Gwinnett County Public Schools
GCPS Tech Tips
A few tricks to take you beyond
the basics of Microsoft Office 2010
Microsoft Word 2010:
Checking Your Writing Style
Microsoft Word 2010: Checking Your Writing Style
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GCPS has provided articles and handouts on its web site.
The following resource is provided for information only and is
NOT an official policy or procedure of Gwinnett County Public
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this document.
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Microsoft Word 2010: Checking Your Writing Style
For years, computer programs have provided abilities
for composing and editing text. Many users are
grateful for features that check spelling and catch
grammatical errors.
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Microsoft Word 2010: Checking Your Writing Style
Clitches that sound fine
in speech are sometimes
inappropriate in written
form
More recent and powerful software
versions can help us with our writing style
as well.
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Microsoft Word 2010: Checking Your Writing Style
Clichés that sound fine in speech are
sometimes inappropriate in written form.
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Microsoft Word 2010: Checking Your Writing Style
When we type
contractions, its
nice to have a little
computer help
When we type contractions, it’s nice to have a little
computer help We need to know when we are over-using
things like sentence fragments, run-on sentences, and
passive tense.
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Microsoft Word 2010: Checking Your Writing Style
Word’s Grammar feature proofreads your writing as you
type. In addition you can adjust the settings according
to your writing needs.
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Microsoft Word 2010: Checking Your Writing Style
To turn on the Grammar
feature, begin by clicking
the File tab at the top left
of the screen.
Then click on Options at
the bottom of the dialog
box.
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Microsoft Word 2010: Checking Your Writing Style
The Word Options dialog
box will appear with an
options list on the left of
the screen.
Click on the option that
says Proofing.
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Microsoft Word 2010: Checking Your Writing Style
About half way down the Word Options dialog box, check
the box next to the words Mark grammar errors as you
type.
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Microsoft Word 2010: Checking Your Writing Style
To make more specific choices on
grammar errors you want to detect, click
the Settings button.
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Microsoft Word 2010: Checking Your Writing Style
A Grammar Settings dialog
box will open and you can
scroll down the list, putting
check marks in the boxes next
to features and styles you
want detected as you write.
For more details on how the
grammar settings work, go to
this Microsoft page: Select
grammar and writing style
options.
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Microsoft Word 2010: Checking Your Writing Style
Exit the Grammar Settings
dialog box by clicking the OK
button.
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Microsoft Word 2010: Checking Your Writing Style
And exit the Word Options dialog
box by clicking OK button once
again.
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Microsoft Word 2010: Checking Your Writing Style
After that, whenever you type any poor
wording, Word 2010 will underline it with
a green wavy line.
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Microsoft Word 2010: Checking Your Writing Style
Put your cursor on the green wavy line and click
the right button on your mouse.
Word will provide a suggestion that you can
either accept or ignore.
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Microsoft Word 2010: Checking Your Writing Style
These Word proofing tools can be a big
help but they are not perfect.
Always proofread the document when you
are finished.
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Microsoft Word 2010: Checking Your Writing Style
And if the document is really important have
someone proofread it who was not involved in
writing it. There’s nothing like a fresh pair of
eyes to catch mistakes!
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Microsoft Word 2010: Checking Your Writing Style
That is all there is to it! Below are the step-by-step
directions for checking your writing in Word 2010
Have fun checking!
Step-by-Step:
- Click the Microsoft Office Icon
- Click Word Options
- Click Proofing
- Put a check mark next to Mark grammar errors as you type
- Click Settings
- Put check marks next to the functions you want Word to check
- Click OK
- Click OK
- When a green wavy line appears, right-click on it for a
suggested change
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