Carroll College
HS/PH 415 Internships
Carroll College
Health Sciences and Public Health
Programs
Revised: April 2015
TABLE OF CONTENTS
Summary of Internship Program
Introduction……………………………………………………………………... 1
Internship Process………………………………………………………………
2
A. Finding and Gaining Approval for an Internship
B. Completing an Internship
Important Internship Information…………………………………………….. 3
Internship Grading and Evaluation
Cooperating Organization Expectations
Health Sciences and Public Health Expectations
Internship Academic Policies
HS/PH 415 Forms…………………………………………………………...…
Student Mid-Term Evaluation Form
Student Final Evaluation Form
Cooperating organization Final Evaluation Form
HS/PH Portfolio Caption Sheet
7
Summary of HS/PH Internship Program
A. Establish that you are eligible to complete an internship. In order to be eligible to
complete an internship you must:
1. Declare a major in Public Health or Health Sciences
2. Have junior or senior standing (minimum completion of 50-80 credit hours)
3. Set up a meeting with your faculty internship advisor (Kelly Parsley, Jennifer Lowell
or Gerald Schafer)
4. Have earned a Health Sciences and Public Health GPA of 2.50
B. Register for an internship through a special process. The following materials are to
be completed the semester prior to the start of the internship.
1. __Register on line at Saints Connection
http://www.carroll.edu/students/career/internships/connection.cc
2. __Completed Internship Proposal (See “Develop an Internship Proposal” at
http://www.carroll.edu/students/career/internships/connection.cc
3. Submit all information via Saints Connection
http://www.carroll.edu/students/career/internships/connection.cc
C. The following materials may be due throughout the semester to be turned in to your
faculty internship advisor (Kelly Parsley, Jennifer Lowell, or Gerald Schafer).
1. __Weekly journal entries
2. __Student Mid-term Evaluation Report (due mid-term week)
3. __Student Final Evaluation Report (due Tues of finals week)
4. __Cooperating organization supervisor final evaluation from intern supervisor (due
Tues of finals week)
5. __Other materials as determined by student and internship advisor
INTRODUCTION
The Health Sciences and Public Health degrees at Carroll College offer programs leading to careers in health
related fields. For students in these majors, an internship experience is essential to provide practical application
of technical knowledge. This internship is an on-the-job learning process completed under the guidance of a
cooperating organization as well as under the supervision by a faculty member.
Internship Program Objectives
Major objectives include providing
 the intern with the opportunity to observe and apply theory and technique to actual situations, beginning
the transition from the role of student to that of professional;
 the intern with practical field experience upon which to build his/her professional career;
 further professional preparation for the intern on the job, under the direction of qualified personnel;
 continuing evaluation of the intern’s growing abilities and needs;
 the cooperating organizations with an opportunity to become involved in the preparation of future
professionals; and
 the opportunity for three-way communication among professionals in the field, students, and faculty
internship advisor.
During the course of the internship, the student will
 develop a set of goals and objectives for career development;
 perform work assignments to the best of her/his ability;
 apply skills and knowledge acquired in academic courses to the work assignments presented by the
cooperating organization;
 expand skills and knowledge of the professional field;
 develop an increased understanding of human behavior and improved human relation skills; and
 initiate, organize, and produce a portfolio to enhance his/her postgraduate experience.
Many agencies realize that they can make a significant contribution to the quality of their future programs by
assisting in the educational process of future employees. Those organizations that open their doors to interns
accept the professional task of providing a meaningful experience by maintaining high standards of expected
performance from students. The value and amount of personal experience gained by the intern depends on
his/her contribution to assisting the organization in obtaining its objectives.
This guide contains internship policies and procedures, internship reporting forms, and evaluative reports to
ensure that the intern will receive a quality, practical experience and that the cooperating organization, in turn,
will benefit from the performance, skills and information provided by the intern.
1
INTERNSHIP PROCESS
To better understand the internship process, please click on the link
http://www.carroll.edu/students/career/internships/connection.cc and follow the instructions for “How does the
Process Work,” and watch the “Saints Connection Internship Tutorial.”
Complete the Internship Proposal. Once you have established your internship site you need to work with
your site supervisor and faculty internship advisor to develop an Internship Proposal. To better understand the
proposal writing process, please click on the link
http://www.carroll.edu/students/career/internships/connection.cc and follow the instructions for “Develop an
Internship Proposal.”
Once the proposal has been written and shared with your site supervisor and your faculty internship advisor,
please submit it via Saints Connection at http://www.carroll.edu/students/career/internships/connection.cc.
Complete the Internship. As you begin your internship work, be mindful that this is a unique learning
opportunity for you as well as those working with you. You both have much to learn from each other. It is also
important for you to keep in mind that you are representing Carroll College; your behavior directly impacts how
people see Carroll and the opportunities future students will have to work at this site.
Refer periodically to the learning objectives in the proposal. Check your proposal to confirm responsibilities
and to remind yourself of what you were hoping to learn from the internship. Meet all scheduled internship
commitments and arrangements. Visit, observe, and participate in phases of the organization’s operations other
than assigned responsibilities if possible. Check in with your supervisor to confirm that all expectations are
being met. If your expectations are not being met or you have some confusion about your role, speak with your
supervisor or faculty internship advisor. Note: Everyone wants this to be successful, but internships can suffer
if you don’t share the problems and concerns you experience. Often the faculty internship advisor or career
services staff person can also speak to the cooperating organization supervisor on your behalf.
Follow Cooperating Organization’s rules and regulations. Participate in meetings scheduled by the
cooperating organization to evaluate progress; attend conferences and seminars scheduled by the supervisors;
submit reports as assigned by supervisors; clear with the cooperating organization supervisor before expending
funds other than personal expenses.
Monitor and complete internship hours. Be aware of the number of hours you need to complete for your
internship. It is your responsibility to complete the required hours. You may work more than the required
hours but only if it works with your schedule and does not interfere with your other classes and commitments.
Monitor and complete academic requirements. It is your responsibility to complete all the required
assignments during the internship. Be clear about the expectations of your faculty internship advisor. Meet with
your faculty internship advisor as required. Keep current on the assignments and requirements that you and
your faculty supervisor have developed.
Evaluate your progress. If you are bored or ready for more challenge - communicate with your supervisor.
Your supervisor may be busy and may not immediately know that you are ready for more responsibility. You
may also want to start volunteering for more projects. On the same note, if you are having trouble keeping up
or completing projects please contact your supervisor.
2
IMPORTANT INTERNSHIP INFORMATION
Internship Grading and Evaluation
The faculty internship advisor will determine the grade for HS/PH 415 after receiving feedback from the
cooperating organization supervisor, giving full consideration to such recommendations. Grade factors include:
on the job performance, timeliness of turning in forms, accuracy and completeness of internship requirements
that you, your site supervisor, and your faculty advisor determined prior to beginning the internship, and the
quality of the final reports.
A. Internship Journal Entries
If your faculty internship advisor (and you) decided that journal entries will be one way that your internship will
be part of how your work is evaluated, please make sure that you have established the following:
How often will you write journal entries?
How long should they be? How detailed?
When will they be turned in?
What should they contain? Information on what you learned what unique experience you had, and what new
skills you performed/witnessed? Details about events/experiences that gave you insight into your future career?
Our goal for journal entries is to help your create a collection of information that you can use to impress discuss
your internship experience during future grad school or job interviews.
B. Internship Research Paper
Often, the faculty internship advisor will require students to write one or several papers about their internship
experience. These papers should follow standard APA or MLA format and should be typed, double spaced, with
one inch margins. You and your faculty advisor will determine how many papers will be due and how long
those papers should be.
C. Internship Portfolio
If your faculty internship advisor (and you) decided that a portfolio will be one way that your internship will be
part of how your work is evaluated, please make sure that you have established the following:
What items (artifacts) will be required as portfolio entries?
What kind of information will be required for the caption sheets?
When will they be turned in?
When should they be picked up?
Our goal for portfolios is to help your create a collection of information that you can use to impress discuss your
internship experience during future grad school or job interviews.
A caption/reflection sheet must precede each artifact (see forms for PH and HS Caption Sheets)
3
Cooperating Organization Expectations
The cooperating organization needs to provide a practical experience that utilizes, in varying degrees, the
content and objectives of the courses of the student’s major curriculum and area of concentration. The
internship assignment should be a learning experience that employs the student’s career goals. Supervisors from
the cooperating organization and from the Department need to monitor the progress of each intern with
consultations with the intern regarding problems, solutions, challenges, and on-going evaluation.
Responsibilities of the cooperating organization
 upon acceptance of an intern, sign the Carroll College “Internship Approval” form;
 assign the responsibility of intern supervision to a designated supervisor;
 prepare and conduct an orientation session which acquaints the intern with organizational programs
policies, procedures, and personnel; knowledge of an organization’s structure will assist the intern in
understanding the functions and interactions of the various departments within an organization.
Knowledge of the structure will also assist in determining the function of each section of the
organization in which the intern works.
Responsibilities of the site supervisor
The cooperating organization’s supervisor assumes responsibility for the supervision and instruction of the
intern by employing the organization’s functions to enhance the intern’s professional growth and development.
The organization supervisor shall:
 provide the intern with a wide variety of experiences and assignments that will enable her/him to
discover individual strengths and weaknesses;
 provide the intern with an understanding of the administrative structure and the mission or function of
the organization;
 supervise the intern in all organizational assigned tasks;
 assist the intern by providing opportunities to accomplish professional experiences and duties proposed
by intern; and
 perform a final evaluation of the intern’s performance, discuss the evaluation with the intern, and submit
a final evaluation of the intern to the faculty internship advisor. (Such evaluation should include a grade
recommendation based on the professional performance of the intern).
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Health Sciences and Public Health Program Expectations
The faculty internship advisor represents the Health Sciences Program in all official arrangements with
cooperating organizations in the initiation and conduct of the Internship Program. The faculty internship advisor
is also responsible for:
 assisting students in making arrangements for an approved internship placement;
 approving final arrangements of all internships; serving as liaison between the Health Sciences and
Public Health Programs and the cooperating organization; and
 evaluating and making suggestions for improvement of the Internship Program.
The faculty internship advisor, appointed by the Chair of the Health Sciences and Public Health Programs, shall
maintain contact with the organization supervisor regarding the progress of each student and shall be available
to the cooperating organization supervisor for consultation on questions related to professional courses and the
Internship Program by:
 acting as liaison and resource person for both the cooperating organization supervisor and the intern;
 assisting interns in the achievement of their internship goals;
 reviewing the progress of interns;
 evaluating interns’ reports and portfolio; and evaluating the interns’ performance in cooperation with the
cooperating organization supervisor. It is the responsibility of the faculty internship advisor to assign the
intern’s final grade.
5
Internship Academic Policies

An internship consists of an agreement between an organization, a student, and a faculty
internship advisor.

A student is awarded academic credit at the completion of the internship.

A student must complete an Internship Approval Form and an Internship Proposal Form.
These forms and all required signatures must be completed within two weeks of
beginning the internship.

The credit to hour ratio is 1 credit per 42 hours of work for a semester - normally 15
weeks. No more than 3 credits may be earned per semester. A maximum of 6 credits may
be earned in internship credit. There are exceptions for academic majors that require a
practicum, clinical experience and/or student teaching or have prior approval of the
academic dean. Internships may be completed in the fall, spring, or summer semester and
may begin at any point during the semester. Internships must be at least eight weeks in
duration.

Each department assigns a course number for internships - see catalog.

Internships can be taken on a pass/fail basis or for a letter grade (pass = minimum of a C
grade).

The student must be of junior or senior status, and the experience should be in the
student’s major area of academic study.

Tuition for internship credits is the same as for other credits earned at the college.

The student's cumulative GPA and major GPA will be factors in judging the
appropriateness of a particular internship experience the student proposes.

Students must register in the academic term in which the work activity takes place. All
paperwork must be completed each semester the student participates in an internship.
Students seeking credit for extended internships longer than one semester must submit a
new Internship Approval Form and Proposal for each semester of the internship. Each
subsequent semester should include new learning objectives and additional
responsibilities.

Grades will be based on the employer evaluation, supervising professor evaluation and the
student's required academic work connected with the internship.
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PH/HS Internship
Forms
Student Mid-term Evaluation Form
HS/PH 415 Internship
Name:
Faculty Advisor:
Date:
Semester:
Cooperating Agency and Supervisor:
1. What classes or skills and concepts acquired through your education have
benefited you most during this internship?
2. What are some additional classes that might have prepared you better for this
internship?
3. Describe any specific projects on which you are working. Are any of these projects
substantially different from what you expected to be doing?
4. How do you believe the host organization is benefiting from your involvement?
5. How are you benefiting from this internship experience?
6. Please describe any problems with which you need assistance. We welcome your
comments and suggestions. (Please use the back of this form if needed.)
Student Final Evaluation Form
HS/PH 415 Internship
Student’s Name:
Inclusive dates of Internship:
Carroll College Internship Supervisor:
Cooperating Agency Supervisor:
Number of HS/PH 415 Credits enrolled:
Hours per week:
1. Briefly discuss your internship involvement and experiences.
2. Present a self-evaluation of your internship, noting before and after perceptions of
your strengths and weaknesses. What is needed for continued growth in your
professional development? (Please use additional paper if needed)
Intern
Date
Cooperating Organization Final Evaluation Form
During the next to last week of the semester, we ask all internship supervisors to complete
this evaluation form and review it with the intern. The intern should return this form to the
Carroll College Internship Supervisor by the last week of the semester.
Internship Site
Evaluator/Title
Intern
Semester/Year
Please rank this student on a scale of 1 (needs work) to 5 (outstanding)
Element
Score
Dependability: attends regularly, is punctual,
completes projects by deadlines,
1
2
3
4
consistently produces quality work
Attitude: is flexible, willing to learn,
demonstrates initiative, accepts constructive
1
2
3
4
criticisms, is courteous and friendly
Relations: works effectively with
supervisors, co-workers, and customers
1
2
3
4
Self-Management: maintains professional
manner and appearance, manages time and
resources well, makes informed decisions,
seeks further guidance when appropriate,
sets realistic goals
Learning: demonstrates skills needed for
tasks, applies classroom knowledge to job,
understands company expectations,
demonstrates skills need for tasks
Overall Performance:
5
5
5
1
2
3
4
5
1
2
3
4
5
1
2
3
4
5
1. What are the intern’s strengths? In what areas could the intern improve?
2. How has the intern met the objectives stated in the learning agreement?
3. Will the intern continue next semester? Would you like to request an intern for next semester?
Please make other comments regarding the intern’s performance.
4. Intern’s comments regarding the evaluation and or the internship experience:
__________________
Signature,
________________ ____________________
Phone No.
Date
____________________________________________________________________________________________
Intern Signature
Phone No.
Date
Public Health/Health Sciences
Portfolio Caption Sheet
Health Science Program Student Competencies
1. Foundational Knowledge of Public Health: Students will gain foundational
knowledge for proficiency in basic epidemiologic principles, including diseases and
disorders, surveillance techniques, statistical applications, and data presentation.
2. Communication Skills: Students will demonstrate effective oral and written
communication skills both individually and in groups.
3. Healthcare Delivery Systems: Students will be able to identify how various
healthcare systems affect the services they provide and quality of care delivered.
4. Employability Skills: Students will demonstrate key employability skills including
development of resumes, personal statements, and interview skills.
5. Legal and Ethical Responsibilities: Students will understand accepted ethical
practices with respect to regulations, polices, laws and legislative rights of citizens.
6. Health Care Maintenance: Students will understand the fundamentals of wellness,
healthy behaviors, and the prevention of disease.
Please use additional paper as necessary.
1. Briefly describe the chosen artifact:
2. Use the checkboxes above to indicate which HS Program objective the artifact meets. Why do
you think the artifact fulfills this (these) objective(s)?
3. As you reflect on this artifact, what skills and knowledge have you gained that will be helpful
to you as a professional?
4. What have you learned about yourself relative to your written and verbal communication
skills?
5. Describe your performance on this artifact relative to your expectations.