REQUEST FOR QUALIFICATION
Project name:
e-Government Procurement PPP Project
Date of Issuance:
23rd December 2015
Procuring entity
Public Procurement Agency
Ministry of Planning and Investment
Consultant for RFQ
development
PricewaterhouseCoopers (Vietnam)
Limited
DIRECTOR GENERAL
PUBLIC PROCUREMENT AGENCY
Signed and Stamped
Nguyễn Đăng Trương
1
Contents
4
INTRODUCTION
1.
Overall Project Summary - The e-Government Procurement PPP Project
4
2.
Project Background
4
3.
Bidding process
5
4.
Schedule of the pre-qualification process
6
7
PART I. PRE-QUALIFICATION PROCEDURE
7
CHAPTER I: GUIDANCE FOR INVESTORS
1.
Pre-qualification contents
7
2.
Investors’ eligibility
7
3.
Key contents of the RFQ
7
4.
RFQ clarification, site visit, pre-qualification conference
8
5.
Amendment of RFQ
9
6.
Pre-qualification fees
9
7.
RFQ response language
9
8.
Key contents of RFQ response
9
9.
Pre-qualification application form
10
10. Proof for investor’s eligibility, capability, and experience
10
11. Validity period of the RFQ
10
12. Format and signing of RFQ responses
11
13. Sealing and envelop marking of RFQ responses
11
14. RFQ closing time
12
15. Late submission of RFQ response
13
16. Withdrawal, substitution or amendment of RFQ response
13
17. Opening of applications
13
18. Confidentiality
15
19. Clarification on RFQ
15
20. Relevant counterparties
16
21. RFQ response scoring
16
22. Shortlisting criteria
16
23. Disclosure of pre-qualification result
16
24. Settlement of dispute and complaints
16
CHAPTER II: DATA SHEET
17
CHAPTER III: RFQ RESPONSE EVALUATION PROCESSES AND CRITERIA
23
Section 1. Evaluation of the eligibility of RFQ responses
23
Section 2. Evaluation of financial capability and technical capability and experience
24
36
CHAPTER IV: RFQ RESPONSE TEMPLATES
37
A. LEGAL
2
TEMPLATE A01: RFQ Application Form
37
TEMPLATE A02: Power of Attorney
39
TEMPLATE A03. Joint-Bidding Agreement
40
TEMPLATE A04. Partners to implement the project
43
B. CAPABILITY AND EXPERIENCE
44
TEMPLATE B01: Investor’s Information
44
TEMPLATE B02: Information on Investor’s Key Financial Indicators
45
TEMPLATE B03: Guarantee of Financing and Credit Sources for Investors
47
TEMPLATE B04: Experience in the Last 5 Years
49
TEMPLATE B05: In-Progress Projects
52
TEMPLATE B06: Proposed Key Project Members
54
TEMPLATE B07: Previous Contract Non-fulfillment Records
56
TEMPLATE B08: Disputes in On-going Settlement (1)
57
TEMPLATE B09: Additional Relevant Capabilities
58
TEMPLATE B10: Investor’s View Point and Approach
59
PART II. PROJECT SUMMARY REPORT
61
CHAPTER V: PROJECT SUMMARY REPORT
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A. Introduction to the project
61
B. Key Requirements of the Investor
62
1.
Work Item and Capacity of the project
62
2.
Location of the Project
64
3.
Project Period
65
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C. Additional commentary on the feasibility study
3
INTRODUCTION
1.
Overall Project Summary - The e-Government Procurement PPP
Project
1.1. The Public Procurement Agency, Ministry of Planning and Investment
(hereinafter called the “Procuring entity”) with the transactional advisory
assistance of PricewaterhouseCoopers (Vietnam) Limited (hereinafter called
the “Transactional consultant”) hereby invites interested companies or
consortia to submit pre-qualification applications ("RFQ response") to be
qualified to bid on a Public Private Partnership ("PPP") tender involving
designing, developing, installing, financing operating and maintaining egovernment procurement system (hereafter “e-GP System” or the “Project”).
1.2. The e-GP system, when implemented, will be the primary route for the
Government of Vietnam to procure goods, works, consulting services, nonconsulting services, and others throughout Vietnam. In order to leverage the
technical skills and expertise of the private sector, the Government has
decided to execute this project under a PPP Contract.
1.3. In this PPP contract the selected private sector partner will design, develop,
install, finance, operate, and maintain the e-GP system at their own expense
and in return will be able to collect usage charges from the Government
entities and suppliers that use the system for the duration of the contract.
1.4. The bidding for this project will be conducted in two phases; the first phase
(RFQ) will allow the Government to consider applications from suitable
investors or consortia who will then be shortlisted to receive the Request for
Proposal (RFP) documents. Following the RFP process one qualified
investor will be selected as the partner for the Government on this crucial
project.
1.5. This document contains further details on the specifics of the project,
detailed timelines for the bidding process and templates for investors to
complete their RFQ submission.
2.
Project Background
2.1. E-procurement has been recognised across the world as a leading concept to
achieve efficiency, transparency and competitiveness in public sector
procurement.
2.2. In Vietnam, “Application of e-commerce in government procurement” or the
e-Government Procurement Project (e-GP Project) falls under the master
plan of e-commerce development 2006-2010 (Decision 222/2005/QD-TTg
dated 27 December 2005), the master plan of e-commerce development
2011-2015 (Decision 1073/QD-TTg dated 12 July 2010) and National
Program on applying IT in state agencies for the 2011 – 2015 period
(Decision No 1605/QĐ-TTG dated August 27, 2010). The Prime Minister
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approved the project and assigned MPI to take the main charge procure the
project on behalf of the Vietnam Government.
2.3. The overall objective of the project is to apply IT and telecommunications
advances to sustainably develop, manage and operate the national eprocurement network (The e-GP system) in order to manage procurement
information and implementation of online bidding on a safe, competitive,
transparent and economic effective way.
2.4. A pilot e-procurement system was developed and implemented in 2 phases,
from 2009 – 2011 (phase 1) and 2012 – 2013 (phase 2). The pilot system
was built at http://muasamcong.mpi.gov.vn, consisting of e-bidding, user
management, information portal and PKI basis infrastructure system used
for pilot phase.
2.5. Based on the result of the pilot phases and proposal of MPI, the Prime
Minister issued the document No. 7019/VPCP-KTN dated October 10, 2011
approving the implementation of the eGP Project using thea Public – Private
Partnership model. After completion of Feasibility study in 2013. PPA, as
the e-GP PPP Project Management Unit, is now searching for a suitable,
qualified investor to implement the project.
2.6. This project will be implemented using the DBFOMT (Design, Build,
Finance, Operate, Maintain and Transfer) model of PPP contract and the
payment mechanism is Service Users (Buyers and Sellers). The project is
estimated to last for 13 years, covering two phases: e-GP installation
(approximately 1.5 years) and e-GP operation and maintenance
(approximately 11.5 years)
2.7. In the DBFOMT PPP contract model, the private investor(s) will be
responsible for Design, Build, Finance, Operate, and Maintain of the system
for the duration of the contract and transferring back to the Government
following the successful completion.
2.8. The system requires installation of 11 sub-systems: Portal; User
Management; Call Center; e-Bidding, e-Shopping Mall, e-Contract, ePayment; Item list; e-Document; Supplier’s Performance Management; eGuarantee
2.9. DBFOMT PPP contract model allows private investors to be flexible in
designing and building the system based on existing infrastructure and their
own IT system with detailed technical specifications for output regulated in
PPP contract.
3.
Bidding process
3.1. The investor selection is conducted first by a pre-qualification of potential
investors and then by a bidding process to select one qualified investor.
3.2. The qualification stage aims to evaluate general financial capability and
project-related experiences of interested investors who make an application
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RFQ response. At the end of this stage the procuring entity will publicise a
list of pre-qualified investors who meet the requirements of this RFQ and
shall be eligible to participate in the second phase.
3.3. The bidding stage intends to assess pre-qualified investors in greater detail,
typically including technical solution, business plan and legal compliance.
3.4. Following the bidding stage the procuring entity, with assistance of a
transactional advisor, will conduct negotiation with investors in the
approved selection list to finalise and award the contract to the most suitable
and qualified investor/ consortium.
3.5. After the issuance and before the closing of RFQ and RFP, pre-qualification
and bidding conference will be conducted respectively where procuring
entity will answer all question and queries from investors regarding to the
preparation of those documents.
4.
Schedule of the pre-qualification process
No.
Stage
Timeline
1
Announcing the pre-qualification
Friday 18th December, 2015
2
Issuing RFQ documents.
Wednesday 23rd December, 2015
3
Pre-qualification conference
Thursday 7th January, 2016
4
RFQ closing time
Wednesday 03rd February, 2016
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PART I. PRE-QUALIFICATION PROCEDURE
CHAPTER I: GUIDANCE FOR INVESTORS
1.
Pre-qualification contents
1.1
The procuring entity with name and address as defined in Data Sheet invites
investors to submit RFQ response as prescribed in Chapter V - Project
summary report.
1.2
Total estimated investment for the Project is prescribed in Data Sheet.
1.3
Requirements on equity and investor’s debts are defined in Data Sheet.
1.4
Basic information on the project is specified in Data Sheet.
2.
Investors’ eligibility
2.1
An Investor (independent or each member of the consortium) is eligible
when satisfying the following conditions:
a) Have business registration certificate, establishment decisions or
documents of equivalent value issued by the competent authorities of the
country where the investor operates;
b) Conduct accounting activities as a separate and independent entity;
c) Not in the process of dissolution; bankruptcy or insolvency as defined by
law;
d) Can ensure competitiveness in bidding as prescribed in Data Sheet;
e) Not in bidding prohibited period as defined in the Law on Procurement;
f) Other conditions as prescribed in Data Sheet.
3.
Key contents of the RFQ
3.1
The RFQ consists of an Introduction, Part 1, Part 2 along with a customised
data sheet as defined in the Paragraph 5 Guidance for Investors (if any). The
RFQ specifically includes the following contents:
Introduction
Part I. Pre-qualification Procedure
- Chapter I. Guidance for Investors;
- Chapter II. Data Sheet;
- Chapter III. RFQ responses evaluation processes and criteria;
- Chapter IV. RFQ response templates;
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Part II. Project summary report
- Chapter V. Project summary report;
3.2 Notice of invitation for pre-qualification issued or provided by procuring
entity is not a part of the RFQ.
3.3 Procuring entity is not responsible for the accuracy and completeness of
RFQ, RFQ clarification, pre-qualification conference minute (if any) or
documents amending RFQ which are not provided by procuring entity as
defined in Paragraph 5 Guidance for Investors.
3.4 Investors must examine all guidance, forms, summary reports and other
requirements in RFQ to create their RFQ responses with all required
information and documents mentioned in the RFQ.
4.
RFQ clarification, site visit, pre-qualification conference
4.1
If in need of RFQ clarification, investors must submit a written clarification
request to the procuring entity address as prescribed in Paragraph 1.1
Guidance for Investors or ask questions in the pre-qualification conference
(if any) as defined in Paragraph 4.4 Guidance for Investors. When the
procuring entity receives RFQ clarification request at least several days
before bid closing time as defined in Data Sheet, the procuring entity must
provide written reply documents to all RFQ clarification requests. The
procuring entity will provide a written clarification for all investors,
including description of RFQ clarification request content but not specify the
name of the investor asking for clarification. In case the clarification leads to
amendment of RFQ, procuring entity must amend RFQ as prescribed in
Paragraph 5 Guidance for Investors.
4.2 Investors can conduct project site visits as well as other relevant sites and
take their own responsibility for researching all relevant information to
create RFQ responses. All site visit fees are paid by investors.
4.3 Procuring entity allows investors and investors’ counterparties to access
project site for the site visit purpose under the condition that investors and
investors’ counterparties conduct liability exemption for procuring entity
regarding site visit. Investors and investor’s counterparties will take
responsibility for their own risks such as accidents, losses and property
damages and any costs incurred from site visit. If needed, procuring entity
will instruct investors in site visit as prescribed in Data Sheet.
4.4 If needed, procuring entity will hold pre-qualification conference as
prescribed in Data Sheet. The conference is to explain, clarify issues and
answer RFQ-related questions. To facilitate procuring entity in replying
RFQ clarification request, investors should send requests for clarification to
procuring entity before pre-qualification conference day.
Pre-qualification conference content will be documented by procuring
entity, specifying questions asked by investors, but not investors’ name, and
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answers by procuring entity. Clarification content will be documented and
sent to all investors who have received RFQ from the procuring entity. Prequalification conference minute is not the amended RFQ document. Absence
from pre-qualification conference is not the reason to disqualify investors. In
case that RFQ needs to be amended after pre-qualification conference,
procuring entity will issue amended RFQ as prescribed in Paragraph 5
Guidance for Investors.
5.
Amendment of RFQ
5.1
RFQ amendment is conducted before bid closing time by issuing amended
RFQ and regarded as a part of RFQ.
5.2
Documented amendments to RFQ and approval decision by authorised
person will be sent to all investors who have received RFQ from procuring
entity.
5.3
Documented amendment to RFQ is sent to investors having received RFQ
by prescribed time in Data Sheet. For investors to have enough time to
amend RFQ response, procuring entity can extend the bid closing time
prescribed in Paragraph 14.2 Guidance for Investors. Investors must notify
the procuring entity by writing on their receipt of amended RFQ in one of
following ways: direct, by post mail, fax or email.
6.
Pre-qualification fees
Investors should bear all costs related to the preparation and submission of
RFQ response documents. In any case, the procuring entity shall not be
liable for any costs related to the investors’ participation in pre-qualification.
7.
RFQ response language
RFQ response as well as letters and relevant materials of RFQ response
between investors and procuring entity are written in language prescribed in
Data Sheet.
8.
Key contents of RFQ response
RFQ response prepared by investors must include the following contents:
8.1
Pre-qualification application form as defined in Paragraph 9 Guidance for
Investors;
8.2 Power of Attorney under TEMPLATE A02 Chapter IV (if needed);
8.3 Joint-bidding agreement in case of investors in consortium under
TEMPLATE A03 Chapter IV;
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8.4 Investors’ eligibility, capability and experience proof as prescribed in
Paragraph 10 Guidance for Investors;
8.5 Proof of eligibility for signatory of pre-qualification application form in
Paragraph 9 Guidance for Investors;
8.6 Other contents in Data Sheet (if any).
9.
Pre-qualification application form
9.1
For independent investors, pre-qualification application form must be
prepared as in TEMPLATE A01 in Chapter IV- Templates of RFQ response,
signed and sealed (if any) by the legal representative of the investors
(representative by law of the investors or legal procurator; in case of
authorisation, investors must attach the Power of Attorney under
TEMPLATE A02 Chapter IV - Templates of RFQ response or the copy of
enterprise charter, certified establishment decision of agency or other proof
of authority of the procurator).
9.2 For investors in bid consortium, pre-qualification application form must be
prepared as in TEMPLATE A01 in Chapter IV- Templates of RFQ response,
signed and sealed (if any) by the legal representative of each members in the
bid consortium or by representative member of the consortium only if
responsibility is stated in the joint-bidding agreement
10. Proof for investor’s eligibility, capability, and experience
10.1 Proof for investor’s eligibility as prescribed in Data Sheet.
10.2 Proof for investor’s capability and experience:
a) Investors’ capability and experience as prescribed in the Templates in
Part B Chapter IV- Templates of RFQ response
b) Other proof as prescribed in Data Sheet (if any).
11. Validity period of the RFQ
11.1 RFQ response’s validity period must not be shorter than the time prescribed
in Data Sheet. RFQ response with shorter validity period shall not be
considered and evaluated.
11.2 If necessary, procuring entity may request investors to extend the validity
period of the RFQ response before the expiration date. If an investor refuses
to extend the validity period for the RFQ response, it shall no longer be
considered. Investors who agree to extend the validity of the RFQ response
are not allowed to change any contents of the RFQ response. The extension
request and agreement or refusal must be written in documents.
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12. Format and signing of RFQ responses
12.1 Investors must prepare the number of original version and copies of RFQ
response by prescribed in Data Sheet. On the cover page, it is required to
state “ORIGINAL RFQ RESPONSE”, “COPY OF RFQ RESPONSE”.
In case of amended RFQ response, investors must prepare 01 original
version and some copies of RFQ response by the prescribed number in Data
Sheet. On the cover page, it is required to state “ORIGINAL AMENDED
RFQ RESPONSE”, “COPY OF AMENDED RFQ RESPONSE”,
“ORIGINAL REPLACEMENT RFQ RESPONSE”, and “COPY OF
REPLACEMENT RFQ RESPONSE”.
12.2 Investors are liable for the consistency of the original and copied versions.
In case of discrepancy between the original and copied versions, it will be
resolved as prescribed in Data Sheet.
12.3 The original version of RFQ response must be typed or written in indelible
ink, its pages are numbered consecutively. Pre-qualification application
form, RFQ response clarification documents (if any) and other templates in
Chapter IV must be signed and sealed by legal representative of the investor
or legal procurator (if any), in case of authorisation, the Power of Attorney
under TEMPLATE A02 Chapter IV or the copy of enterprise charter,
certified establishment decision of agency or other proof of authority of the
procurator are submitted with RFQ response.
12.4 In case of investors in consortium, RFQ response must contain signatures of
legal representatives of all members under the joint-bidding agreement. To
ensure that all partnership members should be legally bound, joint-bidding
agreement must contain signatures of legal representatives of all members.
12.5 Inserted words between the lines, erased, or overwritten words are regarded
as legal if there is a signature of pre-qualification application form signatory
beside or in the same page.
13. Sealing and envelop marking of RFQ responses
13.1 RFQ response envelop contains the original version and copies of RFQ
response, must be stated clearly “REQUEST FOR QUALIFICATION
RESPONSE” on the cover.
In case investors amend or substituted RFQ response, amended RFQ
response, replacement RFQ response (including both original version and
copies) must be contained in envelop that is stated clearly “AMENDED
REQUEST FOR QUALIFICATION”, “REPLACEMENT REQUEST FOR
QUALIFICATION” on the cover.
Envelopes containing RFQ response, amended RFQ response, and
replacement RFQ response must be sealed. Sealing process is specified by
each investor.
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13.2 On the envelope it is required to specify the following information:
a) Investor name and address;
b) Recipient name is the Procuring entity name as prescribed in Paragraph
1.1 Guidance for Investors;
c) Project name as prescribed in Paragraph 1.4 Guidance for Investors;
d) Warning line: “Do not open before bid opening time”.
13.3 In case RFQ response contains several documents, the investor needs to
pack the whole documents in way that ensures convenient reception and
storage of RFQ response, ensures the integrity of RFQ response to avoid
loss or missing.
13.4 Investors must bear all consequences or inconveniences if not complying
with this requirement of RFQ such as not sealing or losing the seal in the
delivery process to procuring entity, or not writing correct information on
the RFQ response envelop as prescribed in Paragraph 13.1 and 13.2
Guidance for Investors. The procuring entity shall not be liable for data
security of RFQ response if investors do not comply with these above
requirements.
14. RFQ closing time
14.1 Investors can submit in person or by post RFQ response to the procuring
entity address as prescribed in Paragraph 1.1 Guidance for Investors but
must ensure the procuring entity receives it before the RFQ closing time as
prescribed in Data Sheet. Procuring entity receives RFQ responses of all
investors before the RFQ closing time, even in cases where investors have
not bought or received RFQ directly from procuring entity. In case investors
have not bought RFQ, they have to pay an amount prescribed in the Data
Sheet to the procuring entity before RFQ response is received.
14.2 Procuring entity could extend the RFQ closing time in the event of
amending RFQ as prescribed in Paragraph 5 Guidance for Investors. When
extending the RFQ closing time, all liabilities of the procuring entity and
investors under the previous RFQ closing time will be adjusted according to
the newly extended RFQ closing time.
14.3 When extending RFQ response submission deadline, procuring entity shall
notify by writing to the investors who have received RFQ or submitted RFQ
response, also post the extension notice of RFQ response submission
deadline on the national procurement online system and Bidding newspaper
(including in English for international bidding). When notifying, procuring
entity shall specify the new RFQ response submission deadline so that
investors can have enough time to amend RFQ response under new
requirements. Investors who have already submitted RFQ response can take
it back until the response submission deadline to amend their RFQ response.
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In case investors have not received RFQ response back or do not take it
back, procuring entity shall treat it as “confidential” document.
15. Late submission of RFQ response
Procuring entity shall not take late submitted RFQ response into
consideration after RFQ closing time. Any RFQ response that procuring
entity receives after RFQ closing time will be announced as late submission,
disqualified and returned in original condition to investors.
16. Withdrawal, substitution or amendment of RFQ response
16.1 After submitting RFQ response, investors can amend, substitute or withdraw
RFQ response by sending notifying document with signature of the legal
representative of investors; in case of authorisation, investors must attach
Power of Attorney as prescribed in Paragraph 12.3 Guidance for Investors.
16.2 Amended or replacement documents must be attached with notifying
document on amendment, replacement and must meet the following
conditions:
a) Being prepared and submitted to Procuring entity by investors as
prescribed in Paragraph 12 and 13 Guidance for Investors, on the
envelop state clearly “AMENDMENT OF RFQ RESPONSE” or
“SUBSTITUTION OF RFQ RESPONSE” OR “WITHDRAWAL OF
RFQ RESPONSE”.
b) Being received by procuring entity before the RFQ closing time as
prescribed in Paragraph 14 Guidance for Investors.
16.3 RFQ response that investors require to withdraw will be returned to
investors in the original condition.
16.4 Investors must not amend, substitute or withdraw after RFQ closing time,
until the expiry date of RFQ response that investors write in prequalification application form or extended expiry date of RFQ response.
17. Opening of applications
17.1 Except for prescribed cases in Paragraph 15 and 16.3 Guidance for
Investors, procuring entity will publicly open and read aloud all information
prescribed in Paragraph 17.3 Guidance for Investors of all RFQ response
documents that they receive before the RFQ closing time. Bid opening must
be conducted publicly under defined time and location in Data Sheet with
attendance in bid opening ceremony of investors’ representatives and
representatives of relevant agencies and organisations. Bid opening does not
depend on the attendance of investor’s representatives.
17.2 Bid opening is conducted in alphabetical order of investors’ name and in the
following procedure:
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a) Checking seals;
b) Opening the original version of RFQ response, amended RFQ response
(if any) and reading aloud the following information: investors’ name,
number of original copies/ copies and other necessary information;
c) Representative of procuring entity must sign on the original version of
pre-qualification application form, Power of Attorney by the investor’s
legal representative (if any), and partnership agreement (if any).
Procuring entity must not disqualify any RFQ response when opening
bid, except late submitted RFQ response as prescribed in Paragraph 14
Guidance for Investors.
17.3 In case investors request to withdraw or replace RFQ response:
Procuring entity shall firstly open and read aloud all information contained
in the envelop stating clearly “WITHDRAWAL OF RFQ RESPONSE”,
which shall remain sealed and is returned in original condition to the
investors. Procuring entity shall not allow investors to withdraw RFQ
response and still open that RFQ response if the notifying document on
“WITHDRAWAL OF RFQ RESPONSE” is not attached with proof that the
signee of the document is the legal representative of investors and must be
publicised in the bid opening ceremony.
17.4 In case investors want to make amendment to RFQ response:
For envelopes containing notifying document “AMENDMENT OF RFQ
RESPONSE”, attached notifying document will be read aloud along with
amended RFQ response. Procuring entity shall not allow investors to amend
RFQ response if notifying document on “AMENDMENT OF RFQ
RESPONSE” is not attached with proof that the signatory of the document
is the legal representative of investors. Only RFQ responses that are opened
and read aloud in the bid opening ceremony shall be considered and
assessed.
17.5 In case there are substitution to RFQ response:
The procuring entity shall open and read aloud information in the envelope
containing notifying document that is stated clearly “SUBSITUTION OF
RFQ RESPONSE” and the new RFQ response shall be in place of the old
RFQ response. The substituted RFQ response shall not be opened and will
be returned in original condition to the investors. Procuring entity shall not
allow the investors to replace the RFQ response if the notifying document on
replacement is not attached with proof that the signatory of the document is
the legal of representative of investors and must be publicised in the bid
opening ceremony.
17.6 Procuring entity must prepare bid opening minutes including all information
as prescribed in Paragraph 17.2 Guidance for Investors. Investor’s
representatives who participate in bid opening ceremony shall be required to
sign on the minutes. Lacking of investors’ signatures does not invalidate the
minute. Bid opening minute shall be sent to all investors.
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18. Confidentiality
18.1 Information related to RFQ response assessment must be kept confidential
and must not be revealed to investors or any parties who are not officially
relevant to the prequalification procedure until prequalification results are
announced. Under no circumstances parties carrying out or involved in the
RFP response assessment must not reveal information of an investor’s RFQ
response to another, except information publicly disclosed at the bid opening
time.
18.2 Except for RFQ response clarification purpose as prescribed in Paragraph 19
Guidance for Investors, investors must not contact procuring entity
regarding their own RFQ response and other relevant project issues during
the period from RFQ response opening time to the time of prequalification
result announcement.
19. Clarification on RFQ
19.1 After opening RFQ response, in case the procuring entity needs proof for
investor’s eligibility, capability and experience, the procuring entity may
request investors to clarify and provide proof for their eligibility, capability,
and experience.
19.2 After opening RFQ response, investors are responsible for clarifying RFQ
response in accordance with procuring entity’s request within the days as
prescribed in Datasheet. All clarification requests of procuring entity and
investors’ feedback must be in written form to be sent to procuring entity by
one of the following ways: direct, by post mail, fax or email. Clarification
can only be conducted between procuring entity and investors having RFQ
response in need of clarification. RFQ response clarification documents are
kept by procuring entity as a part of RFQ response.
19.3 It is required to specify the clarification timescale for investors. After the
clarification deadline, if the procuring entity does not receive clarification
documents or investors provide clarification that do not satisfy procuring
entity’s request, procuring entity shall evaluate investors’ RFQ response
based on information in the RFQ response that was submitted before RFQ
closing time.
19.4 After the RFQ response submission deadline, if investors recognise that their
RFQ response lacks documents in proof of their eligibility, capability and
experience, they are allowed to send these documents to the procuring entity
within the prescribed time in Data Sheet to demonstrate their eligibility,
capability and experience. Procuring entity is liable for receiving
clarification documents to examine and evaluate; clarification documents
about eligibility, capability and experience of investors are deemed as parts
of RFQ response. Procuring entity must notify investors by writing that they
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have received investors’ clarification document by one of the following
ways: direct, by post mail, fax or email
20. Relevant counterparties
Investors must list all potential sub-contractors, partners to cooperate in
project implementation as prescribed in TEMPLATE A04 Chapter IV- RFQ
response templates.
21. RFQ response scoring
21.1 Evaluation of RFQ response is based on evaluation procedure and criteria as
prescribed in Chapter III.
21.2 Investors are ranked as prescribed in Data Sheet.
22. Shortlisting criteria
Investors are selected to be in the shortlist if meeting all the following
requirements:
22.1 Providing eligible RFQ response;
22.2 Total scoring of capability and experience not lower than minimum required
score as prescribed in Paragraph 2 Chapter III; score for each evaluation
category must not be lower than minimum required score as prescribed in
Paragraph 2 Chapter III;
22.3 Meet ranking requirement as prescribed in Paragraph 21.2 Guidance for
Investors.
23. Disclosure of pre-qualification result
After pre-qualification result is approved, procuring entity shall post prequalification results (shortlist) on National Procurement online system at
http://muasamcong.mpi.gov.vn and Vietnam Public Procurement Review,
and also send pre-qualification result notice to investors who submitted RFQ
response.
24. Settlement of dispute and complaints
If investors’ legal rights are impacted, investors can send petition regarding
pre-qualification procedure to procuring entity, authorised agencies,
counselling council via the specified address in Data Sheet. The settlement
of dispute and complaints shall be performed under the provision in
Paragraph 1 Chapter XII Law on Procurement No. 43/2013/QH13 and
Article 88, 89 and 90 Decree No. 30/2015/ND-CP.
16
CHAPTER II: DATA SHEET
*Guidance for Investors: GfI
GfI 1.1
Name and address of procuring entity:
-
GfI 1.2
Procuring entity: Public Procurement Agency, Ministry of Planning
and Investment.
Representative: Mr. Nguyen Son – Director of E-Government
Procurement PPP PMU.
Street name: No. 6B, Hoang Dieu Street, Ba Dinh District, Hanoi,
Vietnam.
Floor number/ Room number: Room No. 301, 3rd Floor, Block G,
Ministry of Planning and Investment – No. 6B Hoang Dieu street, Ba
Dinh District, Hanoi, Vietnam.
City: Hanoi.
Phone number: +84 968906877
Fax number: +84 08044323
Email address: son_dt@mpi.gov.vn; trantuanlinh@mpi.gov.vn.
Total estimated investment capital of the VND 334.895 billion (equivalent
with USD $15.2 million).
The investor will be responsible for ultimately defining the required
investment capital which may be lower or higher than estimated in the
feasibility study.
GfI 1.3
Estimated requirement on capital contribution and financing capability:
-
GfI 1.4
Minimum required equity capital that investors have to contribute: VND
50.25 billion or USD $2.28 million.
Estimated loan that investors have to mobilise: VND 284.645 billion or
USD $12.92 million
Basic information of the project:
a) Project name:
e-Government Procurement PPP Project (e-GP PPP
Project).
b) Project location: Hanoi, Vietnam.
c) Project key objectives:
To apply IT and telecommunications advances to sustainably develop,
manage and operate the e-government procurement system in order to
manage procurement information and implementation of online bidding on
a safe, competitive, transparent and economic effective way.
-
Detailed objectives of the project:
To develop an advanced e-GP system to standardise Vietnamese public
17
-
-
-
d)
e)
f)
g)
h)
i)
j)
GfI 2.1
(d)
-
sector procurement process and deliver transparency, efficiencies and cost
savings.
To develop an online procurement system consisting of 11 modules Portal;
User Management; Call Centre; e-Bidding, e-Shopping Mall, e-Contract,
e-Payment; Item list; e-Document; Supplier’s Performance Management;
e-Guarantee as well as other value added services.
To ensure quality of infrastructure and facilities for the system including
being able to connect and intergrade with other governmental systems.
To build, operate, maintain and upgrade the system during period of 13
years.
To drive system adoption from procurement entities, investors,
enterprises, and other key stakeholders through change management,
training, awareness campaigns and user guides.
To ensure all procurement information such as user registration,
procurement request, bidding notice, successful bidder selection, contracts,
inspection, and payment on the Internet are uploaded onto the system;
gradually increase number of online bidding.
To design and build an e-GP system that can integrate with other related
national systems and meet requirements (in terms of language, process,
etc.) arising from a number of international treaties and collaboration
agreements (e.g. TPP, EU, WB, OCDS, etc.) recently signed by Vietnam.
Project scale and capacity. Please refer to Part III the project summary
report.
Land use area (if any): There is no land use in this project.
Total project capital / Total investment: In the original feasibility study for
this project it was estimated that the total investment would be VND
334.895 billion or USD $15.2 million.
State contribution in the project: The Government has approved viability
gap funding for this project at VND 44billion or USD $2 million (15.6%
total investment).
PPP contract model: DBFOMT (Design, Build, Finance, Operate,
Maintain and Transfer).
Project implementation plan (project progress, duration; construction,
operation time):
 The project will run for 13 years of which it is estimated that 1.5
years will be used to design and build the system and 11.5 years for
operation.
 Target date for beginning of operations: 1.5 years after the contract
signing with successful investor.
Refer to Part III for further details of the project
Investor must not have shares or equity of the advising consulting firms;
or not holding more than 20% of shares or equity of a third party,
specifically:
+ Consulting firms who developed feasibility study report:
The Joint venture of DeayeongUbitec and Teckad Corporation,
18
o DeayeongUbitec, 7th Floor, Building 6, #60-25, Gasan-dong,
Geumcheon-gu, Seoul, Korea.
o Teckad Corporation, Unit 316, 3rd floor, ICC building, 71 Nguyen
Chi Thanh, Ba Dinh, Ha Noi
Tel: +84 - 4 - 62558111 Fax: +84 - 4 – 62559111
Corporation code: 0104879628
+ Consulting firms who appraised the feasibility study:
KPMG Vietnam Limited 46th Floor, Keangnam Hanoi Landmark
Tower, 72 Building, Slot E6, Pham Hung Street, Me Tri, South Tu
Liem, Hanoi,Vietnam.
PricewaterhouseCoopers
(Vietnam)
Limited,
16th
floor,
KeangnamHanoi Landmark 72, Pham Hung Road, Nam Tu Liem
District, Hanoi, Vietnam.
Advising and Supporting Center for Evaluating the Effectiveness of
IT Investment
- AUTHORITY OF INFORMATION
TECHNOLOGY APPLICATION - 2nd Floor- Detech BuildingNo.8 Ton That Thuyet- Tu Liem- Ha Noi.
+ Consulting firms who developed RFQ: PricewaterhouseCoopers
(Vietnam) Limited, 16th floor, Keangnam Hanoi Landmark 72, Pham
Hung Road, Nam Tu Liem District, Hanoi, Vietnam.
+ Consulting
firms
who
evaluates
RFQ
response:
PricewaterhouseCoopers (Vietnam) Limited, 16th floor, Keangnam
Hanoi Landmark 72, Pham Hung Road, Nam Tu Liem District,
Hanoi, Vietnam.
- Investors not being in the same entity or agency managing with Public
Procurement Agency and Ministry of Planning and Investment
GfI 2.1
(đ)
N/A
GfI 2.1
(f)
1. Domestic investors will be encouraged to associate with international
investors to improve their capability.
2. International investors shall have to associate with domestic investors.
GfI 4.1
Procuring entity must receive RFQ clarification enquiries by official letter
(also by email to trantuanlinh@mpi.gov.vn) at least 5 days prior to RFQ
closing time.
GfI 4.3
Procuring entity will not organise site visits.
GfI 4.4
A Pre-qualification conference to answer perspective investors questions will
be held at:
-
Time: 2:00PM Vietnam time on 07thJanuary, 2016.
Venue: Ministry of Planning and Investment – No. 6B Hoang Dieu street,
Ba Dinh District, Hanoi, Vietnam.
19
GfI 5.3
In the event of an amendment to the RFQ, the procuring entity will send
amended RFQ to all investors who had received RFQ from the procuring
entity at least 10 days before the RFQ closing date.
In case the sending time of amended RFQ does not meet requirements then
procuring entity extends RFQ closing date accordingly.
GfI 7
English
GfI 8.6
N/A
GfI
10.1
Investor proof of eligibility:
a) For independent investors, it is required to provide proof of eligibility as
follows:
- Certified copies of: Business registration or establishment decision for the
organizations which do not have a business registration or equivalent
documents issued by competent government bodies;
- Audited or Certified by tax office financial statements, accompanied by a
certified copy of one among the following documents:
+ Inspection records on tax finalization;
+ Tax finalization return (VAT and CIT) certified by the Tax authority
about the time of declaration;
+ Evidence about the investor’s electronic tax finalization return
declaration;
+ Written confirmation by tax authority (including certification on the
total tax) on implementation of the tax obligation;
b)
-
+ Audit report (if any);
Other documents proving that the investor conduct accounting activities
as a separate and independent entity
For bid-consortium, it is required to provide proof of eligibility as
follows:
Documents in Point a, this article for each members of the consortium;
Join-bidding agreement in accordance with TEMPLATE A03 Chapter IV
GfI
10.2 (b)
N/A
GfI
11.1
Validity period of the RFQ response ≥ 90 days from the RFQ closing time
GfI
12.1
Number of RFQ response copies:
- 1 original and 5 copies in English;
20
In case of amendment, replacement of RFQ response, investors must submit
the amendment, replacement copies in the same number of copies as of the
RFQ response.
GfI
12.2
If there is any discrepancy between the original and copied version but it does
not impact on the ranking result, the original version shall prevail. If there is
discrepancy between the original and copied version which lead to
inconsistent ranking results, the investor shall be disqualified.
GfI
14.1
-
GfI
17.1
-
GFI
19.2
In case the procuring entity request the investors to clarify their RFQ
response, then the investors’ responses must be received within 03 working
days.
GfI
19.4
If the investor wishes to submit clarification documents after the bid has
closed then it must do so within 10 working days of the bid closing date. Any
unsolicited clarification received after this time will not be considered.
GfI
21.2
Investor who has the highest score of RFQ response will be ranked 1st. In
case there are more than 03 investors who meet the requirements then choose
04 investors with highest rankings to be in the short list.
GfI 24
Contact of petition recipient:
-
-
RFQ closing time: Wednesday 03rd February, 2016 at 3:00PM Vietnam
time
The price of the RFQ document is quoted at: 2,000,000 VND. Investors
can download RFQ package free from website:
http://muasamcong.mpi.gov.vn and pay the fee at submission of RFQ
response
Bid opening time is on Wednesday 03rd February, 2016 at 3:30PM
Vietnam time at the bid opening location as follows:
Meeting room, Ministry of Planning and Investment, No. 6B Hoang Dieu,
Ba Dinh District, Hanoi, Vietnam.
a) Procuring entity address:
- Public Procurement Agency, Ministry of Planning and Investment, 6B
Hoang Dieu, Ba Dinh, Hanoi;
- Fax number: +84 080 44323;
- Phone: +84 080 44241;
b) Address of people in charge:
- Ministry of Planning and Investment, 6B Hoang Dieu, Ba Dinh, Hanoi;
- Fax number: +84 08044323;
- Phone: +84 080 44241;
c) Standing unit supporting counselling council:
- Public Procurement Agency, Ministry of Planning and Investment, 6B
Hoang Dieu, Ba Dinh, Hanoi;
- Fax number: +84 08044323;
21
-
Phone: +84 080 43650
22
CHAPTER III: RFQ RESPONSE EVALUATION PROCESSES AND CRITERIA
Section 1. Evaluation of the eligibility of RFQ responses
1.1
Checking RFQ responses:
a) Number of copies of RFQ responses original version and copies;
b) Contents of the original RFQ responses, including: RFQ application form, Joint-bidding agreement (if any), power of
attorney for signing RFQ application form (if any); proof of the investor’s eligibility; documents proving the capability and
experience and other contents of RFQ responses as in Paragraph 8, Guidance for Investors;
c) The consistency between the original version and copies for evaluating RFQ responses purpose.
1.2
Evaluation of the eligibility of RFQ responses:
Investor’s RFQ response is eligible if it fully meets following requirements:
a) Include original RFQ responses;
b) Include RFQ application form signed and marked by legitimate representative of investor1. For bid consortium, RFQ
application form has to be signed and marked by all legitimate representatives of each member of the consortium or by
representative member of the consortium only if responsibility is stated in the joint-bidding agreement;
c) Not in two or more RFQ responses as an independent investor or member of a bid consortium;
d) The validity period for RFQ responses must satisfy requirements as prescribed in Paragraph 11 Guidance for Investors;
e) For bid consortium, joint-bidding agreement is required to be signed and stamped1 by all member legitimate representatives.
The minimum equity requirements for leading member and other members are 25% and 15% respectively as regulated in
Paragraph 2, Chapter III. The joint-bidding agreement must regulate clearly the responsibility of leading member of the
consortium as well as general and specific responsibility of each member in accordance to TEMPLATE A03, Chapter IV –
RFQ responses templates;
f) Investors shall ensure the eligibility as regulated in Paragraph 2.1 of Guidance for Investors
Investors with eligible RFQ responses will be considered, evaluated on their capability and experience
1
If the investors do not have stamp than must provide confirmation of authorized agency that the RFQ responses signed by legal representative of the investors
23
1.3
Principle for evaluation
a. Investors will be evaluated based on their financial strength and the demonstrated technical capabilities and experience.
b. Each investor will be given a score out of 100marks, with 20marks for their financial strength and 80marks for their technical
capability.
c. The minimum score to be considered as meeting the requirements must be provided, but shall not be less than 60% of the total
score, and the score of each basic required item shall not be less than 50% of the maximum score for such item (except Financial
criteria on “Ability to raise capital” and Technical criteria on “Comments on FS”).
Section 2. Evaluation of financial capability and technical capability and experience
2.1 Evaluation of financial capabilities
a) If the Investors are participating in the RFQ as a Consortium, the financial evaluation will be based on an assessment of all
the individual Participants in the Consortium. Each Participant will be examined individually to assess its financial capacity
to undertake the role assigned. The Consortium will then be assessed as a whole to determine if it has sufficient financial
strength to fulfil the required contractual obligations and sufficient ability to raise the necessary finance.
b) Financial strength will be assessed based on a review of:
-
Audited financial statements submitted by the Investor;
Publicly available information; and
Credit rating (if available) by reputed credit rating agencies.
The following table highlights the key components in the financial evaluation:
24
Maximum
Score
Components / Requirements
1.1 Demonstration of commitment for minimum
equity funding for the project (per Chapter II
GfI 1.3).
The following will be required from the Investors /
Participants:
1. Financing
capability Ability to raise
capital

A Letter of Commitment from the Investor for at least
the minimum equity funding of VND 50,250 million.
If the Investors are participating in the RFQ as a
Consortium, the total value of the Letters of Commitments
issued by all Consortium Participants must meet at least the
minimum equity funding of VND 50,250 million.
Investor should complete TEMPLATE B03
25
Minimum score
required
Investor score
Score awarded
Equity commitment
letter provided for
more than or equals
to VND 50,250
million
3
Equity commitment
letter for less than
VND 50,250 million
0
3
Maximum
Score
Components / Requirements
Minimum score
required
Investor score
Score awarded
Commitment Letter
from bank covers at
least (VND
334,895m less equity
commitment in 1.1)
3
Commitment Letter
from bank does not
cover (VND
334,895m less equity
commitment in 1.1)
0
1.2 Demonstration of commitment for debt
funding for the project (per Chapter II GfI 1.3).
The following will be required from the Investors /
Participants:

Certified copies of Commitment Letter from bank to
ready to finance the remaining funding requirements
after equity funding.
For the avoidance of doubt, the total project cost is projected
to be VND 334,895m. As such, the guarantee letters should
cover the Debt Funding Requirement, defined as the funding
requirement less equity funding. For example, if the Investor
chooses to invest equity of VND 100,000m, the Investor
would be required to provide Guarantee Letters covering
(VND 334,895m less VND 100,000m = VND 235,895m).
3
If the Investors are participating in the RFQ as a
Consortium, the total value of the Guarantee Letters obtain
by all Consortium Participants must meet at least the Debt
Funding Requirement as defined in the above paragraphs.
Investor should complete TEMPLATE B03
1.Financing capability – ability to raise capital Totals
6
26
Maximum
Score
Components / Requirements
Minimum score
required
2.1 Demonstration of ability to deliver on
projects of similar scale
The following will be required from the Investors /
Participants:
2. Financing
capability Past projects

Record of accomplishment in delivering projects of
similar scale (based on TEMPLATE B04).
4
2
If the Investor is participating in the RFQ as a Consortium,
they will be evaluated based on the total projects delivered
by all Consortium Participants.
Investor should complete TEMPLATE B04
2. Financing capability – Past Projects Totals
3.
Financial
Standing (most
recent three
financial years).
4
3.1 Evaluation of the Investor / Participant’s Net
Assets
Net Assets is defined as the total assets of the entity less
total liabilities for each financial year
If the Investors are participating in the RFQ as a Consortium,
each Participant in the Consortium will be examined
individually to assess its financial standing to undertake the
27
2
Investor score
Score awarded
More than 2 projects
of similar or greater
scale and financing
(equity and debt)
undertaken by
investor under a
DBFOMT or similar
PPP contract
4
2 projects of similar
or greater scale and
financing undertaken
by investor
2
Less than 2 projects
of similar or greater
scale and financing
undertaken by
investor
0
Net assets above
VND 50,250m in all
financial years
2
Net assets above
VND 50,250m in
latest financial year
and 1 other financial
year
1
2
1
Maximum
Score
Components / Requirements
Minimum score
required
Investor score
Score awarded
role assigned.
In case the Investor involves disputes being settled, the
dispute is likely to be settled in an unfavorable manner
towards the investor and the cost related to the dispute
settlement session will be deducted from the net asset value
of the investor.
Net assets below
VND 50,250m in
latest financial year
or 2 financial years.
0
Positive profit
margin for 3 years,
with at least 1 year
with profit margin
above 5%
2
Positive profit
margin for 2 years
1
Positive profit
margin for 1 – 0 year
0
Positive working
capital for 3 years
2
Positive working
capital for 2 years
1
Investor should complete TEMPLATE B02 and B08
3.2 Evaluation of the Investor / Participant’s
Profit Margin
Profit Margin is defined as the net income of the entity
divided by total revenue associated with the entity.
If the Investors are participating in the RFQ as a
Consortium, each Participant in the Consortium will be
examined individually to assess its financial capacity to
undertake the role assigned.
2
1
Investor should complete TEMPLATE B02
3.3 Evaluation of the Investor / Participant’s
Working Capital
Working capital is defined as the current assets less current
liabilities of the entity.
28
2
1
Maximum
Score
Components / Requirements
Minimum score
required
If the Investors are participating in the RFQ as a
Consortium, each Participant in the Consortium will be
examined individually to assess its financial standing to
undertake the role assigned.
Investor score
Score awarded
Positive working
capital for 1 – 0 year
0
Cash balance above
VND 103,000m
2
Cash balance
between VND
50,250m and VND
103,000m
1
Cash balance below
50,250m
0
No / insignificant
post balance events,
unlikely to impact
financial viability of
the investor
2
Investor should complete TEMPLATE B02
3.4 Evaluation of the Investor / Participant’s
Cash and Cash Equivalents
The Investors / Participants will be evaluated based on their
cash and cash equivalents in their latest reported financial
year.
2
If the Investors are participating in the RFQ as a
Consortium, each Participant in the Consortium will be
examined individually to assess its financial standing to
undertake the role assigned.
1
Investor should complete TEMPLATE B02
3.5 Post balance sheet events
The Investors / Participants will be evaluated for post
balance sheet events via an examination of their financial
statements, credit reports (if available) and publically
2
29
1
Maximum
Score
Components / Requirements
Minimum score
required
Investor score
Score awarded
Significant post
balance events, likely
to impact financial
viability of the
investor
0
available sources of information.
If the Investors are participating in the RFQ as a
Consortium, each Participant in the Consortium will be
examined individually to assess its financial standing to
undertake the role assigned.
Investor should complete TEMPLATE B02
3. Financial Standing Totals
10
5
Total weight
20
7
c) As above, the overall financial assessment will scored out of 20 points. The Investor/ Participant must meet at least the
minimum scores stated above for each section and on an overall basis in order to be selected for inclusion in the RFP stage
of the process.
d) If any of the Investors and/or Participants are a subsidiary of a large conglomerate, it could enhance its financial standing by
providing evidence of support from its parent company in the form of a signed Parent Company Guarantee (PCG), in which
case the parent company’s financial standing will be assessed. In such a case, supporting documentation for the parent
company must be provided by the Investors/ Participants for assessment.
30
2.2 Evaluation of technical and project management capabilities
a) If the investors are bidding as part of a consortium then the combined experience and technical capabilities will be used to
calculate the technical score for the consortium.
b) The criteria for technical evaluation will be based on the following experience and credentials:
No
1
Criteria
eGovernment
experience in the
last five years
Maximum
Score
Minimum
Score
20
10
Sub-Criteria
Investor score
Score
Awarded
Investor should submit examples of projects they have completed in the last five years in three different categories (eGovernment software design,
eGovernment software operate and maintenance and eProcurement experience (public or private sector))
Investors should complete TEMPLATE B04, B05, B07
7
1.1
6
1.2
7
1.3
2
More than Five projects
eGovernment software Two to Four Projects
development experience
Less than 2 project
Technical
20
7
3.5
0
More than Five projects
eGovernment software
Two to Four Projects
operation and
maintenance experience
Less than 2 project
6
More than 3 projects
eProcurement
experience (Government 1-2 projects
or Private Sector)
0 Projects
7
10
31
3
0
3.5
0
experience
Investors should submit details of the availability of modules in the feasibility study; note module functionality is the key not the current usage. Investor
can demonstrate they have a call centre module used in a different type of software project. Investor should indicate its experience in business process
re-engineering and number of tech staff they have working in Vietnam currently
Investors should complete TEMPLATE B04 and B09
7
2.1
Availability of modules
Business Process Reengineering experience
in software projects
7
2.2
7-11 modules available
7
3-6 modules available
3.5
Less than 3 modules
0
Demonstrate strong experience in BPR projects with
examples of 3 completed relevant projects which required
BPR before software implementation
7
Demonstrate some experience in BPR with 1-2 examples
of complete relevant project which required BPR before
software design and implementation
3.5
Demonstrate no experience of BPR
6
2.3
3
More than 75 tech staff
Operate & Maintenance Between 25-75 tech staff
tech support staff
Less than 25 tech staff
Team
16
0
6
3
0
8
Investors should submit the resumes of three key people (Project Director, Design/Build Lead and Operate and Maintenance Lead) using the template
Investors should complete TEMPLATE B06
3.1
10
Core team years’
experience in eGP,
32
Greater than 30 years combined
10
Between 15 years combined
5
eGovernment, Software Less than 15 years combined
4
Core team years’
experience in Vietnam
6
3.2
Approach to the
project
12
0
Greater than 15 years combined
6
Between 5-15 years combined
3
Less than 5 years combined
0
6
Investors should outline their approach to the three different areas listed below in the template
Investors should complete TEMPLATE B10
4.1
4.2
4.3
4
4
4
Approach to Project
Management
Approach to Change
Management
Clearly defined and structured approach to project
management using recognized project management
methodology
4
Project management approach is clear but lacks
methodology
2
No clear approach to project management
0
Clear approach to change management which proposes
good ideas to drive demand adoption to the system.
4
Approach to change management is clear
2
No clear approach to change management
0
Coherent, structured logical plan for timeline of
implementation which appears achievable
4
Timeline for the project Clear, structured plan for implementation but some
concerns remain about how achievable it is
Unrealistic plan for implementation
33
2
0
5
Comments on the
FS
12
Investors should read the feasibility study hosted on muasamcong and provide comments based on the three categories below. Comments are very
important so investors are encouraged to share as much feedback as possible.
Investors should complete TEMPLATE B10
5.1
5.2
5.3
4
4
4
Comments on Build
Costs in FS
Comments on Revenue
assumptions in FS
Comments on the
Technical Solution in
the FS
34
Investors provide detailed, insightful commentary on the
estimation of build cost in the feasibility study and give
their perspective on whether they are high or low
compared to the investors’ view of the build costs.
4
Investors provide some commentary but not consistently
thought out or valuable on the estimation of build cost in
the feasibility study and give their perspective on whether
they are high or low compared to the investors view of the
build costs.
2
No comments or comments which show a lack of
understanding
0
Investors provide detailed insightful opinion on the
revenue assumptions, how they are calculated and give
their perspective on whether they are optimistic or
underestimate the potential
4
Investors provide some opinion, but not always considered
or insightful on the revenue assumptions, how they are
calculated and give their perspective on whether they are
optimistic or underestimate the potential
2
No comments or comments which show a lack of
understanding
0
Investors provide detailed insightful commentary the
modules for deployment, the phasing of deployment, and
any known challenges with the technical specification in
4
the feasibility study:
Investor provide some commentary but not always
considered or insightful on the modules for deployment,
the phasing of deployment, and any known challenges with
the technical specification in the feasibility study:
No comments or comments which show a lack of
understanding
Total weight
80
34
35
2
0
CHAPTER IV: RFQ RESPONSE TEMPLATES
A.
Legal:
1.
TEMPLATE A01: RFQ Application form
2.
TEMPLATE A02: Power of Attorney (for Independent investors)
3.
TEMPLATE A03: Joint-bidding agreement
4.
TEMPLATE A04: Partners to implement the project
B.
Capability and experience
1.
TEMPLATE B01: Investor’s information
2.
TEMPLATE B02: Information on investor’s key financial indicators
3.
TEMPLATE B03: Guarantee of Financing and Credit Sources for Investors
4.
TEMPLATE B04: Experience in the Last 5 Years
5.
TEMPLATE B05: In-Progress Projects
6.
TEMPLATE B06: Proposed Key Project Members
7.
TEMPLATE B07: Previous Contract Non-fulfilment Records
8.
TEMPLATE B08: Disputes in On-going Settlement
9.
TEMPLATE B09: Additional Relevant Capabilities
10. TEMPLATE B10: Investor’s View Point and Approach
36
A. LEGAL
TEMPLATE A01: RFQ Application Form
(Location), day....month....year....
Attention: (name of Procuring entity)
(Herein after referred as Procuring entity)
Pursuant to Request for Qualification (RFQ) No. … dated [Month date Year] of the (procuring
entity) and document amending RFQ No…. dated…. on preparation for the bidding to select
investor for the Project (name of project) We, (investor’s name), hereby submit
unconditionally the RFQ response for the Project (name of project)
We understand that the Procuring entity will conduct RFQ response assessment based on
information provided in this RFQ response, so, we certify that all information in our RFQ
response is accurate and complete. Besides, we guarantee that copies are the same as the
original documents.
We will provide the Procuring entity with any additional information as required by Procuring
entity.
We commit that:
1.
We have reviewed and don’t have any comments on the content of RFQ and annexes
attached;
2.
We are legally and financially independent with:
+
+
Procuring entity: Public Procurement Agency, Ministry of Planning and Investment
Consulting firms who develop and review feasibility study report: The Joint venture
of DeayeongUnitec and Teckad Corporation,
+ Consulting firms who reconfirm the feasibility study:
Kpmg Vietnam Limited
PricewaterhouseCoopers (Vietnam) Limited
+ Consulting firms who develop and review RFQ (if any): PricewaterhouseCoopers
(Vietnam) Limited
+ Consulting firms who evaluates RFQ response and qualification results (if any):
PricewaterhouseCoopers (Vietnam) Limited, 16th floor as per Section 2.1, Chapter
II, RFQ
3.
Currently, there is no legal investigation going on against us, our personnel as well as
each member of the Bid consortium.
4.
We are not in the process of dissolution, bankruptcy or insolvency as defined by law
37
5.
We and any member of the bid consortium are not simultaneously submit RFQ response
for this Project as an Investor or member of another bid consortium
6.
We agree with and commit to take all investor’ duty during the prequalification process
This RFQ response is valid for ___ days, starting from day __ month __ year___
Legal representatives of Investor
[Name, designation, sign and stamp]
38
TEMPLATE A02: Power of Attorney
(For independent investors)
(Location), day....month....year....
I am [(name), (ID or passport number), (designation of Investor’s legal representatives)], is the
legal representatives of (name of investor) located at (address of investor)I hereby authorise
and empower: [name, ID or passport number, designation of empowered person] to carry out
the following tasks in the bidding process for Project [project name] organised by [Procuring
entity name]:
[- To sign the RFQ application form; To sign transactional documents with the
Procuring entity during RFQ process, including request for clarification of RFQ and
documents explaining and clarifying RFQ response
- To sign the RFP application form;
- To sign transactional documents with the Procuring entity during RFP process,
including request for clarification of RFP and documents explaining and clarifying RFP
response
- Other tasks (specify).]
The empowered person above can only carry out tasks within the authorised scope of work as
the legal representative of ___[investor name].
___[Investor name] is responsible for tasks performed by [name of authorised person] within
the authorised scope of work.
This Power of Attorney takes effect from _____ to_____. It shall be made in ___ copies with
the same legal validity. The Grantor keeps ___ copies, the authorised person keeps ___ copies.
One (01) copy is attached to original RFQ response.
Authorised person
[Name, designation, sign and stamp (if any)]
39
The Grantor
[Name of legal representatives of
Investor, designation, sign and stamp (if
any)]
TEMPLATE A03. Joint-Bidding Agreement
(Location), day....month....year....
We, representing for all members of the Bid consortium, including:
Members: [name of all Bid consortium members]
Nationality of registration:
Tax registration number:
Address:
Phone number:
Fax:
Email:
Legal representative:
Designation:
Power of Attorney No. . . . date. . . month . . . year . . . (in case of delegation of
authority).
All members agree to sign the Joint-bidding agreement with contents below:
Article 1: General conditions
1.
2.
3.
All members voluntarily joint the Bid consortium to participate in the bidding for Project
[Project name].
All members agree with the name of Bid consortium used for all transaction relating to
the bidding process of Project, which is (agreed name of Bid consortium):
Contact address of Bid consortium:
a) Phone number:
b) Fax:
c) Email:
d) Representatives of the Bid consortium:
All member of the Bid consortium commits not to participate in the Project as an
independent investor or member of other Bid consortium
Article 2: Allocation of roles and responsibilities
All members of the Bid consortium are responsible for carrying out tasks allocated to each
member as below:
40
1.
All members agreed to authorise and empower ___(name of the consortium
representative) to carry out the following tasks on behalf of the Bid consortium: (can be
amended, added in accordance with agreement between parties)
[- To sign the RFQ application form;
- To sign transactional documents with the Procuring entity during RFQ process,
including request for clarification of RFQ and documents explaining and clarifying RFQ
response
- To sign the RFP application form;
- To sign transactional documents with the Procuring entity during RFP process,
including request for clarification of RFP and documents explaining and clarifying RFP
response
- Other tasks, except signing contract (specify).]
2.
Roles and responsibility of each member [specify roles and responsibility of each
member as well as percentage of contribution of capital contribution]
Equity
No.
Member name
Role
Value
1
Member 1
[Finance]
2
Member 2
[Technical]
3
Member 3
Percentage of
contribution %
[Operation/
Management]
…
Total
Article 3: Validity of the joint-bidding agreement
1.
The agreement takes effect from the date of signing
2.
The agreement is invalidated in the following cases:
-
The members agree to terminate
41
100%
-
Change in members of the consortium. In this case, if the change is accepted by the
procuring entity, the consortium must create a new joint-bidding agreement
-
The Bid consortium wins the bid and after the signing of project contract
-
The Bid consortium is not selected to the shortlist
-
The Bid consortium does not win the bid
-
The procuring entity cancel the RFQ process
-
The procuring entity cancel the investor selection process
This joint-bidding agreement shall be made in ... copies with equal legal validity. Each
member keeps ... copies, 01 copy is attached to the original RFQ response
Legal representatives of each member in the bid consortium
[Name of each member, designation, sign and stamp]
Note:
1. Investor must list out percentage of capital contribution of each member of the
consortium
2. Roles and responsibility of each member of the consortium must be specified (e.g.
member 1 takes charge of project construction; member 2 takes charge of
operational and managerial activities; member 3 joint as a capital funder)
42
TEMPLATE A04. Partners to implement the project
No.
Partner name
1
2
3
Country of
registration
Role (contractor,
financing resource,
etc)
Company
1
[Financing
resource]
Company
2
[Construction
contractor]
Company
3
[Operation/
management
contractor]
…
Legal representatives of Investor
Name, designation, sign and stamp]
43
Legal representative
B. CAPABILITY AND EXPERIENCE
TEMPLATE B01: Investor’s Information
(Location), day . . . month . . . year . . .
Investor’s name:
1.
- Country of origin
- Address [address of the Head quarter and representative office in Vietnam (if any)]
- Phone number:
- Email address:
- Fax number:
- Representative [name, designation, phone number, fax number, email address]
2.
Information of shareholders holding 5% or more of equities:
No
Owner’s name
Nationality
Proportion of shareholding
1
2
3
Legal representative of Investor
[Name, designation, sign and seal]
Note:
1. Investor must submit proof of eligibility including: Certified copy of the Business
Registration document or Decision of Establishment or document equivalent issued by
authorised government body of the investor’s operating country
44
TEMPLATE B02: Information on Investor’s Key Financial Indicators
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
I am (name), (designation), the legally authorised representative of (investor’s name), legally
established and operating under the laws of (nation) confirm that all provided information in
this document is true and enclosed documents are precise copies of the original documents.
Review of Financial Information
(in VND)
(exchange rate used [ ] USD/ VND)
Year ended [xxxx]
2015
Turnover / Revenue
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
Net Profit
Net Assets
Cash and cash equivalents
2014
2013
Financial performance data
[]
[]
Profit Margin
[]
[]
Current Ratio
Calculations on how the above financial information and performance data is
reconciled to the audited financial statements should be provided.
[]
[]
Review of audited financial statements, Stock Exchange documents, and recent text line
information for relevant post balance sheet events.
The following documents are attached:
 Audited or certified by tax office financial statements from the most recent 3
years, accompanied by a certified copy of one among the following
documents:
□
- Inspection records on tax finalization;
- tax finalization return (VAT and CIT) certified by the Tax authority about
the time of declaration;
- Evidence about the bidder’s electronic tax finalization return declaration;
- Written confirmation by tax authority (including certification on the total
tax) on implementation of the tax obligation;
- Audit report (if any);
- Other documents
□
 Latest credit rating report (if available)
45
If the Applicant is relying on the parent company to enhance its financial
standing:
 Evidence of support from the parent company
□
 Audited financial statements of the parent company from the most recent 3
years
□
Note: In case of bid consortium, each member must submit separate declarations.
Legal representative of investor/ authorised bid consortium member
[Name, designation, sign and seal]
46
TEMPLATE B03: Guarantee of Financing and Credit Sources for Investors
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
1.
I am (name), (designation), the legally authorised representative of (investor’s/ bid
consortium’s name), legally established and operating under the laws of (nation) confirm
that all provided information in this document is true and enclosed documents are precise
copies of the original documents.
2.
I hereby declare that (investor / participant’s name) has a firm financing commitment of
VND (___) in the form of common equity for the project.
3.
The following financing and credit sources have been identified and maybe mobilised
for the project:
Financing source
Value
1.
2.
3.
4.
4.
Supporting documents:
- Certified copies of Guarantee letter for Financing/Credit sources for (Investor/ bid
consortium) of (Bank/ Financial institution)
- (Other relevant documents)
5.
The following is a list of previous projects undertaken by (investor / participant’s name)
with similar investment size:
Investor’s name/ Bid consortium member’s name:
1
Contract number:
Project name:
Total investment/ Total invested capital:
Investment quantum made by Investor / Bid consortium member:
Contract type:
Country:
2
Bid solicitor name/ Authorised party:
47
Address:
3
Authorised person:
Contact address:
Telephone:
Fax:
Email:
4
Participating in the project as:
 Independent Investor  Bid consortium member
 Project manager  Financial investor  Constructor
Proportion of shares held in the project SPV (in case of bid consortium):
5
Project completion:
 Ahead of plan  As planned
(Duplicate as required)
 Behind plan
Legal representative of Investor
[Name, designation, sign and seal]
48
TEMPLATE B04: Experience in the Last 5 Years
(Use this template for each experience that investor/
each bid consortium member performed)
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
[Investor lists projects with similar experience in areas relevant to the Project, including eGovernment procurement, private sector e-Procurement, and e-Government and business
process reengineering]
1.
Project 1:
Investor’s name/ Bid consortium member’s name:
1
Contract number:
Project name:
Total investment/ Total invested capital:
Contract type:[eGovernment procurement, eGovernment software, e-Procurement
private sector, business process re-engineeringplease delete as applicable]
Country:
2
Procuring entity name/ Authorised party:
Address:
3
Authorised person:
Contact address:
Telephone:
Fax:
Email:
4
5
Short description on the similarity of this project and the bidding project:
Participating in the project as:
 Independent Investor  Bid consortium member
 Project manager  Financial investor  Constructor
Proportion of shares held in the project SPV (in case of bid consortium):
6
Short description of performed activities:
Description of the project and the relevance;
For eProcurement projects please indicate the scale of implementation (geographic,
national, local) the software used, the modules deployed and functionality, number of
49
users, public or private sector and the key outcomes and benefits to the recipient.
For eGovernment project please indicate the scope of implementation, (geographic,
national, local) the technology used, the number of users,
For Business Process Re-Engineering please indicate the scope of the processes, the
high-level approach to re-engineering and the software that was delivered
7
-
Value of performed work stream(s):
(Value and currency) equivalent to. . . USD
(Value and currency) equivalent to. . . USD
(Value and currency) equivalent to. . . USD
-
Project time:
Date of contract signing:
Completion time:
Operation start date:
8
9
10
Project completion:
 Ahead of plan  As planned
 Behind plan
Investor’s capability in controlling cost of finished projects
[+ Total cost/ price reduced while all contract requirements are met
+ Total cost/ price as budgeted while all contract requirements are met]
- Investor’s capability in complying with expected progress of finished projects
[+ Early handover while all contract requirements are met
+ On-time handover while all contract requirements are met]
- Investor’s capability in meeting all technical requirements of the projects
11
Dispute and lawsuit record
12
Summary of special technical/ operational requirements:
2.
Project 2: …
Legal representative of investor
[Name, designation, sign and seal]
[Confirmation from independent auditor for each eligible project on:
- Project invested equity:
- Total investment cost/ value of performed work/
- Total cost/ Total asset in operation and maintenance/ Revenue from commercial
activities of the project
- Verification of chartered capital in the project SPV (in case of bid consortium)]
[Confirmation of competent Government body on:
- Investor’s competency in terms of quality of performed work: cost controlling,
progress, meeting or not technical requirements of the project]
50
[Confirmation of independent auditor and competent Government body must contain
signature, name and designation of the signatory]
51
TEMPLATE B05: In-Progress Projects
(Use this template for each in-progress project that investor/ each bid consortium member is
performing)
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
[Investor lists in-progress projects with experience in relevant fields to the project, including
e-Government procurement, private sector e-Procurement, e-Government, and software with
Operations and Maintenance]
1.
Project 1:
Investor’s name/ Bid consortium member’s name:
1
Project name:
Total investment/ Total invested capital:
Contract type:
Country:
2
Procuring entity name/ Authorised party:
Address:
3
Authorised person:
Contact address:
Telephone:
Fax:
Email:
4
Participating in the project as:
 Independence Investor  Bid consortium member
 Project manager  Financial investor  Constructor
Portion of shares held in the project SPV (in case of bid consortium):
5
Short description of performed activities:
6
Short description of outstanding activities to perform:
7
-
Value of performed work stream(s):
(Value and currency) equivalent to. . . USD
(Value and currency) equivalent to. . . USD
(Value and currency) equivalent to. . . USD
52
8
Revenue from commercial activities
- First-year revenue from commercial activities
Mobilised shareholders’ equity:
9
10
11
2.
Project time:
Date of contract signing:
[Development/ construction finishing time]
[Operation starting time]
Summary of special technical/ operational requirements:
Project 2…
Legal representative of investor
[Name, designation, sign and seal]
Confirmation from independent auditor for each eligible project on:
- Project invested equity:
- Total investment cost/ value of performed work/
- Total cost/ Total asset in operation and maintenance/ Revenue from commercial
activities of the project
- Verification of chartered capital in the project SPV (in case of bid consortium)]
[Confirmation of competent Government body on:
- Investor’s competency in terms of quality of performed work: cost controlling,
progress, meeting or not technical requirements of the project]
[Confirmation of independent auditor and competent Government body must contain
signature, name and designation of the signatory]
53
TEMPLATE B06: Proposed Key Project Members
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
1.
Position: [Position name]
Full name
Nationality
Date of Birth
Technical qualification
General experience
Relevant experience
From …. to ….
Employer:
Designation:
Tasks:
From …. to ….
Employer:
Designation:
Tasks:
…..
From …. to ….
College/ Institute:
Major:
From …. to ….
College/ Institute:
Major:
…..
Professional certificates
Professional certificate:
Training organisation:
Training period:
….
2. Position [Position name]
Full name
Nationality
54
Date of Birth
Technical qualification
General experience
Relevant experience
From …. to ….
Employer:
Designation:
Tasks:
From …. to ….
Employer:
Designation:
Tasks:
…..
From …. to ….
College/ Institute:
Major:
From …. to ….
College/ Institute:
Major:
…..
Professional certificates
Professional certificate:
Training organisation:
Training period:
….
3.
...
[Each position is described in maximum 2 A4 pages]
Legal representative of investor
[Name, designation, sign and seal]
55
TEMPLATE B07: Previous Contract Non-fulfillment Records
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
Investor’s name/ Bid consortium member’s name:
1
Project name:
Country:
2
Procuring entity name/ Authorised party:
Address:
3
Authorised person:
Contact address:
Telephone:
Fax:
Email:
4
Participating in the project as:
 Independent Investor  Bid consortium member
 Project manager  Sub-contractor
5
Reasons for not fulfilling contract:
6
Intended solution for the upcoming period:
…..
Legal representative of investor/ authorised member
[Name, designation, sign and seal]
56
TEMPLATE B08: Disputes in On-going Settlement (1)
Investor’s name: ________________
Date: ______________________
Bid consortium member’s name (if any):_________________________
Disputes in on-going settlement
Choose one of the following descriptions:
No dispute in on-going settlement.
Description of disputes in on-going settlement in which the investor is litigant
(or each member in case of bid consortium).
Year
Value of the
dispute in on-going
settlement in VND
Issues in dispute
The proportion of
the dispute under
on-going settlement
value in net asset
value
Note:
(1) Investors must declare precisely and properly disputes in on-going settlement; if Procuring
entity identifies any investor having any disputes undeclared, it will be considered as
“fraudulent” behaviour and the RFQ response will be disqualified.
In case of bid consortium, each member in the bid consortium must fill in this template.
Legal representative of investor/ authorised member
[Name, designation, sign and seal]
57
TEMPLATE B09: Additional Relevant Capabilities
(Use this template for experience that investor/
each bid consortium member performed)
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
[Investor should indicate the software solution that it currently has access to within the
investor or consortium member]
Module
Available within the
consortium
Portal
□ Yes
□ No
User Management
□ Yes
□ No
Call Centre
□ Yes
□ No
e-Bidding
□ Yes
□ No
e-Shopping Mall
□ Yes
□ No
e-Contract
□ Yes
□ No
e-Payment
□ Yes
□ No
Item List
□ Yes
□ No
e-Document
□ Yes
□ No
Supplier’s
Performance
Management
□ Yes
□ No
e-Guarantee
□ Yes
□ No
Consortium
member
Name of equivalent
module
[Investor should indicate the number of staff it currently has provided software support and
maintenance and the countries in which they are located]
Number of Staff
Country of Location
Vietnam
Country 2
Country 3
Investor should provide details of the experience with business process re-engineering
projects within the last five years.
Legal representative of investor
[Name, designation, sign and seal]
58
TEMPLATE B10: Investor’s View Point and Approach
(Location), day . . . month . . . year . . .
To: (Procuring entity name)
[Investor should provide commentary in appropriate format on the topics listed below. Please
note – providing feedback on these topics is mandatory. The feedback should be presented in
an appropriate format. There is a 20 page limit for Part A and a 20 page limit for Part B]
1. Investor’s comments on Feasibility Study
Comments on build costs:
Investors should comment on the
estimation of build cost in the
feasibility study and give their
perspective on whether they are high
or low compared to the investors view
of the build costs.
Comments on revenue assumptions:
Investors should give their opinion on
the revenue assumptions, how they are
calculated and give their perspective
on whether they are optimistic or
underestimate the potential
Comments on technical solution
Investors should include detailed
commentary on the modules for
deployment, the phasing of deployment,
and any known challenges with the
technical specification in the feasibility
study:
Other comments:
2 Investor’s Approach to the Project
Approach to project managing the
design, build and operate and
maintain phases of the project
Highlight key plans for support change
management (including process
standardisation) and ideas to support
demand adoptions
59
Perspective on the high-level timelines
for the project and comment on how
achievable they are
3. Timeline for the project
Investors should submit a high-level timeline for the implementation of the project
indicating the key activities for the first design and build phase of the project and the
estimate timescales.
Investors should use their own format for the timeline.
Legal representative of investor
[Name, designation, sign and seal]
60
PART II. PROJECT SUMMARY REPORT
CHAPTER V: PROJECT SUMMARY REPORT
A.
Introduction to the project
1.
In order to gain full background to this project, investors should read in detail the
feasibility study (in English and Vietnamese) which can be downloaded from the e-GP
website.
2.
Please go to the following
http://muasamcong.mpi.gov.vn/
link
with
Internet
Explorer
browser
-
Wait for the whole page to load and then click on the e-GP banner in top right corner.
This will take you to a page with all the relevant documents where you can find a list of
reports
61
B.
Key Requirements of the Investor
For full details please refer to the feasibility study
1.
Work Item and Capacity of the project
1.1 Work Item
1.1.1 e-GP System Installation
1.1.1.1
Business Process Reengineering and Information Strategy Planning (BPR/ISP)
for e-GP System installation
- Improvement plan of rules and regulations, and business procedures related with e-GP
System
- Plan for the Standardization of procedures and document forms related with e-GP
System
o e-Document forms such as bidding application
o e-GP procedures
o Supplier registration information and item List
o User code and product portfolio
- Plan for interconnection of e-GP System with external organizations’ system
o Public Key Infrastructure of organizations providing public key services (licensed
by the Ministry of Information and Communications)
o Taxation system to ensure contractors complying with tax duties
o National State Budget and State Bank of Vietnam system to implement online
Payment
o Organizations that provide guarantee services (banks and guarantee agencies)
o Credit rating companies to manage information of credit rating of the contractors
(if any)
o Organizations that manage professional experience like architects or technical
experts (if any)
- Plan for e-GP System operation and user expansion
o Operation organization for e-GP System
o Preparation of terms of use and rules for the business process of e–GP system
- Plan for user training and promotion of e-GP Application System Installation
1.1.1.2
E-GP system installation
a) Deployment of subsystems for core government procurement business
- Deployment of e-GP system which shall process entire procurement process including
user registration, procurement requests, bidding notice, successful investor selection,
contracts, inspection, and payment on the internet
- Deployment of e-GP system which shall allow all users to participate into bidding
conveniently and expeditiously with one time user registration and provision of
integrated information such as item list and bidding notice
b) Deployment of subsystems for Common business and administration
- Functions to provide rules and regulations related with procurement
- Functions to provide contents related with procurement such as notice, Q&A and data
room.
62
- Administration functions such as user registration
c) Deployment of subsystems for interconnection functions with relevant systems
- Deployment of the functions which shall interconnect e-GP system with relevant
organizations’ system in accordance with BPR/ISP result
1.1.1.3
Establishment of infrastructure for e-GP system operation
- Setting up data center and operation system for the smooth operation of e-GP system
- Installing H/W, system S/W, D/B, security system, and network equipment for the
operation of e-GP system
1.1.2 e-GP System Operation and Maintenance Service
- Provision of operator training and technology transfer after the installation of e-GP
System
- Warranty service for defect such as defect of equipment, installation error, and
application error for the duration of the contract.
- Provision of operation and maintenance service for the duration of the contract.
1.2 Capacity of e-GP System
1.2.1 e-GP Application System
The table below show the subsystem which consists of e-GP Application System
proposed for e-GP System
Table [ 0-1 ] Subsystem of e-GP System
No.
Subsystem
Description
1
Portal
An electronic solution to provide integrated information
on e-GP System and play the role as an integrated access
point to the detailed e-GP service systems and as a
gateway for all the business activities associated with
Procuring Entity
2
User
Management
An electronic solution to manage the detailed information
on user
3
e-Document
An electronic solution to distribute e-document inevitable
for the implementation of e-GP System
4
e-Bidding
An electronic solution to process e-bidding of goods, civil
works and consulting services as regulated by the Law on
Procurement.
5
e-Shopping
Mall
An electronic solution to process business procedures of
regular procurement of standardized goods and services
based on the unit price contract
63
6
e-Contract
An electronic solution to process business procedures of
negotiation, signing, supervision of contracts of procured
goods, civil works and consulting services.
7
e-Payment
An electronic solution to process business procedures of
payment for the government procurement
8
Item List
An electronic solution which provides functions such as
item search, management of classification and attribution
of procurement items
9
Supplier’s
Performance
Management
An electronic solution to manage information provided by
the relevant association of procurement companies such
as management situation, construction records and
technical manpower information required for qualification
and PQ reviews
10
e-Guarantee
An electronic system to receive e-Guarantee from
guarantee institutions
11
Call Center
An electronic solution to provide integrated customer
service for e-GP System user through telephone and
Internet quickly and accurately
1.2.2 Capacity of the Server
The table below show the capacity of server proposed for e-GP System in this report.
Table [ 0-2 ] The capacity of server proposed for e-GP System
Item
Number of
connected
users
Descriptions
• Average number of connected users
(24 hours)
• Maximum number of connected
users (1 hour)
• Annual growth rate of number of
users
Rate • Number of simultaneous users
of
• Number of operations per user
use • Web page size
• Permitted response time
2.
Capacity
• 2,500 users
• 500 users
• Annual increase of 30%
• (needs five years with the
given rate of increase)
• 250 persons
• 4 cases/sec
• 5K
• 2sec ~ 3sec
Location of the Project
Head quarter of the Project company which will implement e-GP System project shall
locate its headquarter in Ha Noi, the Capital of Vietnam. Main system of e-GP Project
shall be located in a Data Center which shall satisfy Tier-3 requirements of TIA
942standard (refer to 2.5Data Center Installation Design of III. ANALYSIS AND
SELECTION OF TECHNOLOGY) and Backup Server shall be located in a remote
place from the main system so that data shall be kept safely even in case of disaster.
64
3.
Project Period
3.1 e-GP System Installation
Installation of e-GP System shall be divided into 2 Phases. 6 subsystems such as Portal,
User Management, Item List, e-Document, e-Bidding and Call center shall be installed in
Phase 1. 5 subsystems such as Supplier Performance Management, e-Guarantee, eContract, e-Payment and e-Shopping Mall shall be installed in Phase 2.
-
Phase 1
The Phase 1 shall last 18 months. BPR/ISP shall be implemented for the first 5 months
of Phase 1. The installation of 6 e-GP Applications shall be commenced in the 5th month
of Phase 1 and completed in the 18th month. There will be an overlap of a month while
BPR/ISP and Installation of e-GP Application shall implement at the same time. Phase 1
is expected to be begin in Q3/2016 and end in Q4/2017
- Phase 2
Phase 2 shall last 6 months. Phase 2 is expected to be finished in Q4/2022
3.2 e-GP System Operation and Maintenance
During phase 1, the operation, maintenance, system upgrades and charging fee will be
started from July 01/2017 to 06 subsystems.
From January 2022, the operation, maintenance, upgrading and charging fee will be
carried out for the 05 remaining subsystems.
After the completion of Phase 1 of e-GP System Installation, the e-GP System Operation
and Maintenance shall be commenced. The Contract Period for e-GP System Operation
and Maintenance is expected to last 11.5 years
System upgrade and enhancement shall be carried out twice during the contract lifecycle
– further details will be provided in the RFP. (due to the life cycle of the information
technology system is usually considered as 5-7 years). This upgrade, increase time as
above (before the transfer time 1 to 2 years) to ensure a stable and most updated
operating system to the government.
The duration of the contract is estimated for 13 years from 01 July 2016 to 30 June 2029.
C.
Additional commentary on the feasibility study
1.
The feasibility study was originally written in 2012 and then updated in 2013/4 there
have been some significant changes to the regulatory environment since the original
feasibility study was written which are important for the investor to understand as they
will support the system being adopted by the users in Vietnam and thus the viability of
the project.
The Law on Procurement No. 43/2013/QH13 introduces the concept of a national
bidding network and requires that both investors and procuring entity uses the national
bidding system for conducting procurement.
2.
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3.
4.
5.
6.
7.
- Article 5 of the Law of bidding, Eligibility of tenderers, investors’ states that in order
to be eligible to bid then tenderers must be... “Registered on the national bidding
system”
- Article 8 of the Law on Procurement, Information of bidding, states that all
documents related to bidding.. ”must be published on the national bidding network
system.”
In addition Joint Circular 07/2015/TTLT/-BKHDT-BTC was published in September
2015 and applies nation-wide. The circular clearly outlines to legal basis for using the
eProcurement system, explains what information will transferred and activities
conducted on the system. This circular also outlines that transaction fees will be charged
for using the system and outlines the types of fees and the associated charge.
The investors should note that the revenue projects in the feasibility study were
calculated before these laws/circulars were issued and should consider the potential
impact on the adoption percentages of the system.
The Public Procurement Agency (PPA) is committed to supporting the adoption growth
of the system, has set aside budget for activities to drive the change management
required to encourage and mandate the use of the system and will outline in more detail
its plan during the RFP stage of this process.
The successful investor is required to support driving the adoption of the system in
conjunction with the PPA. PPA will take the regulatory risk of enforcing the changes to
the regulation and the successful investors should consider softer ways to drive adoption
through awareness campaigns, user guides, training and marketing.
The build and maintenance costs of the system were also estimated based on
technological advances which are now three years old. The investor should consider
ways in which more recent technological advances can be utilized to reduce the build
and maintenance cost.
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