PCBO 8/24
Accounting Services
http://www.csusm.edu/accounting/
 Best way to contact:
 Reconciling issues &
accounting@csusm.edu
 Salary adjustments
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 Expenditure adjustments
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 Chargebacks
 Month end / year end

closing
 AR billing / Reimbursed
Activities
 Cost recovery
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
questions
1098T questions
UBIT (unrelated business
income tax)
Chartfield usage questions
Trust Funds
ASI accounting
Accounts Payable
http://www.csusm.edu/procurement/ap/
 Best way to contact:
accountspayable@csusm.edu
 Pay bills for the University
 Print checks including
Financial Aid & ASI
 Void checks , stop payments,
outstanding checks
 Pro Card Audits
 Sharing CSUSM’s Tax
Identification Number
W-9 with vendors
 Manage travel program
 Reimburse employees for
travel expenses
 Reimburse moving and
relocation expenses
 American Express Travel
card
 Travel training & website
Budget Office
http://www.csusm.edu/budgetoffice/
 Best way to contact:
budget@csusm.edu
 Annual Budget Submission
 Mid-Year Review
 Budget Transfers
 PAN & ATF Personnel
Documents
 Permanent employees
 Split-funding
Contract Services
 Best way to contact:
contracts@csusm.edu
 Agreements
 Memorandums of
Understanding (MOU)
Internal & External
 Student Placement
Agreements (Nursing,
Kinesiology, Speech
Pathology, etc.)
 Licenses
 Non-Disclosure Agreements
 Use of University Space
Agreements
 Independent Contractors
Distribution Services:
(Formerly Shipping & Receiving and the Mail Center)
www.csusm.edu/procurement/distributionservices/
 Best Way to Contact:
 Maintain central mailrooms in
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

distributionservices@csusm.edu
FedEx, UPS and Postage billing
Mail piece design for
promotional mail pieces and
catalogs
Camera ready artwork for
Business Reply Mail
Mail code cards for new
accounts
Process outbound mail
including: Certified Mail, Return
Receipts, Express Mail
Distributions: general, area only,
or faculty only


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Craven Hall
Supply requests: campus
envelopes, USPS or FedEx
envelopes and boxes
Tracking inbound packages &
freight
Processing outbound UPS and
FedEx shipments
Receiving on PO’s in CFS
Special request pick-ups: archive
boxes, e-waste, shredding,
surplus items
Materials Management
http://www.csusm.edu/procurement/mm/
 Best way to contact:
 jcarr@csusm.edu
 distributionservices@csusm.edu
 Property/Asset
Management Services
 Central Stores Services
 Shredding Services
 Records
Management/Archiving
Services
 Disposition of University
Assets/Asset Sales
 E-Waste Services
Print Solutions Program/
University Copier Program
 LaShann Wilkerson
 University Copier Program
 Telephone # 760 750-7515
 UCP copier lease
 Email:
information
 UCP chargeback
 UCP copier move
lwilkerson@csusm.edu
 Print Solutions Program
 Print card information
 Student copier
assistance
Procurement Services
http://www.csusm.edu/procurement/procurementservices/
 Procard questions:
pcard@csusm.edu
 Req questions:
procurementservices@csusm.edu
 General info:
procurementservices@csusm.edu
 Purchase order
questions
 Procurement Process
questions
 How do I?
Student Financial Services (SFS)
http://www.csusm.edu/sfs/
 The best way to contact:
sfs@csusm.edu
 Petty Cash
 Refunds for Students
 Payroll Questions
 Is my check still at Cashiers?
 Department Deposit/MISC
 When is Payday?
Deposits
 Waivers- Cal Vet,
Employee, Third Party
 DDR Questions
 Tuition Fees and Payment
Deadlines
Other Contacts / Links
 Datawarehouse questions / issues (report not working,
data questions): datawarehouse@csusm.edu
 PCBO agenda items / suggestions: pcbo@csusm.edu
 CFS/HR/SA security: http://bastion.csusm.edu/psaccessfrm/