Terms of Reference (ToR)
of Sector, Stakeholder analyses and Partners’ capacity assessment
for WaterAid’s Country Program Strategy (2016-2021)
1. Introduction:
WaterAid Bangladesh (WAB) is a leading international development organisation,
working in Bangladesh since 1986 to improve access to safe drinking water, sanitation
and hygiene (WASH) for poor and marginalised communities. WAB employs
participatory approaches for promotion of demand-driven service provision that creates
access to WASH based on its global principle of equity, inclusion and rights. WAB is
currently following a country strategy that is going to end in March 2016. A new Global
Strategy is in the process of finalisation, which will focus on poverty, rights, linkages
between WASH and health, hygiene behaviour and addressing inequality.
In alignment with the new Global Strategy, a new Country Programme Strategy (CPS) is
to be developed for 2016-21. This comprehensive review will support the CPS
development process by identifying and elaborating areas of strategic involvement and
action in upcoming years.
2. Objectives:
The overall objective of the review is to critically analyse:
i)
The current status of water, sanitation and hygiene (WASH) sector of
Bangladesh, and possible linkages with other relevant sectors such as
health/nutrition and education.
ii)
Current roles, strategic positions and potentialities of different stakeholders in
the WASH and other relevant sectors, and their assessments of WAB’s
strengths, weaknesses, opportunities and threats (SWOT).
iii)
The alignment and ability of WaterAid’s current partners to accommodate the
upcoming changes in the new strategy, and potential partnerships that should
be explored.
The specific objectives of the review are:
A. Sector review
a.
Sector policy/strategy: To draw a coherent picture of relevant policies, identifying
areas with a clear poverty focus and links to other sectors; strategies for
implementation adapted to country-specific challenges; and enabling
legal/regulatory framework.
b.
Sector coordination: To understand the sector-wide approach for development
planning; donor harmonisation; and the role of and multi-stakeholder platforms that
include participation of non-state actors.
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c.
Sector finance: To know the sector budgeting process linked to a medium term
sector investment plan; joint financing agreements between government and
donors; and strategies for sustainable sector financing.
d.
Institutional arrangement and capacity: To understand the defined roles and
responsibilities of different tiers of institutions; progressive decentralisation of
sector functions; capacity building and human resources development for effective
implementation; and results-based management. This assessment will be
complemented by a bottleneck analysis of the sector using diagnostic tools such
as UNICEF-WASHBAT and WSP’s Country Status Overview/Service Delivery
Assessment, which identifies and elaborates on the key sectoral barriers to
achieving universal access to WASH.
e.
Performance monitoring and accountability: To determine the sector
information management capacity; agreed frameworks for performance
assessment (equity, sustainability); and access to information and independent
monitoring of sector performance.
B. Stakeholder analysis
f.
Mapping stakeholder roles, strategic positions and potentialities: To draw a
coherent picture of the relevant actors across different levels of the WASH and
other development sectors, e.g. health, nutrition and education sector; including,
but not restricted to — donors, international NGOs, national NGOs, government
stakeholders, and the private sector — and their assessment of WAB’s position in
the sector. This includes:
i. To identify and assess the role of key actors, including strategic
positions on WASH issues and ability to influence WASH policy
ii. To identify and assess emerging or potentially upcoming actors in
the WASH and other linked sectors such as education, health and
nutrition.
iii. To assess the potentialities of identified actors, including current
and emerging priority areas, and their intersection with the new
Global Strategy.
iv. To understand how stakeholders view WAB in terms of strengths,
weaknesses, opportunities and threats (SWOT).
C. Partnerships
g. Review of current partnerships:
i. To assess the nature of, and expectations from, partnerships as
indicated by the new Global Strategy, and evaluate the extent of
alignment and ability to perform of current partners against this
assessment
ii. To assess whether WAB should explore new partnerships to better
align itself with expectations of the Global Strategy, and if so,
suggest strategies for initiating these partnerships.
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WAB currently works across 30 districts with 27 implementing partners. Details of
partner locations are included in the Annex A.
3. Expected outcomes:
The team will be responsible to prepare and submit a report that will clearly spell out the
overall scenario of the sectors including, but not limited to, the following critical issues:
A. Sector review
The key development issues (rural, urban and small towns) of the WASH sector and the
situation with regard to access, usage, rights, equity and inclusion are identified.
i) Policy/ strategy: Which areas of policy and/or strategy need strengthening?
ii) Reviewing existing WASH related policies and strategies, and recent country
reports by sector actors, will be a major task under this component. There have
been new challenges in the WASH sector like fecal sludge management, rain
water harvesting, menstrual hygiene management, urban WASH, WASH
financing etc. The existing policies and strategies are to be reviewed to analyse
whether they are updated enough to accommodate the new challenges of the
WASH sector.
iii) Sector coordination: How effective are existing mechanisms for sector
coordination?
iv) Are we acting as a WASH sector? What is the aid effectiveness of this sector?
Who is investing where? What is the coordination mechanism? All these
important questions will need to be addressed. Apart from WASH sector, a
comprehensive health sector analysis is also needed to understand where
WaterAid could engage, as ‘Healthy Start’ is the next global advocacy priority for
mainstreaming.
v) Sector finance: Is sector investment adequate, equitable and sustainable?
vi) What is the financing condition for the WASH sector? What is the level of
government commitment? What is the trend of donor financing? What will be
their priority in the coming years? How does WASH financing work within the
government bureaucracy? Is there any scope for expanding the fiscal space for
WASH?
vii) Institutional arrangement and capacity: What is the capacity of sector
institutions for improved performance and accountability?
viii)How adequately is the sector ready for meeting the new WASH challenges?
What are the key barriers in the sector to achieving universal access to WASH?
Capacity and bottleneck analyses for different sector actors like the Government
of Bangladesh, donors, NGOs, private sectors etc.
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ix) Performance monitoring and accountability: Is sector monitoring adequate for
improving performance and accountability?
B. Stakeholder analysis
i) Stakeholder roles, strategic positions and potentialities: What opportunities do
stakeholders’ current roles, positions and potential hold for WaterAid?
ii) Reviewing existing WASH and other relevant development sectors (e.g. health,
nutrition and education) related strategic documents including donor, NGO and
government WASH-related policy papers and key informant interviews will form a
major component of this analysis. The analysis should give a full and clear
picture of the directions of stakeholders’ interests and investments in the next five
years. Areas of overlap, coordination and partnership with WAB will be identified
and elaborated.
iii) Conversely, stakeholders perspectives on WAB will be collected and analysed to
present a SWOT analysis for WAB, which will identify areas of improvement
going forward.
C. Partnership
i) Review of current partnerships: How will current and potential partnerships
be influenced by new directions in the Global Strategy?
ii) How aligned and able to perform are our current partners against changes
indicated by the new Global Strategy? Is WaterAid’s current portfolio of partners
sufficient to meet the changes, or should additional/different partners be
considered? What are the areas in which WaterAid need to support existing
partners in if the partnership is to continue into the next Global Strategy period?
Should WaterAid’s consider new directions in partnership, and if so, what should
be WaterAid’s strategy for exploring new partnerships?
4. Process:
a.
Review of existing documents on sectors available with the different
agencies (LGD/LGED/DPHE/NILG, WAB/other international and national
NGOs, donors like DANIDA/SIDA/SDC/UNICEF/WHO etc., partners of
WAB, platforms/networks like BUF, CUP etc.). An important resource will
be recent country reports by sector actors such as water.org and Max
Foundation.
b.
Review of existing policy and strategy documents of other relevant sectors
available with the different agencies (Ministry/Department of Environment,
Health and Family Welfare, Education, Water Resources, Disaster
Management and Relief etc.)
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c.
For the sector review, bottleneck analysis using existing diagnostic tools
such as UNICEF-WASHBAT and WSP’s Country Status Overview or
Service Delivery Assessment.
d.
Interviews with the relevant persons from agencies, NGO activists and
other key informants.
e.
Site visits to WaterAid project locations across Bangladesh.
f.
Selected community consultation meetings (if needed) in different
geographical contexts covering diverse groups of people especially
women, children, people with disability, old age people, and marginalized
groups including climate vulnerable groups.
g.
Sharing findings with the key sector stakeholders for validation.
5. Review team:
The review team will be formed with the people having sectoral experience. CVs of the
team leader and experts should be attached with the proposal. The Agency selected will
ensure that the CVs shown in the Team are actively engaged in this study.
6. Deliverables
The deliverables are:
 Inception report and detailed methodology (hard and electronic copies)
 Draft report (hard and electronic copies)
 Revised report following validation workshop (hard and electronic copies)
 Final report (hard and electronic copies)
7. Time frame:
The sector review should be completed within the following timeframe:
Assignment steps
a) Award of assignment
b) Develop and agree on detail methodology and
submission of a brief inception report
c) Submission of draft report
d) Final Report incorporating comments from WAB
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Dead line
March 22, 2015
March 29, 2015
April 30, 2015
May 07, 2015
8. Mode of Payment
The payment will be made in four installments:
Installments
First installment
Second installment
Third installment
Final installment
Percentage
10%
40%
30%
20%
Time
After signing the contract agreement
After submission of inception report with
the detailed methodology
After producing first draft report
Upon submission & approval of final report
9. The General Terms and Conditions:

WAB will reserve every right to accept & reject any proposal without giving any
verbal and or written rationale;

All reports and documents prepared during the assignment will be treated as
WaterAid Bangladesh property. The reports / documents or any part, therefore,
cannot be sold, used and reproduced in any manner without prior written approval
of WaterAid Bangladesh;

WaterAid Bangladesh reserves the right to monitor the quality and progress of the
work during assignment;

Failure in producing outputs after agreed deadlines will result in penalty in payment
determined by WaterAid
10. Submission of Proposal
WaterAid Bangladesh invites proposals from reputed consulting firms/agencies/
organisations to be submitted in English by 15th March 2015.
The proposal should have two parts – a. technical and b. financial.
a. Technical proposal must contain at least the following:
 Appreciation of the ToR
 Methodology to deliver the desired outputs
 Tentative work plan including timeline
 Brief CV of proposed persons having relevant qualification and experiences,
 Organisational profile mentioning relevant experiences, if applicable.
b. The financial proposal will describe the estimated cost for the study in detail. It
must include an item-wise cost breakdown inclusive of VAT and Tax. VAT and
Tax will be deducted from the total budget amount as per government rule.
The financial bid should not exceed Taka 30 lacs. However WaterAid will
consider competitive proposals in terms of cost and quality.
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Process of submission of proposals:
a.
b.
c.
d.
e.
f.
g.
h.
i.
Submit electronically to the email address WaterAid-Tender-TA@wateraid.org
with “Proposal for Sector and Stakeholder Analyses” as the subject.
Proposals submitted to any other e-mail account except the above will be
treated as disqualified.
Submissions after the deadline, i.e. 15th March, will be treated as disqualified.
Attach your financial and technical proposal along with all required documents
with the email, and put all attachments in one zip folder in the name of your
organisation.
Neither the technical nor the financial proposal should exceed 15 pages
altogether, and both needs to be submitted in PDF format.
WaterAid Bangladesh will deduct Tax and VAT at source according to the
Government policy and deposit the said amount to the treasury. Please submit
financial proposal inclusive of Tax. VAT need to be shown separately at the
bottom of your total budget. If there is any reimbursable cost (as per contract) in
the total budget, WaterAid will not deduct Tax/VAT on them. As such the
submitted budget for reimbursable costs will be Tax/VAT exclusive. If awarded,
the consultant will be responsible for submitting original bills/memos/vouchers to
get reimbursement of the claimed amount for reimbursable costs. If the
contractor/consultant pays Tax/VAT at source on the reimbursable costs, the
copy of challan has to be submitted as well, while requesting reimbursement
from WaterAid.
Payment will be made following the schedule in section 8 and upon submission
and approval of deliverables mentioned in section 6.
The payment will be made through Account Payee Cheque or bank transfer.
Feel free to communicate with the contact person mentioned in the ToR if you
need further clarification.
11. Contact Person
Mr. Hossain Ishrath Adib, Head of Programmes, WaterAid
(HossainIshrathAdib@wateraid.org) will be overseeing the assignment.
Bangladesh
If you have any queries, please write to the Head of Programmes by 5th March 2015.
All queries will be collectively addressed and shared with relevant organisations by 8th
March 2015.
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ANNEX A: Project Locations
District
City
Dhaka
Chittagong
Rajshahi
Khulna
Mymensingh
Khulna
Mymensing
Tangail
Satkhira
Nilphamari
Khulna
Satkhira
Satkhira
Shariatpur
Shariatpur
Chandpur
Netrokona
Dinajpur
Rangamati
Dhaka
Chittagong
Rajshahi
Khulna
Mymensingh
Paurashava
Upazila
(name)
Paikgacha
Faulbaria
Shakhipur
Kolaroa
Sayedpur
Koira
Shyamnagar
Assashuni
Zanjira
Naria
Haimchar
Madan
TBD
Kaptai
Rangamati Sadar
Borkol
Bandarban Sadar
Thanchi
Khagrachori Sadar
Bandarban
Khagrachori
Ramgarh
Dacope
Khulna Sadar
Sylhet Sadar
Kamalganj
Bandarban Sadar
Ruma
Thanchi
Sreemongol
Bagmara
Bhurungamari
Gongachara
Doarabazar
Meherpur sadar
Patgram
Badarganj
Khulna
Khulna
Sylhet
Moulavibazar
Bandarban
Moulavibazar
Rajshahi
Kurigram
Rangpur
Sunamganj
Meherpur
Lalmonirhat
Rangpur
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Rajshahi
Munshiganj
Munshiganj
Panchagorh
Gaibandha
Bhola
Bhola
Panchagarh
Thakurgaon
Gaibandha
Durgapur
Lauhajong
Sreenagar
Boda
Fulchari
Char Fassion
Monpura
Deviganj
Baliadangi
Shaghata
Gaibandha
Sirajgonj
Sadullapur
Raygonj
Bhola
Bhola
Patuakhali
Patuakhali
Gaibandha
Daulatkhan
Char Fasson
Kalapara
Galachipa
Fulchari
Gaibandha
Gobindaganj
Polashbari
Sadullapur
Shaghatta
Sundarganj
Boda
Debiganj
Baliadangi
Panchagarh
Thakurgaon
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