16
4
Pre-bid conference / YGN
End Jan-16
5
Tender closing
Late Mar-16
6
Contract negotiations and award (by LOT)
Late May-16
7
Inception Stage: field visits, planning, equipment samples, inception
report (by LOT)
early Jul-16
8
Goods ordering lead time (pilot sites)
Early Jul-16
9
Pilot Installations and pilot process approval (by LOT)
Aug-16
10
Goods ordering lead time (first batches)
Jul-16
11
Commence installation (in phases)
Sep-16
12
Commissioning inspections (in phases and by LOT)
Oct-16
13
After sales support, defects period, equipment warranties
14
Maintenance
15
end of defects period, warranties. Release final Performance Bond
2-Jun-17
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Remarks
Q1.
I would like to know - how to manage the coordination between
international companies and local companies, and the opportunities of
local companies in NEP project implementation?
Q2.
I would like to know -how there is the preparation for capacity
building training , installation training and service training ?
Q3.
I would like to know- how world bank can assist for wider use of
local products in the coming years? Which kinds of products should be
produced in the local factory? How WB would assist to do it so? How
government can support to produce standard Solar systems materials?
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“Thank You for your
attention ”
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