Current Step in the Process:
For Supervisors of Continuing teaching assistants (TA/TEPA):
June 3: ALL Continuing teaching assistants now have access to view their assignment offer for
2014/2015. They have been asked to accept or decline the position based on the information provided
on the DDAH form. They have been advised to contact the supervisor by email if they have any
questions about the assignment.
Instructors, if you did not complete the DDAH form by the May 28 deadline, please complete it
ASAP. See below for instructions.
For Supervisors of New teaching assistants (TA/TEPA):
May 20 – June 17: New TA and TEPA assignments are posted and are accepting applications through
the TA and TEPA Posting systems.
Next Step in the Process:
For Supervisors of New teaching assistants (TA/TEPA):
June 18 – July 4: Instructors who posted a new TA or TEPA assignments will review and rank
applicants.
July 10 – 16: Instructors whose assignments were matched will complete the DDAH form online. See
below for instructions.
July 21-25: Students matched with a new TA or TEPA assignment will view, review, accept or decline
the assignments
For Supervisors of ALL teaching assistants (TA/TEPA):
June 28 – August 5: ALL Teaching Assistants (TA/TEPA) will sign their contracts and DDAH forms.
Completing the DDAH form
Before filling out the DDAH form, please verify the following details of your teaching assistant's
assignment (below):
1. Course and Title information
2. Term: F=Fall (Sept-Dec), W=Winter (Jan-April), FY= Full year (Sept-April). This information will
indicate when your teaching assistant will be working for you.
3. #Hrs: This is the number of hours that the teaching assistant will work for you. When filling out
the DDAH form, the total number of hours must be equal to this amount.
As per the CUPE3902-Unit 1 Collective Agreement, Article 16:08, "...the supervisor shall provide the
candidate with a written description of the position including the nature of the duties and the number of
hours required to complete the said duties. Such descriptions shall be completed on a Description of
Duties and Allocation of Hours (DDAH)..."
When filling out the DDAH form(s), please keep in mind that:
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The Description of Duties form(s) should reflect what was advertised in the job posting (if
applicable).
Detail is needed. For each duty that is included, the number of hours and students (if applicable)
should be stated clearly. For example, if you require the teaching assistant to mark assignments,
you need to specify the number of assignments, and for each assignment, the number of students
and the number of hours you anticipate it will take them to complete the task. The DDAH Form
with Helpful Hits may be useful to understand the level of detail you need to include.
Training should be specified and included in the total number of hours that the teaching
assistant has been assigned. A three-hour training session is mandatory for your teaching
assistant's first appointment, subsequent appointments are optional.
Mid-term reviews are used to monitor and re-assess the number of hours that are left for the rest
of the year. At that point, you may want to rearrange how the remaining number of hours are
allocated.
If you would like some input from your teaching assistant to help develop the DDAH form, you
may contact them directly using their email address listed below. However, please keep in mind
that we will be providing them with their assignment information on June 3 so at this point they
may not know that you will be assigned as their supervisor.
How to fill out the DDAH form:
1. For each of your teaching assistant(s), choose "Edit" under DDAH. This will open Page 1 of the
DDAH form in the current screen. You may have to wait a few seconds for it to load.
2. On Page 1, select the tasks that will be included in the duties for the job. This is not an exhaustive
list. You will have the opportunity to add other duties on Page 2 of the form.
3. Click on "Save and Go to Next Page".
4. The tasks that you selected on Page 1 will appear under the appropriate section on Page 2. For
the Contact and Marking/Grading sections, add a text box by clicking on "+ Add Custom Duty
and/or Detail" to include more detail. For example, if you selected Office hours, specify the
#hours/week X #weeks in the text box. You only need to indicate the number of hours once in the
"Preliminary # of hours" column.
5. You can also include additional duties that were not included in the list on Page 1 by clicking on
"+ Add Custom Duty and/or Detail". For each additional duty/task indicate the number of hours
you anticipate that the teaching assistant will need to complete that duty/task under the
"Preliminary # of hours" column.
6. The total number of hours will be automatically calculated at the bottom of the "Preliminary # of
hours" column. Verify that the total number of hours is equal to the number of hours of the
assignment.
7. Click on the "Save DDAH Form" button.
8. You can verify if the form was saved by going back to the list of your teaching assistantship
supervisions and clicking on the "Edit" again. The information you inputted into the form should
re-appear. You may edit the information but be sure to click on the "Save DDAH Form" button to
save your changes.
If any of the information is incorrect, please contact Susan Hall (susan.hall@utoronto.ca).