APPLICATION FORM
DEPARTMENT OF JUSTICE AND EQUALITY IRISH NATURALISATION AND
IMMIGRATION SERVICE (INIS)
In Association with
DEPARTMENT OF EDUCATION AND SKILLS
Interim List of Eligible Programmes for Student Immigration Permission (Interim
List)
APPLICATION TO HAVE ENGLISH LANGUAGE PROGRAMMES INCLUDED IN THE
INTERIM LIST
1

Part 1: Introduction
This application form should be read in conjunction with the document “New Arrangements to Apply to English Language
Programmes from 1 October 2015”. A provider may have their programmes considered for inclusion in the Interim List by completing this application form, which includes a number of statements to be signed, and submitting the relevant documents identified in the table below to INIS at the following address. Before submitting your application, please refer to the checklist below:
Checklist of documents to be provided in support of application*
Document
A complete and accurate application form
Section of application form
To be submitted by:
All providers
Included in support of application?
 All relevant sections signed and dated as appropriate
Part 2 Y

N/A

Most recent site visit report and letter of accreditation on headed paper of the awarding body for programmes for which inclusion in the Interim List is sought and / or confirmation (i.e. letter or equivalent) of current recognition from the Irish or EU
English language services recognition authority
Full statement of ownership of the legal entity, Part 3 (1)
Providers offering programmes leading to awards of recognised EU awarding bodies and / or providers recognised by an Irish or EU English language services recognition authority
All categories of providers Y

N/A
 signed on affidavit by an owner (please see
Part 3 of New Arrangements to Apply to
English Language Programmes from 1
October 2015 for full details of affidavit requirements) except designated awarding bodies, institutes of technology and other bodies granted statutory power to make awards under Irish law.
2

Current tax clearance certificate, valid for a 12 month period from date of issue.
Part 3 (2)
“Business plan” in respect of programmes included in the Interim List and for which inclusion in the Interim List is sought (Please see Part 3 (9) of the New Arrangements to
Apply to English language Programmes from 1
October 2015 for further details).
Part 3 (3)
Evidence of the learner protection arrangements in place. In the case of financial bonding arrangements, statements from the relevant financial institution(s) are required. In the case of academic bonding, letters of confirmation from awarding bodies are required (please see Part 4 (4) of the New
Arrangements to Apply to English Language
Programmes from 1 October 2015) .
Evidence of arrangements for a separate client visa account, comprising statements from the relevant financial institution(s)
(please see Part 4 (5) of the New
Arrangements to Apply to English Language
Programmes from 1 October 2015) .
Part 3 (4)
Part 3 (5)
Supporting statement, as set out at Appendix
A, to be completed by recognised EU
Appendix A
3
All categories of providers except designated awarding bodies, institutes of technology and other bodies granted statutory power to make awards under Irish law.
All categories of providers except designated awarding bodies, institutes of technology and other bodies granted statutory power to make awards under Irish law.
All categories of providers except designated awarding bodies, institutes of technology and other bodies granted statutory power to make awards under Irish law.
All categories of providers except designated awarding bodies, institutes of technology and other bodies granted statutory power to make awards under Irish law.
Recognised EU awarding bodies
Y

N/A

Y

N/A

Y

N/A

Y

N/A

Y

N/A


awarding body(ies) in respect of programmes for which inclusion in the Interim List is sought.
Supporting statement, as set out at Appendix
B, to be completed by Irish or EU English language services recognition authorities in respect of programmes for which inclusion in the Interim List is sought.
Appendix B Irish or EU English language services recognition
Y

N/A

*Please note that incomplete and / or inaccurate applications will not be considered and will be returned to the provider. Applications omitting required documents as outlined in the above table will be deemed incomplete. All sections of the application form must be signed and dated by a senior member of staff within the provider who is duly authorised by the provider to make such declarations.
**Information provided as part of this application will be treated with confidence.
4

Contact Details
Please provide the following contact details in support of this application:
Name of Provider: _________________________________________________
Trading As (if different from above):___________________________________
Provider Address: _________________________________________________
_________________________________________________
_________________________________________________
Phone No: ________________________________________________________
Email: ___________________________________________________________
Website: _________________________________________________________
Name and contact details of person responsible for this application:
_________________________________________________________________
5

Part 2: Interim List of Eligible Programmes for Student Immigration Permission
Please complete the table below in respect of all English language programmes for which inclusion in the Interim List is sought. In the case of programmes accredited by recognised
EU awarding bodies (i.e. awarding bodies outside Ireland but within the EU), a letter of accreditation and the most recent site visit report or confirmation (i.e. letter or equivalent) of current recognition from the Irish or EU English language services recognition authority must be supplied in support of an application. Both the letter of accreditation / recognition and site visit report, where applicable, must be provided on headed paper of the awarding body / recognition authority. A duly authorised representative of the EU awarding body must also complete and sign Appendix A of this application form. A duly authorised representative of the recognition authority must also complete and sign Appendix B of this application form.
Programme
Title
Title of
Award/ End of
Programme exam
Examining /
Awarding
Body
Title of
English
Language
Services
Recognition
Authority
(where relevant)
Number of tuition hours per week
Duration
(number of weeks per year)
Entry
Level
The following statement must be completed by all providers:
Exit
Level
I, (______ name __________) of ( provider ) in compliance with the New Arrangements to Apply to English language Programmes from 1
October 2015, am the senior academic officer in ( provider ) and am duly authorised to confirm that the programmes for which inclusion in the Interim List is sought
(hereinafter referred to as The Specified Programmes):
6

a) are a minimum of 25 weeks in length and are offered over an 8 month period with a minimum of 15 classroom tuition hours per week; b) have a defined learning pathway (i.e. a course programme), with specified learning outcomes stating the learning to be achieved at the end of the programme; c) have an assessment framework aligned to the programme and its learning outcomes; d) are offered exclusively to students who are not first language English users; e) are subject to internal quality assurance; f) conclude in one of the following English language proficiency exams (with a specified score/ grade where the exam is a system) and are subject to external quality assurance by (_Irish or EU English language services recognition authority);or g) lead to a recognised ELT award made by (___________a recognised awarding body in Ireland or in the EU );
Signature: _____________________________________________________
Title / Position: ________________________________________________
Date: __________________________________________________________
7

Part 3: Eligibility Criteria for Providers Seeking to have English Language Programmes included in the Interim List
If you are a designated awarding body, 1 an institute of technology or another body that have been granted the statutory power to make awards under Irish law 2 please proceed to
Part 4 (2) Student Services. All other providers MUST complete the section below and submit the following:
Documents to be submitted with this application
1.
A statement of ownership of the legal entity, signed on affidavit by an owner of the company / legal entity. This statement must: i.
list all persons who are owners 3 , beneficial owners, directors, shareholders, and/or investors in the provider, or holding company of which the provider is a subsidiary, including shadow directors or persons otherwise having a beneficial ownership of the provider company/legal entity; ii.
confirm that all shares held by persons listed as a shareholder, or director of a provider are in the name of the persons listed and are entirely at their disposal. Where shares are held in trust this must be so stated, detailing for whom they are held in trust; and iii.
declare all other shareholdings or interest(s) held by the listed shareholders and directors in other education and training providers in Ireland and in any other jurisdiction.
Failing to make a full and accurate disclosure, or making a false or misleading disclosure, will result in an application being rejected or programmes being immediately removed from the Interim List. Providers who make false, misleading or incomplete declarations may be prohibited from having programmes included in the Interim List and /or its successor.
*For the purposes of this criterion a “beneficial owner” is an individual who benefits from at least 25 per cent of the business, (i.e. the provider), where this has been established, i.e.: i.
if the individuals who benefit from the business have been determined, any individual who benefits from at least 25 per cent of the business
1 Dublin City University; National University of Ireland, Galway; Maynooth University; Trinity College Dublin; University
College Cork; University College Dublin; University of Limerick; the Dublin Institute of Technology or the Royal College of Surgeons in Ireland.
2 For the purposes of inclusion in this Interim List, King’s Inns is considered to be an awarding body.
3 For the purpose of these criteria, owners are defined here as anyone who has a financial investment or interest in the legal entity. An owner may be active or not active in the business, sole, part or co-owner, beneficial owner, shareholder, any person for whom shares are held in trust by another person etc.
8

ii.
if the individuals who benefits from the business have yet to be determined, the class of such individuals in whose main interest the business is set up or operates, and iii.
any individual who exercises control of at least 25 per cent of the business .
NB: Any individual who is the beneficial owner of a body corporate that benefits from or exercises control over the business is taken to benefit from or exercise control over the business.
2. A current tax clearance certificate, valid for a 12 month period from the date of issue;
3. A statement confirming the overall capacity (resources, experience and appropriately qualified staff) of the provider in terms of programmes for which inclusion in the
Interim List is sought and related student numbers; and
4. A business plan specific to programmes for which inclusion in the Interim List is sought, which identifies: a.
the staff-student ratio on programmes for which inclusion in the Interim List is sought; b.
the maximum number of such programmes [i.e. those included on the Interim
List and for which inclusion on the Interim List is sought] and maximum number of enrolled students the provider can accommodate on such programmes; c.
how these programmes and students are and will be accommodated within the current premises and with the resources available; d.
the number of classrooms available for the delivery of programmes for which inclusion in the Interim List; and e.
projected recruitment of Irish, EEA and non-EEA students on such programmes for the next three years.
5. Evidence of the learner protection arrangements in place (i.e. arrangements for a student to complete the programme with another provider(s) or have their unspent fees and related costs reimbursed) in respect of all programmes for which inclusion in the Interim List is sought. Such evidence must comprise statements from the relevant financial body(ies) in the case of financial bonding arrangements or letters of confirmation from awarding bodies and alternate providers in the context of academic bonding arrangements.
6. Evidence of arrangements for a separate client visa account must be submitted by providers in respect of all programmes for which inclusion in the Interim List is sought. Such evidence must comprise statements from the relevant financial body(ies).
9

7. Supporting statement, as set out at Appendix A, to be completed by recognised EU awarding body(ies) and Appendix B to be completed by Irish or EU English language services recognition authority(ies) in respect of programmes for which inclusion in the Interim List is sought.
Statement of Compliance with the Criteria on Provider Ownership, Track Record and
Governance for Inclusion of English language Programmes in the Interim List:
The following statement must be completed by the applicant provider:
I, ( name________________ ) of (__ provider ___), in compliance with the New Arrangements to
Apply to English language Programmes from 1 October 2015, am duly authorised to confirm that:
1.
The legal entity entitled ______________________, trading as (__ provider ___), whose address is at (_____ inset details of all locations where provision is offered ________) is a provider eligible to have programmes included in the Interim List in accordance with
New Arrangements to Apply to English language Programmes from 1 October 2015. I am ( insert title, e.g. a director/ proprietor ) of ( insert name of provider ) and am duly authorised to make this statement on its behalf.
2.
the owners, shareholders, directors and managers of (_ name of provider ______) have a sound track record in educational provision and with immigration compliance both nationally and abroad.
3.
the owners, shareholders, directors and managers of (_ name of provider ______) have not been involved in the last five years in the ownership or administration of an education and training provider which closed leaving students out of fees or without an arrangement to complete their studies;
4.
the owners, shareholders, directors and managers of (_ name of provider ______) have never been convicted of an indictable offence in connection with a business or a company either in Ireland or in another jurisdiction
5.
the owners, shareholders, directors and managers of (_ name of provider ______) have never been convicted of an offence involving fraud or dishonesty in Ireland or in another jurisdiction.
6.
the owners, shareholders, directors and managers of (_ name of provider ____ _) have never been the subject of an order under Section 160 of the Companies Act 1990.
7.
the owners, shareholders, directors and managers of (_ name of provider ______) meet other national legislative requirements e.g. employment regulations and satisfy all immigration requirements;
8.
( name of provider ) has an internal governance structure which is fit-for-purpose and enables systematic and formal ongoing monitoring and evaluation of services,
10

including the regular collection of student feedback, to facilitate quality assurance and a process of continuous improvement.
9.
( name of provider ) has appropriate quality assurance policies and procedures in place internally and with the awarding body(ies) for programmes for which inclusion in the Interim List is sought. Relevant documentation will be made available to the
Department of Justice and Equality as required and / or during inspections.
10.
( name of provider ) is tax compliant and is in good financial standing.
4
11.
( name of provider ) has appropriate administrative staffing arrangements. No administrative positions in any management role responsible for non-EEA required students, and/or staff responsible for attendance records and the attendance system are filled by a non-EEA student.
12.
( name of provider ) has documented public policies, systems and procedures in place for the following, which will be considered in the context of an application for the inclusion a higher education or professional language programmes in the Interim
List: a.
student refunds which includes provisions for refund arrangements for students who withdraw from a programme prior to commencement or who withdraw from a programme shortly post commencement of or during the programme ( insert web link to policy here This policy also has provisions for the maximum time from receipt of request for refund to issue of refund, which is not longer than three months; any administrative charges to be deducted from a refund and in what circumstances; any circumstances under which the student is not eligible for the refund and the name and contact details for the person(s) responsible for operating the refunds system. b.
punctuality and attendance, including recording of attendance ( insert web link to policy here ). There is an unambiguous, public, documented system for the recording of attendance identifying the nominated responsible person(s) and the rules on punctuality and penalties for lateness; c.
absenteeism and expulsion; There is a public, documented procedure describing the steps which are taken and by whom in the case of an absent student ( insert web link to policy here ). It is clear at which point in this procedure that steps for expulsion of the student are activated and by whom; all standard correspondence as part of this process are retained and are available on request to relevant internal personnel and external authorities.
Absenteeism and expulsion procedures are implemented in a timely manner i.e. the disciplinary action follows immediately after the absenteeism issue has been identified by management. Non-EEA students are not expelled towards
4 INIS reserves the right to request management accounts and, in certain circumstances, audited accounts from applicants. INIS will also liaise with the appropriate authorities in relation to a provider’s broad requirements e.g. tax compliance, health and safety compliance etc.
11

the end of their programmes in relation to issues identified at an earlier point in the programme; d.
sick leave; There are public, documented requirements regarding student sick leave ( insert web link to policy here ). The policy includes provision for an email or text to the responsible person in ( name of provider )on the first day of sickness and each day subsequently, the submission of a certificate from a doctor on the first day of return to ( name of provider ). The procedure regarding absenteeism and expulsion is referenced in the requirements as activated in the case of uncertified sick leave beyond the statutory entitlement; e.
holidays and breaks ( insert web link to policy here ); No unscheduled breaks are permitted except in documented cases of illness or close family bereavement. The procedure for requesting any unscheduled break is documented and publicly available. Circumstances where these requests may be considered are listed and available to students. The criteria for accepting or refusing a request is documented and includes the decision-making process.
The name(s) of the responsible person(s) are documented and publicly available. Student holidays and breaks comply with the Department of Justice and Equality’s requirements. f.
end-of-programme exam entry and recording of grades/scores received ( insert web link to policy here ); the following are documented and publicly available: i.
the process of external authentication of exam results / grades received by students; ii.
the obligations of the student in taking the exam and the obligation of ( name of provider ) in entering the student for the exam, i.e. the provider and student sign an agreement at the beginning of the programme stating that ( name of provider ) will enter the student for the end of programme exams and that the exams are mandatory.
The student signs the agreement stating that they understand the exam is mandatory and agree that they will sit the exam. This document is available for inspection in respect of each student. iii.
the procedure for entering students for the required exams; iv.
the person(s) responsible for this is identified in the documentation and contact details are provided; v.
the record of grades received is available on request to students, INIS and relevant internal personnel and the relevant data protection permissions are agreed with students accordingly. g.
complaints and grievances ( insert web link to policy here ); the following is documented and publicly available: i.
unambiguous information describing what constitutes a complaint or grievance by a student;
12

ii.
the procedure to be followed by ( name of provider ); iii.
the person(s) responsible for managing this procedure is named with contact details provided; and iv.
the maximum duration from receipt of a complaint to resolution of the issue is clearly stated.
Signature: _____________________________________________________
Title / Position: ________________________________________________
Date: __________________________________________________________
Part 4: Other Conditions associated with eligibility of English Language Programmes for inclusion in the Interim List
1.
Student Fee Protection
With the exception of the designated awarding bodies and the institutes of technology, evidence of the learner protection arrangements in place (i.e. arrangements for a student to complete the programme with another provider(s) or have their unspent fees and related costs reimbursed) must be submitted by all providers must submit evidence in respect of all programmes for which inclusion in the Interim List is sought. Such evidence must comprise statements from the relevant financial body(ies) in the case of financial boding arrangements or letters of confirmation from awarding bodies and / or alternate providers in the context of academic bonding arrangements.
With the exception of the designated awarding bodies, the institutes of technology and other bodies granted statutory power to make awards under Irish law, all providers must hold a separate client visa account with a financial body regulated by the Central Bank of
Ireland for advance payments dependent on the visa process. Please note: Funds must remain in this account until the student’s visa application is determined. If the visa application is refused, the funds must be returned within 20 working days of the decision being received by the provider, less any pre-indicated handling charge. These accounts must be open to inspection by immigration officers. Evidence of arrangements for the separate client visa account must be submitted by all providers in respect of all programmes for which inclusion in the Interim List is sought. Such evidence must comprise statements from the relevant financial body(ies).
13

2.
Teaching and Learning
The following statement must be completed by ALL applicants:
I, ________________ of __________________________________________, in compliance with the New Arrangements to Apply to English language Programmes from 1 October
2015, am duly authorised to confirm that:
1.
( name of provider )enrols 15 students per class
2.
( name of provider ) has mandatory attendance requirements of a minimum of 85% attendance for all enrolled students and that the system of taking and recording attendance is documented and publicly available.
3.
( name of provider ) has associated documentation which clearly states the number of classroom tuition hours and that this tuition time minimum does not include breaks.
4.
( name of provider ) offers programmes which are educationally sound and each programme has content and assessment aligned to the programme learning outcomes.
5.
( name of provider ) has an assessment framework in place to enable students to receive feedback on their progress, their achievement and remedial areas which may require additional work to meet the programme learning outcomes.
6.
( name of provider ) has a system of teacher appraisal and class observation in place, overseen by the academic management, to support effective lesson planning, deliver and student achievement.
7.
( name of provider ) has resources available to teachers and students to support and enrich the programme.
8.
( name of provider ) has teaching methodologies appropriate to the programme which reflect a communicate approach and enable students to study effectively.
9.
( name of provider ) has lessons which are clearly aligned in week-by-week plans to the programme learning outcomes.
10.
( name of provider ) has advice and feedback from the academic management and / or teachers to students regularly available at scheduled points in the programme.
11.
( name of provider ) has a student handbook or equivalent document which is available to students with information on the programme, a code of expected behaviour and related issues
12.
( name of provider ) has a teacher handbook or equivalent document which is available to teachers with information on their responsibilities and duties.
Signature:_____________________________________________________
Title / Position: ________________________________________________
14

Date: __________________________________________________________
13.
Student Services
The following statement must be completed by ALL applicants:
I, ________________ of __________________________________________, in compliance with the New Arrangements to Apply to English language Programmes from 1 October
2015, am duly authorised to confirm that:
1.
( name of provider ) provides assistance and support to students on immigrationrelated issues. An employee(s) ( insert name(s) and contact details here ) who does not require immigration permission is available to students in this regard. No non-
EAA student holds an administrative position in any management role responsible for non-EEA required students, and / or responsible for attendance records and the attendance system;
2.
( name of provider ) has a documented complaints procedure for students which ensures confidentiality ( insert web link to procedure here ). A nominated person(s) is available to students in this regard ( insert name(s) and contact details here );
3.
( name of provider ) is compliant with Section 67 of the Quality and Qualifications
(Education and Training) Act, 2012. ( name of provider ) makes information on relevant external accreditations and awarding bodies available to students ( insert web link here as appropriate ). Where memberships of professional bodies is also listed in public materials the relationship of these to the programme is made clear ( insert web link as appropriate );
4.
( name of provider ) makes information on health insurance available to students ( insert web link here ). The cost and extent of the insurance is clear. Where a student pays for health insurance through ( name of provider ), documented evidence of payment and cover is supplied by ( name of provider ) from the insurance company to the student;
5.
( name of provider ), if required, has arrangements in place for the protection of students in the event that a programme ceases prematurely, e.g., arrangements for a student to complete the programme with another provider(s) or have their unspent fees and related costs reimbursed. Academic bonding arrangements are not with providers with whom there is shared ownership or directorship. Student protection arrangements cover the period from when a student enrols on a programme until the time the student has successfully completed the programme and the end-ofprogramme exams. These arrangements are publically available to students prior to enrolment ( insert web link ).
6.
( name of provider ), if required, operates a separate client visa account with a financial institution regulated by the Central Bank of Ireland for advance payments dependent on the visa process and that funds will remain in this account until the
15

student’s visa application is determined. If the visa application is refused, the funds will be returned within 20 working days of the decision being received by the provider, less any pre-indicated handling charge. These accounts will be open to inspection by immigration officers;
7.
( name of provider ) provides students with pastoral care and advice and assistance for example with finding accommodation; opening a bank account; gaining access to medical services etc; and
8.
( name of provider ) has emergency procedures in place both during and outside of office hours, including emergency contact numbers, which are documented and made known to students ( insert web link ).
Signature: _____________________________________________________
Title / Position: ________________________________________________
Date: __________________________________________________________
3.
Premises and Related Resources
With the exception of the designated awarding bodies, the institutes of technology and other bodies granted statutory power to make awards under Irish law, all providers must indicate the duration of a lease where premises are not owned by the provider and the name of the property owner(s) with whom the lease is held.
5
Duration of Lease Property Owner Additional information as appropriate
The following statement must be completed by ALL applicants:
I, ________________ of __________________________________________, in compliance with New Arrangements to Apply to English language Programmes from 1
October 2015, confirm that:
1.
English language programmes eligible for inclusion in the Interim List are offered in premises which:
5 Part 4: Premises and Related Resources, Point 2 of these criteria do not apply to the designated awarding bodies, the institutes of technology and other bodies that have been granted the statutory power to make awards under Irish law.
16

a) have adequate capacity to deliver the maximum number of programmes offered by ( name of provider ) to the maximum number of enrolled students outlined in ( name of provider ) business plan; b) are fit-for-purpose and have a suitable means of heating capable of maintaining, when required, a room temperature of 18.5 C. c) has classrooms which have suitable fittings and equipment. d) have a room(s) exclusively available to academic staff adequate to staff numbers, for the preparation of lessons etc.; e) have a student ‘common room’ and / or library facilities adequate to maximum student numbers; f) a student media/resource centre adequate to maximum student and programme numbers; g) meet national legal requirements to operate as an educational premises, e.g., has relevant planning permission, fire safety, health and safety etc.; and; h) have appropriate furnishings and equipment adequate for all provision by the provider, based on a maximum number of enrolled students as set out in the provider business plan.
Signature: _____________________________________________________
Title / Position: ________________________________________________
Date: __________________________________________________________
Student Profile and Track Record
The following statement must be completed by ALL applicants:
I, ________________ of __________________________________________, in compliance with the New Arrangements to Apply to English language Programmes from 1 October
2015, am duly authorised to confirm that:
1.
( name of provider ) has clear admissions criteria for programmes which enable a student to successfully engage with the programme ( insert web link );
2.
( name of provider ) registers students for the relevant end-of-programme exam(s) and retains records of exam registration and, where possible, results, for a three year period; and
3.
( name of provider ) seeks to ensure a good linguistic mix in the class / provides a student profile to facilitate language learning opportunities as evidenced in the business plan and in the current enrolments;
17

4.
( name of provider ) ensures non-EEA student progression across programmes i.e. non-EEA students are not enrolled on a second consecutive programme at the same or lower exit level than the first programme on which they were enrolled as a visa-required student.
Signature: _____________________________________________________
Title / Position: ________________________________________________
Date: __________________________________________________________
Attendance conditions for eligibility for inclusion of an English Language Programme in the Interim List
The following statement must be completed by ALL applicants:
I, ________________ of __________________________________________, in compliance with the New Arrangements to Apply to English language Programmes from 1 October
2015, am duly authorised to confirm that:
1.
non-EEA students are required to attend the programme on a full-time, daytime basis, which is defined as students attending between the hours of 9am and 5pm on a minimum of four days between Monday and Friday each week. Formal timetabled hours for student contact must amount to at least 15 hours (15 x 60 minutes) per week, excluding breaks. The programme operates for a minimum of 25 weeks over a
7 month period; and the tuition element constitute at least 375 hours during that period
2.
the hours of tuition are appropriate in terms of the aims, objectives and learning outcomes set for the programme to enable the student to successfully achieve the minimum exit score / grade for the end-of-programme exam. The tuition hours have not been modified for the purposes of meeting the minimum duration criteria.
3.
( name of provider ) displays the detailed timetables (in calendar format) for all its programmes on its website in a manner freely accessible to the public.
4.
On enrolment, ( name of provider ) gives each student a written timetable clearly identifying the daily and weekly tuition times with dates. Holiday periods are outlined in advance. The programme timetable is set out in such a way that holiday periods do not at any point exceed 1/3 of the total weeks elapsed.
18

5.
( name of provider ) defines attendance by students as attending the full designated tuition hours i.e. arriving more than 15 minutes late or leaving more than 15 minutes early means the student is marked absent for the class / class segments.
6.
( name of provider ) can evidence the manner in which it issues warning letters to students for undocumented absence from their classes.
19

Appendix A (to be completed by awarding body where applicable)
I, ________________ of (______ awarding body _____________________________, in compliance with the New Arrangements to Apply to English language Programmes from 1
October 2015, am duly authorised to confirm that:
1.
The programmes specified in the application to which this statement is appended offered by ( name of provider ) leading to awards of ( awarding body )
(henceforth referred to as The Specified Programmes) have a duration of at least
15 tuition hours per week over 25 weeks over a 7 month period.;
2.
( awarding body ) is accredited in (____ home jurisdiction _) to make awards in
Ireland when delivered by ( name of provider );
3.
( awarding body ) is in good standing with the authorities, including immigration authorities, in ( home jurisdiction of awarding body ).
( awarding body ) understands that the Department of Justice and Equality may liaise with such authorities to confirm the awarding body’s current standing.
4.
The awards made by ( awarding body ) are subject to external quality assurance by (____ national regulatory authority ____) and such external quality assurance extends to provision in Ireland, including provision offered by
( name of provider ) as a third party provider in Ireland;
5.
The Specified Programmes offered by ( name of provider ) are subject to appropriate internal quality assurance arrangements and external quality assurance arrangements by ( awarding body ). There are no outstanding quality assurance issues in relation to ( name of provider ) or The Specified
Programmes;
6.
( awarding body ) is satisfied that ( name of provider ) has the capacity, resources and expertise (including staff qualifications and experience) to deliver
The Specified Programmes to an acceptable standard to non-EEA students.
Evidence of how ( awarding body ) has satisfied itself in this regard will be made available upon request by the Department of Justice and Equality;
7.
( awarding body ) acknowledges the right of the Department of Justice and
Equality to inspect quality assurance documentation relating to The Specified
Programmes and will furnish such documentation as required;
8.
An agreement exists between ( awarding body ) and ( name of provider ) confirming that: a.
All enrolled students must be registered with the awarding body in advance of or upon enrolment on the Specified Programmes b.
All enrolled students must undertake the end of programme exam (s);
9.
( name of provider ) has registered Irish and EU students on The
Specified Programmes and the end of programme exams with ( awarding body ) in the following years (___ years in which students were enrolled with awarding body and
20

sat exams _). Evidence to this effect will be supplied by ( awarding body ) on request by the Department of Justice and Equality;
10.
( awarding body ) knows of no outstanding quality assurance issues regarding ( name of provider ’s ) delivery of The Specified Programmes. ( awarding body ) will inform the Department of Justice and Equality should any quality assurance or related student services issues arise;
11.
( awarding body ) will meet with the Department of Justice and Equality at the
Department’s convenience to discuss this application and agrees to any required follow-up meeting or to comply with information requests for the duration of the listing of these programmes on the Interim List of Eligible Programmes.
Signature: _____________________________________________________
Title / Position: ________________________________________________
Date: __________________________________________________________
21

Appendix B (to be completed by the Irish or EU English language services recognition authority where applicable)
I, ________________ of (______ awarding body _____________________________, in compliance with the New Arrangements to Apply to English language Programmes from 1
October 2015, am duly authorised to confirm that:
1.
The programmes specified in the application to which this statement is appended offered by ( name of provider ) which is recognised by ( Irish or EU English language services recognition authority ) (henceforth referred to as The Specified
Programmes) have a duration of at least 15 tuition hours per week over 25 weeks over a 7 month period;
2.
( Irish or EU English language services recognition authority ) is satisfied that ( name of provider ) has the capacity, resources and expertise (including staff qualifications and experience) to deliver The Specified Programmes to an acceptable standard to non-EEA students. Evidence of how ( awarding body ) has satisfied itself in this regard will be made available upon request by the
Department of Justice and Equality;
3.
( Irish or EU English language services recognition authority ) acknowledges the right of the Department of Justice and Equality to inspect quality assurance documentation relating to The Specified Programmes and will furnish such documentation as required;
4.
( Irish or EU English language services recognition authority ) knows of no outstanding quality assurance issues regarding ( name of provider ’s ) delivery of The Specified
Programmes. ( Irish or EU English language services recognition authority ) will inform the Department of Justice and Equality should any quality assurance or related student services issues arise;
5.
( Irish or EU English language services recognition authority ) will meet with the
Department of Justice and Equality at the Department’s convenience to discuss this application and agrees to any required follow-up meeting or to comply with information requests for the duration of the listing of these programmes on the
Interim List of Eligible Programmes.
Signature: _____________________________________________________
Title / Position: ________________________________________________
Date: __________________________________________________________
22

NOTE:
Any other information required regarding the programme(s) submitted by the provider, the award(s) to which they lead, the awarding body, or the provider will be sought by the
Department of Justice and Equality from the provider and/or the awarding body as appropriate. This information will inform the decision-making process regarding the inclusion of programmes in the Interim List. Please see p.18-19 of the criteria for further information.
23