STATE OF NEW MEXICO
Public Education Department
School and Family Support Bureau
REQUEST FOR PROPOSALS
RFP# 30-924-12-15677
21st Century Community Learning Centers
Issue Date: January 2, 2013
TABLE OF CONTENTS
I. INTRODUCTION..................................................................................................................................................1
A. PURPOSE OF THIS REQUEST FOR PROPOSALS .....................................................................................1
B. VISION................................................................................................................................................................1
C. SUMMARY SCOPE OF WORK ......................................................................................................................1
D. SCOPE OF PROCUREMENT..........................................................................................................................4
E. PROCUREMENT MANAGER ........................................................................................................................7
F. DEFINITION OF TERMINOLOGY ................................................................................................................8
G. BACKGROUND INFORMATION ................................................................................................................11
H. PROCUREMENT LIBRARY.........................................................................................................................11
II. CONDITIONS GOVERNING THE PROCUREMENT ..................................................................................11
A. SEQUENCE OF EVENTS...............................................................................................................................13
B. EXPLANATION OF EVENTS ........................................................................................................................13
1.Issue of RFP ............................................................................................................................. ........................13
2.Pre-Proposal Conference ............................................................................................................................. ....14
3.Distribution List Response ............................................................................................................................. ..14
4.Deadline to Submit Additional Questions....................................................................................................... .14
5.Response to Written Questions/RFP Amendments ..........................................................................................14
6.Submission of Proposals ............................................................................................................................. .....15
7.Proposal Evaluation ............................................................................................................................. ............15
8.Selection of Finalists ............................................................................................................................. ...........15
9.Best and Final Offers From Finalists .............................................................................................................. .15
10. Finalize Contract Award ............................................................................................................................. ..16
11.Contract Award...............................................................................................................................................16
12.Protest Deadline..............................................................................................................................................16
C. GENERAL REQUIREMENTS .......................................................................................................................16
1.Acceptance of Conditions Governing the Procurement ...................................................................................17
2.Incurring Cost ............................................................................................................................. .....................17
3.Prime Contractor Responsibility ..................................................................................................................... .17
4.Subcontractors ............................................................................................................................. ....................17
5.Amended Proposals .........................................................................................................................................17
6.Offeror’s Rights to Withdraw Proposal .......................................................................................................... .17
7.Proposal Offer Firm ............................................................................................................................. ............17
8.Disclosure of Proposal Contents ..................................................................................................................... .18
9.No Obligation ....................................................................................................................... ...........................18
10.Termination............................................................................................................................. .......................18
11.Sufficient Appropriation ............................................................................................................................. ...18
12.Legal Review ............................................................................................................................. ....................18
13.Governing Law ............................................................................................................................. .................19
14.Basis for Proposal ............................................................................................................................. .............19
15.Contract Terms and Conditions .................................................................................................................... .19
16.Offeror’s Terms and Conditions ................................................................................................................... .19
17.Contract Deviations ............................................................................................................................. ..........19
18.Offeror Qualifications ............................................................................................................................. .......19
19.Right to Waive Minor Irregularities.............................................................................................................. .20
20.Change in Contractor Representatives .......................................................................................................... .20
21.Notice............................................................................................................................. ................................20
22.Agency Rights............................................................................................................................. ...................20
23.Right to Publish ............................................................................................................................. ................20
24.Ownership of Proposals ............................................................................................................................. ....20
25.Confidentiality ......................................................................................................... ......................................20
26.Electronic Mail Address Required ................................................................................................................ .21
27.Use of Electronic Versions of this RFP ........................................................................................................ .21
28.New Mexico Employees Health Coverage ................................................................................................... .21
29.Campaign Contribution Disclosure Form. .................................................................................................... .22
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30. Disclosure……………………………………………………………………………………….22
III. RESPONSE FORMAT AND ORGANIZATION ........................................................................................... .24
A. NUMBER OF RESPONSES............................................................................................................................24
B. NUMBER OF COPIES ............................................................................................................................. .......24
C. PROPOSAL FORMAT ...................................................................................................................................24
1.Format Specifications ............................................................................................................................. .........25
2.Proposal Organization............................................................................................................................. .........25
IV. SPECIFICATIONS ............................................................................................................................. ...............27
A. INFORMATION..............................................................................................................................................27
1.Agency Resources............................................................................................................................. ...............27
2.Work Performance ............................................................................................................................. ..............27
3.Hours of Operation……………………………………………………………………...…………… …….27
4.Snacks and Meals…………………………………………………………………………………………….27
5.School-Community Partnerships…………………………………………………………………………….27
6. Program Sustainability…………………………………………………………………………… … …….28
7. Private School Engagement………..……………………………………………………………… … …….29
8. Student and Family Engagement………………………………………………………………… ………29
9. Intentional Programming………………………………………………………………………… ……….29
10. Student Physical Well-Being……………………………………...…………………………………….…..31
11. Prepared Staff………………………………...……………………………………………………… ……31
12. Supplemental Funding…………………………..…………………………………………………………..31
13. Fiscal Accounting…………………………………………………………………… ….…………………32
14. Continuous Quality Improvement and Evaluation………………………………… …..………………….33
15. Principles of Effectiveness……………………………………………………………………………..……34
B. MANDATORY SPECIFICATIONS ............................................................................................................34
1.Project Summary............................................................................................................................. .................34
2.Narrative – Part I: Eligible Applicant ............................................................................................................. .35
3.Narrative – Part II: Quality Project Design ..................................................................................................... .35
4.Narrative – Part III: Quality Management Plan .............................................................................................. .37
5.Narrative – Part IV: Quality Project Evaluation ............................................................................................. .38
6.Cost Formula Fund ............................................................................................................................. .............39
7. Budget Justification Fund…………………………………………………………………………………....39
8.Formal Partnership Agreements…………………………………………………………………… …...….. 39
9.Priority Points ............................................................................................................................. .....................39
10.Hours of Operation and Activity Schedule ................................................................................................... .40
11.21st Century Community Learning Assurances ............................................................................................ .40
12.Campaign Contribution Disclosure Form ..................................................................................................... .40
13.New Mexico Employees Health Coverage Form...........................................................................................40
14. Statement of Confidentiality……………………………………………………… ……………40
V. EVALUATION ............................................................................................................................. .......................41
A. EVALUATION POINT TABLE/SUMMARY ..............................................................................................41
B. EVALUATION FACTORS .............................................................................................................................41
1. Eligible Applicant ............................................................................................................................. ..............41
2. Quality Project Designs ............................................................................................................................. .....41
3. Quality Management Plan............................................................................................................................. ..42
4. Qualtiy Project Evaluation ............................................................................................................................. .42
5. Cost Formula............................................................................................................................. ......................42
6. Budget Justification…………………………………………………………………………………...……..42
7. Partnership Agreements ............................................................................................................................. .....42
8. Priority Points ……………………………………………………………… ……………………………..42
9.Hours of Operation and Activity Schedule ..................................................................................................... .43
C. EVALUATION PROCESS……………………………………………………………………………...43
Request For Proposal – 21st Century Community Learning Centers 2012
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APPENDIX A-ACKNOWLEDGEMENT OF RECEIPT/LETTER OF INTEREST FORM............................44
APPENDIX B-CONTRACT/AGREEMENT TERMS AND CONDITIONS .....................................................46
APPENDIX C-PROJECT SUMMARY FORM......................................................................................................58
APPENDIX D-COST FORMULA FORM ............................................................................................................ ..62
APPENDIX E-BUDGET JUSTIFICATION FORM............................................................................................ ..64
APPENDIX F-HOURS OF OPERATION AND ACTIVITY SCHEDULE .........................................................69
APPENDIX G-21ST CENTURY COMMUNITY LEARNING CENTER ASSURANCES.................................73
APPENDIX H-CAMPAIGN CONTRIBUTION DISCLOSURE FORM ............................................................77
APPENDIX I-NEW MEXICO EMPLOYEES HEALTH COVERAGE FORM ................................................81
APPENDIX J-STATEMENT OF CONFIDENTIALITY……………………………………………..83
APPENDIX K- TARGET SCHOOL LIST ............................................................................................................ .85
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I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The State of New Mexico's Public Education Department (PED) is requesting proposals for the
establishment of 21st Century Community Learning Centers (CCLC) statewide that serve
students who attend high poverty and low performing schools. Community learning centers
will provide students a broad range of exceptional school-linked learning and developmental
opportunities, designed to complement the students’ regular academic program. Community
learning centers must also offer participating students’ families literacy and other educational
services (Title IV, Part B, Sec.4201 (a)). Programming provided must support local schools
in preparing students with age-appropriate knowledge, attitudes and behaviors to succeed at
college, in a career and in life. Enrichment activities provided must be innovative,
interactive, research-based and support positive youth development. Academic opportunities
provided must support student academic growth in meeting the Common Core Standards
(CCSS) in core academic subjects, such as reading and mathematics. Diverse stakeholders
within each community should be involved in the planning and the delivery of the services.
Programming may be provided during non-school hours or periods when school is not in
session, such as before and after school, holidays, weekends or summer recess; to support
expanded learning time during the school day (NM ESEA Flexibility Request, February 15,
2012); or both. Community learning centers can be located in elementary or secondary
schools or other similarly safe and accessible facilities (Title IV, Part B, Section 4204 (c)).
PED supported community learning centers serve students at no cost to the parents.
B. PUBLIC EDUCATION DEPARTMENT VISION
Bold, visionary reform that puts students first in every decision will increase student
achievement and prepare our kids for success in colleges and careers. We call on every
educator, student, parent, community member and public servant to share in the responsibility
for the success of our children and ultimately, the future of the great state of New Mexico.
When we put our kids first, New Mexico will win.
C. SUMMARY SCOPE OF WORK
The purpose of this Request for Proposals (RFP) is to select qualified offerors who will deliver
quality 21st CCLC programs that will:
1. Provide 21st CCLC services to students who attend PED identified and approved targeted
high poverty and low-performing schools.
2. Meet and document, at a minimum, the program delivery requirement at each community
learning center, two (2) hours per day, four (4) days per week for a minimum of thirty
(30) weeks.
3. Provide, as appropriate, 21st CCLC programming during non-school hours or periods
when school is not in session, such as before and after school, holidays, weekends or
summer recess; to support expanded learning time during the school day; or both.
Request For Proposal – 21st Century Community Learning Centers 2012
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4. Provide US Department of Agriculture approved snacks and meals, as appropriate, for
participating students using resources other than 21st CCLC funds.
5. Provide 21st CCLC programming at no cost to the parents.
6. Maintain and implement a PED approved Transportation Plan that addresses how
students participating in the program will travel safely to and from the community
learning center(s) and home.
7. Demonstrate and document partnership(s) with participating community resources,
including but not limited to:
a) Partnering with other agencies serving children,
b) Securing volunteer staff,
c) Receiving tangible resources that expand and enhance program delivery, and
d) Creating other partnerships that enhance sustainability and quality of services
provided.
8. Demonstrate and document partnership(s) with participating local education agencies and
principals from targeted schools, including but not limited to:
a) Establishing how the link between the school day and the 21st CCLC program will
be maintained,
b) Identifying processes to secure and maintain school administrative and teacher
support,
c) Identifying the resources that will be shared between the school and the 21 st
CCLC and at what mutually designated intervals,
d) Scheduling mechanisms for communication between participating parties, and
e) Determining how student data will be shared between the school and the 21st
CCLC program to evaluate impact.
9. Maintain an annual formal agreement(s) (e.g. Memorandum of Understanding, contracts,
etc.), as approved by the PED, between participating schools and the community
partnerships developed on behalf of the 21st CCLC.
10. Maintain and implement a PED approved Sustainability Plan with documented ongoing
activities that support how the community learning center(s) will continue after funding
ends.
11. Maintain and implement a PED approved Communication Plan that addresses how
information about the community learning center and its location will be disseminated to
the community in an understandable and accessible way, including meeting the needs of
homeless, bilingual, Native Americans and private school parents.
12. Maintain and implement a PED approved Private School Plan that addresses how the
21st CCLC program will provide equitable services and opportunities for participation by
private school students within the service area of the targeted schools.
13. Increase attendance in the 21st CCLC program of students overall, and within the specific
populations below, for thirty (30) or more days during the year for maximum benefit, by
students who are:
a) Homeless,
b) English Language Learners,
c) Native Americans,
d) Students with disabilities, and
e) Students in the lowest 25% quartile of achievement.
Request For Proposal – 21st Century Community Learning Centers 2012
2
14. Recruit families of participating students to participate in the literacy and educational
services provided for them by the 21st CCLC(s).
15. Provide a PED approved balanced program offerings aligned to both the needs
assessment results and the school day instruction, which include all of the following:
a) Academic enrichment opportunities such as individual tutoring, reading
interventions, homework help and other academic activities that meet Common
Core State Standards (CCSS) in core academic subjects, such as reading and
mathematics,
b) Regular, ongoing activities that specifically address obesity prevention that
includes both nutrition education and physical activity,
c) A broad array of programming that fosters positive youth development, including
but not limited to: cultural appreciation; drug and violence prevention;
counseling; art; music; technology education; and character education, and
d) Adult literacy and educational services that meet the needs of families of
participating students.
16. Provide support for struggling readers with early interventions aligned with the school
day learning.
17. Provide access to learning and developmental opportunities for children with disabilities.
18. Provide a program director who will be responsible for providing leadership to the
program and will ensure quality control of the following:
a) 21st CCLC(s) achieve established objectives and meet state deliverables, including
data delivery,
b) Adequate staff and student resources at each 21st CCLC(s),
c) Adoption of protocols to ensure secure and safe environments, including
background checks for paid staff and volunteers who work directly with students,
and
d) At least two annual quality professional development activities for all 21 st CCLC
staff at all funded 21st CCLC(s).
19. Provide fiscal documentation, as required by the DEPARTMENT, with Offerorpurchased software that includes a systems generated report with each request for
reimbursement that illustrates: 1) time/date; 2) original, adjustments and current budget
amounts; 3) current and year to date expenditures; 4) budget balance (budget minus
expenditures); 5) encumbrances; 6) budget balance that represents the budget minus the
expenditures plus encumbrances; and 7) budget balance percentage remaining. Training
will be provided by the 21st CCLC state coordinator in partnership with the Fiscal Grant
Management Bureau on the reimbursement process.
20. Ensure funds appropriated will be used to supplement, and not supplant, other federal,
state, and local public funds expended to provide programs and activities authorized
under ESEA and other similar programs.
21. Meet all required federal reporting and documentation, as applicable, in the Education
Department General Administrative Regulations.
22. Use software, designed to allow compliance with the federal Profile and Performance
Information Collection System (PPICS). The PED Division of Information Technology will
determine the software to be used, and the 21st CCLC state coordinator will disseminate
purchasing information.
Request For Proposal – 21st Century Community Learning Centers 2012
3
23. Submit the required PPICS data in a timely manner, as identified by the PED, to include but
not limited to: 1) levels of funding, 2) extent of community partnerships; 3) basic center
operations; 4) rates of student attendance; 5) staffing configurations; 6) activities offered by
the centers; 7) changes in state assessment scores among attending students; and 8) improved
classroom behavior of attending students.
24. Participate in the PED evaluation process and report data to the state evaluation
contractor on the state identified quality program indicators, including but not limited to:
a) Percentage of students attending the program from the student population of
participating schools,
b) Percentage of students attending thirty (30) or more days at the community
learning center,
c) Change in the students’ scores on the New Mexico Standards Based Assessment
or comparable standardized assessment,
d) Change in student classroom behavior,
e) Change in student completion of homework,
f) Change in student school absenteeism, and
g) Change in student promotion.
25. Disseminate and collect the PED approved surveys during the 2013 spring semester that
ensure the following return rates:
a) Parent surveys - 50% of parents of total enrolled students,
b) Student surveys - 75% of total enrolled students, and
c) Teachers surveys - 75% of school teachers who serve students in the program.
26. Participate in the PED identified continuous quality improvement processes and
documented implementation of federal and state identified best practices.
D. SCOPE OF PROCUREMENT
Length of Funding: Successful offeror funding is dependent on continued annual federal
funding. The resulting multi-year contracts shall begin on April 12, 2013, or as soon as
possible thereafter, and will remain in effect for up to approximately three (3.0) years, or any
portion thereof contingent upon evidence of substantial progress towards meeting goals and
objectives and compliance with all the PED and 21st CCLC federal requirements. Successful
offerors may elect to start the multi-year contract on July 1, 2013 without any reduction in
awarded funds. By state statute, 21st CCLC awards shall not exceed four years or beyond
June 30, 2016, whichever comes first. The PED reserves the right to terminate any award that
does not meet the rigorous requirements as defined by federal guidelines governing the
program and does not demonstrate substantial progress toward meeting the objectives set forth
in its approved application (21st CCLC Non-Regulatory Guidance, F-29).
Level of Funding: Successful offeror funding is dependent on continued annual federal
funding. The range of grant awards will vary based on the number of community learning
centers to be supported and the number of students served, and funding is subject to
negotiation with the PED. A minimum award is $50,000.00 per center (Title IV, Part B
Sec.4204 (h)). An average award may be $75,000 per center. The number of centers served
by an offeror will partially determine the level of funding. There is no maximum amount set
per center, nor is there an award maximum per Offeror. The national average for out-of-
Request For Proposal – 21st Century Community Learning Centers 2012
4
school time programs is approximately $1000 per student. The PED may apply this average
for regularly attending students, as defined as attending 30 or more days at the center.
PED proposes to award fewer but more substantial awards – large enough to fully implement
comprehensive plans describe in successful applications – rather than a larger number of
small awards unlikely to have any measureable impact on student achievement (21st CCLC
Non-Regulatory Guidance, F-6). To the extent practicable, the PED, will distribute funds
equitably among geographic areas within the State, including urban and rural communities
(Title IV, Part B Sec. 4204 (f)).
For the first year, awards will be partially based on the number of proposed centers and
proposed students served by the offeror. In subsequent funding years, the amount of the
awards will be partially based on the number of students who attend the program 30 days or
more. The PED reserves the right to award a smaller or larger amount of grant funds than
requested based upon available funding and the recommendations of the evaluation
committee.
Bureau of Indian Education (BIE) schools may only accept one 21st CCLC funding award,
either through BIE administered funding or PED administered funding (a school cannot
receive two grants for the same purpose (21st CCLC Non-Regulatory Guidance, F-22).
New Mexico State statute allows the PED to flowthrough funding to local education
agencies, which allows for carryover of 21st CCLC funding to be applied to the program in
the subsequent year within the specific time period set by the Request for Proposal (RFP).
This will be formalized through an Intergovernmental Agency Agreement (NMSA 22-8-5:
Rules; Procedures).
New Mexico State statute requires all state entities to use contracts to award funding to
entities other than local education agencies, such as community-based agencies, faith-based
agencies, non-profit agencies and for-profit agencies. The statute allows contracts to be
extended for up to a maximum of four years dependent upon the funding cycle. Annual
awards not expended in each year of the contract are not allowed to be carried over into
a subsequent year.
Eligible Entities: Eligible entities may be public and private or a consortium of two or more
of such agencies, organizations, or entities (Title IV, Part B, Sec.4201 (b) (3)). Examples are
listed below:
Public
Entities:
Private
Entities:
Local Education
Agency (LEA),
including State Chartered Charter
Schools
CommunityBased
Organization
Regional
Educational
Cooperatives
(RECs)
City or
County
Governments
Institutions
of Higher
Education
Faith-Based
Organization
Non-Profit
Agencies
For-Profit
Corporations
Request For Proposal – 21st Century Community Learning Centers 2012
Bureau of
Indian
Education
Schools
(BIE)
5
State–Chartered Charter Schools have LEA status and may apply as an LEA. Individual
public schools and Locally-Chartered Charter Schools may not submit an application. They
must apply through an LEA or other eligible entity.
Reapplying Organizations: Previously or currently funded entities under the 21st CCLC
state program may apply, but will need to compete under the current RFP requirements.
Criteria for Targeted Schools: As required by the USDE, the PED is seeking eligible
entities that propose to serve students who attend school in high-poverty areas and in lowperforming schools (Title IV, Part B Sec 4204 (i)(A)). The PED is operating under the No
Child Left Behind waiver. The waiver allows PED to assign grades to schools based on
performance. The PED is using the OVERALL GRADE from the 2012 A-F grade system
and the Title I School-wide Eligibility Free and Reduced Lunch percentage (40% minimum)
to determine which schools would be eligible. Private schools and BIE schools who want to
receive funding to become a 21st Century center must also meet specific criteria. See
Appendix K for list of eligible public schools.
Public schools eligible to receive 21st CCLC services are:
1. High poverty schools defined by their eligibility for school-wide Title I programs;
2. And are low performing schools defined as those receiving a “C”, “D”, or “F” per the
PED 2012 A-F school grading system.
Private schools and BIE schools who want to become a 21st CCLC center and receive
funding through the PED must demonstrate:
1. High poverty as demonstrated by 40% or more of their student population eligible for
free and reduced lunch;
2. And must demonstrate low performance by a standardized assessment such as the
New Mexico Standards Based Assessment (NMSBA), the Iowa Test of Basic Skills,
CIB Terra Nova or comparable standardized assessment.
If several Offerors submit an application on behalf of the same targeted school, a targeted
school will ultimately be funded through only one application award.
Criteria for Partnerships: The PED is seeking eligible entities that are able to collaborate
with other public and private agencies, including the local school districts, to create programs
that are comprehensive and of high quality (21st CCLC Non-Regulatory Guidance, B-2). By
bringing together community organizations with school districts, community learning centers
can take advantage of multiple resources in the community. Community learning centers can
offer residents in the community an opportunity to volunteer their time and their expertise to
help students achieve academic standards and master new skills. Collaboration can also
ensure that the students attending a learning center benefit from the collective resources and
expertise through the community (21st CCLC Non-Regulatory Guidance, F-9).
Eligible entities applying for funds must collaborate, at a minimum, with the schools the
students attend (Title IV, Part B Sec.4204 (b)(2)(D)). Other partnerships may be established
Request For Proposal – 21st Century Community Learning Centers 2012
6
as needed to provide the necessary resources to provide a quality program. It is
recommended that community learning centers establish partnerships that benefit the
educational, health, social, cultural and recreational needs of the students in the program. The
ability to partner will be demonstrated by formal partnership agreements developed on behalf
of the 21st CCLC (such as written assurances, letter of commitment, formal Memorandum of
Understanding, etc.) The intent of the formal agreement may vary per community but must
address: shared planning and design of the program; identified roles for the partners; use of
facilities; specialized activities; transportation; strategies for communication with
administrators, teachers and parents; administering needs assessments; alignment of
programming with student individual needs and the school day learning; securing snacks and
meals; fiscal management; and data sharing.
Joint Submissions: Priority will be given to applications submitted jointly by (1) a LEA and
(2) a public or private community-based organization, or other public or private entity, that
propose to serve students attending schools meeting the definition of high-poverty and lowperforming schools (Title IV, Part B Sec 4204 (i)(1)).
The PED will assign the same priority to applications submitted by a LEA without
community partners, if the LEA successfully demonstrates that it is unable to partner with a
community-based organization in reasonable geographic proximity and of sufficient quality
to support the delivery of quality programming (Title IV, Part B Sec 4204 (i)(2)).
E. PROCUREMENT MANAGER
The agency has designated a Procurement Manager who is responsible for the conduct of this
procurement whose name, address, and telephone number are listed below:
Angelo Jaramillo
Procurement Manager
Public Education Department
120 S. Federal Place, Room 206
Santa Fe, NM 87501
Phone: 505.827.1807
Fax: 505.827.1826
E-mail: Angelo.Jaramillo@state.nm.us
Mailing Address:
Angelo Jaramillo
New Mexico Public Education Department
120 S. Federal Place, Room 206
Santa Fe, NM 87501
All deliveries via express carrier should be addressed as follows:
State Purchasing Division
c/o Debra Saiz, ITBA
Joseph Montoya Building
Request For Proposal – 21st Century Community Learning Centers 2012
7
1100 St. Francis Drive, Room 2016
Santa Fe, NM 87505
Mailing Address:
State Purchasing Division
c/o Debra Saiz, ITBA
Joseph Montoya Building
1100 St. Francis Drive, Room 2016
Santa Fe, NM 87505
Any inquiries or requests regarding this procurement should be submitted to the Procurement
Manager in writing. Offerors may contact only the Procurement Manager regarding the
procurement. Other state employees do not have the authority to respond on behalf of the
Agency. Questions must be in writing and received by January 21, 2013. Written
responses, sent via email, will be provided to all applicants who have returned an
Acknowledgement of Receipt Form / Letter of Interest that includes a correct email
address.
F. DEFINITION OF TERMINOLOGY
This section contains definitions that are used throughout this procurement document,
including appropriate abbreviations.
“Administrator” means a principal, superintendent or charter school director.
“Agency” means the New Mexico Public Education Department.
“Close of Business” means 5:00 PM Mountain Standard or Mountain Daylight Time,
whichever is in effect on the date given.
“Contract” means any agreement for the procurement of items of tangible personal property,
services or construction derived from an ITB or RFP.
“Contract Manager” means the individual selected by the Agency to monitor and manage
all aspects of the contract resulting from this RFP.
“Contractor” means an employer contracting with the State of New Mexico, which
employer has, had, or anticipates having six (6) or more employees who worked, are
working, or are expected to work an average of at least twenty hours per week over a sixmonth period, with said six month period being at any time during the year prior to seeking
the contract(s) with the State, or any time during the term of the contract(s) with the State;
“Deliverable” means any measurable, tangible, verifiable outcome, result, or item that must
be produced to complete a project or part of a project.
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8
“Department of Information Technology” means the New Mexico Department of
Information Technology, which is responsible for operating the data center and all
communications related items.
“Desirable”—The terms “may,” “can,” “should,” “preferably,” or “prefers” identify a
desirable or discretionary item or factor (as opposed to “mandatory”).
“Determination” means the written documentation of a decision of a procurement manager
including findings of fact supporting a decision. A determination becomes part of the
procurement file to which it pertains.
“DFA” means the Department of Finance and Administration for the State of New Mexico.
“DFA/CRB” means the Contracts Review Board of the Department of Finance and
Administration for the State of New Mexico.
“Employer” means any for-profit or not-for-profit business, regardless of location, that
employs one or more persons that qualify as a “New Mexico Employee”. (See below.) Such
definition does not include governmental entities.
“Evaluation Committee” means a body appointed by the Agency management to perform
the evaluation of offeror proposals.
“Evaluation Committee Report” means a report prepared by the Procurement Manager and
the Evaluation Committee for submission to the State Purchasing Agent for contract award
that contains all written determinations resulting from the conduct of a procurement requiring
the evaluation of competitive sealed proposals.
“Extended Day” is a term that applies to the time a schools increases their delivery of
educational time beyond the current hours.
“Finalist” is defined as an offeror who meets all the mandatory specifications of the Request
for Proposal and whose score on evaluation factors is sufficiently high to qualify that offeror
for further consideration by the Evaluation Committee.
“Instructor” is defined as a staff person in an out-of-school time program who provides
instructional services of any kind to participating students.
“Mandatory” The terms “must,” “shall,” “will,” “is required,” identify a mandatory item or
factor (as opposed to “desirable”). Failure to meet a mandatory item or factor will result in
the rejection of the Offeror’s proposal.
“Milestone” means a significant event in a project, usually the completion of a major
deliverable.
Request For Proposal – 21st Century Community Learning Centers 2012
9
“New Mexico Employee” means any resident of the State of New Mexico, performing the
majority of their work within the State of New Mexico, for any employer regardless of the
location of the employer’s office or offices.
“Offer” means to make available to all New Mexico employees, without unreasonable
restriction, enrollment in one or more health coverage plans and to actively seek and
encourage participation in order to achieve the goals of the Executive Order. This could
include State publicly financed public health coverage programs such as Insure New Mexico!
“Offeror” is any person, corporation, or partnership who chooses to submit a proposal.
“Procurement Manager” means the person or designee authorized by the Agency to
manage or administer a procurement requiring the evaluation of competitive sealed
proposals.
“Request for Proposals” or “RFP” means all documents, including those attached or
incorporated by reference, used for soliciting proposals.
“Requirements” are obligatory and mean the system functions that are related to the
organization’s goals and business opportunities. Requirements are defined by the project
team and are usually prioritized.
“Responsive Offer or Responsive Proposal” means an offer or proposal that conforms in
all material respects to the requirements set forth in the request for proposals. Material
respects of a request for proposals include, but are not limited to, price, quality, quantity or
delivery requirements.
“Responsible Offeror” means an offeror who submits a responsive proposal and who has
furnished, when required, information and data to prove that his financial resources
production, or service facilities, personnel, service reputation, and experience are adequate to
make satisfactory delivery of the services or items of tangible personal property described in
the proposal.
“Solicited and Awarded” means an ITB or RFP was made available to the general public,
through any means, after January 1, 2008 AND the contract(s) sought as a result of that
solicitation was/were awarded after January 1, 2008.
“Solicitations” means ITBs and RFPs.
“State (the State)” means the State of New Mexico.
“State Purchasing Agent” or “SPA” means the purchasing agent for the State of New
Mexico or a designated representative.
“Teacher” means a staff person employed to provide instruction during the school day.
Request For Proposal – 21st Century Community Learning Centers 2012
10
G. BACKGROUND INFORMATION
Authorized under Title IV, Part B, of the Elementary and Secondary Education Act of 1965
(ESEA), as amended by the No Child Left Behind Act of 2001, the primary goal of the state
21st CCLC program is to enable community learning centers to plan, implement or expand
quality out-of-school time learning and enrichment opportunities to help students meet state
standards in core content areas. Well-designed and well-implemented afterschool programs
can have measurable effects on student academic performance and behavior. The PED has
been given authority to administer the 21st CCLC federal funds and establish criteria and a
process for local competition (21st CCLC Non-Regulatory Guidance, F-25).
Expected student outcomes for the 21st CCLC funded programs include:
1. Improved student academic achievement in reading and math
2. Improved student school attendance, classroom behavior and promotion to the next
grade level
3. Positive youth development as demonstrated by multiple factors including, but not
limited to student confidence, inspired learning, healthy choices and positive social
behaviors
H. PROCUREMENT LIBRARY
The State Purchasing Agent has established an Internet Procurement Library. Offerors are
encouraged to review the material contained in the Procurement Library by selecting the link
provided in the electronic version of this document through your own Internet connection or
by contacting the Procurement Manager and scheduling an appointment.
The library
contains information listed below:
New Mexico State Purchasing Division includes links to Procurement Regulations and
Request for Proposal and is available at: http://www.generalservices.state.nm.us/SPA/.
State Purchasing Vendor Registration available at:
http://www.generalservices.state.nm.us/statepurchasing/Policies.aspx
Additional 21st CCLC specific resources include:
http://www2.ed.gov/programs/21stcclc/index.html
http://www2.ed.gov/programs/21stcclc/guidance2003.pdf
http://www.ped.state.nm.us/21C/index.html
http://wwwhttp://ppics.learningpt.org/
http://www2.ed.gov/policy/fund/reg/fbci-reg.html
The grade report for every public school is available online via an interactive map where
parents and students can browse by school district. This online map is located at
http://webapp.ped.state.nm.us/SchoolGrading.
Request For Proposal – 21st Century Community Learning Centers 2012
11
Information concerning afterschool meals and snacks can be found at
www.nmappleseed.org/
Request For Proposal- 21st Century Community Learning Centers 2012
12
II. CONDITIONS GOVERNING THE PROCUREMENT
This section of the RFP contains the schedule for the procurement and describes the major
procurement events as well as the conditions governing the procurement.
A. SEQUENCE OF EVENTS
The Procurement Manager will make every effort to adhere to the following schedule:
Action
1. Issue of RFP
2. Pre-Proposal Conference
3. Acknowledgement
Distribution List Response
4. Deadline To Submit
Additional Written Questions
5. Response to Written
Questions/RFP Amendments
6. Submission of Proposal
7. Proposal Evaluation
8. Selection of Finalists
9. Best and Final Offers from
Finalists
10. Negotiation & Finalize
Contract
11. Contract Award
12. Protest Deadline
Responsibility
Agency
State Purchasing
Agency
Potential Offerors
Potential Offerors
Date
1/2/2013
Potential Offerors
1/21/2013
Agency
1/25/2013
Offerors
Evaluation Committee
Evaluation Committee
Offerors
2/13/2013
2/14/2013 to 2/21/2013
2/22/2013
3/1/2013 – 3/7/2013
Agency
Offeror
SPA
Offerors
3/11/2013 – 4/12/2013
1/24/2013
1/25/2013
4/12/2013*
4/27/2013 or 15 Days after
the Award
*Successful offerors may elect to start the multi-year contract on July 1, 2013 without any
reduction in awarded funds.
B. EXPLANATION OF EVENTS
The following paragraphs describe the activities listed in the sequence of events shown in
Section II, Paragraph A.
1. Issue of RFP
This RFP is being issued by the New Mexico State Purchasing Division on behalf of the
Public Education Department. The RFP may be viewed and downloaded at
http://www.generalservices.state.nm.us/statepurchasing/
or at http://www.ped.state.nm.us/ped/rfps.html.
Request For Proposal – 21st Century Community Learning Centers 2012
13
2. Pre-Proposal Conference
A Pre-Proposal Conference will be held January 24, 2013 from 1:00 PM to 4:00 Mountain
Time in Mabry Hall at the address below:
Public Education Department
Jerry Apodaca Building
300 Don Gaspar
Santa Fe, NM
Potential offerors are encouraged to submit written questions in advance of the conference,
no later than Friday, January 21, 2013, to the Procurement Manager (See Section, I,
Paragraph E). The identity of the organization submitting the question(s) will not be
revealed. Additional written questions may be submitted at the conference. A public log
will be kept for the names of potential offerors that attended the Pre-Proposal Conference.
Attendance at the Pre-Proposal Conference is not a mandatory requirement for submission of
a proposal.
3. Distribution List Response
Potential offerors should hand deliver or return by facsimile or by registered or certified mail
the Acknowledgement of Receipt/Letter of Interest Form that accompanies this document
(See Appendix A) to have their organization placed on the procurement distribution list.
This form should be signed by an authorized representative of the organization, dated,
and returned by close of business in accordance with Section II, A. Sequence of Events
above, to the Procurement Manager.
The procurement distribution list will be used for the distribution of written responses to
questions and any RFP amendments.
Failure to return this form shall constitute a presumption of receipt and rejection of the RFP,
and the potential Offeror’s organization name shall not appear on the distribution list.
4. Deadline to Submit Additional Questions
Potential Offerors may submit additional written questions as to the intent or clarity of this
RFP until close of business in accordance with Section II, A. Sequence of Events above. All
written questions must be addressed to the Procurement Manager (See Section I, Paragraph
E).
5. Response to Written Questions/RFP Amendments
Written responses to written questions and any RFP amendments will be distributed in
accordance with Section II, A. Sequence of Events, to all potential offerors whose
organization name appears on the procurement distribution list. An Acknowledgement of
Request For Proposal – 21st Century Community Learning Centers 2012
14
Receipt Form will accompany the distribution package. The form should be signed by the
Offeror’s representative, dated, and hand-delivered or returned by facsimile or by registered
or certified mail by the date indicated thereon. Failure to return this form shall constitute a
presumption of receipt and withdrawal from the procurement process.
Therefore, the
Offeror’s organization name shall be deleted from the procurement distribution list.
Additional written requests for clarification of distributed answers and/or amendments must
be received by the Procurement Manager no later than two (2) days after the answers and/or
amendments were issued.
6. Submission of Proposals
All Offeror proposals must be received for review and evaluation by the State
Purchasing Division, c/o Debra Saiz, ITBA, Joseph Montoya Building, 1100 St. Francis
Drive, Room 2016, Santa Fe, NM 87505 no later than 2:00 PM Mountain Time on
Wednesday,February 13, 2013. Proposals received after this deadline will not be accepted.
The date and time will be recorded on each proposal. Proposals must be addressed and
delivered to the State Purchasing Division at the address listed in Section I, Paragraph E.
Proposals must be sealed and labeled on the outside of the package to clearly indicate a
response to the “21st Century Community Learning Centers” Request for Proposals #30924-12-15677. Proposals submitted by facsimile will not be accepted.
A public log will be kept of the names of all offeror organizations that submitted proposals.
Pursuant to §13-1-116 NMSA 1978, the contents of any proposal shall not be disclosed to
competing offerors prior to contract award.
7. Proposal Evaluation
The evaluation of proposals will be performed by an evaluation committee appointed by
Agency management. The evaluation process will take place in accordance with Section II,
A. Sequence of Events. During this time, the Procurement Manager may initiate discussion
with offerors who submit responsive or potentially responsive proposals for the purpose of
clarifying aspects of the proposals, but proposals may be accepted and evaluated without
such discussion. Discussions shall not be initiated by the offerors.
8. Selection of Finalists
The evaluation committee will select and the Procurement Manager will notify the finalist
offerors in accordance with Section II, A. Sequence of Events. Only finalists will be invited
to participate in the subsequent steps of the procurement.
9. Best and Final Offers From Finalists
Finalist offerors may be asked to submit revisions to their proposals for the purpose of
obtaining best and final offers in accordance with Section II, A. Sequence of Events no later
Request For Proposal – 21st Century Community Learning Centers 2012
15
than 2:00 PM Mountain Time. Best and final offers may be clarified and amended upon
SPA/PED consultation.
10. Finalize Contract Award
The contract will be finalized with the most advantageous Offeror in accordance with Section
II, A. Sequence of Events. In the event that mutually agreeable terms cannot be reached
within the time specified, the Agency reserves the right to finalize a contract with the next
most advantageous Offeror without undertaking a new procurement process or to cancel the
award.
11. Contract Awards
After review of the evaluation committee report, the recommendation of the Agency
management, and the signed contract, the SPA will award the contract in accordance with
Section II, A. Sequence of Events.
The contracts shall be awarded to the Offerors whose proposal is most advantageous, taking
into consideration the evaluation factors set forth in the RFP. The most advantageous
proposal may or may not have received the most points.
The award is subject to appropriate State approvals.
12. Protest Deadline
Any protest by an offeror must be timely and in conformance with §13-1-172 NMSA 1978
and applicable procurement regulations. The fifteen (15)-day protest period for responsive
offerors shall begin on the day following the contract award and will end as of 2:00 PM
Mountain Time 15 days after the contract award. Protests must be written and must
include the name and address of the protestor and the request for proposals number. It must
also contain a statement of grounds for protest including appropriate supporting exhibits, and
it must specify the ruling requested from the State Purchasing Agent. The protest must be
delivered via express mail to:
Larry Maxwell
State Purchasing Agent
Joseph Montoya Building
1100 St. Francis Drive, Room 2016
Santa Fe, NM 87505
Protests received after the deadline will not be accepted.
C. GENERAL REQUIREMENTS
This procurement will be conducted in accordance with the State Purchasing Agent’s
procurement code regulations, 1.4.1 NMAC.
Request For Proposal – 21st Century Community Learning Centers 2012
16
1. Acceptance of Conditions Governing the Procurement
Offerors must indicate their acceptance of the Conditions Governing the Procurement section
in the letter of transmittal. Submission of a proposal constitutes acceptance of the Evaluation
Factors contained in Section V of this RFP.
2. Incurring Cost
Any cost incurred by the offeror in preparation, transmittal, presentation of any proposal or
material submitted in response to this RFP shall be borne solely by the offeror.
3. Prime Contractor Responsibility
Any contract that may result from the RFP shall specify that the prime contractor is solely
responsible for fulfillment of the contract with the Agency. The Agency will make contract
payments only to the prime contractor.
4. Subcontractors
Use of subcontractors must be clearly explained in the proposal, and major subcontractors
must be identified by name. The prime contractor shall be wholly responsible for the entire
performance whether or not subcontractors are used.
5. Amended Proposals
An offeror may submit an amended proposal before the deadline for receipt of proposals.
Such amended proposals must be complete replacements for a previously submitted proposal
and must be clearly identified as such in the transmittal letter. The Agency personnel will
not merge, collage, or assemble proposal materials.
6. Offeror’sRights to Withdraw Proposal
Offerors will be allowed to withdraw their proposals at any time prior to the deadline for
receipt of proposals. The offeror must submit a written withdrawal request signed by the
Offeror’s duly authorized representative addressed to the Procurement Manager.
The approval or denial of withdrawal requests received after the deadline for receipt of the
proposals is governed by the applicable procurement regulations.
7. Proposal Offer Firm
Responses to this RFP, including proposal prices, will be considered firm for one hundred
twenty (120) days after the due date for receipt of proposals or ninety (90) days after receipt
of a best and final offer if one is submitted.
Request For Proposal – 21st Century Community Learning Centers 2012
17
8. Disclosure of Proposal Contents
The proposals will be kept confidential until a contract is awarded. At that time, all
proposals and documents pertaining to the proposals will be open to the public, except for the
material that is proprietary or confidential. The Procurement Manager will not disclose or
make public any pages of a proposal on which the offeror has stamped or imprinted
“proprietary” or “confidential” subject to the following requirements.
Proprietary or confidential data shall be readily separable form the proposal in order to
facilitate eventual public inspections of the non-confidential portion of the proposal.
Confidential data are normally restricted to confidential financial information concerning the
Offeror’s organization and data that qualify as a trade secret in accordance with the Uniform
Trade Secrets Act [§57-3A-1 to 57-3A-7 NMSA 1978]. The price of products offered or the
cost of services proposed shall not be designated as proprietary or confidential information.
If a request is received for disclosure of data for which an offeror has made a written request
for confidentiality, the State Purchasing Agent shall examine the Offeror’s request and make
a written determination that specifies which portions of the proposal should be disclosed.
Unless the offeror takes legal action to prevent the disclosure, the proposal will be so
disclosed.
The proposal shall be open to public inspection subject to any continuing
prohibition on the disclosure of confidential data.
9. No Obligation
The procurement in no manner obligates the State of New Mexico or any of its agencies to
the eventual rental, lease, purchase, etc., of any equipment, software, or services offered until
a valid written contract is awarded and approved by appropriate authorities (including the
DoIT, State Purchasing Division, DFA/CRB and Federal authorities).
10. Termination
This RFP may be canceled at any time and any and all proposals may be rejected in whole or
in part when the Agency determines such action to be in the best interest of the State of New
Mexico.
11. Sufficient Appropriation
Any contract awarded as a result of the RFP process may be terminated if sufficient
appropriations or authorizations do not exist. Such termination will be effected by sending
written notice to the contractor.
The Agency’s decision as to whether sufficient
appropriations and authorizations are available will be accepted by the contractor as final.
12. Legal Review
The Agency requires that all offerors agree to be bound by the General Requirements
contained in this RFP. Any offeror concerns must be promptly brought to the attention of the
Procurement Manager.
Request For Proposal – 21st Century Community Learning Centers 2012
18
13. Governing Law
This procurement and any agreement with offerors that may result shall be governed by the
laws of the State of New Mexico.
14. Basis for Proposal
Only information supplied by the Agency in writing through the Procurement Manager or in
this RFP should be used as the basis for the preparation of offeror proposals. Current and
updated information regarding this procurement is available on the State Purchasing web site
at http://www.generalservices.state.nm.us/SPA.
15. Contract Terms and Conditions
The contract between the Agency and a contractor will follow the format specified by the
Agency and contain the terms and conditions set forth in Appendix B, “Agreement Terms
and Conditions.” However, the Agency reserves the right to negotiate with a successful
offeror provisions in addition to those contained in this RFP. The contents of this RFP, as
revised and/or supplemented, and the successful Offeror’s proposal will be incorporated into
and become part of the contract.
Should an offeror object to any of the Agency’s terms and conditions, as contained in this
Section or in Appendix B, that offeror must propose specific alternative language. The
Agency may or may not accept the alternative language. General references to the Offeror’s
terms and conditions or attempts at complete substitutions are not acceptable to the Agency
and will result in disqualification of the Offeror’s proposal.
Offerors must provide a brief discussion of the purpose and impact, if any, of each proposed
changed followed by the specific proposed alternate wording.
16. Offeror’sTerms and Conditions
Offerors must submit with the proposal a complete set of any additional terms and conditions
that they expect to have included in a contract negotiated with the agency.
17. Contract Deviations
Any additional terms and conditions that may be the subject of negotiation will be discussed
only between the Agency and the selected Offeror and shall not be deemed an opportunity to
amend the Offeror’s proposal.
18. Offeror Qualifications
The evaluation committee may make such investigations as necessary to determine the ability
of the offeror to adhere to the requirements specified within this RFP.
Request For Proposal – 21st Century Community Learning Centers 2012
19
The Evaluation committee will reject the proposal of any offeror who is not a responsible
offeror or fails to submit a responsive offer as defined in §13-1-83 and §13-1-85 NMSA
1978.
19. Right to Waive Minor Irregularities
The evaluation committee reserves the right to waive minor irregularities. The evaluation
committee also reserves the right to waive mandatory requirements provided that all of the
otherwise responsive proposals fail to meet the same mandatory requirements and/or doing
so does not otherwise materially affect the procurement. This right is at the sole discretion of
the evaluation committee.
20. Change in Contractor Representatives
The agency reserves the right to require a change in contractor representatives if the assigned
representatives are not, in the opinion of the Agency, meeting its needs adequately.
21. Notice
The Procurement Code, §13-1-28 through §13-1-199 NMSA, imposes civil and misdemeanor
criminal penalties for its violation. In addition, the New Mexico criminal statutes impose
felony penalties for bribes, gratuities, and kickbacks.
22. Agency Rights
The Agency reserves the right to accept all or a portion of an Offeror’s proposal including the
right to purchase software or services from SPA approved price agreements.
23. Right to Publish
Throughout the duration of this procurement process and contract term, potential offerors,
offerors, and contractors must secure from the Agency written approval prior to the release of
any information that pertains to the potential work or activities covered by this procurement
or the subsequent contract.
Failure to adhere to this requirement may result in
disqualification of the Offeror’s proposal or termination of the contract.
24. Ownership of Proposals
All documents submitted in response to the RFP shall become the property of the Agency and
the State of New Mexico.
25. Confidentiality
Any confidential information provided to, or developed by, the contractor in the performance
of the contract resulting from this RFP shall be kept confidential and shall not be made
Request For Proposal – 21st Century Community Learning Centers 2012
20
available to any individual or organization by the contractor without the prior written
approval of the Agency.
The Contractor(s) agree to protect the confidentiality of all confidential information and not
to publish or disclose such information to any third party without the procuring Agency's
written permission. Offeror must complete the Statement Of Confidentiality Form
(Appendix J) This signed unaltered form must be submitted with your proposal
accompanied by the required statement.
26. Electronic Mail Address Required
A large part of the communication regarding this procurement will be conducted by
electronic mail (e-mail).
Offeror must have a valid e-mail address to receive this
correspondence. (See also Section II, B., #5, Response to Written Questions/RFP
Amendments)
27. Use of Electronic Versions of this RFP
This RFP is being made available by electronic means. If accepted by such means, the
Offeror acknowledges and accepts full responsibility to insure that no changes are made to
the RFP. In the event of conflict between a version of the RFP in the Offeror’s possession
and the version maintained by the SPA, the version maintained by the SPA shall govern.
Please refer to: http://www.generalservices.state.nm.us/SPA.
28. New Mexico Employees Health Coverage
a) For all contracts solicited and awarded on or after January 1, 2008: If the offeror has, or
grows to, six (6) or more employees who work, or who are expected to work, an average
of at least 20 hours per week over a six (6) month period during the term of the contract,
offeror must agree to:
1. Have in place, and agree to maintain for the term of the contract, health insurance
for those employees and offer that health insurance to those employees no later
than July 1, 2008 if the expected annual value in the aggregate of any and all
contracts between Contractor and the State exceed one million dollars or;
2. Have in place, and agree to maintain for the term of the contract, health insurance
for those employees and offer that health insurance to those employees no later
than July 1, 2009 if the expected annual value in the aggregate of any and all
contracts between Contractor and the State exceed $500,000 dollars or
3. Have in place, and agree to maintain for the term of the contract, health insurance
for those employees and offer that health insurance to those employees no later
than July 1, 2010 if the expected annual value in the aggregate of any and all
contracts between Contractor and the State exceed $250,000 dollars.
b) Offeror must agree to maintain a record of the number of employees who have (a)
accepted health insurance; (b) decline health insurance due to other health insurance
coverage already in place; or (c) decline health insurance for other reasons. These
records are subject to review and audit by a representative of the state.
Request For Proposal – 21st Century Community Learning Centers 2012
21
c) Offeror must advise all employees of the availability of State publicly financed health
care coverage programs by providing each employee with, as a minimum, the following
web
community
learning
center
link
to
additional
information
http://insurenewmexico.state.nm.us/.
d) For Indefinite Quantity, Indefinite Delivery contracts (price agreements without specific
limitations on quantity and providing for an indeterminate number of orders to be placed
against it); these requirements shall apply the first day of the second month after the
offeror reports combined sales (from state and, if applicable, from local public bodies if
from a state price agreement) of $250,000, $500,000 or $1,000,000.
29. Campaign Contribution Disclosure Form
Offeror must complete, sign, and return the Campaign Contribution Disclosure Form (See
Appendix H) as a part of their proposal. This requirement applies regardless whether a
covered contribution was made or not for the positions of Governor and Lieutenant
Governor. Failure to complete and return the form will result in disqualification.
30. Disclosure
Any prospective Bidder/ Offeror (hereafter Offeror) and/or any of its Principals who seek to
enter into a contract greater than twenty thousand dollars ($20,000.00) with any state agency
or local public body for professional services, tangible personal property, services or
construction agree to disclose whether they, or any principal of their company:
a) Are presently debarred, suspended, proposed for debarment, or declared ineligible for
award of contract by any federal entity, state agency or local public body.
b) Have within a three-year period preceding this offer, been convicted of or had civil
judgment rendered against them for: commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public ( federal, state or
local) contract or subcontract; violation of Federal or state antitrust statutes related to the
submission of offers; or commission in any federal or state jurisdiction of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, tax
evasion, violation of Federal criminal tax law, or receiving stolen property.
c) Are presently indicted for, or otherwise criminally or civilly charged by any (federal
state or local) government entity with, commission of any of the offenses enumerated
in paragraph B of this disclosure.
d) Have preceding this offer, been notified of any delinquent Federal or state taxes in an
amount that exceeds $3,000.00 of which the liability remains unsatisfied.
1. Taxes are considered delinquent if both of the following criteria apply:
a. The tax liability is finally determined. The liability is finally determined if
it has been assessed. A liability is not finally determined if there is a
pending administrative or judicial challenge.
Request For Proposal – 21st Century Community Learning Centers 2012
22
In the case of a judicial challenge of the liability, the liability is not finally
determined until all judicial appeal rights have been exhausted.
b. The taxpayer is delinquent in making payment. A taxpayer is delinquent
if the taxpayer has failed to pay the tax liability when full payment was
due and required. A taxpayer is not delinquent in cases where enforced
collection action is precluded.
e) Have within a three year period preceding this offer, had one or more contracts
terminated for default by any federal or state agency or local public body.
Principal, for the purpose of this disclosure, means an officer, director, owner, partner, or
a person having primary management or supervisory responsibilities within a business
entity or related entities.
The Offeror shall provide immediate written notice to the Procurement Manager or Buyer
if, at any time prior to contract award, the Offeror learns that its disclosure was erroneous
when submitting or became erroneous by reason of changed circumstances.
A disclosure that any of the items in this requirement exist will not necessarily result in
withholding an award under this solicitation. However, the disclosure will be considered
in the determination of the Offeror’s responsibility. Failure of the Offeror to furnish a
disclosure or provide additional information as requested will render the Offeror
nonresponsive.
Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the disclosure required by this
document. The knowledge and information of an Offeror is not required to exceed that
which is the normally possessed by a prudent person in the ordinary course of business
dealings.
The disclosure requirement provided is a material representation of fact upon which
reliance was placed when making an award and is a continuing material representation of
the facts. If during the performance of the contract, the contractor is indicted for or
otherwise criminally or civilly charged by any government entity (federal, state or local)
with commission of any offenses named in this document the contractor must provide
immediate written notice to the Procurement Manager or Buyer. If it is later determined
that the Offeror knowingly rendered an erroneous disclosure, in addition to other
remedies available to the Government, the State Purchasing Agent or Central Purchasing
Officer may terminate the involved contract for cause. Still further the State Purchasing
Agent or Central Purchasing Officer may suspend or debar the contractor from eligibility
for future solicitations until such time as the matter is resolved to the satisfaction of the
State Purchasing Agent or Central Purchasing Officer
Request For Proposal – 21st Century Community Learning Centers 2012
23
III.
RESPONSE AND ORGANIZATION
A. NUMBER OF RESPONSES
Eligible applicants may submit a single application on behalf of one or more targeted schools
in one or more school districts or communities.
B. NUMBER OF COPIES
Offerors shall provide 1 original and four (4) identical copies of the proposal to the location
specified in Section I, E. Procurement Manager on or before the closing date and time for
receipt of proposals.
C. PROPOSAL FORMAT
1. Format Specifications
All proposals must be:
a) Typewritten.
b) 12-point font, no font specification.
c) On standard 8 ½ x 11 paper.
d) Double-spaced with 1 inch margins.
e) Charts and graphs may be single-spaced.
f) Single-sided in a portrait setting.
g) Charts or graphs within the narrative response may be single spaced.
h) 25 page maximum for the narrative response for Parts I through IV. (This limit
does not include required forms or attachments.) Submission of more than 25 pages
in the narrative response will not be read or scored by the evaluation committee.
Pages should be numbered for the narrative section only.
The original must be placed within a binder with tabs delineating the following response
categories: 1) Cover Information; 2) Narrative; 3) Budget/Justification; and 4) Attachments.
The original must include original signatures where required. The four identical copies
should not be in binders, but must be: 1) in order; 2) pages secured together; and 3) have
labeled sheets of paper delineating each section.
The proposal must also be submitted via two (2) CDs that contain the entire RFP in Word
format, broken down and labeled as indicated below:
1. Cover Information
 File Name: Project Summary
 File Name: Table of Contents
2. Narrative
The narrative folder will have four sub-folders:
 Part I: Eligible Applicant Specifications
File Name: Section A-Need for Project
Request For Proposal – 21st Century Community Learning Centers 2012
24
File Name: Section B-Organization Experience
 Part II: Quality Project Design
File Name: Section A-Adequacy of Resources
File Name: Section B-Partnerships
File Name: Section C-Student and Family Engagement
File Name: Section D–Proposed Activities
 Part III: Quality Management Plan
File Name: Section A-Management Structure
File Name: Section B-Resource Allocation
File Name: Section C-Safe and Structured Environment
File Name: Section D–Staff Professional Development
File Name: Section E-Fiscal Accountability
 Part IV: Quality Project Evaluation
File Name: Section A-Data Entry Structure
File Name: Section B-Data Collection
File Name: Section C-Continuous Quality Improvement
3. Budget / Justification
Names of the files in this folder will be :
 File Name: Cost Formula
 File Name: Budget Justification Form
4. Attachments
 File Name: Formal Partnership Agreements
 File Name: Hours of Operation and Activity Schedule
 File Name: 21st CCLC Assurance
 File Name: Campaign Contribution Disclosure Form
 File Name: New Mexico Employee Health Coverage Form
 File Name: Statement of Confidentiality
Separate all confidential information in a file labeled Confidential.
Do not:
a) Bind the proposals.
b) Submit DVDs, newspaper clippings, agency manuals or any other non-required
documentation.
c) Submit via email or facsimile.
2. Proposal Organization
The proposal must be organized and indexed in the following format and must contain, at a
minimum, all listed items in the sequence indicated:
Request For Proposal – 21st Century Community Learning Centers 2012
25
Cover Information
No page limit.
Do not number pages.
Project Summary
Table of Contents
Use supplied form only. (See Appendix C)
Narrative
Total pages limited to 25 maximum for the Narrative, inclusive of Parts I - IV.
Pages must be numbered.
Narrative Part I: Eligible Applicant Specifications
Section A. Need for Project
Section B. Organization Experience
Narrative Part II: Quality Project Design
Section A. Adequacy of Resources
Section B. Partnerships
Section C. Student and Family Engagement
Section D. Proposed Activities
Narrative Part III: Quality Management Plan
Section A. Management Structure
Section B. Resource Allocation
Section C. Safe and Structured Environment
Section D. Staff Professional Development
Section E. Fiscal Accountability
Narrative Part IV: Quality Project Evaluation
Section A. Data Entry Structure
Section B. Data Collection
Section C. Continuous Quality Improvement
Budget / Justification
No page limit.
Do not number pages.
Use supplied form only. (See Appendix D)
Cost Formula
Use supplied form only. (See Appendix E)
Budget Justification Form
Attachments
Formal Partnership Agreements
NOTE: Private schools must demonstrate % of free and reduced lunch students and low
performing status by including documentation in the Attachments.
Use supplied form only. (See Appendix F)
Hours of Operation and Activity Schedule
st
Use supplied form only. (See Appendix G)
21 CCLC Assurances
Use supplied form only. (See Appendix H)
Campaign Contribution Disclosure Form
Use supplied form only. (See Appendix I)
New Mexico Employee Health Coverage Form
Use supplied form only. (See Appendix J)
Statement of Confidentiality Form
Within each section of their proposal, offerors should address the items in the order in which
they appear in the above chart. All forms provided in the RFP must be thoroughly completed
and included in the appropriate section of the proposal. Any proposal that does not adhere to
these requirements may be deemed non-responsive and rejected on that basis.
Request For Proposal – 21st Century Community Learning Centers 2012
26
IV. SPECIFICATION
A. INFORMATION
1. Agency Resources
PED resources will include staff monitoring, consultation and guidance to the contractor in
meeting the expectations of the Agency in providing students with exceptional out-of-school
time learning and developmental opportunities in high-poverty areas and low-performing
schools as identified by PED.
2. Work Performance
For the purpose of preparing proposals, Offerors are to assume that community learning
center work will be performed at an Offeror-proposed and Agency-approved community
learning centers in New Mexico. Contractor management staff and center staff will be
expected to attend management meetings with state staff as requested by the 21st CCLC State
Coordinator.
3. Hours of Operation
Community learning centers may offer services during non-school hours or periods when
school is not in session; to support expanded learning time during the school day: or both.
Non-school hours may include before school, evenings, weekends, holidays, summers, or
other school vacation periods. Each school/community should base its application on the
needs of its students and their families. To best serve the children of working families,
centers should consider establishing consistent and dependable hours of operation. This
includes supporting families by having the program start the first week of school and
continuing through the last week of the school year.
4. Snacks and Meals
21st CCLC funds may not be used to buy food for snacks or meals provided at the center.
Many community learning centers are eligible to receive funds through the USDA Food and
Nutrition Service for afterschool snacks, as well as provide meals. These snacks and meals
can contribute to the nutritional services provided in community learning centers. Local
communities can also participate in USDA’s Summer Food Service program. Consideration
of obtaining meals for older students is advisable to meet the increased nutritional needs of
these students.
5. School - Community Partnerships
To ensure that the learning centers are high quality, creative and maximize the potential of
each local community, strong partnerships that emphasize collaboration, data and resource
sharing, communication and alignment between schools and the supporting public or private
Request For Proposal – 21st Century Community Learning Centers 2012
27
entities should be at the core of community learning center programs. Meaningful, active
collaboration at all levels increase the likelihood of success including: shared planning and
design of the program; identified roles for the partners; use of facilities; specialized activities;
transportation; strategies for communication with administrators, teachers and parents;
administering needs assessments; alignment of programming with student individual needs
and the school day learning; securing snacks and meals; fiscal management; and data sharing.
By bringing together community organizations with school districts, centers can take
advantage of multiple resources in the community. Community learning centers can offer
residents in the community an opportunity to volunteer their time and their expertise to help
students achieve academic standards and master new skills. Collaboration can also ensure
that the children attending a learning center benefit from the collective resources and
expertise throughout the community. For example, community learning centers that partner
with a county hospital, the local church, and a printing company in the community might
more easily offer health care information, have church volunteers serving snacks for the
program, and promote the program with free copying services.
Successful community learning centers support student achievement through programming
that complements the school day instruction. Programming provided will support local
schools in preparing students with age-appropriate knowledge, attitudes and behaviors to
succeed at college, in a career and in life. A 21st Community Learning Center program can
be an important component in a school improvement plan, particularly as it offers additional
learning time to help children meet state and local academic standards. Local centers must
ensure that the academic services they provide are aligned with the school’s curriculum in the
core subject areas.
Key elements of a successful school/community partnership include:
a) A signed legal agreement that addresses roles, processes and relationships that
include the superintendent or designee and the principal of each school involved.
b) Linkage of the afterschool program with school day instruction for academic
purposes.
c) Shared recruitment of students.
d) Shared data that supports the planning and evaluation of the project.
e) Mechanisms for communication between participating parties to plan, align processes
and meet the required State deliverables.
f) Shared staff development opportunities.
g) Shared resources such as libraries, computer labs, school space, etc.
h) Coordinated transportation for students.
6. Program Sustainability
Informing the parents, school administration and community stakeholders about the
community learning centers supports future sustainability of the program after state funding
ceases.
Request For Proposal – 21st Century Community Learning Centers 2012
28
Effective communication is about: 1) conveying a considered and specific message; 2) using
particular tools; 3) targeting specific audiences; and 4) identifying deliberate purposes.
Program sustainability activities are on-going and should start at the beginning of a project.
7. Private School Engagement
A public school or other public or private organization that is awarded a grant must provide
equitable services to private school students and their families. A plan must be implemented
to approach private schools in the area of a proposed 21st CCLC, regardless of the private
school’s low performing or low income status, to allow students in those private schools to
attend an established 21st CCLC. NM interprets this to mean those private school students
would be brought to the 21st CCLC to participate in the services. Private school officials must
be consulted during the design and development of the community learning center program
on issues such as how the children's needs will be identified and what services will be
offered. Services and benefits provided to private school students must be secular, neutral,
and non-ideological.
8. Student and Family Engagement
Community learning centers should focus on reaching the most at-risk students to ensure that
resources are appropriately directed to students most in need of additional supports.
Recruitment strategies must target specific students who will benefit most from program
participation.
This includes employing transportation strategies to enable sufficient
participation, policies to address chronically absent participants, connecting with the
community partners to assist with recruitment, and seeking input from school day personnel
on how to target recruitment efforts. Additionally, studies have shown that frequency and
duration of participation matter; the more students participate, the more likely they are to
show academic and social gains.
In addition, community learning centers should maintain parental choice and family
engagement. Quality programs succeed because parents and children choose to attend. This
forces programs to ensure that the learning is meaningful, engaging and relevant, particularly
for older children and youth. A wide body of research points to active parent involvement in
their children’s education as a factor in student success, and community-based organizations
partnering with schools can help facilitate that involvement. Students, teachers, and other
educational personnel are eligible to participate in community learning center programs on an
equitable basis.
9. Intentional Programming
The best programs are structured with explicit goals and activities designed with these goals
in mind. For instance, program goals might address improving a specific set of social skills,
building on previous knowledge, meeting age-specific developmental needs or maximizing
engagement in school.
Intentional alignment with school instruction allows struggling
students to catch up to their classmates, while helping all students hone the skills necessary
Request For Proposal – 21st Century Community Learning Centers 2012
29
for success in school. Activities should address the needs of school and communities by
meeting the needs addressed in the needs assessment.
21st CCLC activities should be used to enhance and complement—but not replicate—
learning that takes place during the traditional school day. Quality learning opportunities
provide children and youth with hands-on, student-centered learning that motivates and
inspires them. These meaningful learning experiences complement but do not replicate the
traditional school day and take place in an environment that is less stressful than the
traditional school day. Engaged learning should provide opportunities for a wide variety of
activities, including, but not limited to mentoring, tutoring, internships, apprenticeships,
individualized learning, college and career exploration and even jobs. Activities must
address the needs of schools and communities, be continuously evaluated using performance
measure and – if appropriate - be based on scientific research.
Each eligible organization that receives an award may use the funds to carry out a broad
array of activities that advance student achievement, including:
a) Remedial education activities and academic enrichment learning programs, including
providing additional assistance to students to allow the students to improve their
academic achievement.
b) Mathematics and science education activities.
c) Arts and music education activities.
d) Entrepreneurial education programs.
e) Tutoring services (including those provided by senior citizen volunteers) and
mentoring programs.
f) Programs that provide after-school activities for limited English proficient students
that emphasize language skills and academic achievement.
g) Recreational activities.
h) Telecommunications and technology education programs.
i) Expanded library service hours.
j) Programs that promote parental involvement and family literacy.
k) Programs that provide assistance to students who have been truant, suspended, or
expelled, to allow the students to improve their academic achievement.
l) Drug and violence prevention programs, counseling programs, and character
education programs. (Title IV, Part B, Sec .4205(a))
Academic enrichment can include tutoring in core academic subjects, and provide extra
learning opportunities that provide students with ways to practice their academic skills
through engaging, hands-on activities. Such activities might include: chess clubs, to foster
critical thinking skills, persistence and other positive work habits; theatre programs, to
encourage reading, writing and speaking as well as teamwork, goal-setting and decisionmaking; book clubs, to encourage reading and writing for pleasure; cooking programs, to
foster application of reading, writing, math and science skills; poetry contests and slams, to
encourage reading, writing and speaking; woodworking programs, to encourage planning,
measurement, estimation and other calculation skills; and computer clubs, including
newspaper publishing, to promote writing, editing and knowledge of and comfort with
technology.
Request For Proposal – 21st Century Community Learning Centers 2012
30
Community learning centers should have strong systems of communication between the
school and the program and designate a person to support the alignment through joint
planning with the school, having a shared vision of success and participating in joint
professional development experiences.
10. Student Physical Well-Being
For a successful 21st CCLC program, it is necessary to have enough space, supervision and
psychological and physical security. With the comfort and freedom these factors provide,
students can focus solely on the task at hand. In addition to physical safety, the best
programs provide opportunities for physical activity and access to nutritious meals and
snacks that otherwise might be unavailable. Studies have shown that improving a student's
physical well-being can build higher self-esteem, leading kids to participate with greater
frequency and confidence.
11. Prepared Staff
To sustain a quality program, staff and volunteers who will be involved in the program
should be provided with ongoing professional development and learning opportunities, to
both ensure that they interact appropriately with students, and also to prevent high rates of
student turnover. Staff training should focus on youth development, including how to work
with children, how to negotiate and how to address the need of children of different ages,
races, cultures and children with disabilities. Forming healthy relationships with program
staff can lead to a positive emotional climate for students, allowing them to feel comfortable
learning and exploring. Factors that serve as a catalyst for establishing these bonds are a
small (1-12) staff-child ratio and a well-prepared and compensated staff.
Professional development in both content areas and youth development contribute to staff
becoming role models and informal mentors for young people. Positive youth development
refers to a philosophy and approach to working with young people that recognizes that: 1)
multiple domains of youth peoples’ development – cognitive, social, emotional, physical and
moral-are interconnected; 2) all young people have strengths and prior knowledge that serve
as a platform for subsequent development; and 3) young people are active agents of their
own growth and development. Professional development can also give staff ideas for
enrichment and hands-on activities, greater expertise in academic subject matter, knowledge
in how to assess student progress and strategies for implementing the different program
component of academics, enrichment and recreation.
Staff should be given planning time dedicated to discussion of and planning for the center
activities. This planning time may include school administration and teachers so as to align
activities with the school day.
12. Supplemental Funding
Community learning centers are encouraged to identify other sources of related funding and to
actively seek resources that can be combined or coordinated to offer a high-quality, sustainable
Request For Proposal – 21st Century Community Learning Centers 2012
31
program. Each application must identify federal, state, and local programs that also offer
related services and that will be combined or coordinated with the proposed program to make
the most effective use of public resources. However, 21st CCLC funds awarded to grantees
must be used only to supplement the federal, state, local, and other non-Federal funds and not
to replace funds that would have been available to conduct activities if 21st CCLC funds had
not been available.
13. Fiscal Accounting
PED has established practices that support rigorous accountability including the Operating
Budget Management System (OBMS), a fiscal accounting system. All successful Offerors
will be required to participate in the OBMS.
Function Codes: 21st CCLC funding will be allocated and approved per the following
function codes. Not all codes will apply to all situations. A function is a group of related
activities aimed at accomplishing a major service or program. The function describes the
activity for which a service or material object is acquired.
Function: Title:
Description:
1000
Instruction
2000
Support
Services
3000
Operation of
NonInstructional
Services
Instruction includes the activities dealing directly with the interaction between
instructors and students. This includes: payment of staff; textbooks; instructional
technology; prorated cost of teaching duties of administrators and other staff;
and instructor training and travel, instructional coaches.
Support services provided administrative, technical and logistical support to
facilitate and enhance instruction.
2100 Support Services-Students: attendance and social work services, guidance
services, health services, psychological services, speech pathology and
audiology services, occupational therapy, and other student-related support
services.
2200 Support Services- Instruction: library / media, instruction-related
technology, academic student assessment.
2300 Support Services – General Administration: Activities concerned with
establishing and administering policy for operating the program.
2400 Support Services – School Administration: Activities concerned with the
overall administrative activities for a specific school.
2500 Central Services: Activities that support other administrative functions
such as fiscal service, human resources, planning, printing and duplicating
services, and administrative information technology.
2700 Student Transportation: Activities concerned with conveying students to
and from school. This includes trips between home and school and trips to
school activities.
Activities concerned with providing non-instructional service to students, staff or
the community.
3300 Community Services Operations: Activities concern with providing
community service to students, staff, or other community participants including
adult education and recreational opportunities.
Administrative costs associated with 21st CCLC programming must not exceed 25% of the
total budget. Administrative costs are generally defined as services that do not impact the
student directly. For example, community learning center coordinators may also be instructors
Request For Proposal – 21st Century Community Learning Centers 2012
32
in the center. Therefore a portion of the reimbursement and benefits would be allocated to
Function 1000 for instruction and a portion would be allocated to Function 2400 for support
services school administration. PED recommends that community learning center coordinators
allocate 20% of their time to Function 2400, and this amount would be included in the 25% cap
for the administrative costs.
Required data software licensing costs must be included in the budget justification in the
amount of $3,000.00 for each proposed 21st Century Center site. PED will identify a vendor to
provide access to a software system that will support required data entry. All successful
Offerors will be required to participate in the uniform software, and the estimated cost for the
original licensure for the software is cited above. Once the vendor has been selected, PED will
notify Offerors of the process to engage the software vendor and the exact costs, including
potential annual maintenance fees. The software costs are to be included in the Cost/Budget
Justification and be included in the administrative costs.
14. Continuous Quality Improvement and Evaluation
Programs that employ management practices focused on continuous quality improvement
have the most success in establishing and maintaining quality services. Frequent assessment,
both informal and formal, and regular evaluation, both internal and external, are ingredients
needed to refine and sustain expanded learning programs.
PED has selected an on-line staff survey to support the annual evaluation of programs and
also requires annual survey administration to students, parents and teachers.
The USDE maintains a 21st CCLC data reporting system, Profile and Performance
Information Collection System (PPICS), into which all centers’ data will be imported to be in
compliance with the federal Annual Performance Reports (APR). PED has opted to have a
state vendor upload the data into PPICS. This occurs once a year after the centers key their
data in the vendor software (see IV, A., #13 Fiscal Accounting) The types of data collected in
PPICS to meet the APR requirements includes:
a) Levels of funding.
b) Extent of community partnerships.
c) Basic center operations.
d) Rates of student attendance.
e) Staffing configurations.
f) Activities offered by the centers.
g) Changes in state assessment scores among attending students.
h) Improved classroom behavior of attending students.
PED will evaluate the effectiveness of programs and activities using performance indicators
and measures derived from PPICS, CQI processes and surveys. PED will also carry out
public dissemination of the evaluations of programs and activities. Each year, participating
organizations will collect data that will help them analyze and refine their program based on
the impact of the activities. Programs with proven effectiveness are those that are most likely
to be sustained.
Request For Proposal – 21st Century Community Learning Centers 2012
33
15. Principles of Effectiveness
The USDE has established the following Principles of Effectiveness that apply to the 21 st
CCLC:
a) An assessment of objective data regarding need for the before- and after-school
programs (including during summer or other periods when school is not in session)
and activities in the schools and communities.
b) An established set of performance measures aimed at ensuring the availability of
high-quality academic enrichment opportunities.
c) If appropriate, scientifically based research that provides evidence that the program or
activity will help students meet State and local student academic achievement
standards. (Title IV, Part B, Sec.4205 (B)(1))
B. MANDATORY SPECIFICATIONS
The PED has developed the following specifications to ensure that local programs are of the
highest possible quality; appropriately tailored to address the needs of students and their
families; and are consistent with the purpose, requirements, and priorities in the federal
legislation (21st Community Learning Centers Non-Regulatory, F-25).
In responding to the specifications below, offerors must demonstrate prior experience, or
promise of success, in providing education or related activities (21st Community Learning
Centers Non-Regulatory, F-14.
The Evaluation Committee may make such investigations as necessary to determine the ability of
the offeror to adhere to the requirements specified within this RFP.
Failure to respond to Mandatory Specifications will result in the disqualification of the
proposal as non-responsive.
1. Project Summary (Use supplied form only - Appendix C)
a) Offeror Information: Identify the name of the Offeror (submitting organization). Identify
any partnership organizations(s) with a formal role in the management of the
program.
Identify contact information for key personnel. Identify New Mexico
contractor preference number, if applicable.
b) Budget Request: Identify the total Year One budget request.
c) Target School(s) Information: Identify the Local Education Agencies, if applicable, in
which the proposed targeted school(s) reside, the names of the targeted school(s) and the
local communities impacted. Provide the following detail for each targeted school(s):
1) Grade levels to be served.
2) Total school population.
3) Proposed location for the community learning center serving the school.
4) Projected number of students to be served in the first year of operation.
Request For Proposal – 21st Century Community Learning Centers 2012
34
2. Narrative –Part I: Eligible Applicant
a) Section A. Need for the Project: Briefly describe the Offeror’s experience in
administering needs assessments. Describe the process for determining the learning and
developmental opportunities needed by the students and families to be served at the
targeted schools. Include results from needs assessments already implemented. Describe
proposed future assessments. Describe how the Offeror has consulted with private school
officials during the design and development of this project to identify how the private
school students' needs will be identified and met.
b) Section B. Organizational Experience: Briefly describe the Offeror’s history in providing
services to students and families, especially as they relate to delivery of the proposed
activities in the project design. Describe the Offeror’s experience in providing quality
programming. Describe the Offeror’s experience in working with the communities in
which the targeted schools reside. Describe the Offeror’s experience in working with
schools. Describe the Offeror’s experience in managing similar projects.
3. Narrative –Part II: Quality Project Design
a) Section A. Adequacy of Resources:
1) Staffing Infrastructure: Describe the staffing configuration for each community
learning center.
Address student-to-staff ratio and how each center will be
coordinated.
2) Hours of Operation: Provide a written description of why the proposed hours of
operation (cited in the Hours of Operation and Activity Schedule) for each center
were selected and why they provide the best opportunity for service to the students
and families.
3) Snacks and Meals: Describe how the USDA approved snacks and meals, as
appropriate, will be provided using resources other than 21st CCLC funds. Describe
how water, snacks and meals will be provided for activities outside of the center, such
as field trips.
4) Fees: Describe the ability of the organization to serve students at no cost to the
parents.
5) Transportation: Include in the narrative a Transportation Plan that addresses how
students participating in the program will travel safely to and from the center and
home. Include roles and responsibilities of partners and staff.
b) Section B. Partnerships:
1) Community Partnerships: Describe the diverse stakeholders within each community
that were involved in the planning of the project design, including but not limited to
local private schools.
Briefly describe the Offeror’s experience in working with
available community resources, including but not limited to: 1) the schools and
school district; 2) partnering with other agencies serving children; 3) securing
volunteer staff; 4) receiving tangible resources that expand and enhance program
delivery; and 5) partnerships that enhance sustainability and quality of services
provided. Describe how the offeror will maintain an annual formal agreement (e.g.
Memorandum of Understandings, contracts, etc) between the served LEA,
Request For Proposal – 21st Century Community Learning Centers 2012
35
participating schools and the community partnerships developed on behalf of the 21st
CCLC.
2) School Partnerships: Briefly describe the Offeror’s experience in working with
schools. Demonstrate partnership(s) with the targeted school(s) served that addresses
at a minimum: 1) links between the school day and programming provided in the
centers; 2) include how administrative and teacher support of the community learning
center will be secured; 3) sharing of resources such as facilities; 4) scheduling
mechanisms for communication between participating parties; and 5) data sharing, as
needed, to evaluate the center(s’) impact. Describe how the offeror will maintain an
annual formal agreement (e.g. Memorandum of Understandings, contracts, etc)
between the served LEA, participating schools and the community partnerships
developed on behalf of the 21st CCLC.
3) Sustainability: Provide a Sustainability Plan that includes a timeline and specific
activities provided by the offeror and the individual centers(s) that will promote and
support how the community learning center(s) will continue after funding ends.
Include roles and responsibilities of offerors, schools and staff.
c) Section C. Student and Family Engagement:
1) Communication Plan: Provide a Communication Plan that includes a timeline and
specific activities provided by the offeror and the individual centers(s). Address how
information about the center(s) and their location(s) will be disseminated to the
community in an understandable and accessible way, including meeting the needs of
homeless, bi-lingual, Native American and private school parents.
2) Private School Inclusion: Include a Private School Plan that addresses how to
provide equitable services and opportunities for participation to private school
students within the service area. Include roles and responsibilities of the offeror,
private school entities and staff.
3) Student Attendance: Briefly describe the Offeror’s experience in increasing and
maintaining student attendance in a program. Describe how the center(s) will
actively reach out to identify and recruit specific student populations, including but
not limited to students who: are in the lowest 25% quartile; have disabilities; are
homeless; are Native American; and are English Language Learners. Describe how
the center(s) will ensure equitable opportunities for participation to private school
students within the LEA’s service area. Describe how the center(s) will engage as
many students as possible to attend for 30 or more days during the year for maximum
benefit.
4) Family Involvement:
Describe the Offeror’s experience in increasing and
maintaining family involvement. Describe how the offeror will provide families, of
participating students, literacy and other educational services. Describe how the
center(s) will promote and support increased family and community involvement in
student learning.
d) Section D. Proposed Activities:
1) Balanced Programming: Briefly describe the Offeror’s experience in providing: 1)
academic enrichment opportunities; 2) obesity prevention activities; 3) positive youth
development activities; and 4) family literacy and education services. Demonstrate
that offerings are aligned to both the needs assessment results described above and
the school day. Describe what materials will be used and what expertise will be
Request For Proposal – 21st Century Community Learning Centers 2012
36
secured to support the delivery of the activity. Describe how the proposed activities
are innovative, interactive and research-based.
2) Struggling Readers: Briefly describe the Offeror’s experience in providing activities
for struggling readers. Specifically describe how the center(s) will identify and
provide support for struggling readers that align to the school day learning. Describe
what materials will be used and what expertise will be secured to support the delivery
of the activity.
3) Students with Disabilities: Briefly describe the Offeror’s experience in providing
accommodations for students with disabilities. Describe how the center(s) will make
accommodations and ensure that activities will be accessible to students with
disabilities. Describe what materials will be used and what expertise will be secured
to support the needs of the student.
4. Narrative –Part III: Quality Management Plan
a) Section A. Management Structure:
1) Project Director: Identify the staff person, their management experience and what
their role will be in providing oversight (i.e., achieving the established objectives,
responding to state deliverables, ensuring data delivery requirements, among others).
Describe how program management will ensure the achievement of outcomes and
required state and federal deliverables, including but not limited to the federal data
delivery requirements.
2) Center Coordination: Identify how the project director will support program
implementation at each center.
b) Section B. Resource Allocation: Briefly describe the Offeror’s experience in resource
distribution. Describe how adequate staff will be made available and how the
organization (s) will ensure equitability across multiple centers, if applicable. Describe
how student resources will be made available and how the organization(s) will ensure
equitability across multiple centers, if applicable.
c) Section C. Safe and Structured Environment: Describe how you will provide emotionally
safe learning environments with meaningful inclusion. Describe procedures and protocols
that are in place to ensure secure and safe center environments.
Describe procedures
and protocols that are in place to ensure appropriate staffing, including background
checks for paid staff and volunteers who work directly with students. How are staff and
parents made aware of these procedures and protocols?
d) Section D. Staff Professional Development: Briefly describe the Offeror’s experience in
providing staff development.
Describe how management will determine what
professional development activities are needed by the center staff. Give examples of staff
professional development needs assessments used in the past, as well as proposed future
staff assessments. Describe how at least two annual quality professional development
activities for all center staff will be provided. Identify resources the organization plans to
use to support quality professional development.
e) Section E. Fiscal Accountability:
1) Fiscal Manager: Identify the staff person, their fiscal experience and what their role
will be in ensuring the appropriate use of funding.
Request For Proposal – 21st Century Community Learning Centers 2012
37
2) Required Software: Identify the accounting software the organization will use to meet
the required fiscal accountability to the state and federal government, including but
not limited to the ability to produce a systems-generated report with each request for
reimbursement that illustrates: 1) time/date; 2) budget categories of original,
adjustments and current; 3) expenditure categories of current and year to date; 4)
budget balance (budget minus expenditures); 5) encumbrances; 6) budget balance
(budget minus [expenditures plus encumbrances]; and 6) budget balance percentage
remaining.
3) Other Funds: List other funds that will be used to support the 21st CCLC project, if
applicable. Describe how the funds appropriated will be used to supplement, and not
supplant, other federal, state, and local public funds expended to provide programs
and activities authorized under ESEA and other similar programs.
5. Narrative –Part IV: Quality Project Evaluation
a) Section A. Data Entry Structure: Identify the staff person(s) who is responsible for each
center(s) data entry into the required software system (to be identified by the state), their
data entry experience and the single staff person who will provide oversight that the data
is correct and entered in a timely manner.
b) Section B. Data Collection: Briefly describe the Offeror’s experience in participating in
evaluation processes for achieving specific program outcomes.
Describe how the
evaluation data obtained was used to improve the program or identify best practices.
Describe how the organization will ensure and achieve the following data for the state
comprehensive evaluation processes: 1) percentage of students attending the center(s)
from the student population of targeted schools; 2) use of state student id numbers for
data entry; 3) change in students' scores on comparable standardized assessment; 4)
change in student school absenteeism; and 5) change in student promotion to higher level.
Describe how the organization will work with the targeted schools and teachers, of
students participating in the centers, to disseminate and obtain required teacher surveys.
Describe how the organization will disseminate and obtain a high return rate for required
student and parent surveys.
c) Section C. Continuous Quality Improvement: Briefly describe the Offeror’s experience in
identifying areas in need of improvement for program delivery and how those
deficiencies were addressed. Describe how the organization will ensure that all staff,
paid and volunteer, participates in the PED identified self-assessment survey. Describe
how the results will be disseminated and to whom. Describe how the organization would
ensure staff involvement in developing an improvement plan based on the data. Describe
how the Offeror will utilize the data generated through the federal database, Profile and
Performance Information Collection System (PPICS), to improve program delivery and
inform key stakeholders. Identify who would be responsible and what the process would
be for monitoring the implementation of the improvement plans.
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6. Cost Formula Form
The Offeror must determine and submit a Cost Formula Form. The Cost Formula Form
determines the proposed cost per student to be served. The Offeror’s cost includes all costs
associate with the delivery of a 21st CCLC program minus the transportation costs.
The Offeror’s proposed Cost/Student will become a variable in the following standard
evaluation formula:
Offeror’s Points =
Lowest Responsive Offeror Cost
----------------------------------------X Maximum Points
This Offeror’s Cost
The standard evaluation formula is required for procurement conducted under the authority
of the SPA.
7. Budget Justification Form
The Offeror must submit a detailed budget justification using the supplied form only. (See
Appendix E) Staffing, resource and contract costs must be broken out so as to be able to
identify the center being served, the cost per hour x the number of services hours/days, the
cost per student for resources, etc. Management costs that apply to all centers such as
director costs, clerical costs, etc., should also be identified as such. Clarity and detail to
justify the each expense is expected. Budget pages are not included in the narrative page
limit.
8. Formal Partnership Agreements
The Offeror must include in the attachment section of the RFP a signed formal agreement(s)
between participating schools (including LEAs if applicable) and any community
partnership(s) developed on behalf of the 21st CCLC. The formal agreement must clearly
define roles and responsibilities of the school and the other entities involved in the formal
agreement. Formal agreements are not included in the narrative page limit.
9. Priority Points
Extra points are given for joint submission between at least one local education agency and at
least one public or private community organization. The Offeror must include a formal
agreement that clearly states that it is a joint application, as well as addresses the jointly
shared roles and responsibilities and demonstrates joint program management. Joint program
management must also be reflected throughout the application.
PED will assign the same priority to applications submitted by a LEA without community
partners, if the LEA successfully demonstrates that it is unable to partner with a communitybased organization in reasonable geographic proximity and of sufficient quality to support
the delivery of quality programming
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10. Hours of Operation and Activity Schedule
The Offeror must include in the attachment section of the RFP an Hours of Operation and
Activity Schedule that demonstrates for each center: 1) hours of operation, including hours
per day; days of the week; center start data and end date; school vacation day programming
and summer programming; activities offered, when it will be offered and the amount of time
devoted to the activity. Per USDE, summer hours of operation are grouped with the next
school year’s hours of operation for reporting. Therefore, identified summer programming
hours will part of Year Two of service for a successful Offeror (See Appendix F). This form
is not included in the narrative page limit.
11. 21st Century Community Learning Centers Assurances
The Offeror must agree with the terms and submit a signed Assurance Form that includes
relevant signatures from school principals, school district superintendents and applicant
partners. (See Appendix G) Submit separate assurance forms for separate school districts
served. This form is not included in the narrative page limit.
12. Campaign Contribution Disclosure Form
The Offeror must complete and include an unaltered Campaign Contribution Disclosure
Form with the submittal of their proposal. (See Appendix H) This form is not included in the
narrative page limit.
13. New Mexico Employees Health Coverage Form
The Offeror must agree with the terms and submit a signed unaltered New Mexico
Employees Health Coverage Form with the submittal of their proposal. (See Appendix I)
This form is not included in the narrative page limit.
14. Statement of Confidentiality Form
The Offeror must agree with the terms and submit a signed unaltered Statement of
Confidentiality Form with the submittal of their proposal. (See Appendix J) This form is not
included in the narrative page limit.
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V.
EVALUATION
A. EVALUATION POINT TABLE/SUMMARY
The following is a summary of Section IV specifications identifying points assigned to each
item. These weighed factors will be used in the evaluation of Offeror proposals. Only finalist
Offerors will receive points for an oral presentation and demonstration, as needed.
Factor:
Project Summary
Eligible Applicant Specifications
Quality Project Design
Quality Management Plan
Quality Project Evaluation
Cost Formula
Budget Justification
Partnership Agreements
Priority Points
Hours of Operation and Activity Schedule
21st Century Community Learning Center Assurances
Campaign Contribution Disclosure Form
New Mexico Employee Health Coverage Form
Statement of Confidentiality
Total:
Points Available:
0 (Mandatory)
200
200
200
100
50
100
50
50
50
0 (Mandatory)
0 (Mandatory)
0 (Mandatory)
0 (Mandatory)
1,000
B. EVALUATION FACTORS
All Mandatory Factors will be evaluated on a “pass-fail” basis. Failure to include a
Mandatory Factor will result in disqualification of the proposal.
Points will be awarded on the basis of the following evaluation factors:
1. Eligible Applicant (200 points)
Points will be awarded for the depth, breadth and value of the Offeror’s response in
describing their experience and the documentation of the target population’s needs.
2. Quality Project Design (200 points)
Points will be awarded, at a minimum, on the adequacy of the resources identified by the
Offeror, including but not limited to the strengths of partnerships, student and family
engagement, and proposed activities.
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3. Quality Management Plan (200 points)
Points will be awarded for the depth, breadth and value of the Offeror’s response in
describing their management experience, their plan for resource allocation, addressing of
safety issues, plan for staff professional development and expertise in fiscal accountability.
4. Quality Project Evaluation (100 points)
Points will be awarded for the depth, breadth and value of the Offeror’s response in
describing their experience in data collection, entry and use for program improvement.
5. Cost Formula (50 points)
The Offeror’s cost includes all costs associated with the delivery of a 21st CCLC program
minus the transportation costs.
The Offeror’s proposed Cost/Student costs will become a variable in the following standard
evaluation formula:
Offeror’s Points =
Lowest Responsive Offeror Cost
----------------------------------------This Offeror’s Cost
X Maximum Points
6. Budget Justification (100 points)
Points will be awarded based on the Offeror’s ability to convey, at a minimum, full
understanding of developing a detailed line item budget with justification aligned to both the
scope of work and program design.
7. Partnership Agreements (50 points)
Points will be awarded based on the Offeror’s ability to establish and convey through formal
agreements a broad variety of well-defined partnerships made on behalf of 21st Century
Community Learning Centers.
8. Priority Points (50 points)
Additional points will be awarded for an application that demonstrates a strong joint
partnership submission for this proposal between at least one local education agency and at
least one public or private community organization.
PED will assign the same priority to applications submitted by a LEA without community
partners, if the LEA successfully demonstrates that it is unable to partner with a communitybased organization in reasonable geographic proximity and of sufficient quality to support
the delivery of quality programming.
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9. Hours of Operation and Activity Schedule (50 points)
Points will be awarded based on the Offeror’s ability to convey, at a minimum, the full
understanding of the needs of the students to be served and the alignment of the scheduling
of program hours and activities that are reflective of the needs of the targeted population and
that meet the 21st CCLC program requirements.
C. EVALUATION PROCESS
The evaluation process will follow the steps listed below:
1. All Offeror proposals will be reviewed for compliance with the mandatory requirements
stated within the RFP. Proposals deemed non-responsive will be eliminated from further
consideration.
2. The Procurement Manager may contact the offeror for clarification of the response as
specified in Section II, B-8.
3. The evaluation committee may use other sources of information to perform the evaluation.
4. Responsive proposals will be evaluated on the factors in Section V that have been assigned a
point value. The responsive Offerors with the highest scores will be selected as finalist
Offerors based upon the proposals submitted. Finalist Offeror’s who are asked or choose to
submit revised proposals for the purpose of obtaining best and final offers will have their
points recalculated accordingly. Points awarded from subsequent presentations will be added
to the previously assigned points to attain final scores. The responsible offeror whose
proposal is most advantageous to the Agency, taking into consideration the evaluation factors
in Section V, will be recommended for contract award. Please note, however, that a serious
deficiency in the response to any one factor may be grounds for rejection regardless of
overall score.
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APPENDIX A
ACKNOWLEDGEMENT OF RECEIPT FORM /
LETTER OF INTEREST
(This form is not required, but ensures that the offeror will receive all public communications
from the Procurement Manager, including amendments to the RFP or answers to submitted
questions.)
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ACKNOWLEDGEMENT OF RECEIPT FORM / LETTER OF INTEREST
In acknowledgement of receipt of this Request for Proposal the undersigned agrees that he/she
has received a complete copy, beginning with the title page and table of contents, and ending
with Appendix K.
The acknowledgement of receipt should be signed and returned to the Procurement
Manager no later than close of business on January 25, 2013. Only potential offerors who
elect to return this form completed with the intention of submitting a proposal will receive copies
of all offeror written questions and the Agency’s written responses to those questions, as well as
RFP amendments if any are issued.
ORGANIZATION:
REPRESENTED BY:
TITLE:
PHONE NO.:
E-MAIL:
FAX NO.:
ADDRESS:
CITY:
STATE:
SIGNATURE:
ZIP CODE:
DATE:
This name and address will be used for all correspondence related to the Request for
Proposal.
Organization does /does not (circle one) intend to respond to this Request for Proposals.
Angelo Jaramillo
Procurement Manager
Public Education Department
120 S. Federal Place, Room 206
Santa Fe, NM 87501
Phone: 505.827.3573
Fax: 505.827.1826
E-mail: Angelo.Jaramillo@state.nm.us
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APPENDIX B
CONTRACT / AGREEMENT TERMS AND
CONDITIONS
(Included as sample information only. Do not submit as part of the proposal)
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STATE OF NEW MEXICO
PUBLIC EDUCATION DEPARTMENT
PROFESSIONAL SERVICES CONTRACT #
THIS AGREEMENT is made and entered into by and between the State of New Mexico, Public
Education Department, hereinafter referred to as the "Agency," and NAME OF
CONTRACTOR, hereinafter referred to as the "Contractor,” and is effective as of the date set
forth below upon which it is executed by the Department of Finance and Administration
(“DFA”).
IT IS AGREED BETWEEN THE PARTIES:
1. Scope of Work.
A. The Contractor shall perform the following work:
B. Performance Measures.
Contractor shall substantially perform the following Performance Measures:
1. Provide a smarter return on New Mexico’s investment
2. Provide real accountability for real results
3. Ensure our students are ready for success
4. Provide effective options for parents
The receipt of the deliverables contemplated under this Agreement shall assist the
Agency in obtaining its goal(s) as set forth in its Strategic Plan on page(s)
as
located at http://ped.state.nm.us/NMPED%20Strategic%20Plan%202011_2012.pdf.
(or reference an Attachment 1, see below)
2. Compensation.
A.
The Agency shall pay to the Contractor in full payment for services satisfactorily
performed at the rate of
dollars ($
) per hour (OR BASED UPON
DELIVERABLES, MILESTONES, BUDGET, ETC.), such compensation not to exceed
(AMOUNT), excluding gross receipts tax. The New Mexico gross receipts tax levied on the
amounts payable under this Agreement totaling (AMOUNT) shall be paid by the Agency to the
Contractor. The total amount payable to the Contractor under this Agreement, including
gross receipts tax and expenses, shall not exceed (AMOUNT). This amount is a maximum
and not a guarantee that the work assigned to be performed by Contractor under this
Agreement shall equal the amount stated herein. The parties do not intend for the
Contractor to continue to provide services without compensation when the total
compensation amount is reached. Contractor is responsible for notifying the Agency when
the services provided under this Agreement reach the total compensation amount. In no
event will the Contractor be paid for services provided in excess of the total compensation
amount without this Agreement being amended in writing prior to those services in excess
of the total compensation amount being provided.
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B. Payment is subject to availability of funds pursuant to the Appropriations Paragraph set
forth below and to any negotiations between the parties from year to year pursuant to Paragraph
1, Scope of Work, and to approval by the DFA. All invoices MUST BE received by the Agency
no later than fifteen (15) days after the termination of the Fiscal Year in which the services were
delivered. Invoices received after such date WILL NOT BE PAID.
( OR CHOICE – MULTI-YEAR – A. The Agency shall pay to the Contractor in full payment
for services satisfactorily performed pursuant to the Scope of Work at the rate of
dollars ($
) in FYXX (USE FISCAL YEAR NUMBER TO DESCRIBE YEAR; DO
NOT USE FY1, FY2, ETC.). The New Mexico gross receipts tax levied on the amounts payable
under this Agreement in FYXX totaling (AMOUNT) shall be paid by the Agency to the
Contractor. The total amount payable to the Contractor under this Agreement, including
gross receipts tax and expenses, shall not exceed (AMOUNT) in FYXX.
(REPEAT LANGUAGE FOR EACH FISCAL YEAR COVERED BY THE AGREEMENT -USE FISCAL YEAR NUMBER TO DESCRIBE EACH YEAR; DO NOT USE FY1, FY2,
ETC.).
B. Payment in FYXX, FYXX, FYXX, and FYXX is subject to availability of funds
pursuant to the Appropriations Paragraph set forth below and to any negotiations between the
parties from year to year pursuant to Paragraph 1, Scope of Work, and to approval by the DFA.
All invoices MUST BE received by the Agency no later than fifteen (15) days after the
termination of the Fiscal Year in which the services were delivered. Invoices received after such
date WILL NOT BE PAID.)
C. Contractor must submit a detailed statement accounting for all services performed and
expenses incurred. If the Agency finds that the services are not acceptable, within thirty days
after the date of receipt of written notice from the Contractor that payment is requested, it shall
provide the Contractor a letter of exception explaining the defect or objection to the services, and
outlining steps the Contractor may take to provide remedial action. Upon certification by the
Agency that the services have been received and accepted, payment shall be tendered to the
Contractor within thirty days after the date of acceptance. If payment is made by mail, the
payment shall be deemed tendered on the date it is postmarked. However, the agency shall not
incur late charges, interest, or penalties for failure to make payment within the time specified
herein.
3. Term.
THIS AGREEMENT SHALL NOT BECOME EFFECTIVE UNTIL APPROVED BY
THE DFA. This Agreement shall terminate on DATE unless terminated pursuant to paragraph 4
(Termination), or paragraph 5 (Appropriations). In accordance with Section 13-1-150 NMSA
1978, no contract term for a professional services contract, including extensions and renewals,
shall exceed four years, except as set forth in Section 13-1-150 NMSA 1978.
4. Termination.
A. Termination. This Agreement may be terminated by either of the parties hereto upon
written notice delivered to the other party at least thirty (30) days prior to the intended date of
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termination. Except as otherwise allowed or provided under this Agreement, the Agency’s sole
liability upon such termination shall be to pay for acceptable work performed prior to the
Contractor’s receipt of the notice of termination, if the Agency is the terminating party, or the
Contractor’s sending of the notice of termination, if the Contractor is the terminating party;
provided, however, that a notice of termination shall not nullify or otherwise affect either party’s
liability for pre-termination defaults under or breaches of this Agreement. The Contractor shall
submit an invoice for such work within thirty (30) days of receiving or sending the notice of
termination. Notwithstanding the foregoing, this Agreement may be terminated immediately
upon written notice to the Contractor if the Contractor becomes unable to perform the services
contracted for, as determined by the Agency or if, during the term of this Agreement, the
Contractor or any of its officers, employees or agents is indicted for fraud, embezzlement or
other crime due to misuse of state funds or due to the Appropriations paragraph herein. THIS
PROVISION IS NOT EX C L USIVE AN D DOES N OT WA IVE THE ST ATE’S OT HER
L EGAL RIGHTS AND REMEDIES CAUSED BY THE CONTRACTOR'S DEFAULT/BREACH
OF THIS AGREEMENT.
B Termination Management. Immediately upon receipt by either the Agency or the
Contractor of notice of termination of this Agreement, the Contractor shall: 1) not incur any
further obligations for salaries, services or any other expenditure of funds under this Agreement
without written approval of the Agency; 2) comply with all directives issued by the Agency in
the notice of termination as to the performance of work under this Agreement; and 3) take such
action as the Agency shall direct for the protection, preservation, retention or transfer of all
property titled to the Agency and records generated under this Agreement. Any non-expendable
personal property or equipment provided to or purchased by the Contractor with contract funds
shall become property of the Agency upon termination and shall be submitted to the agency as
soon as practicable.
5. Appropriations.
The terms of this Agreement are contingent upon sufficient appropriations and authorization
being made by the Legislature of New Mexico for the performance of this Agreement. If
sufficient appropriations and authorization are not made by the Legislature, this Agreement shall
terminate immediately upon written notice being given by the Agency to the Contractor. The
Agency's decision as to whether sufficient appropriations are available shall be accepted by the
Contractor and shall be final. If the Agency proposes an amendment to the Agreement to
unilaterally reduce funding, the Contractor shall have the option to terminate the Agreement or to
agree to the reduced funding, within thirty (30) days of receipt of the proposed amendment.
6. Status of Contractor.
The Contractor and its agents and employees are independent contractors performing
professional services for the Agency and are not employees of the State of New Mexico. The
Contractor and its agents and employees shall not accrue leave, retirement, insurance, bonding,
use of state vehicles, or any other benefits afforded to employees of the State of New Mexico as
a result of this Agreement. The Contractor acknowledges that all sums received hereunder are
reportable by the Contractor for tax purposes, including without limitation, self-employment and
business income tax. The Contractor agrees not to purport to bind the State of New Mexico
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unless the Contractor has express written authority to do so, and then only within the strict limits
of that authority.
7. Assignment.
The Contractor shall not assign or transfer any interest in this Agreement or assign any
claims for money due or to become due under this Agreement without the prior written approval
of the Agency.
8. Subcontracting.
The Contractor shall not subcontract any portion of the services to be performed under this
Agreement without the prior written approval of the Agency. No such subcontract shall relieve
the primary Contractor from its obligations and liabilities under this Agreement, nor shall any
subcontract obligate direct payment from the Procuring Agency.
9. Release.
Final payment of the amounts due under this Agreement shall operate as a release of the
Agency, its officers and employees, and the State of New Mexico from all liabilities, claims and
obligations whatsoever arising from or under this Agreement.
10. Confidentiality.
Any confidential information provided to or developed by the Contractor in the performance
of this Agreement shall be kept confidential and shall not be made available to any individual or
organization by the Contractor without the prior written approval of the Agency.
11. Product of Service -- Copyright.
All materials developed or acquired by the Contractor under this Agreement shall become the
property of the State of New Mexico and shall be delivered to the Agency no later than the
termination date of this Agreement. Nothing developed or produced, in whole or in part, by the
Contractor under this Agreement shall be the subject of an application for copyright or other
claim of ownership by or on behalf of the Contractor.
12. Conflict of Interest; Governmental Conduct Act.
A. The Contractor represents and warrants that it presently has no interest and, during the
term of this Agreement, shall not acquire any interest, direct or indirect, which would conflict in
any manner or degree with the performance or services required under the Agreement.
B. The Contractor further represents and warrants that it has complied with, and, during the
term of this Agreement, will continue to comply with, and that this Agreement complies with all
applicable provisions of the Governmental Conduct Act, Chapter 10, Article 16 NMSA 1978.
Without in anyway limiting the generality of the foregoing, the Contractor specifically represents
and warrants that:
1) in accordance with Section 10-16-4.3 NMSA 1978, the Contractor does not employ,
has not employed, and will not employ during the term of this Agreement any Agency employee
while such employee was or is employed by the Agency and participating directly or indirectly
in the Agency’s contracting process;
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2) this Agreement complies with Section 10-16-7(A) NMSA 1978 because (i) the
Contractor is not a public officer or employee of the State; (ii) the Contractor is not a member of
the family of a public officer or employee of the State; (iii) the Contractor is not a business in
which a public officer or employee or the family of a public officer or employee has a substantial
interest; or (iv) if the Contractor is a public officer or employee of the State, a member of the
family of a public officer or employee of the State, or a business in which a public officer or
employee of the State or the family of a public officer or employee of the State has a substantial
interest, public notice was given as required by Section 10-16-7(A) NMSA 1978 and this
Agreement was awarded pursuant to a competitive process;
3) in accordance with Section 10-16-8(A) NMSA 1978, (i) the Contractor is not, and has
not been represented by, a person who has been a public officer or employee of the State within
the preceding year and whose official act directly resulted in this Agreement and (ii) the
Contractor is not, and has not been assisted in any way regarding this transaction by, a former
public officer or employee of the State whose official act, while in State employment, directly
resulted in the Agency's making this Agreement;
4) this Agreement complies with Section 10-16-9(A) NMSA 1978 because (i) the
Contractor is not a legislator; (ii) the Contractor is not a member of a legislator's family; (iii) the
Contractor is not a business in which a legislator or a legislator's family has a substantial interest;
or (iv) if the Contractor is a legislator, a member of a legislator’s family, or a business in which a
legislator or a legislator's family has a substantial interest, disclosure has been made as required
by Section 10-16-9(A) NMSA 1978, this Agreement is not a sole source or small purchase
contract, and this Agreement was awarded in accordance with the provisions of the Procurement
Code;
5) in accordance with Section 10-16-13 NMSA 1978, the Contractor has not directly
participated in the preparation of specifications, qualifications or evaluation criteria for this
Agreement or any procurement related to this Agreement; and
6) in accordance with Section 10-16-3 and Section 10-16-13.3 NMSA 1978, the
Contractor has not contributed, and during the term of this Agreement shall not contribute,
anything of value to a public officer or employee of the Agency.
C. Contractor’s representations and warranties in Paragraphs A and B of this Article 12 are
material representations of fact upon which the Agency relied when this Agreement was entered
into by the parties. Contractor shall provide immediate written notice to the Agency if, at any
time during the term of this Agreement, Contractor learns that Contractor’s representations and
warranties in Paragraphs A and B of this Article 12 were erroneous on the effective date of this
Agreement or have become erroneous by reason of new or changed circumstances. If it is later
determined that Contractor’s representations and warranties in Paragraphs A and B of this
paragraph were erroneous on the effective date of this Agreement or have become erroneous by
reason of new or changed circumstances, in addition to other remedies available to the Agency
and notwithstanding anything in the Agreement to the contrary, the Agency may immediately
terminate the Agreement.
D. All terms defined in the Governmental Conduct Act have the same meaning in this
Article 12(B).
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13. Amendment.
A. This Agreement shall not be altered, changed or amended except by instrument in writing
executed by the parties hereto and all other required signatories.
B. If the Agency proposes an amendment to the Agreement to unilaterally reduce funding
due to budget or other considerations, the Contractor shall, within thirty (30) days of receipt of
the proposed Amendment, have the option to terminate the Agreement, pursuant to the
termination provisions as set forth in Article 4 herein, or to agree to the reduced funding.
14. Merger.
This Agreement incorporates all the Agreements, covenants and understandings between
the parties hereto concerning the subject matter hereof, and all such covenants, Agreements and
understandings have been merged into this written Agreement.
No prior Agreement or
understanding, oral or otherwise, of the parties or their agents shall be valid or enforceable unless
embodied in this Agreement.
15. Penalties for violation of law.
The Procurement Code, Sections 13-1-28 through 13-1-199, NMSA 1978, imposes civil and
criminal penalties for its violation. In addition, the New Mexico criminal statutes impose felony
penalties for illegal bribes, gratuities and kickbacks.
16. Equal Opportunity Compliance.
The Contractor agrees to abide by all federal and state laws and rules and regulations, and
executive orders of the Governor of the State of New Mexico, pertaining to equal employment
opportunity. In accordance with all such laws of the State of New Mexico, the Contractor
assures that no person in the United States shall, on the grounds of race, religion, color, national
origin, ancestry, sex, age, physical or mental handicap, or serious medical condition, spousal
affiliation, sexual orientation or gender identity, be excluded from employment with or
participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
program or activity performed under this Agreement. If Contractor is found not to be in
compliance with these requirements during the life of this Agreement, Contractor agrees to take
appropriate steps to correct these deficiencies.
17. Applicable Law.
The laws of the State of New Mexico shall govern this Agreement, without giving effect to
its choice of law provisions. Venue shall be proper only in a New Mexico court of competent
jurisdiction in accordance with Section 38-3-1 (G) NMSA 1978. By execution of this
Agreement, Contractor acknowledges and agrees to the jurisdiction of the courts of the State of
New Mexico over any and all lawsuits arising under or out of any term of this Agreement.
18. Workers Compensation.
The Contractor agrees to comply with state laws and rules applicable to workers
compensation benefits for its employees. If the Contractor fails to comply with the Workers
Compensation Act and applicable rules when required to do so, this Agreement may be
terminated by the Agency.
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19. Records and Financial Audit.
The Contractor shall maintain detailed time and expenditure records that indicate the date;
time, nature and cost of services rendered during the Agreement’s term and effect and retain
them for a period of three (3) years from the date of final payment under this Agreement. The
records shall be subject to inspection by the Agency, the Department of Finance and
Administration and the State Auditor. The Agency shall have the right to audit billings both
before and after payment. Payment under this Agreement shall not foreclose the right of the
Agency to recover excessive or illegal payments
20. Indemnification.
The Contractor shall defend, indemnify and hold harmless the Agency and the State of New
Mexico from all actions, proceeding, claims, demands, costs, damages, attorneys’ fees and all
other liabilities and expenses of any kind from any source which may arise out of the
performance of this Agreement, caused by the negligent act or failure to act of the Contractor, its
officers, employees, servants, subcontractors or agents, or if caused by the actions of any client
of the Contractor resulting in injury or damage to persons or property during the time when the
Contractor or any officer, agent, employee, servant or subcontractor thereof has or is performing
services pursuant to this Agreement. In the event that any action, suit or proceeding related to
the services performed by the Contractor or any officer, agent, employee, servant or
subcontractor under this Agreement is brought against the Contractor, the Contractor shall, as
soon as practicable but no later than two (2) days after it receives notice thereof, notify the legal
counsel of the Agency and the Risk Management Division of the New Mexico General Services
Department by certified mail.
21. New Mexico Employees Health Coverage.
A. If Contractor has, or grows to, six (6) or more employees who work, or who are
expected to work, an average of at least 20 hours per week over a six (6) month period during the
term of the contract, Contractor certifies, by signing this agreement, to have in place, and agree
to maintain for the term of the contract, health insurance for those employees and offer that
health insurance to those employees if the expected annual value in the aggregate of any and all
contracts between Contractor and the State exceed $250,000 dollars.
B. Contractor agrees to maintain a record of the number of employees who have (a)
accepted health insurance; (b) declined health insurance due to other health insurance coverage
already in place; or (c) declined health insurance for other reasons. These records are subject to
review and audit by a representative of the state.
C. Contractor agrees to advise all employees of the availability of State publicly financed
health care coverage programs by providing each employee with, as a minimum, the following
web site link to additional information: http://insurenewmexico.state.nm.us/.
22. Employee Pay Equity Reporting
Contractor agrees if it has ten (10) or more New Mexico employees OR eight (8) or more
employees in the same job classification, at any time during the term of this contract, to complete
and submit the PE10-249 form on the annual anniversary of the initial report submittal for
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53
contracts up to one (1) year in duration. If contractor has (250) or more employees contractor
must complete and submit the PE250 form on the annual anniversary of the initial report
submittal for contracts up to one (1) year in duration. For contracts that extend beyond one (1)
calendar year, or are extended beyond one (1) calendar year, contractor also agrees to complete
and submit the PE10-249 or PE250 form, whichever is applicable, within thirty (30) days of the
annual contract anniversary date of the initial submittal date or, if more than 180 days has
elapsed since submittal of the last report, at the completion of the contract, whichever comes
first. Should contractor not meet the size requirement for reporting at contract award but
subsequently grows such that they meet or exceed the size requirement for reporting, contractor
agrees to provide the required report within ninety (90 days) of meeting or exceeding the size
requirement. That submittal date shall serve as the basis for submittals required thereafter.
Contractor also agrees to levy this requirement on any subcontractor(s) performing more than
10% of the dollar value of this contract if said subcontractor(s) meets, or grows to meet, the
stated employee size thresholds during the term of the contract. Contractor further agrees that,
should one or more subcontractor not meet the size requirement for reporting at contract award
but subsequently grows such that they meet or exceed the size requirement for reporting,
contractor will submit the required report, for each such subcontractor, within ninety (90 days) of
that subcontractor meeting or exceeding the size requirement. Subsequent report submittals, on
behalf of each such subcontractor, shall be due on the annual anniversary of the initial report
submittal. Contractor shall submit the required form(s) to the State Purchasing Division of the
General Services Department, and other departments as may be determined, on behalf of the
applicable subcontractor(s) in accordance with the schedule contained in this paragraph.
Contractor acknowledges that this subcontractor requirement applies even though contractor
itself may not meet the size requirement for reporting and be required to report itself.
Notwithstanding the foregoing, if this Contract was procured pursuant to a solicitation,
and if Contractor has already submitted the required report accompanying their response to such
solicitation, the report does not need to be re-submitted with this Agreement.
23. Invalid Term or Condition.
If any term or condition of this Agreement shall be held invalid or unenforceable, the
remainder of this Agreement shall not be affected and shall be valid and enforceable.
24. Enforcement of Agreement.
A party's failure to require strict performance of any provision of this Agreement shall not
waive or diminish that party's right thereafter to demand strict compliance with that or any other
provision. No waiver by a party of any of its rights under this Agreement shall be effective
unless express and in writing, and no effective waiver by a party of any of its rights shall be
effective to waive any other rights.
25. Notices.
Any notice required to be given to either party by this Agreement shall be in writing and
shall be delivered in person, by courier service or by U.S. mail, either first class or certified,
return receipt requested, postage prepaid, as follows:
To the Agency: [insert name, address and email].
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54
To the Contractor: [insert name, address and email ].
26. Authority.
If Contractor is other than a natural person, the individual(s) signing this Agreement on
behalf of Contractor represents and warrants that he or she has the power and authority to bind
Contractor, and that no further action, resolution, or approval from Contractor is necessary to
enter into a binding contract.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date of
signature by the DFA Contracts Review Bureau below.
By:
Date:
Agency
By:
Date:
Agency’s Legal Counsel –Certifying legal sufficiency
By:
Date:
Agency’s Chief Financial Officer
By:
Date:
Contractor
The records of the Taxation and Revenue Department reflect that the Contractor is registered
with the Taxation and Revenue Department of the State of New Mexico to pay gross receipts and
compensating taxes.
ID Number: 00-000000-00-0
By:
Date:
Taxation and Revenue Department
This Agreement has been approved by the SPA State Purchasing Division:
By:
Date:
State Purchasing Agent
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Scope of Work - SAMPLE
Performance Measures
(Performance Measures should be based on the Scope of Work and must be tied to the
Agency’s Strategic Plan. The Plan should be referenced in the Measures and the
applicable part of the Strategic Plan copied below or in an attachment. To the extent
possible based on the nature of the work to be performed, the Measures should be
“Output” oriented and specify an “Outcome.”)
Performance Measures in Scope of Work shall contain measurable goals and objectives that are
linked to the performance measures of the Agency’s Strategic Plan:
Example: Goal: Reduce or Increase or Other Service [insert blank].1
Objective: To reduce or increase or Other Service [insert blank] by [blank]
percent or by a certain time.2
Activities: [Insert what services the Contractor is expected to perform to accomplish goals and
objectives including an evaluation of the process and the outcome as well as provides efficiency
measures that relate efforts to outputs of services].
OR:
Through satisfactory completion of the Scope of Work set forth above and
submission of acceptable Deliverables, the Contractor will assist the Agency to meet the portions
of its Strategic Plan set forth below (insert additional language if necessary to describe how
Contractor’s work will assist the Agency to fulfill its duties).
Example of Required Contract Deliverables
Deliverable:
To Be Completed By:
Signed 21st CCLC Assurances
TBD
Fiscal Software Assurance Template
December 15, 2012
1 A goal is an “output” measure. It measures the quantity of a service provided. For example, the number of
students graduated or promoted; the number of two-lane highways repaired; or the number of crimes investigated. It
also can measure the quantity of a service provided that meets a certain quality requirement. For example, the
number of students graduated or promoted who meet a minimum preset level of achievement; the number of miles
of roads repaired to a minimum safety standard; or the number of criminal investigations performed that result in
identification of a prime suspect.
2 An accomplishment is an “outcome” measure. These indicators measure accomplishments or results that occur (at
least partially) because the services were provided. For example, the percentage of students achieving a specified
skill level in reading, the percentage of miles of roads in excellent, good or fair condition; or the percent reduction in
serious crimes or the percent of residents who perceive their neighborhoods as safe.
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Memorandum of Understanding between the service organization and
LEA served
Principal Signatures Template
Database Software Assurance Template
TBD
Hours of Operation Template
Snacks / Meals Template
Transportation Safety Plan Template
Partnerships/ Private School Plan Template
Sustainability Plan Template
Communication Plan Template
Safe and Accessible Facility Template
Target Population Template
Program Activities Template
Staff Inventory and Professional Development Template
Funding Template
Required Federal / State Data Reported
Survey Template
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
Continuous Quality Improvement (CQI) Data Complete
TBD
CQI Plan
TBD
Continuation Application Packet
TBD
TBD
TBD
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APPENDIX C
PROJECT SUMMARY FORM
(A copy of this form in Word maybe found on the PED RFP web site)
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58
PROJECT SUMMARY
Offeror Information (Submitting Organization)
Organization Name:
Mailing Address:
Offeror SHARE Vendor #:
Offeror Federal Employer
Identification Number (FEIN) #:
NM Combined Reporting Systems
(CRS) #:
Offeror Key Personnel
Name
Office Phone
Number
Cell Phone
Number
Email Address
Mailing Address
Authorized
Offeror
Negotiator For
Final Offer
Proposed
Program
Director
Fiscal Manager
Partner Organization
(For Joint Applications ONLY Between an LEA and Public or Private Community Entity)
Organization Name:
Mailing Address:
Key Contact Name:
Office Phone Number:
Email Address:
Total Year One Budget Request
$
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Target School(s) Information
Local Education Agency Name:
Targeted School
Name:
Local
Community:
Grade
Levels to
Be Served:
Total
School
Population:
Name and Location of Center
Serving this School:
# of
Students to
be Served
in the First
Year:
Grade
Levels to
Be Served:
Total
School
Population:
Name and Location of Center
Serving this School:
# of
Students to
be Served
in the First
Year:
Local Education Agency Name:
Targeted School
Name:
Local
Community:
*Delete rows or repeat additional blocks for data as needed to represent your targeted
schools.
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Document percentage of free and reduced lunch students and describe the low
performing status for Private Schools and BIE schools (only) included as a target
school above.
Targeted School
Name:
What is the
percentage
of free and
reduced
lunch
students?
Describe how the percentage of free
and reduced lunch students was
determined.
Describe how the low performing
status was determined and provide data
to support that determination.
*Attach supporting documentation to support narrative.
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APPENDIX D
COST FORMULA FORM
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COST FORMULA FORM
The Cost Formula Form determines the proposed cost per student to be served by taking the
total year one budget request and dividing by the total number of students to be served in
year one which equals the cost per student. The Offeror’s cost includes all costs associate
with the delivery of a 21st CCLC program minus the transportation costs.
Total Year One Budget Request ($)
-------------------------------------------------------Total # of Students to be Served in Year One
= COST / STUDENT
Determine your Proposed Cost / Student below:
(Budget Request) $
divided by the (# of Students)
= (Cost / Student)
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APPENDIX E
BUDGET JUSTIFICATION FORM
(A copy of this form in Excel maybe found on the PED RFP web site)
Sample:
Units
Subtotal:
NonAdministrative
Cost Portion
Subtotal:
Administrative
Cost Portion
$ 36,000.00
1000 Function
Lead Instructor. One Lead Instructor per site
(x 4 sites) during program hours ($25.00 an hr x
12 hrs a week x 30 weeks x 4 sites) = $36,000
$36,000 x 20% for admn = $7,200
$36,000 x 80% for non-admn = $28,800
$ 25.00
1440
$ 28,800.00
$7,200.00
$ 151,200.00
Instructors. 5 per site (x 4 sites) during
program hours ($21.00 an hr x 12 hrs a week x
30 weeks x 5 instructors x 4 sites)
7200
$ 51,200.00
PED
Function
Code
Total Amount
1000
Total
Amount
Detailed Description/Justification
Unit
Cost
$ 21.00
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64
Budget Justification
PED
Function
Code
Total
Amount
Total
Amount
1000
Function
Code
1000
Totals
$
Function
Code
2100
Totals
2200
Unit Cost
Units
$
$
2100 Support Services-Students
$
Total
Amount
Subtotal:
Administrative
Cost Portion
1000 Instruction
$
Total
Amount
2100
Detailed Description/Justification
Subtotal:
NonAdministrative
Cost Portion
$
2200 Support Services-Instruction
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65
Function
Code
2200
Totals
$
Amount
Total
2300
Function
Code
2300
Totals
2500
$
2300 Support Services-General Administration
$
$
Total
Amount
2400
Function
Code
2400
Totals
$
2400 Support Services-School Administration
$
$
Total
Amount
2500 Support Services-Central Services
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Function
Code
2500
Totals
$
Total
Amount
2700
Function
Code
2700
Totals
$
2700 Support Services-Student Transportation
$
$
Total
Amount
3300
Function
Code
3300
Totals
$
Indirect
Costs
$
Grand
Total
$
3300 Non-Instructional Services- Community Services
$
$
X% of total costs
$
$
Separate Percentages of Total Budget: Non-Administrative
Costs and Administrative Costs
$
%
%
Directions:
Form expands to accommodate detailed information.
Request For Proposal – 21st Century Community Learning Centers 2012
67
Can add rows as needed.
Mark unused sections as N/A/
Function Code Chart:
Function:
Title:
Description:
1000
Instruction
2000
Support
Services
3000
Operation of
NonInstructional
Services
Instruction includes the activities dealing directly with the interaction between instructors and
students. This includes: payment of staff; textbooks; instructional technology; prorated cost of
teaching duties of administrators and other staff; and instructor training and travel, instructional
coaches.
Support services provided administrative, technical and logistical support to facilitate and enhance
instruction.
2100 Support Services-Students: attendance and social work services, guidance services, health
services, psychological services, speech pathology and audiology services, occupational therapy,
and other student-related support services.
2200 Support Services- Instruction: library / media, instruction-related technology, academic
student assessment.
2300 Support Services – General Administration: Activities concerned with establishing and
administering policy for operating the program.
2400 Support Services – School Administration: Activities concerned with the overall
administrative activities for a specific school.
2500 Central Services: Activities that support other administrative functions such as fiscal
service, human resources, planning, printing and duplicating services, and administrative
information technology.
2700 Student Transportation: Activities concerned with conveying students to and from school.
This includes trips between home and school and trips to school activities.
Activities concerned with providing non-instructional service to students, staff or the community.
3300 Community Services Operations: Activities concern with providing community service to
students, staff, or other community participants including adult education and recreational
opportunities.
Administrative costs associated with 21st CCLC programming must not exceed 25% of
the total budget. Administrative costs are generally defined as services that do not impact
the student directly. For example, community learning center coordinators may also be
instructors in the center. Therefore a portion of the reimbursement and benefits would be
allocated to Function 1000 for instruction and a portion would be allocated to Function
2400 for support services school administration. PED recommends that community
learning center coordinators allocate 20% of their time to Function 2400, and this amount
would be included in the 25% cap for the administrative costs.
Required data software licensing costs must be included in the budget justification in
the amount of $3,000.00 for each proposed 21st Century Center site. PED will identify a
process to assist successful Offerors in identifying a vendor to provide access to a
software system that will support required data entry. All successful Offerors will be
required to participate in software that delivers a uniform set of data as determined by
PED, and the estimated cost for the original licensure for the software is cited above.
The software costs are to be included in the Budget Justification and be included in the
administrative costs
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APPENDIX F
HOURS OF OPERATION AND ACTIVITY
SCHEDULE
(A copy of this form in Word maybe found on the PED RFP web site)
Request For Proposal – 21st Century Community Learning Centers 2012
69
Hours of Operation and Activity Schedule
st
2012-2013 SCHOOL YEAR 21 CCLC PROGRAM INFORMATION
Unique 21st CCLC Center Name:
Schools Served by Center:
Center Opening Date:
Center Ending Date:
Total Weeks of Service:
How do these dates differ from the
opening and ending dates for each
school served by the center?
Regular Hours of Operation During Non-School Hours
Service Begin and End Times:
Mon.
Tues.
Wed.
Thur.
Fri.
(e.g., 7:00am-8:00am and/or 3:00pm
– 6:00pm)
Daily # of Hours of Service:
Total # of Hours of Service Per Week:
Dates of Vacation Service:
School Vacation Hours of Operation
Daily Hours of Operation:
Total Hours of Service Per
Vacation Event:
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Summer Hours of Operation
Center Ending Date:
Center Opening Date:
Service Begin and End Times:
Mon.
Tues.
Wed.
Total Weeks of Service:
Thur.
Fri.
(e.g., 7:00am-– 6:00pm)
Daily # of Hours of Service:
Total # of Hours of Service Per Week:
Student Activities
Activities:
(Identify amount of time devoted to each activity under appropriate day)
Mon.
Tues.
Wed.
Thur.
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Fri.
71
Activities:
Adult Education Activities (Families of Participating Students)
Dates
Time
Offered:
Offered:
Total Hours Per
Activity:
Directions: One sheet per center. Add or delete rows as needed.
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APPENDIX G
21ST CENTURY COMMUNITY LEARNING
CENTER ASSURANCES
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73
21ST CENTURY COMMUNITY LEARNING CENTER ASSURANCES
(AS ALIGNED TO STATE AND FEDERAL EXPECTATIONS)
Directions: An initial by the superintendent or authorized person in the space to the left indicates the
applicant agrees to comply with the statement.
Program Delivery Assurances:
The Offeror will provide programming that targets students who attend: 1) schools eligible for Title I
school wide programs and their families; AND 2) low performing schools. Only schools identified and
approved by PED will be served.
The Offeror assures that the proposed program was developed, and will be carried out, in active
collaboration with the schools the students attend.
The Offeror will serve students at no cost to the parents.
The Offeror will provide access to learning and developmental opportunities for children with
disabilities.
The Offeror will ensure that their community learning centers will be operated in a safe and easily
accessible facility.
The Offeror will provide programming hours approved by PED.
The Offeror will meet the minimum program delivery requirement at each center of 2 hours per day, 4
days per week for a minimum of 30 weeks.
The Offeror will comply with Education Department General Administrative Regulations (EDGAR),
34 CFR Part 80 and Section 427 of the General Education and Provisions Act relating to overcoming barriers
in the six areas of gender, race, national origin, color, disability or age.
The Offeror will maintain an active Transportation Plan approved by PED.
The Offeror will maintain an active Communication Plan approved by PED.
Partnership Assurances:
The Offeror assures that the communities to be served have been given notice of intent to submit an
application for 21st CCLC funds.
The Offeror, after the submission of the application, will provide for public availability and review of
the application and any waiver request.
The Offeror assures that formal agreements, with the schools the students attend and community
partners, reflect that the planning and implementation of the community learning center(s) was and will be
carried out in active collaboration.
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74
The Offeror will maintain an active Sustainability Plan approved by PED.
Fiscal Assurances:
The Offeror will keep and provide accurate, fiscal information, as may be required for fiscal audit, and
comply with the all the PED Request for Reimbursement criteria.
All Offerors, receiving more than $500,000 in Federal funding per year, agree to have an annual audit,
per guidance from OMB Circular A-133.
The Offeror assures that the funds appropriated will be used to supplement, and not supplant, other
Federal, State, and local public funds expended to provide programs and activities authorized under ESEA
and other similar programs.
The Offeror will comply with the applicable Office of Management and Budget Circulars regarding
cost principles (OMB Circular A-87 “Cost Principles for State, Local, and Indian Tribal Governments,”
OMB Circular A-21 “Cost Principles for Educational Institutions,” OMB Circular A-122 “Cost Principles for
Non-Profit Organizations,” OMB Circular A-133 “Audits of State, Local Governments, and Non-Profit
Organizations”).
The Offeror assures that employees paid by 21st CCLC funds will not be used for any purpose other
than to carry out the specific programs set forth in the proposal based on the full or proportionate salary and
time worked.
The Offeror assures that funds will be expended according to the purpose and intent for which they
were designated, meeting both state and federal expectations.
Evaluation Assurances:
The Offeror will implement program that meet the Principles of Effectiveness. (Title IV, Part B,
Section 4205(b).
The Offeror will participate in the PED identified software, designed to allow compliance with the
federal Profile and Performance Information Collection System (PPICS), submitting the required data in a
timely manner as identified by PED.
The Offeror will participate in the Continuous Quality Improvement processes annually as identified
by PED.
The Offeror will participate in the New Mexico 21st CCLC Comprehensive Evaluation Process,
meeting requirements for data and reporting as identified by PED.
Capacity Building Assurances:
The 21st CCLC program director and individual center coordinators agree to attend PED required
capacity building events.
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75
Continued Funding Assurances:
The Offeror will abide by the provisions set out in their application as approved by PED, unless the
provisions have been officially modified by a process specified by PED.
The Offeror understands that if evaluation data does not support program progress as required, the PED
may reduce and/or terminate future funding.
Printed Name of Authorized Official from Responsible Entity
Signature of Authorized Official from Responsible Entity
Date
Printed Name of Financial Officer
Signature of Custodian of Funds/Chief Financial Officer
Date
Printed Name of Designated Project Director
Signature of Designated Project Director
Date
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APPENDIX H
CAMPAIGN CONTRIBUTION DISCLOSURE
FORM
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77
CAMPAIGN CONTRIBUTION DISCLOSURE FORM
Pursuant to the Procurement Code, Sections 13-1-28, et seq., NMSA 1978 and NMSA 1978, §
13-1-191.1 (2006), as amended by Laws of 2007, Chapter 234, any prospective contractor
seeking to enter into a contract with any state agency or local public body for professional
services, a design and build project delivery system, or the design and installation of
measures the primary purpose of which is to conserve natural resources must file this form
with that state agency or local public body. This form must be filed even if the contract qualifies
as a small purchase or a sole source contract. The prospective contractor must disclose whether
they, a family member or a representative of the prospective contractor has made a campaign
contribution to an applicable public official of the state or a local public body during the two
years prior to the date on which the contractor submits a proposal or, in the case of a sole source
or small purchase contract, the two years prior to the date the contractor signs the contract, if the
aggregate total of contributions given by the prospective contractor, a family member or a
representative of the prospective contractor to the public official exceeds two hundred and fifty
dollars ($250) over the two year period.
Furthermore, the state agency or local public body may cancel a solicitation or proposed award
for a proposed contract pursuant to Section 13-1-181 NMSA 1978 or a contract that is executed
may be ratified or terminated pursuant to Section 13-1-182 NMSA 1978 of the Procurement
Code if: 1) a prospective contractor, a family member of the prospective contractor, or a
representative of the prospective contractor gives a campaign contribution or other thing of value
to an applicable public official or the applicable public official’s employees during the pendency
of the procurement process or 2) a prospective contractor fails to submit a fully completed
disclosure statement pursuant to the law.
The state agency or local public body that procures the services or items of tangible personal
property shall indicate on the form the name or names of every applicable public official, if any,
for which disclosure is required by a prospective contractor.
THIS FORM MUST BE INCLUDED IN THE REQUEST FOR PROPOSALS AND MUST BE
FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR
FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS
SUBJECT TO DISCLOSURE.
The following definitions apply:
“Applicable public official” means a person elected to an office or a person appointed to
complete a term of an elected office, who has the authority to award or influence
the award of the contract for which the prospective contractor is submitting a
competitive sealed proposal or who has the authority to negotiate a sole source or
small purchase contract that may be awarded without submission of a sealed
competitive proposal.
“Campaign Contribution” means a gift, subscription, loan, advance or deposit of money
Request For Proposal – 21st Century Community Learning Centers 2012
78
or other thing of value, including the estimated value of an in-kind contribution, that is
made to or received by an applicable public official or any person authorized to raise,
collect or expend contributions on that official’s behalf for the purpose of electing the
official to statewide or local office. “Campaign Contribution” includes the payment of a
debt incurred in an election campaign, but does not include the value of services provided
without compensation or unreimbursed travel or other personal expenses of individuals
who volunteer a portion or all of their time on behalf of a candidate or political
committee, nor does it include the administrative or solicitation expenses of a political
committee that are paid by an organization that sponsors the committee.
“Family member” means spouse, father, mother, child, father-in-law, mother-in-law,
daughter-in-law or son-in-law of (a) a prospective contractor, if the prospective
contractor is a natural person; or (b) an owner of a prospective contractor.
“Pendency of the procurement process” means the time period commencing with the
public notice of the request for proposals and ending with the award of the contract or the
cancellation of the request for proposals.
“Prospective contractor” means a person or business that is subject to the competitive
sealed proposal process set forth in the Procurement Code or is not required to submit a
competitive sealed proposal because that person or business qualifies for a sole source or
a small purchase contract.
“Representative of a prospective contractor” means an officer or director of a
corporation, a member or manager of a limited liability corporation, a partner of a
partnership or a trustee of a trust of the prospective contractor.
Name(s) of Applicable Public Official(s) if any:_
(Completed by State Agency or Local Public Body)
DISCLOSURE OF CONTRIBUTIONS BY PROSPECTIVE CONTRACTOR:
Contribution Made By:
Relation to Prospective Contractor:
Date Contribution(s) Made:
Amount(s) of Contribution(s)
Nature of Contribution(s)
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79
Purpose of Contribution(s)
(Attach extra pages if necessary)
Signature
Date
Title (position)
--OR—
NO CONTRIBUTIONS IN THE AGGREGATE TOTAL OVER TWO HUNDRED FIFTY
DOLLARS ($250) WERE MADE to an applicable public official by me, a family member or
representative.
Signature
Date
Title (Position)
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APPENDIX I
NEW MEXICO EMPLOYEES HEALTH
COVERAGE FORM
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81
NEW MEXICO EMPLOYEES HEALTH COVERAGE FORM
1. For all contracts solicited and awarded on or after January 1, 2008: If the offeror has,
or grows to, six (6) or more employees who work, or who are expected to work, an
average of at least 20 hours per week over a six (6) month period during the term of
the contract, offeror must agree to:
(a) have in place, and agree to maintain for the term of the contract, health insurance
for those employees and offer that health insurance to those employees no later than
July 1, 2008 if the expected annual value in the aggregate of any and all contracts
between Contractor and the State exceed one million dollars or;
(b) have in place, and agree to maintain for the term of the contract, health insurance
for those employees and offer that health insurance to those employees no later than
July 1, 2009 if the expected annual value in the aggregate of any and all contracts
between Contractor and the State exceed $500,000 dollars or
(c) have in place, and agree to maintain for the term of the contract, health insurance
for those employees and offer that health insurance to those employees no later than
July 1, 2010 if the expected annual value in the aggregate of any and all contracts
between Contractor and the State exceed $250,000 dollars.
2. Offeror must agree to maintain a record of the number of employees who have (a)
accepted health insurance; (b) decline health insurance due to other health insurance
coverage already in place; or (c) decline health insurance for other reasons. These
records are subject to review and audit by a representative of the state.
3. Offeror must agree to advise all employees of the availability of State publicly
financed health care coverage programs by providing each employee with, as a
minimum, the following web community learning center link to additional
information http://insurenewmexico.state.nm.us/.
4. For Indefinite Quantity, Indefinite Delivery contracts (price agreements without
specific limitations on quantity and providing for an indeterminate number of orders
to be placed against it); these requirements shall apply the first day of the second
month after the offeror reports combined sales (from state and, if applicable, from
local public bodies if from a state price agreement) of $250,000, $500,000 or
$1,000,000.
Signature of Offeror:
Date
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APPENDIX J
STATEMENT OF CONFIDENTIALITY
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This signed unaltered form must be submitted with your proposal accompanied by the
required statement.
STATEMENT OF CONFIDENTIALITY
RFP#30-924-12-15677
The undersigned employee of/subcontractor to
, hereinafter referred
to as "Contractor", agrees, during the term of the Contract between Contractor and the State of
New Mexico and forever thereafter, to keep confidential all information and material provided
by the State of New Mexico (SONM) or otherwise acquired by the employee/subcontractor,
excepting only such information as is already known to the public, and including any such
information and material relating to any client, vendor, or other party transacting business with
SONM, and not to release, use or disclose the same except with the prior written permission of
SONM. This obligation shall survive the termination or cancellation of the Contract between
Contractor and SONM or of the undersigned's employment or affiliation with Contractor, even if
occasioned by Contractor's breach or wrongful termination.
The undersigned recognizes that the disclosure of information may give rise to irreparable injury
to SONM, a client or customer of SONM, or to the owner of such information, inadequately
compensable in damages and that, accordingly, SONM or such other party may seek and obtain
injunctive relief against the breach or threatened breach of the within undertakings, in addition to
any other legal remedies which may be available. The undersigned acknowledges that he or she
may be personally subject to civil and/or criminal proceedings for such breach or threatened
breach.
(Signature)
(Title)
(Date)
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APPENDIX K
PED TARGETED PUBLIC SCHOOLS
PRIVATE SCHOOLS and BIE schools who want to become a 21st CCLC
center and receive funding through PED must demonstrate:
1. High poverty as demonstrated by 40% or more of their student
population eligible for free and reduced lunch;
2. And must demonstrate low performance by a standardized
assessment such as the New Mexico Standards Based Assessment
(NMSBA), the Iowa Test of Basic Skills, CIB Terra Nova or
comparable standardized assessment.
NOTE: Private schools must demonstrate % of free and reduced lunch students and
low performing status by including documentation in Attachment C.
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PED TARGETED PUBLIC SCHOOLS
Academy Of Trades And Technology Charter
Alamogordo Public Schools
Buena Vista Elementary
Heights Elementary La
Luz Elementary North
Elementary Oregon
Elementary Sacramento
Elementary Sierra
Elementary Yucca
Elementary
Albuquerque Public Schools
A. Montoya Elementary
Acoma Elementary
Adobe Acres Elementary
Alamosa Elementary
Alvarado Elementary
Apache Elementary
Arroyo Del Oso Elementary
Atrisco Elementary
Barcelona Elementary
Bel Air Elementary
Bellehaven Elementary
Carlos Rey Elementary
Chaparral Elementary
Chelwood Elementary
Cochiti Elementary
Collet Park Elementary
Comanche Elementary
Coronado Elementary
Duranes Elementary
Edward Gonzales Elementary
Edmund G Ross Elementary
Emerson Elementary
Eugene Field Elementary
Governor Bent Elementary
Helen Cordero Primary
Inez Elementary
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Kirtland Elementary
La Luz Elementary
La Mesa Elementary
Lew Wallace Elementary
Longfellow Elementary
Los Ranchos Elementary
Manzano Mesa Elementary
Marie M Hughes Elementary
Mark Twain Elementary
Maryann Binford Elementary
McCollum Elementary
Mission Avenue Elementary
Mitchell Elementary
Montezuma Elementary
Mountain View Elementary
Navajo Elementary
Painted Sky Elementary
Reginald Chavez Elementary
Rudolfo Anaya Elementary
Sierra Vista Elementary
Sombra Del Monte Elementary
Zia Elementary
Zuni Elementary
Cleveland Middle
Garfield Middle
Grant Middle
Polk Middle Taylor
Middle Truman
Middle Washington
Middle
Albuquerque High
Atrisco Heritage Academy High
Del Norte High
Highland High
Manzano High
Nex Gen Academy
New Futures
Rio Grande High
School On Wheels
Valley High
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West Mesa High
Albuquerque Talent Development Secondary Charter
Christine Duncan Heritage Academy Charter
La Academia De Esperanza Charter
La Academia De Lengua y Cultura Charter
Los Puentes Charter
Native American Community Academy Charter
Nuestros Valores High Charter
Robert F Kennedy Charter
School for Integrated Academics and Technologies Charter
South Valley Academy Charter
Albuquerque Sign Language Academy Charter
Alma D Arte High Charter
Amy Biehl High Charter
Animas Public Schools
Animas Middle
Architecture Construction and Engineering Leadership High Charter
Artesia Public Schools
Grand Heights Early Childhood
Hermosa Elementary
Yeso Elementary
Yucca Elementary
Aztec Municipal Schools
Lydia Rippey Elementary
Belen Consolidated Schools
Central Elementary
Dennis Chavez Elementary
Gil Sanchez Elementary
Jaramillo Elementary
La Merced Elementary
La Promesa Elementary
Rio Grande Elementary
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Belen High
Belen Infinity High
Bernalillo Public Schools
Algodones Elementary Santo
Domingo Elementary Willanna
D Carroll Elementary Cochiti
Middle
Santo Domingo Middle
Bloomfield Schools
Bloomfield Family Learning Center
Central Primary
Capitan Municipal Schools
Capitan Elementary
Carlsbad Municipal Schools
Craft Elementary
Hillcrest Elementary
Joe Stanley Smith Elementary
Pate Elementary
Alta Vista Middle
Carrizozo Municipal Schools
Carrizozo Elementary
Carrizozo Middle
Carrizozo High
Central Consolidated Schools
Career Preparatory Alternative
Eva B Stokely Elementary
Mesa Elementary
Nizhoni Elementary
Ojo Amarillo Elementary
Ruth N Bond Elementary
Newcomb Middle
Tse Bit Ai Middle
Central High
Newcomb High
Shiprock High
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Cesar Chavez Community School Charter
Chama Valley Independent Schools
Chama Elementary
Tierra Amarilla Elementary
Cien Aguas International Charter
Cloudcroft Municipal Schools
Cloudcroft Elementary
Clovis Municipal Schools
Bella Vista Elementary
Highland Elementary
James Bickley Elementary
La Casita Elementary
Lockwood Elementary
Parkview Elementary
Cobre Consolidated Schools
Bayard Elementary
Central Elementary
San Lorenzo Elementary
Snell Middle
Corona Municipal Schools
Corona High
Creative Education Preparatory Number 1 Charter
Cuba Independent Schools
Cuba Elementary
Cuba Middle
Cuba High
Deming Public Schools
Memorial Elementary
Deming Middle
Deming High
Dexter Consolidated Schools
Dexter Elementary
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Dexter Middle
Dexter High
Dulce Independent Schools
Dulce High
Espanola Public Schools
Alcalde Elementary
Chimayo Elementary
Dixon Elementary
Eutimio Salazar Elementary
Hernandez Elementary Los
Ninos Elementary Mountain
View Elementary Tony
Quintana Elementary
Velarde Elementary
Carlos F Vigil Middle
Carinos De Los Ninos Charter
Estancia Municipal Schools
Estancia Lower Elementary
Estancia Upper Elementary
Van Stone Elementary
Estancia High
Eunice Municipal Schools
Mettie Jordan Elementary
Caton Middle
Eunice High
Farmington Municipal Schools
Animas Elementary
Bluffview Elementary
Esperanza Elementary
McCormick Elementary
McKinley Elementary
Northeast Elementary
Hermosa Middle
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Heights Middle
Mesa View Middle
Tibbetts Middle
Floyd Municipal Schools
Floyd Elementary
Fort Sumner Municipal Schools
Fort Sumner Elementary
Fort Sumner High
Gadsden Independent Schools
Berino Elementary
Desert Trails Elementary
Desert View Elementary
Santa Teresa Elementary
Sunland Park Elementary
Sunrise Elementary
Vado Elementary
Chaparral High
Gadsden High
Santa Teresa High
Anthony Charter
Gallup McKinley County Schools
Chee Dodge Elementary
Church Rock Elementary
David Skeet Elementary
Juan De Onate Elementary
Lincoln Elementary
Ramah Elementary Red
Rock Elementary
Stagecoach Elementary
Thoreau Elementary
Tohatchi Elementary
Twin Lakes Elementary
Crownpoint Middle
Gallup Middle
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John F. Kennedy Middle
Tohatchi Middle
Crownpoint High
Gallup Central Alternative
Gallup High
Miyamura High
Navajo Pine High
Ramah High
Thoreau High
Tohatchi High
Tse Yi Gai High
Gilbert L Sena High Charter
Grants Cibola County Schools
Cubero Elementary
Milan Elementary
Mount Taylor Elementary
San Rafael Elementary
Laguna Acoma Middle
Los Alamitos Middle
Grants High
Laguna Acoma High
Hagerman Municipal Schools
Hagerman Elementary
Hagerman Middle
Hatch Valley Public Schools
Garfield Elementary
Hatch Valley Elementary
Rio Grande Elementary
Hatch Valley High
Hobbs Municipal Schools
Booker T Washington Elementary
Edison Elementary
Jefferson Elementary
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Southern Heights Elementary
Taylor Elementary
Will Rogers Elementary
Hondo Valley Public Schools
Hondo Elementary
Jal Public Schools
Jal Elementary
Jemez Mountain Public Schools
Gallina Elementary
Lybrook Elementary
Coronado High
Jemez Valley Public Schools
Jemez Valley Elementary
Jemez Valley Middle
Jemez Valley High
San Diego Riverside Charter
La Resolana Leadership Academy Charter
Lake Arthur Municipal Schools
Lake Arthur Elementary
Lake Arthur Middle
Lake Arthur High
Las Cruces Public Schools
Alameda Elementary
Booker T Washington Elementary
Columbia Elementary
Conlee Elementary
Dona Ana Elementary
Hermosa Heights Elementary
Loma Heights Elementary
Mac Arthur Elementary
Mesilla Park Elementary
Tombaugh Elementary
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Valley View Elementary
Las Montanas Charter
Las Vegas City Public Schools
Las Vegas City Early Childhood
Legion Park Elementary
Los Ninos Elementary
Mike Sena Elementary
Paul D Henry Elementary
Sierra Vista Elementary
Memorial Middle
Logan Municipal Schools
Logan High
Lordsburg Municipal Schools
Central Elementary
Southside Elementary
R V Traylor Elementary
Dugan Tarango Middle
Los Lunas Public Schools
Ann Parish Elementary
Katherine Gallegos Elementary
Los Lunas Elementary
Raymond Gabaldon Elementary
Tome Elementary
Desert View Intermediate
Valencia Middle
Century Alternative High
Loving Municipal Schools
Loving Elementary
Lovington Municipal Schools
Ben Alexander Elementary
Jefferson Elementary
Lea Elementary
Llano Elementary
Yarbro Elementary
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Magdalena Municipal Schools
Magdalena Elementary
Magdalena Middle
Magdalena High
Maxwell Municipal Schools
Maxwell Elementary
Maxwell High
Media Arts Collaborative Charter
Melrose Public Schools
Melrose High
Mesa Vista Consolidated Schools
El Rito Elementary
Ojo Caliente Elementary
Mesa Vista Middle
Mesa Vista High
Mora Independent Schools
Mora Elementary
Lazaro Garcia Middle
Mountainair Public Schools
Mountainair Elementary
Mountainair Junior
Mountainair High
Pecos Independent Schools
Pecos Middle
Penasco Independent Schools
Penasco Elementary
Pojoaque Valley Public Schools
Pablo Roybal Elementary
Pojoaque Intermediate
Portales Municipal Schools
Brown Early Childhood Center
James Elementary
Lindsey Steiner Elementary
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Valencia Elementary
Quemado Independent Schools
Datil Elementary
Questa Independent Schools
Alta Vista Elementary
Rio Costilla Elementary
Alta Vista Intermediate
Questa Junior
Ralph J Bunche Academy Charter
Raton Public Schools
Columbian Elementary
Kearney Elementary
Longfellow Elementary
Rio Rancho Public Schools
Colinas Del Norte Elementary
Puesta Del Sol Elementary
Rio Rancho Elementary
Eagle Ridge Middle
Independence High
Roswell Independent Schools
East Grand Plains Elementary
El Capitan Elementary
Missouri Avenue Elementary
Monterrey Elementary
Nancy Lopez Elementary
Pecos Elementary Sunset
Elementary Valley View
Elementary
Washington Avenue Elementary
Mesa Middle
Mountain View Middle
Sierra Middle
Roswell High
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University High
Ruidoso Municipal Schools
Nob Hill Early Childhood Center
Sierra Vista Primary
White Mountain Elementary
Ruidoso Middle
Ruidoso High
San Jon Municipal Schools
San Jon Elementary
San Jon Middle
San Jon High
Santa Fe Public Schools
Academy at Larragoite
Agua Fria Elementary
E J Martinez Elementary
Gonzales Elementary
Kearny Elementary
R M Sweeney Elementary
Salazar Elementary
Tesuque Elementary
Capital High
Santa Fe High
Aspen Community Magnet School
Turquoise Trail Elementary Charter
Santa Rosa Consolidated Schools
Rita A Marquez Elementary
Santa Rosa Elementary
Santa Rosa High
School Of Dreams Academy Charter
Silver Consolidated Schools
G W Stout Elementary
Socorro Consolidated Schools
Parkview Elementary
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Raymond Sarracino Middle
Springer Municipal Schools
Forrester Elementary
Wilferth Elementary
T or C Municipal Schools
Arrey Elementary
Sierra Elementary
T Or C Elementary
T Or C Middle
Taos Academy Charter
Taos Municipal Schools
Arroyo Del Norte Elementary
Enos Garcia Elementary
Ranchos De Taos Elementary
Taos Middle
Taos High
Chrysalis Alternative
Tatum Municipal Schools
Tatum Elementary
Texico Municipal Schools
Texico Elementary
Texico High
Tucumcari Public Schools
Tucumcari Elementary
Tucumcari High
Tularosa Municipal Schools
Tularosa Elementary
Tularosa Intermediate
Tularosa Middle
Tularosa High
Vaughn Municipal Schools
Vaughn Elementary
Vaughn High
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West Las Vegas Public Schools
Don Cecilio Martinez Elementary
Luis E Armijo Elementary
Tony Serna Jr Elementary
Valley Elementary
Valley Middle
West Las Vegas Middle
West Las Vegas Family Partnership High
West Las Vegas High
Rio Gallinas Ecology and the Arts Charter
Zuni Public Schools
A Shiwi Elementary
Dowa Yalanne Elementary
Zuni Middle
Twin Buttes High
Zuni High
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