Departmental Training
October 14, 2015
Summer 2016 Production
Schedule
Dare
Activity
October
19th DCU is open for Summer 2016 data entry.
Memo sent to Deans/Associates/Chairs/Directors
from the SES highlighting the overall process and
timelines. SES emails departments regarding
prerequisites and restrictions for summer courses.
November 24th DCU is closed for Summer data entry. Deadline to
review prerequisites for summer courses at the
course level.
December 4th SES makes Summer course offerings available in
Banner (not in Carleton Central yet)
December 7th SES to email reports with summer course offerings
to Associate Deans for approval
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Summer 2016 Production
Schedule
Date
Activity
December 18th Deadline for Associate Deans to approve summer
courses offerings via email. No need to return
signed reports to SES.
December 21st SES makes Summer 2016 course offerings available
in Carleton Central (no instructor or room
information). Students are sent an email indicating
that summer course offerings are available in
Carleton Central. SES to email DTCs re approval of
their summer courses is complete
February 8th Room information is available in Banner (not in
Carleton Central yet)
March
14th Students can see instructors in Carleton Central
April
22nd Room information is available in Carleton Central
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DCU: NEW FEATURES
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New DCU Features
 Ability to assign instructors in DCU after the DCU is
closed for data entry.
 This feature will not be available for summer terms.
 DCU will be locked in March and April for timetable
building. During these months administrators will be
submitting requests for instructor assignments through
Banner.
 Additional validation tools need to be created to make
sure that instructor assignments entered by
administrator do not create conflicts.
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New DCU Features
 Instructor timetable. The timetable can be
downloaded to PDF (provided you have PDF
creator) and sent to the instructor.
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New DCU Features
 Room timetable
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New DCU Features
 Academic block timetable (Fall and Winter only)
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New DCU Features
 Improved navigation (clickable courses, sections
and components).
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New DCU Features
Conflict report (shows deliveries scheduled at the
same time, in the same room)
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Summer Term Dates
 Delivery Start and End dates will default to full
summer. Selecting a part of term (H1, H2 or 1)
does not automatically change the delivery’s start
and end dates.
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Summer Term Dates
 You may adjust the dates by clicking on the
calendar icon or leave them “as is”.
 When the DCU is closed we will batch edit the start
and end dates based on the part of term selected.
Make sure that you select the correct part of term
(H1 –early summer; H2 – late summer, 1 – full
summer).
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Invalid Primary Indicator
Assignment Warning
 The warning message will appear for components
with no instructors assigned. Changes will be
saved. Ignore the message.
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Prerequisites
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Prerequisites
 Prerequisites are not part of DCU
 Prerequisites in Banner have two
levels: course level (SCAPREQ)
and section level (SSAPREQ).
 When the new timetable is built
and uploaded to Banner, course
sections (CRNs) will ”inherit”
prerequisites stored at the course
level (SCAPREQ).
Course level:
E.g. ECON 2400
(SCAPREQ)
Prerequisites
Section level:
E.g. ECON 2400 A
(SSAPREQ)
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Prerequisites at the course
level
 It is important that you review your prerequisites
at the course level before the first upload, to
make sure that course sections inherit the right
prerequisites.
For the Summer 2016 timetable deadline is
November 24th
For the Fall 2016/winter 2017 timetable
deadline is April 15th
 To review prerequisites stored at the course level,
run the new report SCH_COURSE_LEVEL_PREREQ
(enter the term 201630).
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Prerequisites at the course
level
 To modify existing prerequisites at the course
level, go to the SCAPREQ form, enter Subject,
Course number and the term 201620, perform
Next Block and click on the Course Prerequisites
Restrictions tab.
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Prerequisites at the course
level
 Click on the Maintenance button (if enabled),
select Copy Restriction, make the change and
save. If you wish to delete prerequisites for
the course, select End Restriction.
 When you are done, the From term will
change to 201620.
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Prerequisites at the section
level
 After the first upload, any changes to prerequisites
should be done at both levels (in SCAPREQ and
SSAPREQ).
 At that point, changes made at the course level will
not be passed to the section level and vice versa.
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Common errors: brackets
 What is wrong with the prerequisites below?
 What did the user mean?
 ECON 1000 or (ECON 1001 and ECON 1002)
 (ECON 1000 or ECON 1001) and ECON 1002
 (ECON 1000 and ECON 1002) or ECON 1001
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Common errors: brackets
 When AND and OR are both used, use brackets to
separate the prerequisites subsets.
 Correct setup: ECON 1000 or (ECON 1001 and
ECON 1002)
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Common errors: brackets
 Use double brackets when needed:
MATH 1004 and (ECON 1000 or (ECON 1001
and ECON 1002))
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Common errors: missing
minimum grade
 Minimum grade must be entered, otherwise
students with WDN or F grades will be able to
register
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Common errors: missing
minimum grade
 Level should be correct: GR for graduate courses
and UG for undergraduate courses.
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Special Topics
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Special Topics
 Special topics courses have a generic title in the
courses catalog, e.g. “Special topics in Economics.”
 A special topic title rolls over from the previous
year in the DCU.
 You cannot change the generic title in the DCU,
however once the timetable is uploaded to Banner
you should enter the title in SSASECT for each
section where the topic differs.
 There is no need to inform the timetabling team
about the change. As soon as the change is made
in SSASECT it will be reflected in Carleton Central.
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Special Topics
 If the title is not entered prior to the assignment of
grades in Banner, only the generic ‘Special Topics'
title will show on the transcript with the final
grade.
 The specific title of the topic will only appear on
the transcript if it is entered in Banner before the
course is graded.
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Special Topics
 SCH_INTERNAL_XLS report displays the generic
catalog title in the CATALOG_TITLE column (e.g.
“Special Subjects in History”) while the
SSASECT_TITLE column displays the title from
SSASECT.
 Run the SCH_INTERNAL_XLS report and make sure
that special topic titles in the SSASECT_TITLE
column are up to date.
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Section Comments
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Section comments
 Section comments may be entered in DCU (before
it is closed) or SSATEXT form in Banner (after the
first upload). These messages will appear in
Carleton Central.
 Section comments get rolled over from the
previous like term.
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Section Comments
 Preclusion statements should be part of section
comments.
 SCH_PRECLUSIONS_XLS report will help you
identify course sections with preclusion
statements in SSATEXT that need to be reviewed
and/or updated.
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Section Comments
• Review? column displays Y, if there is a
discrepancy between the preclusion statement in
SSATEXT and the preclusion statement extracted
from the most recent course description. Review
the preclusion statements with Y, and update, if
necessary.
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DCU Support
•
•
•
•
Email: timetabling@carleton.ca
Julia Piatigorskaia: ext. 8877
Phay Mui: ext. 8803
Amy Resmer: ext. 3009
Documentation:
http://www.carleton.ca/ses/timetabling/preparing-forcoordinated-timetable/departmental-timetablingcoordinators/
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SES Website and policies
• SES Website: http://www.carleton.ca/ses/
• Timetabling documentation :
http://carleton.ca/ses/timetabling/preparing-forcoordinated-timetable/departmental-timetablingcoordinators/
• Timetabling policies:
http://www.carleton.ca/ses/timetabling/preparing-forcoordinated-timetable/
• Acceptable changes to Timetable:
http://www.carleton.ca/ses/timetabling/revisions-toscheduled-coordinated-timetable/
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