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Pulaski Technical College
Academic Operations Sub-Committee Minutes
Meeting Date: October 21st, 2014
Meeting Time: 3:00 pm
Purpose: Address charges of Academic Operations for 2014-2015 year
Required Materials: Agenda, Handouts
Preparation: Review materials and be prepared to discuss and offer suggestions.
Academic Operations Sub-Committee Agenda/Minutes for October 21st, 2014
Members Present October 21st: Nicolette Smith, Philippe Ducrot, Jennifer Ingram, Autumn
Claywell, Allan Lemmon, Steve Williams,
Members Absent: Mischel Elliott, Joseph Cole, and Jack Wood
Minutes taken by: Jennifer Ingram, CIS Faculty
Item
1. Welcome/Introductions,
Attendance, Review Agenda/Additions
to Agenda
Who/How
NS
Outcome
Attendance as shown above.
Person Resp
Deadline
Discussion: None
Action Items
2. Review minutes of last meeting
All
Minutes read and approved.
Discussion: None
Action Items
3. Reports—Discuss online identity
verification, reviewing of board
policies, and syllabus work group
Discussion:
Person Resp
NS/Jason Green
Deadline
2
Online Identity Verification:
Jason Green explained that colleges are required to verify student’s identity in online
classes. At the present time, username and password authentication is appropriate. The
Higher Learning Commission asks for the methods we use to verify identity. It is
anticipated that measures beyond username and password will be required in the future.
Jason explained that we have an opportunity to be proactive and start to develop
additional procedures to verify student identity for roster certification in online courses.
The Respondus product currently used as a lockdown browser has the ability to monitor
through the use of a webcam. Instructors could choose to use this tool to video students
taking online exams to ensure integrity.
Distance Learning committee is proposing using the Respondus Monitor for an identity
verification tool. It is their desire that this committee develop a new rule to validate online
student’s identity as part of the online attendance for roster certification. The proposal is
based on the idea that in Blackboard using the testing tool and the Respondus Monitor
students would open an exam and be recorded through the webcam. The students would
present in front of the webcam a photo ID (yet to be determined what forms of ID to
accept). The completion of this exam would be accepted as online attendance for roster
certification. They desire a rollout of this rule in the fall semester of 2015.
Jason provided a handout and demonstrated the use of the Respondus Monitor for the
purpose of the identity verification.
Questions asked:
What is “valid” ID?
Student IDs and any other forms of ID determined to be acceptable would be
added to the language of the rule.
Any other schools using the Respondus Monitor in this application?
None known of in Arkansas. Jason is going to contact Respondus to see if there
other institutions using the product similarly. We can then contact those
institutions to see how they have implemented such a policy/rule.
Is there a way for students to perform this activity one time for multiple sections of online
courses that they may be enrolled in?
In theory this could be done but the implementation would be tedious for the
individual instructors.
Could there be a station set up for students to take these identity verification “tests”?
Discussion in the Distance Learning committee had already begun for providing
locations on campus for students who may not have a webcam on their personal
machine used for the online coursework.
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What about creating a demonstration for students during registration and/or online
orientation?
Already planned to be in online orientation. Could be introduced to students (or
addressed in some way) in new student orientation.
Reviewing of Board Policies:
The committee is planning on beginning the charge of reviewing Board Polices in January.
Syllabus Workgroup:
There will be a workgroup created to discuss/plan/design the template for course syllabi.
Laura Govia, Jonathan Purkiss, and Kim (last name unknown) are interested in being
members of this workgroup.
The workgroup will be charged with presenting a proposal to this committee in January.
Action Items
4. Old Business –Discuss the
postponing of previous action items
Person Resp
Deadline
All
Discussion:
Postponing the restructuring and attendance until further notice.
Action Items
5. Plus Delta
Person Resp
Deadline
All
Discussion:
Action Items
Person Resp
Deadline
4
Discussion:
Plus Delta Evaluation
What Went Well Today?
What Could Have Been Improved Today?
Issue Bin for Next Meeting
Meeting adjourned at 4:55 pm.