LESSON 2
BASIC EDITING
Word 2013
NAVIGATING THE DOCUMENT
• Show Commands:
• Ruler: Measuring tools to align text, graphics
and other elements used within a
document.
• Gridlines: A tool that provides a grid of
vertical and horizontal lines that help you
align graphics and other objects in a
document.
• Navigation Pane: allows the user to search
for keywords in a document, navigate
through the by section headings, and view
thumbnails of pages
• Thumbnail: Tiny images of the document pages
ZOOM
• Allows the user to view the document at a larger or smaller size (kind of like a
magnifying glass)
• Object Zoom: A function that allows a user to zoom in on objects such as
tables, charts, or images while in Read Mode.
• Zoom Slider: Short cut to Zoom on right side of Status Bar
Double Click on %
will open the Zoom
Dialog Box
VIEWING MULTIPLE DOCUMENTS
• New Window: Opens a copy of the current document in a
new window
• Arrange All: Arranges all of the documents open on the
screen
VIEWING MULTIPLE DOCUMENTS
• Split: Allows you to “split” the document so that you can
view different parts of the document at the same time
VIEWING MULTIPLE DOCUMENTS
• View Side By Side: Allows the user to view two documents
side by side
• Reset Window: Allows the user to reset the position the
documents that are viewed side by sided
USE KEYSTROKES TO NAVIGATE
Shortcut Key
Left arrow
Right arrow
Up arrow
Down arrow
End
Home
Page up
Page down
Ctrl+Page down
Ctrl+Page up
Ctrl+Home
Ctrl+End
Related Move
One character to the left
One character to the right
Up one line
Down one line
To the end of the line
To the beginning of the line
Up one screen
Down one screen
Down one page
Up one page
To beginning of the document
To end of the document
You can use these
shortcut keys and
keystroke
commands to
navigate
through a
document.
FIND & REPLACE
• Find: Allows the user to search the document for specific keywords
• Keyboard shortcut: Ctrl + F
• Wildcard: Characters to find words or phrases that contain specific letters or
combination of letters.
• Example: c*s will result in words that start with a C and end with a S (cats, completes,
carries)
• Replace: A command that enables users to replace one word or phrase with
another.
• Keyboard shortcut: Ctrl + H
• Go To: A command in the scroll box that enables users to browse by field,
endnote, footnote, comment, section, page, edits, headings, graphics, or
tables.
• Keyboard shortcut: Ctrl + G
MULTI-SELECTION TOOL
• A Word feature that enables users to select multiple items of the text that are
not adjacent or continuous.
• Done by holding down the Control (Ctrl) key on the keyboard
• To select adjacent items, hold down the Shift key.
• When you position the mouse pointer to the left of the margin, it changes to
a selection arrow that enables you to click to select the entire line to the
right of the pointer.
• You then can drag down to continue selecting adjacent words, lines of text,
or entire paragraphs.
SELECTING TEXT
To Select
Any amount of text
A word
A line
Multiple lines
A sentence
Do This
Click and drag across the text
Double-click the word
Click in the left margin with the mouse
pointer
Click and drag in the left margin
Hold Ctrl and click anywhere in the
sentence
A paragraph
Triple-click in the paragraph
The entire document
The entire document
Triple-click in the left margin
Select All - Ctrl + A
COPY, CUT, PASTE
• Cut: A command in Word that removes selected text from the original
location and place the deleted text in the Clipboard collection.
• Keyboard shortcut: Control + X
• Copy: A command in Word that copies selected text from the original
location and place in the clipboard.
• Keyboard shortcut: Control + C
• Paste: A command that pastes text from the Clipboard to a new location in
the original document or new document.
• Keyboard shortcut: Control + V
• Clipboard: Stores the items you cut or copy (Stores up to 24 items)
DRAG-AND-DROP
• Using the Mouse to Copy or Move Text
• To move a selection of text, use your mouse to drag and
drop the selection in a new location. When you are moving
text by dragging, the pointer shows a box (Works like cut and
paste)
• Hold the Ctrl key while you drag to copy the text. When you
are copying text by dragging, the pointer shows a box with a
plus sign (Works like copy and paste)
• Text that you cut or copy using the mouse is not stored in the
Clipboard collection.
DOCUMENT PROPERTIES
• Backstage view enables you to access the properties to add information
about the document, such as the author’s name, subject, company, and
much more.
• Document properties identify the creator of the document, date the
document was created, subject, category, and keywords that can be
used to search for the document.
• View the Document Properties Panel in the Word window by selecting
‘Show Document Panel’ in the drop-down menu on Properties
Document Properties Panel
• Word offers several ways to view a document, locate text
or objects, and manipulate windows. You can access
related commands on the View tab.
• Read Mode
• Print Layout
• Web
• Outline
• Draft
• Some of the View options buttons are also available on the
Status bar at the bottom right of your screen.
5 VIEW OPTIONS
READ MODE
• Read Mode changes the page layout of the document with a larger font for
easier reading. (Does not display Ribbon)
• Some tools are available for reading and navigating through the document.
• To advance to the next page, click the arrow key on the right of the screen
or tap if you are using a touch screen.
• To return to Print Layout view press the Escape key (Esc)
PRINT LAYOUT
• Default view
• Allows you to see how
the document will look
when printed
• Enables you to use the
Ribbon to create and
edit your document
WEB LAYOUT
• Allows the user to see how the document would appear as a
webpage
• Note the difference in margins and pages
OUTLINE
• Allows you to display the document as an outline
• Content is shown as bulleted points in multilevels
• Offers an Outlining tab with commands for creating and editing
outlines.
DRAFT
• Used for quick editing text
• Graphics and other objects do not appear on the page,
only text
DOCUMENT VIEWS
• Show – Zoom - Window Group on View Ribbon
• Adding horizontal rulers, vertical rulers, or gridlines; increasing or decreasing
the view of the document; arranging the document windows; viewing the
document side by side; or splitting the document can also change the view
on the screen.
• The Navigation Pane also provides options for browsing and searching in a
document.