13
Masters Student Exhibition Application
For Creative Industries Precinct.
Overview and Guidelines
QUT Precincts seeks to present a balanced and challenging program that increases knowledge, understanding
and enjoyment of contemporary visual art and design, with a focus on the digital.
Staff or students in academic units of the University wishing to exhibit in The Block program are required to
submit an exhibition proposal to the CIP Curator, Courtney Coombs. Post-grad shows are given a 5 day install
and display period, and the scope of the project scale and requirements needs to reflect this tight time frame.
The standard 5 day Monday-Friday booking is broken down as per the following:
Monday & Tuesday (2 days): installation
Wednesday & Thursday (2 days): exhibition open (standard hours: 2-6pm)
Friday (1 day): bump-out
Deadlines
Round 1 Friday 8 March 2013 – ideal for students looking to exhibit Semester 1, 2014 or later
Round 2 Friday 2 August 2013 – ideal for students looking to exhibit Semester 2, 2014 or later
Proposal assessment
As part of our role in supporting the education program at QUT, consideration is be given to exhibitions that
relate to the University’s teaching and research programs, embrace cultural diversity and have the potential to
attract new audiences.
Only projects that are of a high standard, that have identified development strategies in place and offer
extension programming opportunities and deliverables will be successful.
Your proposal will be assessed according to the following selection criteria:






suitability for the proposed space – why does your exhibition need to be at this venue?
aesthetic and professional quality
realisitic and well considered installation plan
rationale
content
scheduling
Your application should be forwarded to the CIP Curator by the relevant deadline and at least 12 months prior
to intended exhibition date for consideration.
0 CIP – postgraduate exhibition application 2013
3/19/2016
Enquiries
Further enquiries contact:
Courtney Coombs
Curator of Public Programs
QUT Precincts – Creative Industries Precinct
courtney.coombs@qut.edu.au
Important Information
Successful applicants are responsible for:

Delivery of works to and from site, in timelines agreed with CIP staff

Ensuring all works are ready to be installed. Successful applicants will
need to meet with the Curator and technical staff (1 devlopment day)
to discuss installation requirements including:
o Organising any specialist equipment, care of such equipment,
as well as its delivery and return
o Providing CIP with a post development installation plan for
approval by the CIP curatorial and technical team (all
subsequent changes to this approvied plan will need to be
discussed and approved)

Ensuring the work is available for the entire exhibition. The exhibition
must remain on display for the agreed period. Exceptions apply only
with prior discussion – for instance projects that include deliberately
changing elements or are performance-based and where the
arrangements for these works have been previously discussed with
the Curator and technical team.

Any costs beyond the in-kind support supplied.

Providing a 100-200 word exhibition brief which explains the
exhibition concept/content (please include bio within this word limit).
This will be used to advertise the exhibition on-line and needs to be
provided at least 3 months prior to installation, with at least 1 high
resolution (300DPI) image of example artwork with relevant credit line
information: artist, title, date, medium and credit line.

Student must cover marketing of the exhibition beyond basic on-line
promotion provided by the CIP. Any marketing material must include
the CIP logo and be approved by the CIP Marketing Officer prior to
distribution.

The organisation of any opening/closing event for the exhibition.
Please advise the Curator 4 months prior to the exhibition of the
opening event hours. All organisation and costs of food, drinks,
Applicant rights and
responsibilities
1
invitations etc. is the responsibility of the student. Please note that if
providing alcohol, food must also be provided to patrons as per liquor
licensing regulations.
Creative Industries Precinct
responsibilities and
provisions

Student is responsible for supervising the exhibition while open to the
public.

QUT Precincts reserves the right, in consultation with the applicant, to
exclude part or parts of the exhibition if necessary due to financial,
physical or other considerations.

The Block holds considerable technical resources and while every
effort will be made to accommodate your requirements, if other
equipment is required this is at the cost of the student.

CIP offers ‘in-kind’ support via the provision of installation crew (2 x
7.25hr standard days install) and equipment as well as limited support
with access to any in-stock materials.
 The student is expected to be present and active during
installation, CIP technical staff are there to provide support and
technical assistance only.

CIP requests that students share any photographic and/ or video
documentation of the exhibition for CIP records. The student will
retain all copyright and CIP will only use these images as stipulated in
the attached copyright agreement.
2
The Block Specifications:
3
13
Post-Grad Student Exhibition Application
Cover Sheet
NAME
FACULTY/SCHOOL
ADDRESS
SUBURB
STATE
POSTCODE
TELEPHONE
EMAIL
SUPERVISOR
WORKING TITLE
Do you have a development and presentation time line in place, as part of your
proposal?
Yes
PREFERRED DATES
No
Please select dates in order of preference (with 1 indicating first
preference). Please note that if your application is successful, you are not
guaranteed of being offered your first preference.
Month only
1
2
3
4
CHECKLIST
Before submitting an application ensure you have answered all the questions and signed the application form
viewed the exhibition space
read information provided about the exhibition space
gained the support of your faculty and had the application signed by your
supervisor
read and understood your responsibilities and the responsibilities & support
given by CIP
enclosed all relevant support material, including plan drawings, images or
video of intended work etc.
provided at least 2 print quality images for publicity purposes (tiff or jpg,
300dpi)
completed the non-exclusive copyright section (applications will not be
accepted unless non-exclusive copyright is granted)
SIGNATURE
………………………………………………….. date ……/……/……
(APPLICANT)
SIGNATURE ………………………………………………….. date ……/……/……
(FACULTY
SUPERVISOR)
QUT PRECINCT STAFF OFFICE USE ONLY
received ……./…..../….... reviewed …..../……./……. accepted
Yes
No
5
13
DESCRIPTION OF PROJECT
Post-Grad Student Exhibition Application
Project Proposal
Outline the project in no more than 150 words.
6
PHYSICAL COMPONENTS OF
THE EXHIBITION
Describe dimensions, media and other relevant items. If works are not yet created include
projected outcomes. Clearly indicate next to items where support material (such as images) has
been provided.
NOTE: Read rights and responsibilities section before completing this section.
Describe the installation of your work and outline any requirements or considerations such as:
INSTALLATION REQUIREMENTS

equipment (i.e. data projector, media players, computer interfaces etc)

health and safety
NOTE: Read rights and responsibilities section before completing this section.
7
TIMELINE
Outline a timeline including CIP development day, delivery and collection of works, estimated
installation time etc.
NOTE: Read rights and responsibilities section before completing this section.
8
NON-EXCLUSIVE
COPYRIGHT
Do you grant QUT the right to reproduce and publish any images of works
provided, for non-commercial purposes worldwide?
Yes
No
NOTES – PLEASE READ CAREFULLY BEFORE SIGNING:

A non-exclusive copyright licence permits QUT to reproduce in material or
electronic form for non-commercial purposes images of works of art
provided

By agreeing to and signing this statement you hereby warrant that:
o The images provided are original and do not infringe any existing
copyright
o You are the copyright owner or
o If you are not the copyright owner, you are duly authorised to act on
behalf of the copyright owner. If you are duly authorised to act on
behalf of the copyright owner, written evidence of that authority
must be provided to QUT.

Non-commercial uses could include but are not exclusive to; educational
kits, exhibition catalogues and posters, newspaper and journal articles, QUT
publications, inclusion of images on QUT websites and advertising
associated with activities related to QUT Precincts

QUT believes there will be a mutual benefit in promoting both the artist’s
work and QUT Precincts.

QUT agrees to reproduce and publish the works to the highest possible
quality and in such a manner as to enhance the artists’ reputation, and will
not alter the work in any way.

QUT agrees that in all uses the artist will be attributed, as per the label
information given.
SIGNED……………………………………………..
(applicant)
DATE………./………./……….
SIGNED……………………………………………..
DATE………./………./……….
(on behalf of QUT)
9
Please indicate draft design of installation – as a start point for development
10