Exploring Microsoft
Office 2003
Getting Started with
Windows® XP
BCIS 1405 Sessions 2 and 3
Committed to Exploring
Shaping
the Next Generation of IT Experts.
Office 2003 - Grauer and Barber
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Objectives (1 of 2)
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Describe the Windows desktop
Use the Help and Support Center to obtain
information
Describe the My Computer and My
Documents folders
Explain how folders are used to organize the
files on a disk
Differentiate between a program file and a
data file
Download a file from the Exploring Office
Web site
Exploring Office 2003 - Grauer and Barber
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Objectives (2 of 2)
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Copy and/or move a file from one folder to
another
Delete a file, then recover the deleted file
from the Recycle Bin
Create and arrange shortcuts on the desktop
Use the Search Companion to locate a file on
your system
Use the My Pictures and My Music folders to
manage photographs and music
Use Windows Messenger for instant
messaging
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Microsoft Windows
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The successor to MS-DOS, the text-based
operating system for the original PC
Introduces four essential features:
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GUI (Graphical User Interface)
Common User Interface; i.e., a consistent look
and conventions in all applications
Multitasking; i.e., run multiple applications
The ability to share data between applications
These capabilities are found in all versions;
Windows 95, 98, NT, 2000, and XP
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Evolution of Windows
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Windows XP is the newest and most powerful
version of the Windows operating system
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XP Home edition
XP Professional edition
Replaces all previous versions of Windows
Slightly different look from earlier versions,
but essential concepts are the same
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Start button, Common User Interface, Taskbar
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Welcome to Windows® XP
The Home and
Professional versions have
the same Log In screen
Exploring Office 2003 - Grauer and Barber
Some user accounts
require a password
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The Start Menu
The menu can be
configured for the XP
theme (double columns)
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The Start Menu (Continued)
Or, it can be configured for the
Classic theme (one column)
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The Desktop
The Desktop can be
configured for the
Windows XP theme
Active window
Task bar and Start button
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The Desktop (Continued)
Or, the Desktop can be configured
for the Classic theme
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Anatomy of a Window
Title bar
Minimize, Maximize
and Close buttons
Menu bar
Tool bar
Task pane
Status bar
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Pull-down Menus
Check indicates
toggle switch is on
Arrowhead indicates
submenu will be displayed
Bullet indicates choice
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Pull-down Menus (Continued)
Alt + E will pull down
Edit menu
Dimmed command is
currently unavailable
Ellipsis indicates further
information is necessary
Shortcut keys
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Dialog Boxes
Help button
Tabs provide access
to sets of options
Option buttons indicate
exclusive items
Spin buttons
Text box allows entry of
specific information
Command buttons
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Help and Support Center
Toolbar
Keyword
Index button
Subtopics
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Hands-on Exercise 1
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Page 12 – Do Steps 3, 4, 5, 7 and 8 Only
DO NOT DO STEPS 1, 2 and 6
Title of Exercise: Welcome to Windows XP
Objective: to log on to Windows XP and
customize the desktop; to open the My
Computer folder; to move and size a Window;
to format a floppy disk and access the Help
and Support Center
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Input file: None
Output file: Printed document with screen shot
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Disk and File Management
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A file is a set of instructions or data
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Program file: Microsoft Word or Microsoft Excel
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Data File: Document or workbook
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Copy, move, rename or delete a file
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A folder allows us to organize our files
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May contain files and/or other folders
Drive Assignments
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Drive A – the floppy disk
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Drive C – the fixed (local) disk
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Drive D and higher – CD, DVD, Network drives and so on
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Files and Folders: Tiles View
Folder name
Chevron
Task pane
Status bar
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Files and Folders: Details View
Folder name
Chevron
Selected file
Task pane
Status bar
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Hands-on Exercise 2
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Title of Exercise: Download the Practice Files
from the Exploring Office Web site
Objective: to download a file from the Web
and practice basic file commands; requires a
formatted floppy disk (or access to hard disk)
and access to the Internet
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Input file: None
Output file: Practice files (downloaded from
www.prenhall.com/grauer)
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END OF SESSION 2
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BEGIN SESSION 3
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Windows Explorer
+ sign indicates
object is collapsed
- Sign indicates
object is expanded
Milestones in
Communication is
selected file
Homework is the
active folder
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Windows Explorer (Continued)
Address bar reflects
actual location of
active folder
mbarber is current
user
My Documents folder
is expanded
My Music folder is
active folder
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The Exploring Office Web Site
Internet Explorer is the browser
Web address (or URL)
HTTP protocol
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A Back Up Strategy
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Who – You (do not trust anyone else)
What – Your Data (anything you cannot
afford to lose)
When – Frequently (whenever it changes)
Where – Store the physical back up off site,
away from your computer
How – Windows Explorer
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Hands-on Exercise 3
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Title of Exercise: Windows Explorer
Objective: use Windows Explorer to move,
copy, and delete a file; recover a deleted file
from the Recycle Bin
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Input file: Practice files (downloaded from the Web
in exercise 2)
Output file: Print screen document to submit
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The Control Panel
Windows update takes place
automatically
Double click to install
a printer
Double click to add
new user
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Shortcuts
My Computer icon
Shortcuts
Quick Launch toolbar
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The Search Companion
Chevron
indicates file
size
Search Pane
Chevron indicates
modification date
File name
Word in file
Drives to search
Search button
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Hands-on Exercise 4
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Title of Exercise: Improving Productivity
Objective: to create and use shortcuts; to
locate documents using the Search
Companion; to customize your system using
the Control Panel; to obtain a passport
account. This exercise requires an Internet
connection
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Input file: None
Output file: None
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Windows Media Player
BBC World is
selected
Media Guide button
Radio Tuner is active
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Digital Photography
Current user
Path to selected
folder
Functions unique to
pictures
Selected photo
Thumbnails view
Details on selected
photo
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Windows Messenger
Click to send file or
photo
Emoticons
References to file
transfer
Enter message here
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Windows Accessories
Demos
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WordPad
Calculator
Notepad
Paint
Games
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Cut or Copy and Paste
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Use of a Clipboard
Copy vs. Cut
Print Screen
ALT + Print Screen
Paste
Paste Special (Later in Word)
Demonstrate
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Hands-on Exercise 5
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Title of Exercise: Fun with Windows XP
Objective: to use Windows Media Player,
work with photographs, and experiment with
Windows Messenger
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Input file: None
Output file: None
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Summary
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Windows XP is the newest and most powerful
version of the Windows operating system
Every window contains the same basic elements
A file is a set of data or set of instructions
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Program file; Microsoft Word or Excel
Data file; Document or workbook
Files can be copied, moved, deleted, and restored
from the hard drive using the Recycle bin
The control panel controls all computer aspects
Windows XP has some fun tools, such as the
Windows Messenger and Media Player
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End-of-Chapter Exercises
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Multiple Choice
Practice Exercises
Exercise 1 – Two Different Views
 Exercise 3 – Create Your Own Folders
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Questions?
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