Council for Strategic Change
Pyle Center, Madison, WI
May 13, 2010
Present: Kelly Haverkampf, Lisa Lake, Matt Hanson, Annie Jones, Nick Heckman, Kimberly
Porter, JoAnn Hinz, Rick Klemme, Mary Meehan-Stub, Sharon Klawitter, Jeffrey Lewis, Jackie
Johnson, Tom Schmitz
Updates
Political Effectiveness Workgroup—Haverkampf reported on the recent meeting of the group.
Issues discussed: alignment with vision and values in the hiring process, respect and utilization
of local knowledge when we hire, stronger expectation of political effectiveness in position
descriptions.
PILD visit to Washington, D.C. and congressional staff—Klemme reported on the April
conference. The group learned more about communicating value.
Contingency planning—Schmitz reported on the discussions he has had with colleagues in a
number of groups.
Contacts—Meehan-Strueb reported on discussions she has had with colleagues. Faculty
colleagues are questioning the support for faculty positions as contingency planning for budget
cuts move ahead. Example would be filling open positions with academic staff rather than
faculty. She has received questions about where the direction for the 5% and 10% budget cut
exercise came from.
Stephan Gilchrist , Chief Diversity Officer for UW-Extension and the UW Colleges—Hinz
reported. The Council will invite Steve to a future meeting when we discuss alignment again.
Greg Hutchins, secretary of the faculty and academic staff—Klawitter reported on the
background of the invitation of Hutchins for the July meeting. Later in the meeting we will be
discussing scholarship. Klemme commented on the Boyer’s definition of scholarship and how it
could inform our definition. We need to have more conversations about how everyone in the
organization contributes to our scholarship mission.
Resource Engine and Structure our Niche
Klemme explained what he is considering as he provides leadership for the next steps in
preparing for expected budget cuts. He is framing his view of what we need to do to remain
financially and political stable in the coming years as mitigation and adaption. Mitigation is
what we have been doing thus far to reduce the size of the cut that we expect. Our political
effectiveness has been effective. We need to continue this work. In addition, we need to
continue to seek diversified sources of funding and support.
There was discussion about how to frame discussions this summer to gain input from across the
organization.
Ideas—
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Ask for input implications of various scenarios that would be suggested by Klemme and
CEAC, after researching the funding outlook
Ask individuals how they would cut in their work assignments and suggest how might we
cover the responsibilities in other ways that would save funds
Clearly communicate the magnitude of what the cut could be?
We need to present the outlook for the future in a way that people will feel empowered to
offer alternatives and optimistic as they face the future? We need to create a strengthbased approach.
Frame the issues globally and help colleagues to understand the local implications.
Annie drew the medicine wheel depiction for focus questions—Purpose, Heart-emotional
intelligence, Mind-need to know, Ideas-structure
People need tools to have conversations about how to take work off their plates given
the furlough.
Colleagues need more information—what does 5% and 10% look like at the statewide
level? How is the organizational budget allocated?
Those leading the discussions need tools .
Use the model we have been using to frame the discussions, don’t use it in the
discussions.
Meet people where they are and what they know?
What ideas do people have about saving 10% at the organizational and the district
levels?
We will be shifting from a 5-10% cut exercise at the district and program levels to also
including in the discussion of cuts at the organizational level.
Groups to influence: County partners, U.S. Senate, U.S. House, USDA, state assembly,
assembly, UW System, new chancellor
Aligning Values, Operations and Programming
Hinz, Klawitter and Jones presented an model for organizational culture change from the
National MultiCultural Institute. They discussed how utilizing the model can help the Council
implement the Alignment strategic direction and the UW System Inclusive Excellence initiative.
The model will be discussed again in July. JoAnn Stormer, Steve Gilchrist and Samuel
Praetsch will be invited.
Review of Action Planning
The Council reviewed the action planning notes from February. Members commented that they
were uncomfortable communicating those action points without one addressing the Alignment
strategic direction. At was suggested that a number of action teams could help implementation
Small groups discussed the recommendations in the strategic and reported back on the items
that are currently being address and the items that could be referred to existing groups or to
new action teams.
Resource Engine
Recommendation: Throughout all strategic directions, each action group could file action
items and progress in a database built on the model developed by the National
MulciCultural Institute.
Goals 1. Strategy A and B—district directors and program directors are working on these
items
Goal 2. Strategy C is the only strategy where work is being done. Strategy A—we don’t
have ideas about this. Strategy B—encourage district directors and program directors to
consider this.
Goal 3. Strategy A—being done by the Budget 101 team (Klemme, Malacara, Seelman).
Strategy B—this is a Dean’s Office function. Up to this point, the UW System has
enabled this to happen. Strategy C—no progress on this, we may need to commission
this.
See chart for all small group reports
Message points from this meeting
 We identified gaps in the way recommendations are being addressed and where action
teams may be needed
 We discussed ways that the contingency planning work will be reframed, moving from
across- the-board thinking to the district, program area and organization-wide levels for
potential reductions.
 There were suggestions for how to dispel rumors and misinformation (Frequently Asked
Questions, audio streamed messages)
Handouts:
Agenda—Jones
Notes from April 12, 2010—Jones
Memorandum draft re: Next Steps in Comprehensive Budget Planning Process—Klemme
Extension Esxperimentation Stations--Jones