Looking to streamline your
Oracle payables process?
 ReadSoft
Learning Points
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Ways to get financial data into Oracle without manual keying
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Time and money can be saved by automating
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Automation includes:
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Capturing the image and the data
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2-way & 3-way matching
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Exception handling
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Invoice coding and approvals
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Best practice concepts
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Enable the four pillars of Accounts Payable:
 ReadSoft
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Efficiency
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Control
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Cycle time
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Visibility
About ReadSoft
ReadSoft in a nutshell

Innovator since 1991
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420 employees
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Covers four continents
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16 subsidiaries
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Helsinki
Oslo Stockholm
London
Helsingborg
Copenhagen
Paris
Frankfurt
Madrid
Wroclaw
New Orleans
Santiago
São Paulo
5000 customers in 70 countries
The leading supplier with 16 percent of
the international market
Data Capture for Process and
Transaction Management
 ReadSoft
Sydney
ReadSoft presence in North America
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Fastest growing subsidiary since 2004
670 customers
350 AP installations
55 employees
CANADA
Regional Offices
North American Headquarters
Chicago
San Fransisco
Atlanta
San Diego
 ReadSoft
Phoenix
Boston
Philadelphia
New Orleans
The First AP Optimization
Solution Certified by Oracle
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Thoroughly tested and approved by Oracle
Operates inside your familiar Oracle environment using
standard interface and workflow
Oracle continues to support your EBS implementation as well
as continuing to guarantee the security of your Oracle
environment
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Supports Oracle automatic version upgrades
Enables the four pillars of Accounts Payable optimization
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 ReadSoft
ReadSoft solutions have ZERO impact on your current or future Oracle support
agreements
Efficiency, cycle time, control, visibility
About ReadSoft
Number one in Invoice Process Optimization
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 ReadSoft
Invented automatic invoice capture technology in 1997
The longest and widest expertise in the business
The most installations worldwide (over 2500)
What are the business issues that are driving
Oracle Accounts Payable automation?
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Accounts Payable Manager:
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Oracle / Information Technology:
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Simple to administer and upgrade
Fits corporate Oracle IT strategy
Corporate Management:
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 ReadSoft
Eliminate inefficiencies in the invoice process
Need better process visibility
Need better payment cycle time
Need more time for root cause analysis
Lowest possible cost outlay
Visibility and control of liabilities
Accounting accuracy
Audit-ability and SOX compliance
Mailroom Vendor
The Typical Oracle Accounts Payable Environment
Status
Calls
Check Requests
Processed
& Sorted
AP
Clerk
Sufficient Data?
Hand keyed
into Oracle
Yes
Code
Approve Buyer GR
Post to
Oracle
No
Hold
 ReadSoft
2or 3 way match?
Non-PO
Invoices
Emails
Phone Calls
Folders
Days/Weeks go by
Stamped, Coded &
Approved On Paper
Hold
• Many Inefficiencies
• No Visibility
• Low Control
• Long Cycle Time
• $$$$
Best Practice Concepts

Centralize invoice receipt
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Establish imaging early in the AP process
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Use Oracle data validation to ensure accuracy
Leverage analytical data to manage and improve processes
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 ReadSoft
Match and auto-post invoices where possible
Auto-route invoice exceptions and those requiring approval w/workflow
Leverage workflow and extend to all users
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Complete & early visibility
Eliminate redundancies
Enable up-front duplicate checking
Enable data capture and eliminate hand keying (both header and line items)
Leverage images for automated data entry, sorting and workflow
Intercept invoices and post before Accounts Payable
–
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Centralize control
Spot trends and process bottlenecks
Root cause of specific problems (buyers, vendors, resort offices)
Code
Approve Buyer GR
AP
BackClerk ground OCR
Scan Vendor
Optimizing AP with ReadSoft Business Solutions for Oracle
 ReadSoft
Check Requests
Archive
Yes
Auto
route?
Non-PO
PO Based
No
Match?
Yes
No
Review
Exception
Handling
Coding
Approvals
Post to
Oracle
Typical Results of Process Optimization

Reduction of manual data entry is generally 50 – 75%
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Cycle time can be reduced from weeks to 2 – 4 days
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More visibility and control of processes, outstanding liabilities
and cash flow
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Significant time savings due to less time spent:
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–
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 ReadSoft
handling vendor calls
resolving issues
verifying non-PO information
chasing down approvals, etc.
Average Return on Investment of 6 – 12 months
Thank You! Questions??
Margaux.Lenoir@ReadSoft.com
 ReadSoft