Deputy Chief of Staff for Logistics
Supply and Services
Agenda
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Command Supply Discipline Program
Company Level Supply Operations
Food Service
Systems
Deputy Chief of Staff for Logistics
Command Supply Discipline
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Purpose
Responsibilities
Evaluations
Checklist
Deputy Chief of Staff for Logistics
Command Supply Discipline
Purpose
• Annual evaluation, not an inspection
• Establishes supply discipline
• Provides unit personnel with references
(Regulations and Directives)
• Ensure compliance
• Determines if policies and directives are
adequate
Deputy Chief of Staff for Logistics
Command Supply Discipline
Responsibilities
• MACOM/Brigade/Group/Battalion
establish a CSDP within command
• Unit Commanders:
– Review requirements
– Use Checklist as a guide/reference
– Report to next higher requirements that
cannot be completed
Deputy Chief of Staff for Logistics
Command Supply Discipline
Evaluations
• Each Command required to evaluate
immediate lower level operation
– Formal Evaluation
– Provides Feedback to Chain of Command
– Identifies supply problems
• Unit/User level
– Use CSDP to police their own operation
– No additional requirements
– “Get Well” date
Deputy Chief of Staff for Logistics
Command Supply Discipline
Checklist
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Great Tool for Commanders
No Additional requirements
Improve operations
Job description for supply personnel
Deputy Chief of Staff for Logistics
Company Level Supply Operations
• Key Unit Logisticians
• Property Accountability &
Responsibility
• Inventories
• Adjustment Documents
• PCIE/OCIE
Deputy Chief of Staff for Logistics
Company Level Supply Operations
OCIE/PCIE
• PCIE & OCIE forms standardized
• Issue PCIE within 5 days of unit
notification
• REPs issued PCIE if they will be at the
unit of assignment 40 days or more
• PCIE requested through CCDF, budget
received quarterly from USPFONC
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Key Unit Logisticians
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Company Commander
Unit 1SG
Readiness NCO
Supply Sergeant
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Property Accountability and Responsibility
• Property Book Officer- Accountable
• Primary Hand Receipt HolderResponsible/Command Responsibility
• Supervisory Responsibility
• Direct Responsibility
• Personal Responsibility
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Inventories
• Change of Command
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100%
30 days prior to assumption of command
Prep/Inventory/Follow up actions
Tools
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Hand Receipts
Checklist
Manuals
Right People
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Inventories
• Annual Inventories (cyclic)
• Showdown
– annually (after Annual Training)
• OCIE/PCIE
• E4 and below mandatory
• E5 and above Commanders call
• Sensitive Item Inventory
– Monthly
– by Serial number (quarterly)
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Adjustment Documents
• Used to relieve commander of
responsibility
– Statement of charges
– Incident Report ($100.00)
– Report of Survey
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Adjustment Documents
• Report of Surveys
– Initiate 45 days after date of discovery
– DCSLOG Report of Survey SOP
• DA Form 4697
– Block 11- Clear, Concise Narrative (Who,
What, Where and When)
– Sworn Statements
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Food Service
• Officers (AGR and M-Day) & AGR
Enlisted must:
– Pay for meal and sign Cash Meal Payment
Sheet
– Pay Vendor for catered meal
• Cash Meal Payment sheet
Accountability &Liability
Deputy Chief of Staff for Logistics
Company Level Supply Operations
Food Service
• Units with Food Service Operations
must prepare meals (Catered meals not
authorized)
• Ration Planning
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MREs
TOTMs
Class A Rations (Local Vendor)
Catered meal
Deputy Chief of Staff for Logistics
Systems
• Unit level logistics system (ULLS-S4)
– Supply Room
– orders supplies
– sub hand receipts
• Standard Property Book System (SPBS)
– Property Book Office
Deputy Chief of Staff for Logistics
Summary
• Responsible for supply Economy and
Discipline
• Steward of Property, Equipment and
Supplies
Deputy Chief of Staff for Logistics
CW4 JODY RIGGAN
MAINTENACE MANAGER
DCSLOG/SMM
Deputy Chief of Staff for Logistics
PMCS
• PREVENTIVE
MAINTENANCE
CHECKS
AND
SERVICES
Deputy Chief of Staff for Logistics
UNIT LEVEL MAINTENANCE
• The foundation of the Army’s maintenance
system.
• PMCS includes all checks and services
performed by the operator, crew, and the unit
maintenance section to identify and correct
faults, and perform required services on all
assigned equipment.
Deputy Chief of Staff for Logistics
OPERATOR/CREW PMCS
• The first step in maintaining equipment.
• Assist maintenance program by detecting and
reporting most equipment failures.
• Operators trained to avoid conscious abuse
and to observe published operating
precautions help the maintenance effort.
• Operators are required by the -10 manual to
perform certain checks.
Deputy Chief of Staff for Logistics
THESE CHECKS ARE :
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BEFORE OPERATION
DURING OPERATION
AFTER OPERATION
WEEKLY
MONTHLY
Deputy Chief of Staff for Logistics
OPERATOR/CREW PMCS SHOULD
ADDRESS THE FOLLOWING :
• APPROPRIATE MANUALS ARE USED.
• ITEMS ARE CHECKED IN THE ORDER
LISTED IN THE TECHNICAL MANUAL.
• DA FORM 2404/DA FORM 5988-E IS
PROPERLY PREPARED.
• ALL UNCORRECTED FAULTS LISTED ON
DA FORM 2404/DA FORM 5988-E AND
REPORTED TO MAINTENANCE.
Deputy Chief of Staff for Logistics
BEFORE OPERATION CHECKS
• REQUIRED JUST BEFORE THE VEHICLE IS
OPERATED.
• CONCENTRATE ON ENSURING EQUIPMENT
IS FULL MISSION CAPABLE (FMC).
• FAULTS DETECTED DURING BEFORE
OPERATION CHECKS THAT AFFECT FMC
OR A SAFETY DIRECTIVE MUST BE
CORRECTED BEFORE THE MISSION.
Deputy Chief of Staff for Logistics
DURING OPERATION CHECKS
• PERFORMED WHILE THE EQUIPMENT IS
BEING OPERATED AND AT HALTS.
• ALSO CONCENTRATE ON ENSURING THE
EQUIPMENT IS FMC.
• FAULTS DETECTED DURING THE MISSION
THAT AFFECT FMC MUST BE CORRECTED
DURING THE MISSION.
• FAULTS DETECTED BEFORE OR DURING
THE MISSION NOT AFFECTING FMC MAY
BE CORRECTED, IF TIME PERMITS, OR
RECORDED FOR CORRECTION AFTER THE
MISSION.
Deputy Chief of Staff for Logistics
AFTER OPERATION CHECKS
• DETECT FAULTS RESULTING FROM
THE MISSION.
• ENSURE IDENTIFICATION AND
CORRECTION OF FAULTS TO MAINTAIN
EQUIPMENT TO STANDARDS.
Deputy Chief of Staff for Logistics
TAMMS
• THE
• ARMY
MAINTENANCE
• MANAGEMENT
SYSTEM
Deputy Chief of Staff for Logistics
DA PAM 738-750
• FUNCTIONAL USERS GUIDE FOR
TAMMS.
• FOUND IN THE MAINTENANCE
MANAGEMENT UPDATE.
Deputy Chief of Staff for Logistics
TYPES of TAMMS RECORDS
• OPERATIONAL RECORDS - Gives
information needed to control the equipment.
They also help plan, manage, and put
equipment to the best use.
• MAINTENANCE RECORDS - Control
maintenance schedules and services,
inspections, and repair workloads.
Deputy Chief of Staff for Logistics
TYPES of TAMMS RECORDS
• AOAP - Technical information, instructions,
and operating procedures for equipment
enrolled in AOAP ( non-aeronautical ).
• EQUIPMENT HISTORICAL RECORDS Permanent forms on the receipt, operation,
maintenance, modification, transfer, and
disposal of equipment.
• Other records listed in DA PAM 738-750.
Deputy Chief of Staff for Logistics
ULLS-G
UNIT
LEVEL
LOGISTICS
SYSTEM
Ground
Deputy Chief of Staff for Logistics
ULLS-G OVERVIEW
• ULLS-G automates the request and receipt of
Class IX repair parts and TAMMS activities.
• Most important goal = improve material
readiness.
• Army Material Status System (AMSS) within
the system provides capability to monitor
readiness.
Deputy Chief of Staff for Logistics
Not Mission Capable
( NMC )
• Care must be taken when doing any thing in
the ULLS-G system.
• Mechanics need to verify any faults and parts
required from Operator 5988-E before the
information is entered in ULLS-G.
• NMC time starts as soon as an “X” fault is
entered and does not stop until the fault is
corrected.
Deputy Chief of Staff for Logistics
NMC
• If the ULLS-G operator deadlines a truck for a
non-deadline item, this information is now
sent to Logistic Support Activity (LOGSA).
• This means that DA knows when you deadline
equipment for non-deadlining items.
• Item must be deadlined by the Technical
Manual !
Deputy Chief of Staff for Logistics
NMC
• If equipment is deadlined for reasons other
than those in the TM PMCS chart this is an
Administrative Deadline.
• For example: The equipment is fully mission
capable IAW the TM, but cannot be operated
because of a Safety of Use Message, or if
dispatching would violate published
safety/traffic regulations.
Deputy Chief of Staff for Logistics
Equipment Data Record
Major End Items
• Provides a listing of all Admin numbers with
serial numbers in the system.
• Must be updated when equipment is
transferred in or out.
• Unit supply/readiness personnel must work
with supporting OMS to ensure this file is
current.
• Reportable equipment information is extracted
from this file and be sent to LOGSA without
operator intervention.
Deputy Chief of Staff for Logistics
Equipment Data File
• All reportable equipment must be loaded in
ULLS-G.
• When reportable equipment is loaded in
ULLS-G it is automatically identified as
reportable equipment.
• Systems must be configured properly.
• The “Subsystem Management” process is
used to do configure systems.
Deputy Chief of Staff for Logistics
Readiness Reporting Changes
• What equipment is reportable now determined
by Maintenance Master Data File (MMDF)
with-in the ULLS-G system.
• This replaces tables B1, B2, and B4 of AR
700-138.
• Equipment on loan is reported by the
BORROWING unit.
Deputy Chief of Staff for Logistics
AMSS
Army
Material
Status
System
Deputy Chief of Staff for Logistics
AMSS
• Replaces DA Form 2406 Material Condition
Status Report and 3266-1 Missile Material
Readiness Report.
• Link to monitoring supply and maintenance
posture.
• Provides greater capability to collect FMC
and NMC data for systems, subsystems, and
end items.
Deputy Chief of Staff for Logistics
Who Reports ?
• AR 700-138 requires units to report at the
parent-unit level.
• This is the unit whose Unit Identification
Code ends in “AA”.
• For most Units, the Battalion is the parent
unit.
• Separate companies are their own parent unit.
Deputy Chief of Staff for Logistics
AMSS INFORMATION FLOW
• Company level
information is
consolidated at
Parent level (AA)
• AA roll-up
information is sent
to SAMS-2 ( state
level)
• Information then
transmitted to
LOGSA.
Deputy Chief of Staff for Logistics
Flow For a Separate Company
(AA)
• Company ULLS-G box to SAMS-2.
• SAMS-2 to LOGSA.
Deputy Chief of Staff for Logistics
Flow for Company which is part of
an Organic BN (AA)
LOGSA
SAMS-2
Bn HQ Box
HHC
Co A
Co B
Co C
Co D
Deputy Chief of Staff for Logistics
AUTHORIZATION FILE
• WPN EIC = weapon end item code
• EIC = end item code
• ULLS-G tracks reportable equipment by
EIC/WPN EIC not by LIN.
• SB 38-101 can be used to cross reference
from LIN to EIC.
Deputy Chief of Staff for Logistics
AUTHORIZATION FILE
• This file shows the quantity authorized,
required, on-hand, and short.
• It must be kept up to date.
• Run the AMSS Authorization report and
verify it against SPBS-R, MTOE, and hand
receipts.
Deputy Chief of Staff for Logistics
National Guard Implementation of
AMSS
• AMSS “switch” has been thrown for the
State, current 2406 reporting (IMCSRS) is
“dead”.
• ARNG reports material readiness quarterly,
however AMSS data is sent monthly.
• LOGSA compiles, holds, and reports the
average of three months submissions.
Deputy Chief of Staff for Logistics
MAIT
Maintenance
Assistance
and
Instruction
Team
Deputy Chief of Staff for Logistics
MAIT
• Governed by AR 750-1.
• Not an INSPECTION team.
• Assist and Instruct.
Deputy Chief of Staff for Logistics
MAIT
• MAIT personnel
will not participate
in Command
Inspections,
Training
Evaluations, Spot
Checks, or any other
Command
Evaluation. ( AR
750-1)
Deputy Chief of Staff for Logistics
OBJECTIVES
• Upgrade material and unit readiness consistent
with assigned goals
• Provide commanders at all levels assistance in
identifying and resolving maintenance supply
and management ( Class IX, maintenance
forms, etc) problems.
• Provide effective and responsive Assistance
and Instruction (A &E ) to units and activities.
Deputy Chief of Staff for Logistics
TYPES of VISITS
• Requested by unit or
BN commander.
• Directed by a higher
HQ.
• Programmed by
SMM
Deputy Chief of Staff for Logistics
Areas of A & I
Include, but not
limited to :
• PMCS
• Material reporting
• Maintenance forms
and records.
• Use of publications.
• Class IX procedures.
Deputy Chief of Staff for Logistics
MAIT
• MAIT visit summaries
and results will not be
given ratings or scores.
• Unit information will
not be revealed to any
inspection agency or
team.
• Mutual trust between
Unit and MAIT.
Deputy Chief of Staff for Logistics
MAINTENANCE IS TRAINING !
Deputy Chief of Staff for Logistics
IS YOUR EQUIPMENT FMC ??
•YOU BE THE JUDGE !!
Deputy Chief of Staff for Logistics
Surface Maintenance Office
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Material Readiness
Readiness Reporting
PMCS
ULLS-G
Deputy Chief of Staff for Logistics
GO ORDNANCE !!
Deputy Chief of Staff for Logistics
Defense Movement Coordinator
CW3 Freeman
Deputy Chief of Staff for Logistics
OTAGNCR 700-2
Chapter 11
• Applies to ALL unit moves during peacetime and
contingencies
• Surface Transportation
• Air Transportation
• Rail Movement Planning
• Unit Movement Plans
• Unit Movement Officer Training
• HAZMAT
Deputy Chief of Staff for Logistics
Surface
• Buses:
– Scheduling Conference
– FORSCOM 248-R 45 Day prior
– Schedule Posted on Intranet under
DCSLOG
– TMP Locations
– Commercial Buses
– Priorities set by DCSOPS
– How to Cancel a Bus
Deputy Chief of Staff for Logistics
Surface Con’t
• Convoys:
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What is a Convoy
DD Form 1265
Convoy Movement Order (CMO)
HAZMAT
• DD Form 836
• DTR Part II
– Requesting changes to CMO
Deputy Chief of Staff for Logistics
Surface Con’t
• OS/OW Equipment
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102” Wide
13’6” High
Gross Vehicle Weight
DD Form 1266
Single Trip
Annual
Deputy Chief of Staff for Logistics
Air
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NGB 214-R
Scheduling
Delays
SAAM(Special Assigned Airlift
Mission)
• Passenger Manifest
• Cargo
• C-26
Deputy Chief of Staff for Logistics
Rail
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Responsibility
TC-ACCIS
Load Site
Site Support
Deputy Chief of Staff for Logistics
Unit Movement Planning
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Mobilization Movement Plan
Unit Movement Data
TC-ACCIS
Update Cycle
Deputy Chief of Staff for Logistics
Unit Movement Officer Training
• Available Training
• Load Training By Mode
• Camp Butner Training Site
Deputy Chief of Staff for Logistics
HAZMAT
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Mandatory Training
Refresher Training
Certification
Training Records
Testing
Records
Deputy Chief of Staff for Logistics
POINTS OF CONTACT
• CW3 Freeman
• SFC Lewis
• SFC Wortham
919-664-6484
x6375
x6133
• Web Address for DD 1265 and DD 1266:
SMCC@nc.ngb.army.mil
(Request for Motor Transportation)
Deputy Chief of Staff for Logistics
QUESTIONS
???????????
Deputy Chief of Staff for Logistics