General Assembly Meeting
18 September 2013
Information from Chancellor’s
Roundtable
Construction
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•
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Construction delay attributable
to architectural and contract bids
Making more bicycle and
pedestrian friendly campus
ECU has $400 million in deferred
maintenance
-300 spots on campus, +700 new
parking spots at new Student
Union
State Budget Cuts
• State budget cuts were deep
and delivered late
• Led to surprises for
undergraduates
• School is trying to protect
students as much as possible
Native Peoples Of America
• Desire among the native
peoples to revamp the
Indigenous Peoples of
America minor
• Many Native students are
moving to other universities
because of perception that
this is outdated
Discussion
Great way forum to voice general concerns to administration; what do you want to say?
Notes from the Graduate Council
• Special election procedures
• Request to extend a Ph.D. candidacy beyond 10
years
• Implementation of Affordable Care Act
• Could be costly
• GA’ships could be impacted
Discussion
Forum for policy and procedure in the Graduate School;
what do you want to know or make known?
Information from Student Affairs
Advisory Council
• Departments create overlap because of lack of
communication
• ‘Awards Season’
• Book Exchange
• Leadership Certificate
• Office for Faculty Excellence
• Ended Daily Reflector Readership Program
Discussion
Appropriate forum for ‘student life’ comments; what can they help us with?
Student Athletics Council
Discussion
Overlap of academic and athletics; how does that affect grad students?
Committee Formulation
Finance Committee
PGSO
SAA
BGA
KGSO
Social Committee
TCS
MSA
Constitutional Review Committee
!!OPEN!!
Discussion
Committees will have some responsibilities this semester;
any ad hoc committees or special interests for committees to investigate?
Status Update: Supporting Higher
Education Funding
GPSS B.2013-1
The Funding Rubric
Background
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•
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Originated in discussions last year
Based on the “points system” of BGA
Organizations earn points in several categories
Allows easy comparison between groups
Gives a snapshot of group activity
Brings about greater GPSS involvement
Old vs. New
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•
•
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•
Old System
Historic patterns are locked
in
Merit is not considered
Allocations are divorced
from a groups vital signs
Not a lot of information
provided
Justification is tradition +
gut feeling + emotion
•
•
•
•
•
New System
Allows groups to earn better
allocations
Merit is considered in many
categories
Allocations are related to
groups vital signs
Lots of information is
provided
Justification is objective and
related to current factors
Current Context
Group
• Some groups >>$
• Some groups <<$
• Why?
• History
• Does it correct?
• Not apparent
• Funding decisions
based on history
perpetuate history
Total Funding
Fuding
%
Members Pop. %
$/Person
%
Disparity
AFS
$
4,801.10
9.0%
22
2.7%
6.4% $ 218.23
AKD
$
2,160.50
4.1%
17
2.1%
2.0% $ 127.09
BGSA
$
4,801.10
9.0%
55
6.7%
2.3% $ 87.29
CEA
BSOM
GSA
$
2,880.66
5.4%
34
4.1%
1.3% $ 84.73
$
3,360.77
6.3%
72
8.8%
-2.5% $ 46.68
KGSO
$
3,264.75
6.1%
99
12.1%
-5.9% $ 32.98
MSA
$
3,840.88
7.2%
51
6.2%
1.0% $ 75.31
NSSLHA $
2,880.66
5.4%
35
4.3%
1.2% $ 82.30
PASS
$
2,592.59
4.9%
35
4.3%
0.6% $ 74.07
PGSO
$
3,456.79
6.5%
45
5.5%
1.0% $ 76.82
PHO
$
2,640.61
5.0%
43
5.2%
-0.3% $ 61.41
SOTA
$
2,688.62
5.1%
50
6.1%
-1.0% $ 53.77
TCS
$
4,801.10
9.0%
21
2.6%
6.5% $ 228.62
PiMO
$
768.18
1.4%
15
1.8%
-0.4% $ 51.21
DPT
$
3,840.88
7.2%
98
12.0%
-4.7% $ 39.19
SAA
$
1,440.33
2.7%
14
1.7%
1.0% $ 102.88
DSG
$
1,920.44
3.6%
103
12.6%
-8.9% $ 18.65
PTE
$
960.22
1.8%
11
1.3%
0.5% $ 87.29
Worried?
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Not a punishment
Not a prescription
Not a reallocation
Not a current year
requirement
• Involved GSO’s have
no reason to worry
• Informs allocation
discussion
• Minimum
requirements easily
obtainable
• Helps break “locked
in” funding pattern
Funding
Ability to Use Resources
1
80% of allocation used in
previous Year
Raised funds matching 10%
of total (annual +
emergency) funding
allocation in previous year
2
85% of allocation used in
previous year
Raised funds matching 15%
of total (annual +
emergency) funding
allocation in previous year
3
90%+ of allocation used in
previous year
Raised funds matching 20%
of total (annual +
emergency) funding
allocation in previous year
Activity
Participation in
Community
1
Fulfill minimum 10 hours
charity work OR fundraise
$100 for a charity
2
Fulfill minimum 15 hours
charity work OR fundraise
$150 for a charity
3
Fulfill minimum 20 hours
charity work OR fundraise
$200 for a charity
Participation in University
Attend 2 university
sponsored events with 5%
of members at each OR
Attend 1 university
sponsored event with 7% of
members
Attend 2 university
sponsored events with 5%
of members at each OR
Attend 1 university
sponsored event with 10%
of members
Attend 3 university
sponsored events with 5%
of members at each OR
Attend 1 university
sponsored event with 15%
of members
OR
Participation in National
Organization
OR
At least 5% of members
enrolled in national
organization
1
Filled out funding review
sheet for annual funding
AND 100% of funding
review sheets for
emergency funding within 6
weeks of travel
OR
At least 7% of members
enrolled in national
organization
2
Filled out funding review
sheet for annual funding
AND 100% of funding
review sheets for
emergency funding within
1 month of travel
OR
At least 10% of members
enrolled in national
organization
3
Filled out funding review
sheet for annual funding
AND 100% of funding
review sheets for
emergency funding within 2
weeks of travel
Active member on
committee OR completes
one assessment survey
Active members on
committees OR completes
both assessment surveys
Active members on
committees AND completes
both assessment surveys
Ability to Raise Funds
Independently
Internal
Funding Assessment
Completion
GPSS Involvement
Funding Rubric
Category: Funding
Funding
Ability to Use
Resources
Ability to Raise
Funds
Independently
1
2
3
80% of allocation
used in previous
Year
Raised funds
matching 10% of
total (annual +
emergency)
funding allocation
in previous year
85% of allocation
used in previous
year
Raised funds
matching 15% of
total (annual +
emergency)
funding allocation
in previous year
90%+ of
allocation used in
previous year
Raised funds
matching 20% of
total (annual +
emergency)
funding allocation
in previous year
• Assesses GSO previous funding use
• Assesses GSO fundraising
Category: Activity
Activity
Participation in
Community
1
Fulfill minimum 10 hours
charity work OR fundraise
$100 for a charity
2
Fulfill minimum 15 hours
charity work OR fundraise
$150 for a charity
3
Fulfill minimum 20 hours
charity work OR fundraise
$200 for a charity
Participation in University
Attend 2 university
sponsored events with 5%
of members at each OR
Attend 1 university
sponsored event with 7%
of members
Attend 2 university
sponsored events with 5%
of members at each OR
Attend 1 university
sponsored event with 10%
of members
Attend 3 university
sponsored events with 5%
of members at each OR
Attend 1 university
sponsored event with 15%
of members
OR
Participation in National
Organization
OR
At least 5% of members
enrolled in national
organization
OR
At least 7% of members
enrolled in national
organization
OR
At least 10% of members
enrolled in national
organization
• Assesses GSO’s community involvement
• Points for involvement in either ECU or National Organizations
Category: Internal
Internal
1
Funding Assessment Filled out funding
Completion
review sheet for
annual funding AND
100% of funding
review sheets for
emergency funding
within 6 weeks of
travel
GPSS Involvement Active member on
committee OR
completes one
assessment survey
2
Filled out funding
review sheet for
annual funding AND
100% of funding
review sheets for
emergency funding
within 1 month of
travel
Active members on
committees OR
completes both
assessment surveys
3
Filled out funding
review sheet for
annual funding AND
100% of funding
review sheets for
emergency funding
within 2 weeks of
travel
Active members on
committees AND
completes both
assessment surveys
• Shows completion of internal senate assessments
• Involvement in GPSS internal affairs/procedures
Logistics
• GSO Treasurers must document progress
• Finance Committee will “score” GSOs
• Rubric scores will be available to aid allocation
discussions
• Groups need >=3 points
• Progress towards points shown for emergency
funding
• Will impact upcoming GSOs
Questions?
GPSS B. 2013-2
Funding Workshop Requirement
What it does
• Straightforward
• Requires groups to attend annual funding workshop
• Ensures groups know funding procedures
Isn’t that already the case?
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Yes and no
Requirement part of Funding Manual
Not in the bylaws
Funding Manual can change
This needs to be constant
Current structure restricted date (hence first
meeting debacle)
Questions?
Leadership Series
CSLE/GPSS Collaboration
Graduate Student Leadership Series
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Identifying and presenting your leadership experience/skills on a resume or CV (Collaboration with Career Center). Also
presentation of information (could be data) about the leadership qualities that business look for.
What skills match particular fields, etc.
Intersection between leadership opportunities and career path
Leadership Certificate
How can it be tailored to Graduate Students
Explanation of ILF and LID model and their integration in the certificate
What would graduate students need to do to begin, including options to bypass certain
competencies/elements based on ability to show accomplishment of competencies
Market to GPSS and graduate students
Creating handouts/presentations on competency domains and leadership traits with definitions so graduate students
can accurately catalog their experiences and acquisition of leadership skills and ability to apply these concepts
accurately in their day-to-day experiences.
Education/discussions on the various schools of thoughts on leadership, leading peers, exerting leadership from a
subordinate position (leading from behind), and possible simulations.
Office for Faculty Excellence
Office for Faculty Excellence
Safe Ride and Escort Services
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Are available on West Campus
Does not begin until 6:30 pm
Call ECU-RIDE (328-7433)
May take 15 min to arrive, so call before you
need service
University Committee on Academic
Integrity (UCAI)
• Needs some graduate members
• Helps give students ‘due process’ in plagiarism
(and other) hearings
• 6-7 meetings per semester
• 6 pm on a weeknight
• 1.5-2 hrs. duration
UNC Tuition Review Board
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Every 2 years
Meets 4-5 times
Review proposed tuition and fee increases
Makes recommendations to Board of Trustees
and Chancellor
• Want a grad representative
• Information also available at public forums
OPEN FLOOR
ANY OTHER BUSINESS FOR THE GENERAL ASSEBLY?
Career Services Events
• Meet the Firms
September 19, 2013 4:00 pm - 7:30 pm/Murphy Center
• Career Fair Success Workshop
September 23, 2013 5:00 pm - 6:00 pm/MSC, Room 244
• Career Fair Success Workshop
September 26, 2013 4:00 pm - 5:00 pm/Bate, Room 3015
• Career & Graduate School Fair
October 10, 2013 10:00 am - 2:00 pm/Minges Coliseum
Over 100 Employers Attending
Adjournment