Procedure for Ordering Animals
• BUSM and Charles River Campus orders are placed through
BU Works by submitting an Internal Service Request (ISR). The
ISR form is located under the Procurement tab in BU Works.
• BMC orders are placed by submitting a paper order form to
the BUASC office (W707, Fax: 617-638-4055).
• If you are not sure which type of order you need to place,
please check with your grant administrator.
• If you have any questions about animal ordering, please
contact the BUASC office at 617-638-4086 or BUASC@bu.edu.
• If you have any questions about BU Works, please contact the
BU Works Power User for your department.
Rodent Order Deadlines
Submit orders by the days and times listed below. Subject to availability.
Please order pregnant animals and uncommon strains/ages/weights well in
advance. If an order is submitted after the deadline, the animals will be
ordered for the next available delivery date. Please plan accordingly.
Order by 12:00 noon
on Monday
Thursday Delivery
(same week)
Order by 12:00 noon
on Thursday
Tuesday Wednesday
Delivery
Delivery
Charles River Labs
CRL
Harlan
Taconic
Taconic
Jackson
Animal Ordering:
Submitting an ISR
Provider Information
• The Provider is Animal
Science Center- Animal
Orders
• Do not use Animal
Science Center (ASC)- Per
Diems or Special Services
• The Contact Detail is the
person submitting the ISR
• List both the PI and the
primary user in the
PI/Requester Detail field
• Give the best telephone
number and email
address for BUASC to
contact if there are any
questions
Animal Ordering:
Submitting an ISR
Delivery Information
• Requested Delivery Date
must be an approved
delivery date for your
vendor (see the animal
order deadline chart)
• Deliver to Building/room #
is where the animals will be
housed
Animal Ordering:
Submitting an ISR
The following information is
needed in the Note Pad:
• Vendor
• IACUC protocol number
• USDA pain category
• Vendor catalog number for
each strain
• Full strain code (this can
be obtained from the
vendor’s website)
• Sex of animals
• Age/weight of animals
• Special housing
instructions
Animal Ordering:
Submitting an ISR
Charge Distribution
• Used only if you are splitting
the charge between two or
more cost objects
• Enter cost object numbers and
percent distribution (e.g.
50/50)
Animal Ordering:
Submitting an ISR
Requested Items
• Each strain/sex/age or weight goes
on its own line item
• PO quantity is the number of
animals
• Order unit is “Each” (EA)
• Net Price is the price per animal
• Enter cost object here (if using only
one)
Notes
• Accurate pricing information is
required
• You may need to contact the
vendor for pricing
• Include a reasonable estimate of
shipping (including crate) costs on
a separate line item
Animal Ordering:
Submitting an ISR
Click “Submit” and you’re
done!
Please note the request
number that is generated.
BUASC will refer to this
number if we need to
contact you about your
order.
BMC Animal Orders
• Submit a paper order form (available on our
website)
• Be sure to put your BMC activity number on
the order
• BUASC will bill your activity number for the
total cost of the animals
When Your Animals Arrive
• Animals will be housed in the housing location requested
– If any changes need to be made for operational
reasons, you will be contacted by BUASC staff
• BUASC will not contact you unless there is a change or a
problem with the order. Please check your housing
location for your animals prior to contacting BUASC
• If you notice any problems with the animals, please
contact BUASC immediately. Do not contact the vendor
directly
– BUASC will arrange with the vendor to have the animals
replaced or a refund issued, if possible. Refunds/replacements
may not be possible if BUASC is not notified of the problem
promptly