The Regional Risk Reduction Initiative
R3i
Implementing a Regional CAP Based All
Hazard All Risk Early and Public Warning
System in the Caribbean
Geneva, April 2010
Early and Public Warning System
Initiatives in the Caribbean
The need for mechanisms to quickly alert and
warn the public is not a new concept either in the
Caribbean or elsewhere.
In order to fully appreciate the work being done,
one must be familiar with some of the players and
some of the activities previously completed or
currently in development/implementation.
Regional Agencies and Initiatives
Country Level – Vigilant System – France;
- RDS, Sirens, SMS – BVI, Jamaica etc
Regional Level – CIMH, CDEMA, UWI, UNDP Barbados
(R3i)
Broader Region – Hurricane Committee, NWS/NOAA, IOC
UNESCO/ICG CARIB
(Barbados Chair, Anguilla Vice Chair WG3 – Dissemination
and information)
Global – WMO, UNISDR, ITU
The Background
The R3i project is a unique Overseas Countries and
Territories Project supported by the Overseas Countries
and Territories Association (OCTA), initiated at the
National Disaster Director Level, funded by the EU 2008
Global C Envelope as part of EDF 9 and being managed
and implemented via the United National Development
Programme (UNDP) Barbados.
Proposal specifically cited CAP as the required
communication standard for the warning system
component of the project.
Project members are the UKOTs of Anguila, BVI,
Cayman, TCI and Montserrat;
Dutch Countries of Aruba, Curacao and Sint
Maartin; and
Dutch Territories of Bonair, Saba and St Eustatia
R3I A New Management Model
1. To Be Managed as Projects by Component;
2. Assign a Technical Management Team (TMT) for
Each Component of the Project;
3. Membership in TMT based on OCT Expertise,
Interest and Importance to OCT;
4. Technical Resources (TRs) Defined By Each TMT
Applying Best Resources To Project Needs; and
5. Cross Pollination Between Components to Inform
activities, Outputs and Outcomes
R3i Reporting Structure
UNDP
Project Board
Component Technical Management Team
Other R3I Members
Technical Resources
Implementation
R3i Project Components
 TMT1 – Hazard & Vulnerability Mapping &
Modeling
 TMT2- Early Warning Systems Pilot
 TMT3 – Response, Relief and Recovery
 TMT4 – Emergency Operations Capacity
Building
 TMT5 – Best Practices & Lessons Learned
The Structural Framework
COMPONENT 2 - Early Warning Systems
Technical Management Team
Dutch – Sint Maarten
UKOT – Montserrat
Expert Country - Anguilla
UNDP
Subject Matter Expert – Mr Art Botterell
1. Terms Of Reference for Assessment
2. Capability/Needs Assessment
3. Technical Specifications/SOW
4. Work Plan/Schedule
5. Component Budget
6. Implementation
7. Lessons Learned Shared via 4/5
Key BENEFITS
Accords with the UNDP Programme
This is a “How To” for the UNDP Objectives
Each Component Team Differs in composition
A Defined TOR, SOW and WP facilitates distributed
workflow
Programme Recognises the strengths of the partners
and members expertise
The Model is Inclusive, Based on Best Practices,
extendable and Targeted
Vision
For A Regional, CAP Standard Based, All Hazard,
Early And Public Warning System.
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PR Trench
Report IGC CARIBE IV
Nicaragua March 2010
Working Group IIII
The IGC is requested to consider, comment and
eventually endorse the recommendations issued
by the Working Group. (Martinique 2009)
7. Recognise the official WMO, EUMETNET, NWS & USGS support of
the International Telecommunications Union (ITU) Common Alerting
Protocol (CAP) standard.
8. Work to standardize national protocols and operating procedures to
reduce response time.
9. Inform the development of response protocols based on the results
of the CDERA Tsunami and Coastal Hazards Warning System Project.
R3I Sub Projects
 TMT1 – Hazard & Vulnerability Mapping
& Modeling
 TMT2- Early Warning Systems Pilot
 TMT3 – Response, Relief and Recovery
 TMT4 – Emergency Operations Capacity
Building
 TMT5 – Best Practices & Lessons
Learned
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Anguilla Phase 3
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Anguilla implemented a CAP based NWS in
2007/8;
System Completely Nationally Funded;
Size of Anguilla and commitment of key
stakeholders makes it a good location for
piloting technologies;
Phase 3 is towards expanding the RDS network,
integrating new technologies and building
redundancy into the backbone system
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Pilot CAP Components - AXA
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Development of the R3i Multi-Lingual Public
Registration Portal,
Integration (CAPability Expansion) to Variable
Message signs;
Development of Tsunami Hot Button Activation;
VHF SkyKing Radio;
Evaluating social media clients and security
issues; and
Developing and testing R3i mutual aid activation
concept.
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Baseline
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Identify the Baseline First
Extensive Warning Survey performed
integrating:
OECS B-TOOL, Global Warning Survey,
IOC/UNESCO GWS Update, ICG CARIB
WG3, CDEMA TCHWS, WMO Met Survey
and R3I Components
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UN Global Survey
An assessment of
capacities, gaps and
opportunities
toward building a
comprehensive global
early warning system
for all natural hazards –
over 138 Questions
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METEOROLOGICAL SERVICES for
Civil Aviation
Focused on technology and Protocols
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2008 UNISDR Joint Early Warning Questionnaire
- Infill of Survey Gaps
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2008 IOC UNESCO
Carib EWS Warning
Survey
Focused on technical
resources and capability
for ongoing system
sustainability
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CDEMA TCHEWS Survey
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Results
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Identify Systems in Place
Monitoring / Detection
 Seismic Stations
 Tsunami Buoys
 Tide Gauges
 Flow Gauges
 Rain Gauges
 Radar
 Barometer
 Wind Gauges
 Slope Stability
 Air Monitoring etc.
Alert / Warning
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EMWIN/GTS
Sirens
RDS
SMS
Email
Bells
Flags
Telephone Ringdown
Radio/Cable interrupt
Public address
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AM/FM Radio etc
Identify Networks in Place
Recently Mostly Tsunami Focused But Not All
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Push button Details 1
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Anguilla National Warning System
• Design and implementation plan developed in
2006;
• Alerting Protocols drafted collectively 2007;
• Piloting of RDS FM Radio Broadcast 2007;
• Installation of the CAP Backbone, RDS, Radio
Interrupt and GOA PopUp 2008;
• Design for Public Registration 2008…..$$$
Requirements of ANWS Systems
• Requires Policy and Protocols for Use
• Requestors
• Authorisers
• Activators
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Thresholds of risk and associated alert levels
Requires consideration for at risk and multi languages
Requires Multi-Point and Multi-Media
Requires Weekly and Monthly Testing
Requires Buy-In from all sectors and the public
Needs to be integrated in day to day life
Warning Protocols
POLICY FOR USE OF THE NATIONAL WARNING SYSTEM
(NWS)
POLICY. The purpose of this policy is to establish authority for system administration,
control, access, maintenance and use of Disaster Alert, Notification and Warning
Systems, hereafter referred to as ANWS.
The ANWS should be used to alert households and businesses of imminent or active
threats to people and property in their area. In order to earn and preserve the public’s
trust, confidence and support, the ANWS will only be intrusively used in emergency
incidents that may affect public safety. Only those with proper training and authority to
use the system will activate the ANWS.
DEFINITIONS.
A. ACTIVATOR. Pre-Approved personnel, per this document trained to activate the
NWS. Activation will be on behalf of an approved REQUESTOR.
B. Active Incident. An active incident is one currently impacting the lives, the property
or the safety of the public.
C. At Risk. Any person(s) or area of a community whose safety could be directly
endangered by an emergency situation or incident.
D. AUTHORIZER. Pre-Approved personnel, per this document, identified to give
permission for an ACTIVATOR to activate the NWS on behalf of a REQUESTOR. For a
list of AUTHORIZERS refer to Procedure 1 Section C or Procedure 2 Section
Technologies
Sirens – BVI, Sint Maarten, Montserrat
SMS – BVI (most others do not use due to delays)
RDS – Anguilla, BVI, Montserrat
Radio Interrupt – BVI, Anguilla, Sint Marrten
(agreement not technology)
Pilot Scoping
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Agree Elements of a Warning System
 Hazard Assessment / Risk Identification
 Monitoring and Detection Technology – Early side of warning
 Dissemination Technology – Public/1st Responder
 Standard Operating Procedures, Policy, Protocols
 Legislative Framework
 Public Awareness and Education
 Testing/Drills
 Ongoing Maintenance for all of the above
 Committed ongoing budget
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Localized Requirements
 Thresholds of risk and associated alert levels
 Requires consideration for at risk and multilingual
 Requires Multi-Point and Multi-Media
 Requires Weekly and Monthly Testing
 Requires Buy-In from all sectors and the public
 Needs to be integrated in day to day life
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Identify Target Pilots
Assumptions
 Political Buy In Existing
 Model Legislative Framework – Feasibility of adoption during project
 Hazard Assessment – primary hazards identified to address
 Monitoring and Detection - Elements and Sources Available/Planned
 Technology Implementation – Basis for Warning in place
 Public Awareness and Education – Adapt Existing Protocols
 Maintenance – Capacity Building and Funding Verification
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Identify Pilot/Feasibility Sites
Projects/Pilots
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Anguilla
BVI Aruba
Montserrat
Sint Maarten
Feasibility Study
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ABC Islands
Cayman Islands
Saba
St Eustatia
Turk & Cacaos + those above = 11 Countries
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Select Hazards to Address
 Identify the target Primary hazard
 Identify the additional hazards the System will
address
 Identify the Issues and Assumptions for these
hazards
 Identify Issues and Assumptions with warning for
these hazards
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Agree Pilot Location Hazard
Hazard focus
Public Warning
system in place
IT equipment
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Anguilla
Montserrat
St Maarten
BVI
Hazardous Material
Volcano
Floods
Tsunami / EQ
Legislation
Policy (draft)
Protocols
NWAC
Radio broadcast F/AM
Radio Interrupt
Mounted vehicle PA
RDS Receivers (CAP)
Computer Popup (not
public) (CAP)
SMS (CAP)
EMAIL Rosters (CAP)
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

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
-

-
Related Flood hazard
maps
Sirens (Not CAP)
3 automatic rain gauges
(not installed)

-
Legislation and Policy
(linded)
NWAC
Radio AM and FM broadcast
Radio Interrupt
TV interrupt
Cable interrupt
Mounted vehicle
Sirens ?
RDS
Training to maintain sirens
Maintenance policy or legislation
SOP for new CAP system
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SOP
Drills, testing documents
NWAC (not needed ?)
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
SOP and Checklists
Drills, testing documents
1 additional siren (CAP enabled)
Cap base controller to interface
with sirens controller
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New siren controller and
upgrading of 8 existing units
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CAP integration of existing RDS
including text to speech
converter
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1 public CAP server with (popup) and email notifications
(require further discussion with IT)
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Cellular SMS and Text
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Hot Button
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Cap base controller to
interface with sirens
controller
(Pop-up)
Email
RDS ?
SMS ?
Radio interrupt ?
RDS?
Hot Button ?

1 public CAP server with
(pop-up)
and
email
notifications
1 CAP Converter or alternate
“radio interrupt”
1 Backup FM radio RDS
signal encoder
CAP Integration of existing
RDS
Hot Button ?
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Institutional
Gaps
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Technology
required
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SOP for Hazmat
National Warning system
training
Education materials
Public outreach
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1 CAP server and
BamBox (for public)
1 Back Up CAP Converter
“radio interrupt”
1 Backup FM radio RDS
signal encoder
50 back-up receivers
1 Backup CAP server
Hot Button
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Legislation
Policy
SOP
Checklists
Live drills
NWAC
Sirens (not CAP)
EAS radio interrupt with RDS
messaging system
DMCA audio and video studio
with interrupt of local media
(needs more discussion with
IT)
VHF (to complete under TMT3
and TRAC)
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Aruba and Anguilla
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-
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Anguilla
ARUBA
Tsunami/Storm Surge
Hazardous Materials
Legislation
Policy (draft)
Protocols
NWS
Radio broadcast FM
Radio Interrupt (CAP)
Mounted vehicle PA
RDS Receivers (CAP)
Computer Popup (not
public) (CAP)
SMS (CAP)
EMAIL Rosters (CAP)
Hot Button (CAP)
SOP for Tsunami/Surge
National Warning system
training
Education materials (multilingual)
Public outreach/drills
1 CAP server and Popup
(for public)
1 Back Up CAP Converter
“radio interrupt”
1 Backup FM radio RDS
signal encoder
50 critical infrastructure
RDS receivers
1 Backup CAP server
Hot Button (Done)
CAPability for
VMS/CMS Signs (CAP)
Rain Gauges(CAP)
Wind, Temp etc Gauges
(CAP)

None

None

TBD by outcomes of other
pilots
Aruba is a CLEAN Slate
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Identify Needs of Pilot and Hazard
 Anguilla
• Tsunami/Surge
• Complete Public side of AWS
• Integrate multi-language
profiles via CAP
 Aruba
• Hazardous materials
• CAP Network, Roster email
• Integrate ATWC/USGS
alerts/activation via CAP
 Sint Maarten
• Flooding
• CAP Network, RDS, Rosters
• Integrate Water Level alerts via
CAP
 Montserrat
• Eruption
• Replicate Radio System, CAP
Network, Popups, RDS
• Integrate eruption alter via
CAP
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Initiate Sint Maarten Pilot
Existing
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Changes Abound
New Government Structure, Opportunities of
greater ownership and responsibility
Sint Maarten 18th October 2010
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Sint Maarten Pilot
USGS
NOAA
Water Level Gauges
Test Generator
Other CAP
Met?
Proposed
Met
Posting Interface
Disaster Office
CAP Server
RDS Encoder
Radio Interrupt
HB
Cable Interrupt
RDS Receiver
Sensitive Receptor
RDS Receiver
Media
Pop ups
RDS Receiver
Home
RDS Receiver
1st Responser
RDS radio
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SMS/Email cell
Email Rosters
Template SOPs & Checklists
 SOP A: For any potential Flash flooding
whether it is considered local or national:
 SOP B: For any potential Mass flooding….
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Develop Guiding Policy
 Will not activate in an intrusive manner between xxpm
and xx am unless life safety threat/ level 3
threat/flashflood/tsunami etc;
 Will/will not remove individuals from the SMS
Notification System, to be provided by xxx;
 Will require approval for activation for non Level 3
incidents via approved SOPs;
 etc
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Next Steps for SM Pilot
1. Develop Public Education and Outreach
2. Develop/ Refine Activation Protocols and Policy
3. Develop Drill and Testing Documents, Schedules
and Protocols
4. Implement technologies
5. Perform testing and acceptance
6. Develop Maintenance Manuals
7. Capacity Build Technicians and Activators
8. Public Pilot of Activation
9. National Testing
10.Cross Regional Testing (via Caribe WAVE2011?
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Anguilla Pilot Location
Kick-off for Airphotos and Phase 3 Warning System
held January 26-29th 2011
Pre R3i Meeting coordination meeting held with
France, Dutch and IOC UNESCO IGC CARIB
Dutch, UK, France meetging a direct output from the
WMO Regional Warning Meetign held at the CDM
Conference in Jamaica December 2010
EOI complete for TMT2, RFP in review by TMT2
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Aruba Pilot Location
Kickoff for activities in Aruba Scheduled for first week of May 2011;
Chance to get the political buy in required and introduce the R3i to the
new political structures;
Support is being provided via samples of Petrol Chemical plant reporting
and warning requirements;
Agenda will discuss tsunami modeling progress as well as status of other
R3i project components as they all intermingle.
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Next Steps for TMT 2
 Announce RFP for National Level Systems ;
 Support developing template policy, plans and protocols for
Flooding and HazMat;
 Evaluate CaribWave outcome reports to inform notification
protocol design;
 Kickoff Meeting Aruba pilot Location;
 Draft Regional R3I System of Systems Diagram;
 Continue Work with ICG and WMO on identifying synergies
with other regional initiatives/systems; and
 Support the work of other TMT 2 Partners as requested.
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Where are We going from Here?
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