PatientTracking Portal™: Nursing
Quick Reference Sheet
ENTERING PENDING AND CONFIRMED DISCHARGES
1. On the Unit Patients tab, click the Status (ST) column to access the drop down menu.
2. Select either Set Pending Discharge or Set Confirmed Discharge.
3. In the Proj. Discharge field, set the date of the discharge. Select the approximate time of the discharge.
(Both the date and time need to be current or future.)
4. Click on Save, and then Close.
5. Click on the Comments column to add Pending or Confirmed Discharge Comments.
6. If you need to cancel a Pending or Confirmed Discharge, left click on the Status (ST) column again.
7. Select Cancel Pend/Conf Discharge; click Save and then click Close.
ASSIGNING BED PRIORITY
1. On the Unit Patients tab, left click on the Bed Number. A drop down menu appears.
2. Click on Bed Assignment Priority 1 through 9. The user is automatically returned the Unit Patients tab.
The bed assignment priority shows in the small circle to the left of the bed number.
UPDATING PATIENT ATTRIBUTES
1. Click on the Patient’s Name on the Unit Patients tab.
2. Update all pertinent Attributes for the Patient.
NOTE: To launch the Patient Custom Attributes selection boxes, click on the small
magnifying glass icon. Multiple categories are available. Click on the plus sign (+) to
open any category to select or deselect an appropriate attribute related to the patient.
CHANGING A BED STATUS (Request Bed Cleaning)
Dial Phone Extension: 2-4333
Enter your IVR ID:

MR 55555 then # sign

RN 77777 then # sign

CP 88888 then # sign
For Cleaning Requests- Press 1
“Please Enter the Bed Number followed by the # (pound sign).”
Room Number + 01 if private or semiprivate bed A (10 floor and up +1, not 01)
Room number + 02 if semiprivate B bed (10 floor and up +2)
For Dirty Bed Request
Press 3
For Isolation Request
Press 8
Then
“To accept “
“To enter a different Bed Status”
“To cancel request and return
©TeleTracking™ 2010
Press 1
Press 2
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to the main menu”
Press *
Clean Next and STAT clean requests should be called into the Access Center.
 VUH Access Center call 3-1510 or 3-8193
 VHVI Access Center call 3-3255
ICON
D
d
C
c
T
T
T+
T-
A
VARIATIONS
UPPERCASE (today)
Lowercase (future)
UPPERCASE (today)
Lowercase (future)
A
DESCRIPTION
Pending Discharge
Confirmed Discharge
Green (bed assigned)
White - (bed not yet assigned)
+ transfer TO you
- transfer FROM you
Transfer
Green (bed assigned)
White - (bed not yet assigned)
Admit
IH
In House = Inpatient
Clean
Cleaned Bed
Dirty
Dirty Bed
Occupied
Occupied Bed
In Progress
Bed being cleaned
BLOCKED
Bed blocked - can't be used.
ENTERING A TRANSFER REQUEST (Internal Transfer)
1. On the Unit Patient tab, click on the Name of the patient being transferred. The Patient Identifiers window
displays.
2. From the Patient Action field select. The Patient Action drop down displays a menu of choices.
3. Select Create Bed Request.
4. In the Level of Care drop down box, select the Level of Care to which the patient is being transferred.
5. In the Bed Custom Attributes, use the magnifying glass to select any specific information about the bed
required for the patient. (Ex. Near Nurse’s Station; Bariatric Bed)
6. In the Isolation drop down, indicate if the patient is on Isolation or *None. This is a required field for input.
7. Click the magnifying glass next to the Patient Custom Attributes and enter any specific information
regarding the patient.
8. In the Comments field, type the patient and room information that is not included in any of the checkboxes or
fields on the Patient/Placement Details screen
NOTE: When the unit wants to do an intra-unit transfer (bed to bed on the
same unit), note the bed assignment in the Comments field. Bed Control will
assign the bed reflected in the Comments. Once the bed is assigned, the unit
may physically move the patient to the new bed and that patient may be
transferred to that bed in the ADT system.
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9. Click the Save and Close button.
10. Verify that the patient has been assigned a clean bed prior to moving the patient to the new bed. The patient
has a new bed assignment if:
 On the Bed Board, the T with the white background now has a green background, and
 On the Outgoing Patients list view, the Assgd Bed field shows the bed number that Patient Logistics
has assigned to that patient.
READY TO MOVE
When the patient meets clinical criteria to move from the sending to receiving area regardless of whether a bed
has been assigned, locate the patient’s name on the ED Requests list and click the double dashed field under
the RTM@ column.
©TeleTracking™ 2010
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