DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
Appeals and Petitions Information
Policy forms and additional information can be found on the OUE website at http://www.umbc.edu/undergrad_ed/policy.html
Each appeal or petition is reviewed on the merits of its individual case and relies on the documentation provided or obtained by the student.
Type
Late Add of
course
Form
Exception to
Academic Policy
Minimal Documentation
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Late Drop of
course without
a Withdraw
Exception to
Academic Policy
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Student Statement of
circumstances
Statement from instructor of
circumstances and
confirmation of
attendance/participation
Any documentation which
can confirm or substantiate
situation, e.g., email
exchanges between student
and instructor regarding
permission code
Must be administrative error
or medical emergency
Student Statement of
circumstances
Statement from instructor of
circumstances and
confirmation of last
attendance/participation
Any documentation which
can confirm or substantiate
situation
Must be administrative error
or medical emergency
Review
Process
by
Decision
Response
Timeframe
Contact
OUE
10 working days
upon completed
petition
UndergraduatePetitions@umbc.edu
OUE
10 working days
upon completed
petition
UndergraduatePetitions@umbc.edu
DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
Late Swap of
two courses (a
late add and a
late drop)
Exception to
Academic Policy
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Late Drop of
course with a
Withdraw
Exception to
Academic Policy
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Student Statement of
circumstances
Statement from instructor of
course wanting to drop of
circumstances and
confirmation of last
attendance/participation
Statement from instructor of
course wanting to add of
circumstances and
confirmation of
attendance/participation
Any documentation which
can confirm or substantiate
situation
Must be administrative error
or medical emergency
Student Statement of
circumstances
Statement from instructor of
circumstances and
confirmation of last
attendance/participation
Any documentation which
can confirm or substantiate
situation, e.g., medical
documentation showing
student was ill during time
of last day to withdraw
Must be administrative error
or medical emergency
OUE
10 working days
upon completed
petition
UndergraduatePetitions@umbc.edu
DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
Late
Exception to
Semester/session Academic Policy
Withdraw
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Academic
Clemency:
For students who
are readmitted
or reinstated to
UMBC after an
absence of a
least five
calendar years.
Petition for
Academic
Clemency
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Student Statement of
circumstances
Statement from all
instructors of circumstances
and confirmation of last
attendance/participation
Any documentation which
can confirm or substantiate
situation, e.g., medical
documentation showing
student was ill during time
of last day to request
semester/session withdraw
Must be administrative error
or medical emergency
may request for up to
sixteen credits to be
removed from the
calculation of GPA
petition for clemency must
be filed within the first
semester of re-enrollment at
UMBC
Only students with less than
a 2.00 cumulative grade
point average are eligible for
academic clemency. A single
poor term would have to
qualify under the nonapplicable semester policy.
Non-passing grades such as
“F”, “F” on Pass/Fail, or “F”
due to a converted
incomplete, are the only
grades which can be made
non-applicable
OUE
10 working days
upon completed
petition
UndergraduatePetitions@umbc.edu
OUE
Initial analysis
during first
semester back; if
eligible, AC given
once grades post
to confirm
return
UndergraduatePetitions@umbc.edu
DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
Non-Applicable
Semester
No form
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Statement from student to
request to declare a
particular single semester, in
which at least nine credits
were attempted, as nonapplicable to their
graduation requirements
and computation of the
cumulative GPA.
Student must have earned a
minimum of 90 credits, at
least 45 of which were
earned at UMBC
Semester GPA must have
been less than 1.5
quality of the work for the
specified semester must be
clearly out of line with the
rest of the student’s
academic record (i.e.,
change of major to
unrelated discipline)
Letter of support from the
student’s current academic
advisor to indicate student
has met with and discussed
implications of NA semester
and any academic planning
issues
OUE
Usually reviewed
on a bi-weekly
basis
UndergraduatePetitions@umbc.edu
DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
Third Attempt of
a course
Informational
form on OUE
website
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An original email from the
student’s academic advisor
supporting the petition and
confirming discussion of all
academic options
An original email from the
intended course instructor
stating her/his permission
for the student to enroll in
the course for a final time,
and the instructor’s
commitment to meet with
the student as needed to
answer any questions about
the material, such as during
office hours
A tutoring contract unless
receiving tutoring at LRC;
A time-management plan
that includes class
attendance, study schedules
for all courses the student
intends to take concurrently
with the repeated course,
and work hours (if any)
A personal statement which
must include how the
student will ensure that
she/he can or will
successfully pass the course
An alternative academic
plan the student will
undertake in the event that
he/she is either unable to
repeat the course or fails to
successfully complete the
OUE
Petition deadline
for all
documentation
is two weeks
prior to start of
semester or
session
regardless of
where student
wants to enroll
UndergraduatePetitions@umbc.edu
DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
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Graduation
Requirements
(Most common:
change of
general
education
requirements,
additional
residency
waivers)
Academic
Standards
Advisory
Committee
(ASAC) Petition
form
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course if allowed to enroll a
final time
Indication of which semester
and section(s) of the course
the student wishes to be
enrolled
Verification of
Transferability and
Residency Waiver form (if
needed).
MATH assessment if
applicable, e.g., all math
courses, courses which a
math course is a pre-req
Statement from student of
what is requesting to be
waived or made an
exception to
Statement from advisor (or
major department) on
situation (does not have to
be in support)
If asking to be under old
graduation requirements,
major department must
indicate remaining courses/
credits towards major
ASAC does not handle
waivers for PHED, foreign
language, or designation of a
course to be a general
education category.
No waivers are given for
45UL or 120 minimum
credits
ASAC
Committee
meets once a
month; deadline
for petition
materials is one
week prior to
meeting date
(determined at
start of each
semester by
committee);
decisions are
sent to students
within one week
of meeting by
OUE
UndergraduatePetitions@umbc.edu
DRAFT FORM – THESE ARE THE CURRENTLY HELD PRACTICES/PROCEDURES AND ARE UNDER REVIEW
Enrollment in
courses out of
sequence
Exception to
Academic Policy
(Other category)
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OUE
Statement from student
regarding academic situation
and why should be allowed
to take courses out of
sequence
Statement from advisor
regarding academic situation
and why should be allowed
to take courses out of
sequence
Statement from
instructor/department of
course student wishes to
enroll in indicating their
agreement to allow
student’s enrollment
10 working days
upon completed
petition
UndergraduatePetitions@umbc.edu