What’s New in Microsoft®
Office 2003?
Robert T. Grauer, Ph. D.
rgrauer@miami.edu
Download this presentation from www.prenhall.com/grauer
(Click link to Office 2003 on home page)
Committed to Shaping the Next Generation of IT Experts.
From a Suite to a System . . .
“Microsoft Office has evolved from a suite of
personal productivity products to a
comprehensive and integrated system. Building
on the familiar tools that many people already
know, the Microsoft Office System includes
servers, services, and desktop programs
designed to work together to help address a
broad array of business problems.”
© Robert Grauer 2004 – www.prenhall.com/grauer
So, What’s Really New . . .
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At the enterprise level it is all about sharing data,
integration, and collaboration
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Tight integration between Office 2003 and SharePoint
Services facilitates document sharing; no longer necessary
to worry about large attachments or which version of a
document you are working on.
XML enables data to be shared across the enterprise
without regard to the program or operating system
At the individual level
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It’s evolutionary rather than revolutionary; it is after all
“Office 11”; but there are many worthwhile new features
What’s New depends on what you are upgrading from; i.e.,
it is more dramatic from Office 2000 then from Office XP
© Robert Grauer 2004 – www.prenhall.com/grauer
Servers and Services (Partial List)
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Microsoft Exchange Server 2003
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Microsoft Office Live Communications Server 2003
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Share documents from within Word, Excel, or PowerPoint
Microsoft Office Live Meeting 2003
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Provides presence and instant messaging
Microsoft SharePoint Portal Server 2003
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E-mail based collaboration services with improved security,
reliability, and ease of access
Enables real-time interactive presentations over the
Internet for groups ranging from 2 to 2000
Microsoft Office Online
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Significantly enhanced Web site for all versions of Office
© Robert Grauer 2004 – www.prenhall.com/grauer
The Microsoft Office 2003 Programs
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The Office Core programs:
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Microsoft Office Word 2003
Microsoft Office Excel 2003
Microsoft Office Outlook 2003
Microsoft Office PowerPoint 2003
Microsoft Office Access 2003
Other Office Programs:
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Microsoft Office Publisher 2003
Microsoft Office FrontPage 2003
Microsoft Office Project 2003
Microsoft Office Visio 2003
Microsoft Office OneNote 2003 - New in 2003!
Microsoft Office InfoPath 2003 - New in 2003!
© Robert Grauer 2004 – www.prenhall.com/grauer
Microsoft Office 2003 Editions
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Retail Editions – choose carefully
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Professional Edition (Word, Excel, Outlook with Business
Contact Manager, PowerPoint, Access, and Publisher)
Small Business Edition (Word, Excel, Outlook with
Business Contact Manager, PowerPoint, and Publisher)
Standard Edition (Word, Excel, Outlook, and PowerPoint)
Student and Teacher Edition (Word, Excel, Outlook, and
PowerPoint)
All programs can be purchased individually (OneNote and
InfoPath are purchased separately)
Click here for information on other editions (preinstalled, volume-licensed, and academic-licensed)
© Robert Grauer 2004 – www.prenhall.com/grauer
About the Upgrade
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Full compatibility in file formats between
Office 2003, Office XP, and Office 2000.
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Word, Excel, PowerPoint formats are identical to those
in Office 97
Access 2003 format is identical to Access 2002, but it
uses the Access 2000 format by default
External pressure to upgrade – all new
machines ship with Office 2003.
Requires Windows 2000 with service pack
(SP3), Windows XP, or a later version
© Robert Grauer 2004 – www.prenhall.com/grauer
A New Web Site for Microsoft Office
New address - office.microsoft.com
New logo for Office 2003, but the
site applies to all versions of Office
Test your knowledge of
Office applications
© Robert Grauer 2004 – www.prenhall.com/grauer
What is XML?
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XML (eXtensible Markup Language) is an
industry standard for structuring data across
applications, operating systems, and
hardware devices
Latest of evolution of Markup Languages
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SGML – Standardized General Markup Language
HTML – Hypertext Markup Language
XML is “data about data” i.e., it describes the
data and not the formatting
© Robert Grauer 2004 – www.prenhall.com/grauer
So What is a Markup Language?
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Rich Text
2 bedroom/2 bath – $600 per month – (305) 111-2222
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HTML
<B><I> 2 bedroom/2 bath – $600 per month – (305) 111-2222 </I></B>
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XML
<Apartment>
<Description> 2 bedroom/2 bath </Description>
<Rent> $600 per month </Rent>
<Telephone> (305) 111-2222 </Telephone>
</Apartment>
© Robert Grauer 2004 – www.prenhall.com/grauer
What is eXtensible?
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XML tags are created by the user
<Apartment>
<Description> 2 bedroom/2 bath </Description>
<Availability> Immediate Occupancy </Availability>
<Rent> $600 per month </Rent>
<Amenities> Swimming pool; close to campus </Amenities>
<Telephone> (305)111-2222 </Telephone>
<Security> 1 month </Security>
</Apartment>
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Define additional tags as you need them
© Robert Grauer 2004 – www.prenhall.com/grauer
A Simple XML Editor
Notepad can be used to
create and edit XML
XML specification (optional)
Comment statement
XML tags have element name
between brackets and are case
sensitive; the ending tag has a
slash in front of the name
Root element permits multiple occurrences of
Apartment element within one document
© Robert Grauer 2004 – www.prenhall.com/grauer
Internet Explorer is XML-Aware
Nested elements are indented for
ease of understanding
Plus and minus signs show
collapsed and expanded elements
XML tags are in color
Data is in bold face
© Robert Grauer 2004 – www.prenhall.com/grauer
An Iterative Process
Create document in Notepad, then view
document in Internet Explorer
Click Refresh button to
view updated document
Open editor to
modify document
Enter and save
the changes
Deliberate error – case does not match
© Robert Grauer 2004 – www.prenhall.com/grauer
Errors are Not Permitted
Internet Explorer will not open a document with errors
Explanation of the error is provided
Open editor to correct the error
Enter, then save the
changes, and then
click Refresh button
to see document in
Internet Explorer
XML tags are case sensitive;
these tags do not match
© Robert Grauer 2004 – www.prenhall.com/grauer
There is a Better Way . . .
InfoPath 2003 enables a developer
to create XML forms in the familiar
Office environment
Underlying schema is
displayed in a task pane
© Robert Grauer 2004 – www.prenhall.com/grauer
InfoPath 2003 – User View
The user enters data into a
form which is converted to
an XML document
InfoPath is included in the
Office 2003 Enterprise
edition, but not in Office
Professional; see
office.microsoft.com/infopath
for additional information
© Robert Grauer 2004 – www.prenhall.com/grauer
In Conclusion . . .
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XML (eXtensible Markup Language) is a
public standard and not a Microsoft product.
The XML syntax, known officially as the XML
recommendation, was developed by the
World Wide Web Consortium (www.w3.org),
a public organization with the sole purpose of
creating standards or recommendations for
the Internet.
XML is supported in all Office 2003
applications; we continue by looking at the
individual applications.
© Robert Grauer 2004 – www.prenhall.com/grauer
What’s New in Outlook?
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A new interface
Faster download
Automatic junk mail filter
Improved Rules Wizard
New Search Folders
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Follow Up folder created automatically – different
color flags for different messages
Create additional folders for specific individuals
Contact picture
© Robert Grauer 2004 – www.prenhall.com/grauer
A New Interface
Reading pane is displayed at the
left of the window as opposed to
the bottom
© Robert Grauer 2004 – www.prenhall.com/grauer
Faster Download
Images are no longer downloaded by default
© Robert Grauer 2004 – www.prenhall.com/grauer
Automatic Junk Mail Filter
Additional options will block specific senders
Junk mail filter is built in automatically
© Robert Grauer 2004 – www.prenhall.com/grauer
Improved Rules Wizard
Create rule from a template
Or use the Wizard to create
your own rule
This rule automatically deletes all
messages sent by Sobig.F worm
© Robert Grauer 2004 – www.prenhall.com/grauer
New Search Folders
Different color flags enable
you to prioritize messages
Create search folders for
specific individuals or lists
© Robert Grauer 2004 – www.prenhall.com/grauer
Contact Picture
Meet Bob
Bob’s e-mail and Web page
© Robert Grauer 2004 – www.prenhall.com/grauer
What’s New in Word?
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Reading View
Research Pane
Compare Documents side by side
Selective Protection
Document Workspace
Support for XML
Single File Web Page
Web Page Wizard is gone – creating a Web
site is more difficult then before
© Robert Grauer 2004 – www.prenhall.com/grauer
Reading View
Reviewing toolbar
Document Map facilitates navigation
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Research Pane
Link to dictionary and/or an
encyclopedia is available
directly from the task pane
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Compare Documents Side by Side
Will scroll in both documents simultaneously
© Robert Grauer 2004 – www.prenhall.com/grauer
Selective Protection
Choose the parts of a
document to protect
© Robert Grauer 2004 – www.prenhall.com/grauer
Document Workspace
Consistent Interface
Access to SharePoint Services
without leaving the Office Application
© Robert Grauer 2004 – www.prenhall.com/grauer
Support for XML . . .
Multiple résumés are
received by an
organization, but cannot be
processed electronically
The solution is to convert
the documents to XML,
then process the results in
an application where you
can search and select for
specific requirements
© Robert Grauer 2004 – www.prenhall.com/grauer
Map the Document
XML task pane
Map text in the Word document to
elements in the XML schema;
schema is created independently
© Robert Grauer 2004 – www.prenhall.com/grauer
Save the XML Document
Specify XML as file type
Save data only
© Robert Grauer 2004 – www.prenhall.com/grauer
The XML Document
Reference to the schema
Internet Explorer is XML-aware
Plus and minus signs show
collapsed and expanded elements
© Robert Grauer 2004 – www.prenhall.com/grauer
Single File Web Page Format
HTML format requires
supporting folder
MHTML format has all
objects in one document
© Robert Grauer 2004 – www.prenhall.com/grauer
Web Page Wizard is Gone . . .
You can still create a Web site, but you have to
understand what you are doing. You create each page
individually, then use the Frames toolbar to link the
various pages to one another
© Robert Grauer 2004 – www.prenhall.com/grauer
A Web Site is More Difficult . . .
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Create a folder for the site
Use Word to create the home page
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Determine the visual design for the site
Specify Single File Web Page format
Create Under Construction page and
duplicate as necessary
Create navigation page with links to the
pages at the site
Use Frames toolbar tool bar for navigation
© Robert Grauer 2004 – www.prenhall.com/grauer
Create Each Document Individually
Place documents in folder by themselves
Documents in Single File Web Page format
The Home Page
Under Construction Page to
facilitate development
This document holds the two
frames of the Web site
© Robert Grauer 2004 – www.prenhall.com/grauer
Add Frames for Navigation
Frames toolbar enables horizontal
or vertical navigation
© Robert Grauer 2004 – www.prenhall.com/grauer
What’s New in Excel?
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Support for XML
Compare workbooks side by side
Research task pane
Create List command
Enhanced statistical functions
Document Workspace
© Robert Grauer 2004 – www.prenhall.com/grauer
Support for XML
XML data is mapped into
Excel workbook
Additional fields can be
added through Excel
© Robert Grauer 2004 – www.prenhall.com/grauer
Compare Workbooks
Compare Side by Side Toolbar
Synchronize Scrolling
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Research Task Pane
Research task pane retrieves
corporate information
Web query retrieves current price from the
Internet (available since Excel 97)
© Robert Grauer 2004 – www.prenhall.com/grauer
Create List Command
The Create List command turns on
the AutoFilter and highlights the list
with a border; it does not do
anything that cannot be done with
ordinary Excel commands
© Robert Grauer 2004 – www.prenhall.com/grauer
Enhanced Statistical Functions
Analysis TookPak is an add-in with more than
30 statistical functions, many of which are
enhanced for 2003
© Robert Grauer 2004 – www.prenhall.com/grauer
Document Workspace
Consistent Interface
Access to SharePoint Services
without leaving the Office Application
© Robert Grauer 2004 – www.prenhall.com/grauer
What’s New in Access?
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Increased security detects VBA code
Object Dependencies
Error checking in design view (green triangle)
Back Up Command
Support for XML
© Robert Grauer 2004 – www.prenhall.com/grauer
Increased Security
Security warning detects VBA code
(typically in every form)
Dialog box is similar to Excel
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Object Dependencies
Option button specifies the
type of dependency
The switchboard form is dependent
on the Switchboard Items table
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Error Checking
Green triangle (similar to
Excel) indicates an error in
the underlying control
© Robert Grauer 2004 – www.prenhall.com/grauer
New Back Up Command
Today’s date is added to
the file name
© Robert Grauer 2004 – www.prenhall.com/grauer
Support for XML
Export query as XML
schema and data
© Robert Grauer 2004 – www.prenhall.com/grauer
View XML Data
Data is saved as XML document
Schema is saved in
separate document
© Robert Grauer 2004 – www.prenhall.com/grauer
Use Notepad to add Style Sheet
Edit file to include XML
style sheet
Data for Benjamin Grauer
© Robert Grauer 2004 – www.prenhall.com/grauer
View XML Data on Web
XML document has been modified
Data for Benjamin Grauer
© Robert Grauer 2004 – www.prenhall.com/grauer
What’s New in PowerPoint?
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Package for CD
New Slide Show Toolbar
Permanent Slide Show Annotations
Research Task Pane
Document Workspace
© Robert Grauer 2004 – www.prenhall.com/grauer
Package for CD Command
PowerPoint Viewer enables you to view the
presentation without installing PowerPoint
© Robert Grauer 2004 – www.prenhall.com/grauer
New Slide Show Toolbar
New pen options
Easy navigation throughout the show
© Robert Grauer 2004 – www.prenhall.com/grauer
Permanent Slide Show Annotations
Annotations are added as in
previous versions of PowerPoint
Annotations may now be stored
with the presentation
© Robert Grauer 2004 – www.prenhall.com/grauer
Research Task Pane
Research pane available in Word,
Excel, and PowerPoint
Choose from a variety of resources
© Robert Grauer 2004 – www.prenhall.com/grauer
Document Workspace
Consistent Interface
Access to SharePoint Services
without leaving the Office Application
© Robert Grauer 2004 – www.prenhall.com/grauer
Microsoft Office OneNote 2003
OneNote is designed for the Tablet PC, but
it is useful with any PC
© Robert Grauer 2004 – www.prenhall.com/grauer
Learn More About Office 2003
Click feedback to e-mail Bob
Download this presentation
© Robert Grauer 2004 – www.prenhall.com/grauer
Unique to the Grauer Series . .
© Robert Grauer 2004 – www.prenhall.com/grauer
rgrauer@miami.edu
www.prenhall.com/grauer
© Robert Grauer 2004 – www.prenhall.com/grauer