Civitan Club Planning Calendar
2015-2016
Starting in June, this calendar should assist you in designing your leadership plan as club President. The calendar begins with
July 2015, three months before your term and ends December 2016.
Review each month carefully. As the year progresses, you may want to look back at check points from previous months. We
suggest you always look forward a month or two when plotting your times to accomplish key written and verbal
communications.
We realize leadership techniques are different and you may choose to vary from this planning calendar. However, successful
club presidents inform us if you use this important tool as club President it will be invaluable to your success.
GOOD LUCK!
July 2015
Prior to Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Organize
____ Create a binder with tabbed sections which might include: club roster, club goals, budget data, club bylaws, board minutes, club bulletins, committees,
monthly reports, district information, international information.
Meet with Board of Directors
____ Contact current Secretary to make sure the club officer report form was submitted to Civitan International and to the Governor-Elect by the July 2
deadline.
____ Review a current club roster and discuss with board of directors who is active and who is not.
____ Seek advice for next year on areas of improvement in the club
Committee Appointments
____ Review club committees currently in place (even a “committee” with just a chair). Evaluate how well these committees are functioning; adequately,
poorly or not at all. What changes need to be made, if any?
____ Appoint committee chairs for 2015-2016.
Club Officer Certification
____ Attend one of the Geographical Leadership Workshops in order to obtain certification for your President and President Elect. (President, President-Elect,
Secretary, & Treasurer must be trained for your club to be in good standing and eligible to vote)
Conventions
____ Attend the Civitan International convention. As president-designate, you should be one of your club’s delegates to the International convention.
____ Plan to attend district convention in August or September.
Observe
____ Observe for the next three months all aspects of club meetings. Do they start and end on time? Is there an agenda, informative speakers, good attendance
by members, introductions of guests? Make notes of needed changes and make necessary changes.
____ Observe all board meetings. Are they held at least once a month? Is there an agenda? Are committee chairs requested to attend and give reports? Is the
club’s financial condition reviewed? Make notes of needed changes and make necessary changes.
Supplies
____ Review with club secretary supplies needed for the start of the coming year. Place orders through the Civitan International Supply Department.
~ July 2015 ~
Sun
Mon
Tue
Wed
1
Thu
2
Canada Day
5
6
7
8
Fri
3
Deadline Report
2015-2016
Officer Elections
9
Sat
4
Independence Day
10
11
International
Board Meeting
12
13
14
15
16
17
18
22
23
24
25 Leadership Workshops
INTERNATIONAL CONVENTION ST. LOUIS
19
20
21
July dues billing
delinquent after
this date
26
27
Atlanta, GA
Kingsport, TN
Little Rock, AR
Albuquerque, NM
Columbus, OH
Decatur, AL
28
29
30
31
Notes:
August 2015
Prior to Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Finalize Committee Appointments
____ Appoint committee chairs and officers. Each should understand the job expectations and the resources/support available from you and the club.
____ Provide job descriptions to committee members for the coming year (Descriptions are provided in the in the President Leadership manual)
Committees
____ Determine club members’ interests and complete committee assignments by August 12. If possible every member should serve on at least one committee.
Installation Ceremony
____ This is the responsibility of the current President and Secretary. (They should order pins, awards, etc., and invite an incoming district officer.)
Club Officer Certification
____ Attend officer training at one of the Geographical Leadership Workshops (President, President-Elect, Secretary, & Treasurer must be trained for your club
to be in good standing and eligible to vote).
Membership
____ Find out if your club had a net gain or loss in membership in the last year. When was the last time your club had a formal membership drive?
____ Brainstorm ideas with incoming officers on how the club can increase membership. Work with club membership chairs to develop solid growth plans.
Set membership goals and dates of membership meetings each quarter.
____ Review the Membership Plan of Action which is due in September 14 to district Governor Elect.
Review Information and Materials
____ Review a copy of the club’s constitution and bylaws. Become familiar with the provisions.
Budget/Finances
____ Review the club’s budget. Is it reviewed against expenditures and income each month by the board of directors? Does the club stay within the overall
budget and are there periodic revisions? Is the club in sound financial condition?
____ Meet with incoming and current Treasurers to review club’s financial status and develop a budget
for board approval.
____ Schedule budget-planning session with board and committee chairs for late September. Board must approve final budget before October 1.
Club Newsletter/Bulletin
____ Meet with the newsletter/bulletin editor to review newsletter format and details of distribution.
Board of Directors
____ Conduct planning meeting with outgoing & incoming Board. Review & plan in the following areas: Service Projects, Fund Raising Projects, Membership
Growth, Budget/Finances, etc.
~ August 2015 ~
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
Leadership Workshops
Jacksonville, FL
Greensboro, NC
Albany, GA
Memphis, TN
Burbank, CA
Leadership Workshops
Columbia, SC
Lansing, MI
Huntsville, AL
Mobile, AL
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Leadership Workshops
Orlando, FL
Raleigh, NC
16
17
18
19
20
21
22 Leadership Workshops
Chattanooga, TN
Evansville, IN
Nashville, TN
23
24
25
26
27
28
29 Leadership Workshops
Charlotte, NC
Jackson, MS
Birmingham, AL
30
31
Notes:
September 2015
Prior to Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Follow Up
____ Review with current club Treasurer all year-end reports and make sure all bills and dues are current. Discuss with club Treasurer any difficulties
in collecting dues and other obligations of members?
____ Confirm current or new Treasurer is sending dues notices to the membership for the October – December quarter dues.
____ Make sure all your incoming officers have been trained and certified.
____ Review all club service projects. Does your club have a major continuing service project? Do service projects involve a substantial amount of member
participation or is it generally the same group of people?
____ Ask incoming Secretary to prepare updated club roster for distribution to members in October.
____ Discuss with outgoing officers any issues that should be resolved prior to the beginning of the year.
Fundraising
____ Review all club fund raising programs. Are they providing adequate funds for regular service projects and do your members enjoy them?
Budget/Finances
____ Conduct a meeting of the incoming board prior to October 1. Finalize proposed budget for board approval in October.
Membership
____ Submit Club’s Membership Plan of Action to the district Governor-Elect. (Deadline Sept. 14)
____ Review the club’s new member orientation program. Has it proven successful? What changes need to be made? Is the New Member Orientation Video
being used?
____ Conduct a membership survey with all your members. This will give you an insight as to how you can better serve their interests in the coming year.
____ Review year-end adds and deletes which are due to Civitan International by end of month.
Meet with Lt. Governor/Area Director
____ Meet with current club President and the district Lt. Governor/Area Director to complete the Year-End Conference Report due September 30.
Club Meetings
____ Meet with President-Elect or Club Program Chair to review October - December club meeting programs. Work with them to ensure your club offers
members a chance to enhance their knowledge. Encourage your chair to contact the Chamber of Commerce or other agencies to reserve speakers. Ideas
for programs are listed in the President-Elect Leadership Manual.
~ September 2015 ~
Sun
6
Mon
7
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
8
9
10
11
12
15
16
17
18
19
22
23
24
25
26
Labor Day
13
14
Club Membership Plan
of Action Due to
Governor Elect
20
21
Deadline:
Adds/Deletes for
October Billing
27
28
29
30
Area Director/Lt. Gov.
Year End Conference
Report Due
Notes:
October 2015
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Follow Up
____ Contact your fellow club officers on October 1 and 2, welcoming them to their positions. Offer assistance and encouragement.
____ Assist outgoing President and Secretary with any reports due.
Membership
____ Meet with Membership Committee chair to check on progress of membership goals and/or upcoming membership meetings.
____ Be the first to sponsor a new member. Challenge others to follow your example.
Board Meeting
____ Approve the clubs’ goals and budget.
____ Collect committee reports.
____ Review board agenda and minutes format for board meeting.
Public Relations
____ Ask the PR chairman to submit a news release about installation of club officers to local paper. Encourage chairman to publicize club news throughout
the year.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue of the newsletter/bulletin. It should inform, praise, encourage,
motivate, and remind.
Committees
____ Contact committee chairs to arrange initial meetings during the month with their committees to formulate goals, action plans, and a budget for the
upcoming quarter. Ask for reports during quarter.
District Meeting
____ Plan to attend any first quarter district-wide meetings.
Budget/Finances
____ Present the proposed budget to membership for approval.
~ October 2015 ~
Sun
Mon
Tue
Wed
Thu
1
Fri
2
5
6
11
12
13
Canadian
Thanksgiving Day
18
19
3
Deadline for
Adds/deletes for
2014-2015
Civitan Year Begins
4
Sat
7
8
9
10
14
15
16
17
21
22
23
24
28
29
30
31
Columbus Day
20
October dues billing
delinquent
after this date
25
26
27
Halloween
November 2015
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Review
____ Review minutes of past month’s board meeting.
____ Evaluate past month’s club meetings and adjust as needed.
____ Review September membership survey results from members. Phone those who have not replied. Compile results and briefly report them at the next
meeting to the entire membership.
____ Evaluate the work being done in standing committees.
Membership
____ Review roster and determine non-attending members. Re-engage them in club meetings and activities by setting up a phone committee to call them.
Make sure they are also being sent club newsletters.
____ Review the progress on upcoming membership meeting organization. Meet with membership chair to discuss membership meeting and encourage all
members to bring guests.
Follow Up
____ Application for awards must be submitted to Civitan International by December 1.
____ Make sure all officers are reported as certified to Civitan International. Certification is awarded upon completion of attending one of the
Geographical Leadership Workshops and/or workbook. (Deadline November 16)
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
~ November 2015 ~
Sun
1
Mon
2
Tue
3
Wed
4
Thu
Fri
5
6
Sat
7
Board of Directors Meeting Tentative
8
9
10
11
Remembrance Day
(Canada)
15
16
12
13
14
Veterans Day
(US)
17
18
19
20
21
24
25
26
27
28
Deadline for
Club Officer
Certification
22
23
Thanksgiving Day
29
30
Notes:
December 2015
During Your Term of Office
HAVE A WONDERFUL HOLIDAY!!
CHECK EACH ITEM WHEN COMPLETED
Membership
____ Review the plan of action/membership meeting timelines with committee chair. Analyze results to date. With first quarter ending, determine if you are
on target toward attaining your growth goals.
Finances/Budget
____ Review the club financial status with club Treasurer/billing contact. Make sure all bills are being paid to local, district, and international
accounts.
____ Review the club budget and goals. Look for areas of success and also needed improvements.
Club Meetings
____ Meet with President-Elect or Club Program Chair to review January - March club meeting program. Work with them to ensure your club offers members
a chance to enhance their knowledge.
____ Have a holiday social for members.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
Follow Up
____ Confirm Treasurer is sending dues notices to the membership for the January - March quarter dues.
~ December 2015 ~
Sun
Mon
1
Tue
Honor
2
Club/Competitive
Award Applications
for 2014-2015 Year
Deadline
Wed
Thu
Fri
Sat
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Deadline for
Adds and Deletes
27
28
29
30
31
Christmas
Notes:
January 2016
During Your Term of Office
HAPPY NEW YEAR!!
CHECK EACH ITEM WHEN COMPLETED
Committees
____ Contact committee chairs to arrange initial meetings with their committees to formulate goals, action plans, and a budget for the upcoming quarter. Ask
for reports.
Membership
____ Committee should finalize plans for 2nd quarter membership meeting.
____ Encourage all members to bring a prospective member to the meeting.
Public Relations
____ Work with club Public Relations Chair to send out press releases about Clergy Appreciation Month activities which are held in the month of February.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
Dues
____
Pay quarterly district and international invoices/dues by mid-January.
~ January 2016 ~
◄ Dec 2015
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
Happy New Year
3
4
5
6
7
8
9
10
11
12
13
14
15
16
G-E Academy - Tentative
17
18
Martin Luther
King, Jr. Day
19
20
21
22
G-E Academy - Tentative
24
25
Sno-Do - Tentative
31
Notes:
26
23
Sno-Do - Tentative
27
28
29
30
February 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Public Relations
____ Offer any assistance to club Public Relations in relation to Clergy Appreciation Week activities.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next. It should inform, praise, encourage, motivate, and remind.
Meetings/Conventions
____ Confirm dates and locations of district meetings and International convention and announce them in upcoming club meetings. (President-Elect
should be a delegate for your club at the International convention).
____ Determine/gain approval for club to contribute to financing delegate attendance, if this was not included in budget.
Reports
____ Ensure the Federal Income Tax Report form is filed to the IRS by February 16. (US clubs only).
~ February 2016 ~
Sun
Mon
1
Tue
2
Wed
3
Thu
4
Fri
Sat
5
6
Clergy Appreciation Week
7
8
9
10
11
12
13
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Notes:
14
Valentine’s Day
March 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Membership
____ Review roster and determine non-attending members. Re-engage them in club meetings and activities by personally contacting them. Make sure they are
also being sent club newsletters.
____ Conduct the 2nd quarter membership meeting.
____ Sponsor a member personally.
____ Hold an initiation and orientation for new members.
Awards
____ Review the Honor Club application and Civitan International Awards program. Determine if your club is on target.
Public Relations
____ Begin planning Civitan Awareness Month activities for April.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next. It should inform, praise, encourage, motivate, and remind.
Follow Up
____ Confirm Treasurer is sending dues notices to the membership for the April - June quarter dues.
Club Meetings
____ Meet with President-Elect or Club Program Chair to review April - June club meeting programs. Work with them to ensure your club offers members a
chance to enhance their knowledge. Encourage your chair to contact the Chamber of Commerce or other agencies to reserve speakers.
District Meetings
____ Plan to attend spring district meeting.
~ March 2016 ~
Sun
Mon
Tue
1
►
Wed
2
Thu
3
Fri
4
Sat
5
Governor’s Update - Tentative
6
7
8
9
10
Update - Tentative
13
11
12
Dance-A-Thon - Tentative
14
15
16
17
18
19
23
24
25
26
St. Patrick’s Day
Dance-A-Thon
Ends
20
21
22
Good Friday
27
28
Easter
29
30
31
Notes:
April 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Civitan Awareness Month
Dues
____
Pay quarterly district and international dues by mid-April. Club Treasurer/billing contact should have received invoice.
Annual Club Election of Officers
____ Conduct the election of 2016-2017 officers between April 1 and third week in May.
International Convention
____ Finalize selected club members as delegates to the district and international conventions.
____ Mail in registration forms for international convention to Civitan International.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next. It should inform, praise, encourage, motivate, and remind.
District
____ Meet with district Lt. Governor/Area Director to complete Semi-Annual Club Conference Report which is due to Civitan International by April
30.
Committees
____ Contact committee chairs to arrange initial meetings during the month with their committees to formulate goals, action plans, and a budget for the
upcoming quarter. Ask for reports during quarter.
Club Officer Certification
____ Pre-register club President & President Elect for officer certification at one of the Geographical Leadership Workshops.
~ April 2016 ~
Sun
3
Mon
4
Tue
5
Wed
6
Thu
7
Fri
Sat
1
2
8
9
Board of Directors Meeting - Tentative
10
11
12
13
17
18
19
20
14
15
16
21
22
23
28
29
30
April dues
delinquent
after this day
24
25
26
27
Area Director/Lt. Gov.
Semi-annual
Conference
Report Due
May 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Membership
____ Committee should finalize plans for 3rd quarter membership meeting.
____ Encourage all members to bring a prospective members to your membership meeting.
Club Officer Certification
____ Pre-register club President & President Elect for officer certification at one of the Geographical Leadership Workshops.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next. It should inform, praise, encourage, motivate, and remind.
~ May 2016 ~
Sun
1
Mon
2
Tue
3
Wed
4
Thu
5
International Honor
Key Nomination
Deadline
8
Fri
Sat
6
7
Cinco D Mayo
9
10
11
12
13
14
16
17
18
19
20
21
Mother’s Day
15
Armed Forces Day
22
23
24
25
31
Notes:
Victoria Day (Canada)
29
30
Memorial Day
26
27
28
June 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Awards
____ Review the Honor Club application and Civitan International Awards program. Determine if your club is on target.
Membership
____ Conduct a 3rd quarter membership meeting.
____ Sponsor a member personally.
____ Hold an initiation and orientation for new members.
____ Help new members get involved with club committees in areas that match their interests.
Conventions
____ Finalize plans to attend district and international conventions.
Club Officer Certification
____ Pre-register club President & President Elect for officer certification at one of the Geographical Leadership Workshops.
Reports
____ Submit the new club officer report to Civitan International by July 1.
Supplies
____ Start thinking about year-end supplies needed for installation, awards ceremonies, member recognition, etc. Order early
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue of the newsletter/bulletin. It should inform, praise, encourage,
motivate, and remind.
Follow Up
____ Confirm current or new treasurer is sending dues notice to the membership for the July - September quarter dues.
Club Meetings
____ Meet with President-Elect or Club Program Chair for review July - September club meeting program. Work with them to ensure your club offers
members a chance to enhance their knowledge. Encourage your chair to contact the Chamber or other agencies to reserve speakers.
Leadership Workshops TBA
~ June 2016 ~
Sun
Mon
Tue
Wed
1
Thu
Fri
Sat
2
3
4
Club Officers Elections
for 2016-2017
Completed
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
27
28
29
30
Notes:
Father’s Day
26
July 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Dues
____
Pay quarterly district and international dues by July 20. Club Treasurer/billing contact should have received invoice.
Installation/Awards Ceremony
____ Work with your Secretary to make certain the supply order is submitted for items used by your club to honor incoming and outgoing officers and other
club leaders (officer pins, plaques, certificates, etc.), and allow three to six weeks plus shipping time for items requiring engraving. Invite incoming Lt.
Governor or Governor-Elect to install incoming officers. Installation is usually conducted at the end of September or the beginning of October.
Club Election of Officers
____ Deadline is July 1 to report 2016-2017 club officers to World Headquarters.
Membership
____ Review roster and determine non-attending members. Personally contact members who have missed two or more meetings to avoid future deletion
problems. Determine what their expectations are from the club. Make sure they are satisfied and show a desire to help them find an activity and become
involved.
Meet with Incoming President
____ Offer advice on areas of potential improvement in the club. Conduct a club assessment in August to help develop goals for the next administrative year if
incoming President request it.
Convention
____ Plan to attend International convention.
Committees
____ Contact committee chairs to arrange initial meetings with their committees to formulate goals, action plans, and a budget for the upcoming quarter. Ask
for reports during quarter.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
Leadership Workshops TBA
~ July 2016 ~
Sun
Mon
Tue
Wed
Thu
Fri
1
Sat
2
Canada Day
3
4
Deadline Report
2016-2017 Officer
Elections
5
6
7
8
9
12
13
14
15
16
Independence Day
10
11
Board of Directors
Meeting
International Convention – Norfolk VA
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Notes:
August 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Awards
____ Review the Honor Club application and Civitan International Awards program. Determine if your club is on target.
Membership
____ Committee should finalize plans for 4th quarter membership meeting.
____ Encourage all members to bring a prospective member to the membership meeting.
Recognition
____ Order any recognition awards for club from Civitan International supply house.
District
____ Plan to attend district convention.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
Leadership Workshops TBA
~ August 2016 ~
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Notes:
September 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Membership
____ Conduct a 4th quarter membership meeting.
____ Sponsor a member personally.
____ Hold an initiation and orientation for new members.
Installation Ceremony
____ See July “things to do”.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
Meet with Lt. Governor/Area Director
____ Meet with current club President and the district Lt. Governor/Area Director to complete the Year-End Conference Report due September 30.
Follow Up
____ Confirm current or new Treasurer is sending dues notices to the membership for the October - December quarter dues.
~ September 2016 ~
Sun
4
Mon
5
Tue
Wed
Thu
Fri
Sat
1
2
3
6
7
8
9
10
13
14
15
16
17
23
24
Labor Day
11
12
Club Membership Plan
of Action Due to
Governor Elect
18
19
20
21
22
Deadlines for
Adds/Deletes for
October Billing
25
26
27
28
29
30
Area Director/Lt. Gov.
Year End Conference
Report Due
Notes:
October 2016
After Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Dues
____
Pay quarterly district and international dues by mid-October. Club Treasurer/billing contact should have received invoice.
President’s Materials
____ Pass on president’s materials to incoming club President.
Awards
____ Review and complete the Honor Club Application and Club Competitive Awards applications which are due by December 1.
Newsletter/Bulletin
____ Coordinate with new President and Newsletter Editor an article in the newsletter highlighting the accomplishments of the past year and thank everyone
for their support.
~ October 2016 ~
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
Civitan Year Begins
2
3
4
5
6
7
8
11
12
13
14
15
18
19
20
21
22
28
29
Deadline for
Adds/Deletes
9
10
Columbus Day
16
17
October Dues
Delinquent after
this date
23
24
25
30
31
Notes:
Halloween
26
27
November 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Review
____ Review minutes of past month’s board meeting.
____ Evaluate past month’s club meetings and adjust as needed.
____ Review September membership survey results from members. Phone those who have not replied. Compile results and briefly report them at the next
meeting to the entire membership.
____ Evaluate the work being done in standing committees.
Membership
____ Review roster and determine non-attending members. Re-engage them in club meetings and activities by setting up a phone committee to call them.
Make sure they are also being sent club newsletters.
____ Review the progress on upcoming membership meeting organization. Meet with membership chair to discuss membership meeting and encourage all
members to bring guests.
Follow Up
____ Application for awards must be submitted to Civitan International by December 1.
____ Make sure all officers are reported as certified to Civitan International. Certification is awarded upon completion of attending one of the
Geographical Leadership Workshops. (Deadline November 15)
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
~ November 2016 ~
Sun
6
Mon
7
Tue
Wed
Thu
Fri
1
2
3
4
8
9
10
11
Sat
5
12
Veterans Day (US)
Remembrance Day
(Canada)
13
14
15
16
17
18
19
23
24
25
26
Deadline for Club
Officers Certification
20
21
22
Thanksgiving Day
27
28
29
30
Notes:
December 2016
During Your Term of Office
CHECK EACH ITEM WHEN COMPLETED
Membership
____ Review the plan of action/membership meeting timelines with committee chair. Analyze results to date. With first quarter ending, determine if you are
on target toward attaining your growth goals.
Finances/Budget
____ Review the club financial status with club Treasurer/billing contact. Make sure all bills are being paid to local, district, and international
accounts.
____ Review the club budget and goals. Look for areas of success and also needed improvements.
Club Meetings
____ Meet with President-Elect or Club Program Chair to review January – March club meeting program. Work with them to ensure your club offers members
a chance to enhance their knowledge.
____ Have a holiday social for members.
Newsletter/Bulletin
____ Contact the Newsletter Editor about information that needs to be included in the next issue. It should inform, praise, encourage, motivate, and remind.
Follow Up
____ Confirm Treasurer is sending dues notices to the membership for the January – March quarter dues.
~ December 2016 ~
Sun
Mon
Tue
Wed
Thu
1
Fri
Sat
2
3
Honor
Club/Competitive
Award Applications
for 2015-2016 Deadline
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Deadline for
Adds/Deletes for
January Dues Billing
25
26
Christmas
27
28
29
30
31