Single Bib Test
• Shared Bib environment on Aleph test server is
called SBTest
• Within the SBTest environment share Alephe,
Scratch and Print directories
• Some libraries are shared and some are not
shared
• Pilot project 3 largest SULs: UF, FSU and USF
• 6.9 million bib. records (full merge est. to be 11
million)
Current Aleph Environments
Shared
N S
H
A
O
R
LCA10
MSH12
SBU10
SFU01
- Bib file
- Indexes
- Logical base
file
FSU01
- Bib file
- Indexes
- Logical base
file
UFU01
- Bib file
- Indexes
- Logical base
file
FSU60
UFU60
SFU60
FSU50
FSU30
UFU50
UFU30
SFU50
SFU30
E
T D
Shared Bib Aleph Environments
S
LCA10
MSH12
SBU10
H
SBU01 Shared Library
- Bib file
- Indexes
- Logical base file
A
R
E
D
Not
shared
FSU50
FSU30
FSU40
SBU60
SBU50
-Permissions
-Global user records
UFU50
UFU30
UFU40
SFU50
SFU30
SFU40
Aleph Servers
• PRODuction
– Aleph and Oracle separate servers
– 11 Alephs plus UX
• REPort
–
–
–
–
Serves dual purpose of COOP and reports
Aleph and Oracle separate servers
Oracle data completely replaced overnight
Most Aleph tables replaced
• TEST
– Copy of production
– Plus 2 Single Bib environments for Pilot libraries
• DEV
– Only virtual server for Aleph, Oracle on TEST
– Single Bib environment, merge of all 11
Shared Bib Library
• Shared Bib Library includes:
– One bib file: SBU01
– One bib record (merge based on OCLC and other
vendor numbers, see merge specs.)
– Some individual MARC tags have been coded to
show SUL ownership $5 FUG
– Shared Aleph tables related to bib records such as
indexes
Other Shared Libraries
• Shared AUT Libraries (LCA10, MSH12, SBU10)
• Shared HOL Library includes:
– One HOL file: SBU60
– Separate HOL records (based on sublibrary and
collection. etc.)
– Shared Aleph tables related to HOL records such as
indexes
• Shared ADM includes:
– One Permissions file
– Global Patron Record (sharing = N)
Not Shared Libraries
• XXU50: separate Admin library for each SUL
with item, vendor, patron local info., budget
and circ. transactional information (loans,
requests and cash)
• XXU30: separate Reserves library for each SUL
• XXU40: separate ILL library for each SUL
Mango access part one
• Building the Mango bibliographic database CURRENTLY:
FAMU
BIB/HO
L
FAU
BIB/
HOL
CRL
DLU01
FGC
U
BIB/
HOL
FIU
BIB/
HOL
FSU
BIB/
HOL
NCF
BIB/
HOL
UCF
BIB/
HOL
UF
BIB/
HOL
Merge
/dedup
UNF
BIB/
HOL
USF
BIB/
HOL
UWF
BIB/
HOL
Digitool
SOLR
UFDC
OSTI
Mango access part two
• Building the Mango database in a Single Bib
environment:
Shared Bib and
HOLdings
Merge/d
edup?
Digitool
CRL
DLU01
SOLR
UFDC
OSTI
Creating the SBU environment
• Bib. record merge:
– Match on OCLC#, other numbers
– Review of every tag to determine treatment
– Some data cleanup as we merge
• Merge of HOLdings file, renumber holdings records
• Copy shared aleph tables from one SUL, made adjustments
• Copy non-shared data and aleph tables to new
environment
• Relink of HOL and ADM info
• Merge SBU50 Permissions file and global patron records
• Merge Local Authority files into SBU10
• Output records to Mango
• Index
• Current merge of 3 SULs=20 hours before indexing