MGT 30725 PROJECT MANAGEMENT
LESSON 3:
IMPORTANCE OF PROJECT PLANNING & DEVELOPMENT
OF PROJECT MANAGEMENT PLAN
Conducted By:
Dr. Madhu Fernando, PMP
Chairman, GIPM Project Management Campus
Director/CEO Innova Strategies
Doctor of Business Administration - DBA, (Swinburne University, Australia)
Master of Engineering - MEng. (RMIT University Australia)
Initiator / Founder CEO PMI Colombo Sri Lanka Chapter
1
PLANNING & PROJECT PLANNING
A plan is a set of decisions made on actions to be taken to reach a
goal. It is the product of the process of planning. Planning is an
active process and it is opposite of simply allowing events to
unfold. A plan can be said to exist when a point in the planning
process has been reached. Plan (appoint in the planning process) is
coherent set of operations designed to meet a given goal. It is
determined with sufficient clarity that may be acted upon.
A plan can be a very formal document, or it can simply be the
clear understanding of the actions you are going to undertake.
Both plan and planning is a never-ending activity. Your plan will be
shaped and reshaped by new forces and new information you
discover as you proceed with your action. Planning involves vision,
discovery, decision-making and action. It is a purposeful way of
looking at the future with the intent to shape it.
PROJECT PLAN
A project plan is "A formal, approved document used to guide both
project execution and project control. The primary uses of the project
plan are to document planning assumptions and decisions, facilitate
communication among stakeholders, and document approved scope,
cost, and schedule baselines. A project plan may be summary or
detailed."
"a statement of how and when a project's objectives are to be
achieved, by showing the major products, milestones, activities and
resources required on the project”.
PROJECT PLAN. WHAT IT IS AND IS NOT ?
Initiate
Plan
Execute
Control
Close
Project Plan means devising and maintaining a
workable scheme to accomplish the business/
service/ development need that the project was
undertaken to address.
• Project Plan is the work plan, not the work.
• Project Plan is a definition of needed work and
resources
Project Plan components
Project Planning involves a series of steps to be taken to convert an idea or
aspiration into a feasible plan of action.
A Project Plan contains information that will help complete the project
successfully. Success factors can be quickly summarized by answering the
following questions:
What and Why? - A project plan will contain a description of the project, what
is the Vision and why the project is being executed.
Who? - Who will be involved and what will be their responsibilities within the
project
When? - When will the project happen and also major milestones
How? - How the project will be executed, meaning how it will be executed and
controlled. Normally this information refers mostly to the controlling of the
project as the detailed project actions will be detailed in other documents such
as the IT plan, the Procurement plan, the Construction plan, etc.
DEVELOP A PROJECT
MANAGEMENT PLAN
The Project Management Plan document the strategies used to manage
the project, which is selected by the Project Management Team
It will document all the plans and will describes how work will be
executed to accomplish the project objectives
6
PROJECT MANAGEMENT PLAN TEMPLATE









Project Life-cycle and the phases
Project objectives
Project Scope
All the subsidiary plans from all knowledge areas; scope
management plan, communication management plan, risk
management plan, human resource plan, etc
All baseline plans ; including, cost baseline, time baseline, quality
baseline.
Key management reviews
Roles and Responsibility Matrix,
communication matrix,
and all relevant plans
PROJECT MANAGEMENT PLAN WILL INCLUDE THE FOLLOWING:













Project Strategy : how work will be planned and executed
Project Life-cycle and the phases
Project objectives
Project Scope
Project Time Plan
Project Budget
Project Quality Plan
Human Resource Plan
Key management reviews
Roles and Responsibility Matrix,
Communication Matrix,
Project Risk Register
and any other planning documents
PROJECT PLANNING CASE STUDY
PMI Project of the Year
9