IN THIS ISSUE: VOLUME 3 ISSUE 2 JULY 25, 2014 PGS. 1 - 3 EMPLOYEE NEWS PG. 3 SEARCHES I IT Employee Newsletter PGS. 4-5 BUSINESS OFFICE NEWS Employee News Accolades Good Luck, you will be missed…. There are several employees who have left in July or are leaving at the end of the month. Not all wished to have their pictures in the newsletter; however, we would like to recognize them for their contributions to UITS and the University. George Msaddi Mindy Carpenter Jim Mindek PAGE 2 IT EMPLOYEE NEWSLETTER Debra Adam will be retiring from the University on Thursday, July 31 after 10 years of service. Debra has been instrumental in providing first level customer support within the Help Center, her friendly voice will be missed. We wish her all the best for a happy and healthy retirement. . Linda Baker will be retiring from the University on Thursday, July 31 after 25 years of service. Linda’s name is synonymous with accounts and she is well known throughout the University Community. Her retirement is well earned and we wish her all the best for a happy and healthy retirement. Janice Bazzani is retiring as of Aug 1st after 27 years of service to the University. Janice has been with UConn since 1986 when she moved to Connecticut and received her master’s degree in curriculum and instruction from the Neag School of Education. She started her career as a Personnel Technical Assistant/Recruiter for Human Resources coordinating the hiring of all University temporary labor. Janice had a short break in service when she taught at Windham Public Schools. In 1990 she returned to UConn working as a Financial Aid Officer for Student Financial Aid Services where she counseled students, reviewed student aid applications, and awarded aid. In 1995 she returned to HR as Personnel Services Officer/Recruiter as Project Lead for the Customer Service Survey Team. Janice performed personnel needs assessments, conducted employee job audits and then went back to Student Financial Aid Services as Assistant Director-Processing, supervising the processing operational units and implementing training programs and workshops. In 1999, Janice joined the PeopleSoft project as Functional Lead representing the Financial Aid office and when the need was identified for a PeopleSoft trainer, Janice was the perfect person to fill this role. Janice has trained several thousand staff on the Student Administration System over the past 15 years, and is well known throughout the university for her training, documentation, user support and communications. She is a valued member of the PeopleSoft team and will be greatly missed. We wish Janice all the best in her retirement years. Mindy Carpenter has been working as a Special Payroll employee for 2 years. Mindy started off in UITS HR helping to keep the organizational charts up to date and improving the HR database. Mindy’s last day was July 24th. Ed Henry has been with the Connecticut Education Network for a little over a year. Ed’s last day at UConn was July 11th. After over 27 years at UConn in various roles and just over 2 years at CEN, Jim Mindek has moved on to a new opportunity. Jim has taken the role of Bureau Chief of Information Technology and IT Director at the State Department of Education. Jim’s new e-mail address is James.Mindek@ct.gov. Jim’s last day at UConn was July 10th. George Msaddi is packing up his belongings and moving to Nevada, his last day with us will be Thursday, July 31. George has only been with us for 4 years, a relatively short period of time. He has provided desktop support to the University Community and contributed positively towards the advancement of the area. We wish him success in all future endeavors. Connie Tomecko will be retiring from the University on Thursday, July 31 after for almost 32 years of service. We wish her all the best for a happy and healthy retirement. IT EMPLOYEE NEWSLETTER PAGE 3 Welcome new employee Seth Michalek Seth Michalek comes to us from the Farmington Company where he worked for six years as an SQL Server applications developer. He previously worked as a LAN/Network specialist for JCPenney Logistic Center. Seth is part of the PeopleSoft team using his SQL programming experience to support the Talisma CRM product. He will also be learning the PS technology. We are excited to have him join our team. Seth works on the Depot campus in the Chaplin building and his phone extension is 0862. Seth Michalek Searches Search # Status Anticipated Closing Date Start Date Data Base Administrator 2 2014393 Interviews complete Summer ETL Developer – Computer Technical Support Consultant 4 – two positions 2014480 Offer declined-readvertising Summer Director of Networking & Telecommunications 2014484 Offer declined; readvertising. Summer Posting Closed Information Systems Analyst 2 – REVISED, Limited Search to current UITS employees only 2014544 Interviewing Summer Revised Posting Financial Assistant 1 – CEN 2014555 Summer Posting Closed Publicity/Marketing Administrator - CEN 2014556 Awaiting HR approval to make an offer. Interviewing Summer Network Technician 1 – CEN 2014563 Interviewing Summer Computer Programmer/Analyst 2 – Senior Computer Programmer/Analyst – PeopleSoft/Oracle Developer 2014682 Advertising Fall Posting Closed Posting Closed 7/30/14 Computer Programmer/Analyst 2 – Senior Computer Programmer/Analyst – PeopleSoft/Oracle Developer – Change Management and Security 2014683 Advertising Fall 7/30/14 Posting Closed Posting Closed Do you know a talented individual who is looking for a new and exciting opportunity? Direct them to the UITS Website for more information: http://uitsjobs.uconn.edu/ PAGE 4 IT EMPLOYEE NEWSLETTER Business Office News Accolades Quick Review on Signature Authority In order to remain in university compliance the only people authorized to sign a document of any type (statement of work, contracts, leases, etc.) starts at the Assistant Vice Provost level. For a quick reference we’ve highlighted the key approval information in the statement below dated April 27, 2012 and according to the chart, the only person presently in UITS with signature authority is the CIO (Vice Provost). However, the UITS Business Office recommends the department director initial every page of the document requiring a signature. By initialing each page the CIO will know you approve the document. Once the CIO has reviewed and approved the document, it can be uploaded into Kuali as a purchase order requisition attachment. Once the Procurement Department receives the requisition, they will review the document and work directly with the vendor should any adjustments be required. If any changes are made the Procurement Department usually contacts the Business Office for a final sign off. If the Business Office is contacted, we will contact the UITS department director for final approval. Although this may appear to slow the process, it does protect the department and UITS from entering into an agreement that doesn’t fully meet the state or university requirements. The document becomes a legally binding document only after it is signed by an official university delegate. If you have any questions please feel free to call or stop by and visit us anytime. On April 27, 2012 the University of Connecticut President established a contract Signing Authority Delegation $500,000 and up President’s Chief of Staff Contracts $500,000 to $999,999.99 Provost & Executive Vice President for Academic Affairs must be presented to BOT as subsequent Executive Vice President to Administration & CFO information agenda items AFTER Any Vice President execution. Chief Financial Officer, Storrs & Regional Campuses Controller, Storrs and Regional Campuses Director of Athletics $100,000 – up to $499,999.99 (except President’s Chief of Staff those covered below) Provost & Executive Vice President for Academic Affairs Senior Vice Provost & Vice President for Research Executive Vice President to Administration & CFO Vice President for Student Affairs Chief Financial Officer, Storrs & Regional Campuses Executive Director, Office for Sponsored Programs Director of Athletics $50,000 –up to $99,999,99 (except Anyone listed in above Section those covered below) Any Vice Provost Any Vice President Any Associate Vice President Any Dean Director, Procurement Services Controller, Storrs and Regional Campuses Director, Office of Technology Commercialization Contracts with a value of $1,000,000 or greater must be approved by the BOT PRIOR to execution. IT EMPLOYEE NEWSLETTER PAGE 5 Up to $49,999.99 (except those covered Anyone listed in above Section below) Any Vice Provost Any Associate Vice Provost Any Assistant Vice Provost Any Vice President Any Associate Vice President Any Assistant Vice President Any Senor Associate Director of Athletics Deputy Director of Athletics Any Dean Directors of Regional Campuses Director, Procurement Services Controller, Storrs and Regional Campuses Associate Controller, Storrs and Regional Campuses Director, Office of Technology Commercialization Contracts for the provision or receipt of Provost & Executive Vice President for Academic Affairs academic research or related services Senior Vice Provost & Vice President for Research Executive Director, Office of Sponsored Programs Director, Office of Technology Commercialization All Professional Design; Professional Director, Procurement Services Services; pre-construction or construction Executive Vice President for Admin & CFO related contracts or amendments Director, University Planning Associate Vice President of AEBS Director, Procurement Services