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QUALIFICATIONS DUE: 22 May 2013, 4:00 pm
GEORGIA STATE UNIVERSITY
Atlanta, Georgia
REQUEST FOR QUALIFICATIONS
FOR
DESIGN-BUILD SERVICES
Campus-wide Carpet Replacement
Project # 000-075-13
The Georgia State University (“GSU”), a representative of the Board of Regents of the University
System of Georgia, is soliciting statements of qualifications from firms interested in providing
design-build services for the project known as Campus-wide Carpet Replacement (“Project”),
at the Georgia State University, Atlanta, Georgia. This Request for Qualifications (“RFQ”) seeks
to identify potential providers of the above-mentioned services. All respondents to this RFQ are
subject to instructions communicated in this document, and are cautioned to completely review
the entire RFQ and follow instructions carefully. GSU reserves the right to reject any or all
statements of qualifications or proposals, and to waive technicalities and informalities in this
process at the discretion of GSU.
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GEORGIA STATE UNIVERSITY
REQUEST FOR QUALIFICATIONS
FOR
DESIGN-BUILD SERVICES
Campus-wide Carpet Replacement
Project # - 000-075-13
1. GENERAL INFORMATION:
A Request for Qualifications (RFQ) is being solicited by Georgia State University (GSU/Owner)
from design-build teams for the design and replacement of Carpet in various buildings
campus-wide on its downtown Atlanta campus. Georgia State University is one of the 31 units of
the University System of Georgia, and with a student enrollment exceeding 32,000, it is the
largest higher education institute in the metropolitan Atlanta area and the second largest in the
state. The main campus is located in downtown Atlanta, and consists of about 50 buildings on 30
acres. Only approximately 5-10 buildings will be involved in this project. The campus URL is
www.gsu.edu.
2. METHOD OF DELIVERY:
The project will be delivered using the Design-Build method.
3. PROJECT DESCRIPTION:
The work will involve surveying carpet replacement needs at various GSU buildings campuswide, removing existing carpet and base, coordinating with GSU’s asbestos consultant if required,
installing new carpet and base, relocating and replacing furniture and equipment as required, and
repairing/repainting any areas damaged by the carpet/base removal.
4. SCOPE OF WORK:
The scope of work for this project will include:
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Survey and provide estimate of carpet replacement costs per designated area
Temporarily relocate furniture and equipment
Remove existing carpet and base and dispose of properly
Coordinate asbestos investigation and removal with GSU’s asbestos consultant as
required
Install new carpet and base
Patch/repair and repaint as necessary any areas damaged by this work
Replace all furniture and equipment
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Provide attic stock as directed by GSU
This project may require night or evening work in order to not conflict with GSU’s
class schedule
5. SCOPE OF DESIGN-BUILD SERVICES:
Required elements of the project include:
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Meet with the GSU Project Manager (PM) to determine the owner’s project
requirements
Conduct survey of all areas requiring carpet replacement as directed by the PM
Provide firm estimate of work for each area
Coordinate with building occupants and the PM a schedule of work for each area
Competitively price carpet from selections provided by the PM
Assist GSU’s asbestos consultant in identifying any asbestos removal
requirements, and coordinate this work as required. Cost of abatement to be
included in the project cost.
Conduct the work as outlined in “4” above when released by the PM.
Provide attic stock as directed by the PM
Provide complete cost accounting at the end of the project
Warrant all work for one-year after each area is accepted by the owner.
The work of this project may not be continuous. There may be breaks between
buildings based on GSU’s class schedule. The successful design-build firm will be
required to keep this contract open until the stated cost limitation for the project is
reached.
6. PROJECT SITE:
Various GSU buildings located on its downtown, Atlanta campus
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7. STATED CONSTRUCTION COST LIMITATION:
The maximum project cost will be $800,000
8. TENTATIVE PROJECT SCHEDULE
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Issuance of RFQ for Design-Build teams
Mandatory pre-bid meeting
Deadline for inquiries
Deadline for receipt of RFQ proposals
Selection of short-list firms for interviews
Interviews/Selection of Design-Build team
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Apr 22, 2013
May 2, 2013
May 9, 2013
May 22, 2013
May 24, 2013
June 4, 2013
7. Complete negotiation of fees
8. Complete all parties sign contract
9. Start of construction
10. Completion of construction
June 11, 2013
June 13, 2013
TBD
TBD
9. SELECTION PROCESS AND CONTRACT:
9.1 Firms must meet the criteria listed below. Firms that do not meet these criteria are
automatically disqualified.
 Firm MUST have a Safety Experience Modification Rate average of less than 1.5 over the last
three years.
 Firm MUST have bonding capacity to provide a payment and performance bond for total cost
of work.
 Firm MUST have a current Builder’s Risk Insurance Policy.
 Firm MUST have a current Contractor’s Public Liability Insurance Policy, and must be
insurable in the following amounts: Bodily injury, including death—limits of $1 million for each
incident; Property damage—limits of $1 million for each incident and $2 million for the
aggregate of operations. (The Owner reserves the right to require additional limits and coverage in
the final contract.)
 Firm MUST comply with all e-verification requirements mandated by the State of Georgia for
Board of Regents Contracts
In order to be deemed eligible for evaluation, the submitting firm must create, officially sign,
and place in its submittal an affidavit confirming that they meet the above listed criteria.
9.2 Firms meeting the above referenced criteria are requested to submit their qualifications, as
described in Section 10 below.
9.3 The Selection Committee will evaluate all submittals and arrive at a shortlist of the firms to be
interviewed. Selections will be qualifications based. Evaluation criteria will include but not be
limited to:
1. Assessment of qualifications of the firms and individual team members.
2. Experience of design-build firm as demonstrated by successful completion of projects
similar in size, scope and complexity.
3. Experience with renovation work in occupied buildings
4. Experience of design-build team working together on previous projects
5. Approach to the project
6. References
9.4 The Selection Committee will consist of the representatives from GSU.
9.5 Short-listed firms will be notified by email, and given a date and time for an interview.
Further information on the requirements of the interview process will be given at that time. Firms
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selected for the interview portion of the process will be required to bring one, sealed envelope to
the interview containing the Design-Build team’s fee proposal. Further information on the
structure of the fee proposal will be provided to the short-listed firms when the
requirements are sent out. Only the envelope of the finalist firm after the interview process will
be opened, in accordance with 9.6 below.
9.6 Upon completion of the interviews by the Selection Committee, the firms will be ranked in
descending order of recommendation. Negotiations will then be initiated with the best-qualified firm
to finalize the terms and conditions of the contract, including the fees to be paid. Further information
on the structure of the fee proposal will be given to the short-listed firms. In the event a satisfactory
fee agreement cannot be reached with the highest ranking firm, the Owner will formally terminate the
negotiations in writing and enter into negotiations in turn with the second highest ranking firm, and so
on until a mutual agreement is established and the Owner awards a professional services contract. The
contract for the Design-Build services will be based on the Board of Regents guidelines for such
services.
9.7 The Board of Regents of the University System of Georgia encourages the participation of
minority-owned businesses and women-owned businesses, as well as local and Georgia-based
firms.
10. SUBMITTAL REQUIREMENTS:
All firms are requested to submit five (5) copies of the RFQ containing the following information:
a. Cover letter.
b. Principal contact for the project.
c. Description of the firms that will compose the team, both design and construction, key
qualifications, and project team information as it pertains to this project.
d. Proposed staffing of the design-build team by function and percentage of time allocated to
the project. Provide resumes of all the key individuals listed.
e. Approach and proposed process to the project, and a statement why the proposed team
should be selected.
f. List of minimum of four (4) and a maximum of six (6) projects completed in last ten years
which are similar in size and complexity to this project. Provide project name, location,
duration dates, brief description (size, cost etc.) along with the current reference contact
information. Place particular emphasis on carpet replacement/installation work.
g. Previous experience and success with design-build projects.
h. Description of firm’s safety program and record.
i. List and explain any active or pending litigation with owners, subcontractors, and design
professionals.
j. Indicate and provide explanation if the firm(s) ever failed to complete any work awarded
to it or has been removed from any project.
k. Indicate firm’s nondiscrimination policies, any affirmative action policies concerning its
work force and procurement practices, and any proposed efforts for inclusion of small
and minority business enterprises on this project
l. Include the affidavit described in Section 9.1 above.
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m. Provide a separate disclosure statement listing any business transactions conducted with
GSU in the previous two years, and any gift, hospitality or benefit the firm has provided to
GSU during the past one-year period.
Qualifications submittals must be typed on standard (8½” x 11”) paper. Responses are
limited to sixteen pages (may be less) using a minimum of a 10-point font. Expensive covers
and/or packaging are not encouraged. The pages of the qualification submittals must be
numbered. A table of contents, with corresponding tabs in the body of the submittal, must be
included as well to identify each section. Placing multiple tabs on a single page is acceptable. If
more than one item in the table of contents can be started on the same page, you may do so and
place all corresponding tabs on that page. Any affidavits and disclosure statements called for may
be included in an appendix and will not count toward the page limit.
All submittal costs in conjunction with this RFQ will be the responsibility of the submitting firm.
It is the responsibility of the submitting firm to choose a delivery method that will get the
submittal package to GSU prior to the deadline for submission.
Georgia State University reserves the right to reject any and all submittals, and to waive any and
all technicalities or irregularities in the submittal process.
All inquiries concerning this RFQ should be in writing/email and directed to Bob Toomy at
bobtoomy@gsu.edu
There will be a mandatory pre-submittal meeting for all interested and qualified
contractors. It will take place on Thursday, May 2, 2013, at 10 am, in the 14th floor
boardroom at 34 Broad Street, Atlanta, GA 30303 (location subject to change).
Deadline for all inquiries is May 9, 2013 at 4:00 pm
Deadline for RFQ is May 22, 2013 at 4:00 pm
Submit RFQ to:
Kim Bauer, Director
Facilities Design and Construction
Georgia State University
34 Broad Street, Suite 1200
Atlanta, GA 30303
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