MSS Meeting Minutes 2014-15
Meeting 1: 8 Sept 2015
Time: 7:10-9:10pm @ Annex
Members present: Nebras, Pedram, Neil, Joshua, Sena, Lea, Amy, Kelly, Carl, Sophie Vincent, Matthew, Jasmine,
Jules, Sophie Gao
Minutes taken by: Amy Huang
#
Topics
Tabled by
Action by
1
Welcome & Priorities for the Year
- New projects: Buddy program, FMD Survival Guide,
Global Health Program Day
- Priorities for this year: efficiency in meeting, accreditation,
MedGames 2015
Nebras &
Sophie
Vincent
2
Buddy Program
- Voting on the buddy program in the constitution: 1 chair on
MSS, 1 Med-2 rep, 1 Med-1 rep
- Motion to approve 9.1.5bi, ii, and iii is passed
- Amy passed as the Chair of the Buddy Program Committee
- $1000 budgeted for the Buddy Program this year
Nebras
Amy to start application process for
the Med-2 rep from class of 2017
3
Sponsorship Agreements
- BNC -- $21,000 every year for a total of 3 years (this is the
last year of the contract)
o Med1 and Med2 conferences to be held with BNC
o Consider other banks
- Sogemec -- $500 for frosh, $7000 for rest of the year
- LasikMD – getting more difficult to obtain sponsorship,
received $3500 for frosh
- MD financial -- $6500
- Group investors -- $2500 for Med1 and 2 conferences, also
sponsoring McGill’s gear for MedGames
- 15% for all MSS members at CafeCoffice
- Lauren and Yankovic LES insurance: 3-year contract for
the exclusivity deal - $53,000 over 3 years but just for MSS
($18,000). And for each Med-4 year, they will give $11,000
per class
Sophie
Vincent
Sophie to present the draft of the LES
contract to the MSS Council in the
future
4
MedGames
- Jan 9-11, 2015
- Money for the hotels – we need to start paying them before
we give the revenue from the ticket sales
- Think about line of credit
- Possibility to have another account manager
Sophie
Vincent
Sophie will talk to BNC, consider line
of credit
5
BBQ’s at the Annex
- As an MSS event every summer
- Buddy Barbeque! On Sun, Sep 21st after the Med2’s white
coat ceremony
Jules &
Nebras
Jules will make Facebook event page
on 8th Sep
6
Annex Upkeep
- We will ask for a team of 2-4 Med1s before a major event at
the annex to clean up, in exchange for discounts at events
Jasmine
7
Mail
-
Jasmine
Jasmine to send monthly reminder
email to all club execs
Matthew
Matthew to obtain membership
Mail piles up, does not get collected
Jasmine will give all the left over mail on Clubs’ day
8
Costco Membership
- Motion to get a $60 constitutional annual CostCo
Membership is passed
- Halloween party for Med-Law – the profit from ticket sales
are for the McGill pre drink for the MedGames
9
Social events
- Halloween party ideally to move to Friday 31st – to
communicate with the law faculty
- Malpractice Cup on Sat, October 4th
Sophie, Sena and Lea – source for
potential venues for Halloween party
Sena and Lea – to communicate with
the law faculty
10
AGM Transport
- To be discussed after the GM
Sophie Gao
11
CFMS Info Session
- CFMS info session to be pushed back later to the year
- To be delegated to the med 1 council
Sophie Gao
12
MSS Agenda
- Faculty wants us to go paper-free
Amy
13
SSMU Intro
- Building fee special referendum to be issued in October
- Campus and Life funding is the only source we can apply as
MSS
Joshua
14
Global Health and Advocacy
- Community engagement day – before CHAP starts
o This is the 1 chance we can show that med can
give back. October 2nd 2014 for now
o This is in conjunction with Block A for the med-1s
o Should be advertised to all years
o These events just need manpower, the tasks has
already be organized and the students are just there
for a few hours
- National campaign – the new topic is Access to Medicine
o National day of action on 25th Oct but not ideal for
med2’s schedule unfortunately
o Possibility of having a McGill day of action??
Kelly
Kelly to email the class presidents of
the other years to ask for an ideal date
15
Others:
Finance:
- $19,000 budget for the Conference Fund (CNI)
o MSS to form the Conference Fund committee –
interview everyone individually for 4-5min and we
choose how much to grant them.
o Josh, Sophie, Sophie, Jules, Sena, Neil
o Conference attended/to be attended has to take
place 6 months before and after the application
Alex
Jules to table said motion at the next
MSS GM
Jules
Alex to look into a way to change the
way Clubs accounts are managed at
BNC
Jules to declutter the gateway
-
-
-
period
Running budget that’s from student fees $125,000 – used
$100,000 for McGill Investment Fund that will bring us
returns every year
Alex motions for a part of the return of the endowment fund
to use on the Annex – passed
Jules motion to make the Annex funding from the MSS
running budget and not a stagnant Annex fund – to be
tabled on the next meeting
Annex fund – about $12,000 is left
Last year MSS invested $100,000 of what’s left into a
mutual fund – last year the fund made $11,000 (11%)
Clubs budget - $9000 per year for all the clubs
We need to change how the clubs accounts are managed –
possibility for Alex to be the main account manager and the
club execs to be signing officers
VP IT
- Gateway – to declutter and keep the most salient
information
Amy to promote the use of the
Gateway to clubs and to the student
population via the Murmur