U N I V E R S I T Y O F Y O R K
Procedures for Numbering Committee Minutes and papers
The use of directly associated identifiers for agenda papers enables papers to be referenced by and across committees and through the governance system more effectively. The principles are as follows:

Central committees (committees of Council, Senate and their sub-committees) should use the unique, designated letter-codes, examples of which are provided in Appendix 1 below.

Minutes and committee papers should be numbered consecutively per (academic) yearly cycle.

Year numbering for minutes and papers should run from the beginning of the academic year, rather than the calendar year (better reflecting administrative cycles, the inauguration of new committees and terms of reference, reducing scope for confusion between year and number of paper/minute).

Examples of numbering are provided in Appendix 2.
Papers are thus assigned a reference when received by a committee and circulated as an agendum.
Revised January 2012 1

Examples of letter codes
Committee name
Council
Senate
Court
Audit Committee
Disciplinary Advisory Committee
Equality and Diversity Committee
Ethics Committee
Finance Committee
Health, Safety and Welfare Committee
Human Resources Policy Committee
Nominations Committee
Planning Committee
Policy and Resources Committee
Remuneration Committee
Research Committee
Senior Management Group
Special Cases Committee
Standing Committee on Assessment
University Teaching Committee
FIN
HSW
HRP
NC
PL
PRC
REM
RC
Letter code
C
S
CT
AU
DAC
EDC
ETH
SMG
SCC
SCA
UTC
APPENDIX 1
Revised January 2012 2

APPENDIX 2
Examples of numbering system
Papers
University Teaching committee, first paper on the agenda of the first meeting of the academic session would appear as: UTC.10-11/1 (then UTC.10-11/2, UTC.10-11/3 etc. throughout that academic session)
Minutes
M10-11/24 – Data Security Issues
Agenda
Matter Arising
5. Corporate Plan (M10-11/17 refers): to note that the staff consultation process is
ongoing and University officers are drafting related strategic plans.
Executive Reports
6. To receive the following Executive Reports:
(a) Pro-Vice-Chancellor for Teaching & Learning (C.10-11/29 attached)
(b) Pro-Vice-Chancellor for Research (C.10-11/30 attached)
Revised January 2012 3