School Year 2015 - 2016

1.
What is the law and what does the law require?
2.
What is Title I, Part A?
3.
What is a Title I School-Wide program?
4.
What is State Compensatory Education?
5.
What does supplemental mean?
6.
Expenditure procedures
7.
New information
8.
Important reminders
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Elementary and Secondary
Education Act (ESEA)
The Elementary and
Secondary Education Act of
1965 (ESEA) was first passed by Congress as part of
President Lyndon B. Johnson’s
War on Poverty.
This legislation provided federal funds to support public education, particularly in resource-poor, low income settings.
No Child Left Behind (NCLB)
The most recent reauthorization amending ESEA is the No Child
Left Behind Act of 2001 (NCLB).
This legislation aimed to close the achievement gap between groups of students through greater accountability and increased flexibility and choice.
NCLB affects almost every school district and charter school in the state.
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Fund 211
Federal entitlement
Provides supplemental resources
Helps schools with high concentrations of students from low-income families provide high-quality education
Enable all children to meet the state student performance standards
SAISD operates school-wide programs
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Purpose is to upgrade the entire educational
program in order to raise academic achievement for all students
Is built on school-wide reform strategies, rather than separate, add-on services
Provides flexibility in spending Title I funds
Permits flexibility to coordinate with other funds in support of the school-wide program
Focuses on results
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Fund 164
State allotment
Supplemental programs and/or services
For students identified as at risk of dropping out of school
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To increase the level of services and not supplant
(replace) funds from nonfederal sources
To ensure that services provided under Title I are in
addition to, and not in place of, services that would otherwise be provided to participating students with state and local funds if Title I funds were not available
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Regular or Basic
Program
Supplemental
Program
Supplemental
Program Plus
Plain cake = basic education program
Frosting = additional support Candles = further support
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Allows a School-Wide campus to use
SCE funds in coordination with its Title I funds to implement the school-wide program (still obligated to show gains in academic achievement & reduction in the drop-out rate for at-risk students)
You must maintain documentation that clearly demonstrates the supplementary nature of these funds
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Implement the
Improvement Plan
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The CNA & CIP/DIP is your school’s or department’s Comprehensive Needs
Assessment and Campus/District Improvement
Plan and includes:
A Needs Assessment and Summary of Data
Goals and Strategies to Address Academic
Needs of Students
Professional Development Needs
Coordination of Resources/Comprehensive
Budget
A family component to address parental involvement
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• Payroll
• Professional Development
• Travel
• Contracts
• Mileage
• Requisitions
• Print Work Orders
• BCR
• Equipment
• Parental Involvement
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Federal Programs
Website
Forms – updated
Changes to form not final
Expenditures Manual
In the process of updating
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Read the Procedures for each packet submitted to the Federal Programs
Department.
The Procedures will outline the following:
Outline of Approval
Process
Supporting
Documents
Any special notes
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Complete a Quality Control
Worksheet for each packet submitted (email or pony) to the Federal Programs
Department.
Place a check mark in the
“Submitted” column for each item submitted.
When the packet is complete, all items will be checked.
Submit the Quality Control sheet with all packets.
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Required items can be found on the Procedures sheet in the Expenditures Manual and on the website.
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Supplemental pay does not include lunch.
Timesheets must state whether or not lunch was taken each day.
Part-time certified tutors must submit one tutoring form per day.
Must clearly identify CIP/DIP Strategy and
Activities on the sheet.
Only the student can sign in and out on the form.
Do not round up or down. All time must be exact to the minute based on student sign in.
Example: 7:00 a.m. to 7:45 a.m. is .75, not 1 hour.
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Required items can be found on the Procedures sheet in the Expenditures Manual and on the website.
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Federal funds do not pay for planning.
(Remember when completing Campus/Dept.
Program Review).
Must submit documentation for full-day schedule when paying for a substitute.
Must clearly identify CIP/DIP Strategy and
Activities on the sheet.
Weekly Payroll report must include reason why the teacher was absent.
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Units of hours must be converted.
Submit payroll documentation organized by the
individual, not the date.
Must have a minimum of five (5) students, but classes can be combined.
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Part-time tutors must submit one form per day.
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If paying a substitute using federal funds, every substitute must sign and submit the Substitute
Schedule with the payroll packet.
May be subject to change.
Substitute sign-in sheet must clearly identify
(highlighted) the substitute teacher to be paid.
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A Campus or Department
Program Review form must be submitted with the following:
PLS form
Teacher Sign in and sign out
Agenda
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Remember to convert all time using the conversion chart.
Do not round up or down.
All must be to the minute based on student sign in and sign out.
If a teacher tutors from
3:30 p.m. – 4:20 p.m., what is the converted number of units?
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Visit SAISD’s
Administrative
Procedures website to find the latest version of contracts.
Required items can be found on the Procedures sheet in the Expenditures
Manual and on the website.
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Request must be submitted 6 weeks in advance.
All required Supporting
Documents are listed on the Procedures Sheet.
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There is a separate process that takes place after the approved travel has occurred to ensure reimbursement.
All required Supporting
Documents are listed on the Procedures Sheet.
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Use the latest Mileage
Log on the SAISD
Website.
Use exact destination.
Use idata portal maps, and attach them in order of the log.
Submit them on a monthly basis ($60 minimum), but not to exceed 3 months.
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Purpose of trip must be clear and in accordance with federal guidelines, including:
Must directly relate to the job description.
Must be directly related to parent activities.
Must have an instructional purpose.
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Ensure the funds are available for the requested purchase.
Check that the Activity and the Fund are correctly listed in the CIP or DIP.
CIP/DIP Strategy and
Activity must be notated on
all requisitions.
Pay attention to the Federal
Program timeline for all purchasing deadlines .
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Maintain a running balance log for open POs.
CIP is not needed for a payment request.
When using multiple codes, specify how much to deduct from each budget code.
Submit hard copies with original signatures for payment requests. No need to submit electronically.
Notate on the PO Partial or Final payment.
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When submitting request for Parental Involvement:
Attach proper documentation. Include PI calendar.
Ensure Parental Involvement Meeting Agendas meet federal guidelines.
PFLs will be trained of the proper procedures.
Max of $500 on HEB Requisition
When expending federal funds for PI meetings, remember that
Parental Involvement is engaging parents in activities that improve academic quality to ensure success and improve achievement of all students.
When submitting request for Science Experiment Materials:
Attach a copy of the experiment.
Highlight the items purchased (receipt must match experiment listing of materials).
Always tape full receipts. Please do not cut or staple receipts.
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Budget Change Request
Equipment
Parental Involvement
Print Work Orders
Require review and approval prior to printing or mailing.
All the Procedures and
Quality Control Sheets can be found on the Forms page on the Federal Program
Department website.
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Field trips are no longer allowed under Fund 211. They are allowed under the following funds:
164
212 (Dept. use only)
263 (Dept. use only)
Field Trips using Fund 212 and Fund 263 require written justification form to be completed and must obtain prior approval from TEA. Fund 263, in addition, requires a separate line item in the application which would require an amendment.
Employee Acknowledgement (signature) for every employee being paid with Federal Funds will be required.
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Important: All out-of-state travel will only be approved by
TEA. More information will be provided to your
Administrator on the approval process.
Out-of-state travel costs are allowable and should be minimal, reasonable, and necessary to meet the intent and purpose of the grant program.
Additionally, out-of-state travel with Title II, Part A funds
(255) must be due to the absence of in-state opportunities to satisfy the same Title II, Part A specific needs.
Fund 263 cannot be used for out-of-state travel.
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Always refer to the Quality Control Sheet and
Procedures to ensure that your packet is complete and routed correctly. Be sure to attach the Quality Control
Sheet to all submitted packets.
Start the process early! Failure to do so may result in disapproval or your local budget paying for the item.
Timeline may be subject to earlier deadlines than previous years.
Don’t forget the CIP/DIP! Funds cannot be spent on items not listed in the CIP/DIP.
Ask questions.
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http://www.saisd.net/dept/federalprograms