KIPP Massachusetts
Job Title: Human Resources Coordinator
Reports to: Director of Human Resources and Chief People Officer
Who we are.
KIPP (Knowledge Is Power Program) is a national network of free, open-enrollment, public schools that are
successful in helping students from educationally underserved communities develop the knowledge, skills,
character, and habits needed to succeed in college and the competitive world beyond. There are currently
183 KIPP schools in 20 states and the District of Columbia serving 70,000 students. Today, KIPP
Massachusetts serves over 1400 students in our five schools in Boston and Lynn and almost 400 alumni on
their journeys to and through college with our KIPP Through College Program.
What we do & why it matters.
Nation-wide, only 10% of students from low income communities like Lynn and Boston graduate from
college, compared to 84% of their more affluent peers. Preparing our students for successful lives of
independence and impact drives the work of all KIPP school leaders, teachers, and staff. Nationally, KIPP
alumni graduate from college at 4 times the national average, which is good, but not good enough. We
project our Class of 2015, the first to benefit from a 5-12 KIPP education, will graduate from college at 5
times the national average. Our goal is for 75% of our alumni to graduate from college.
Our Schools.
KIPP MA serves over 1,400 students at five schools in 2015-16. KIPP MA will serve over 1,600 students at five
schools in 2016-17.
In Lynn, MA, we are building a K-12 education system across three schools. We currently serve students in
grade K at KIPP Academy Lynn Elementary School, in grades 5-8 at KIPP Academy Lynn Middle School, and in
grades 9-12 at KIPP Academy Lynn Collegiate High School. We are excited to build our Lynn elementary
school to serve grades K-1 in 2016-2017 and grades K-4 by 2019-2020.
In Boston, MA, we are building a K-8 education system across three schools. We currently serve students in
grades K-1 at KIPP Academy Boston Elementary and in 5-8 at KIPP Academy Boston We are excited to build
our Boston elementary school to serve grades K-2 in 2016-2017 and grades K-4 by 2018-2019.
Across all our schools, 84% of students qualify for free or reduced lunch, 14% receive Special Education
services, and 20% are identified as English Language Learners. At KIPP, we believe that all kids can and will
learn, and our staff members are dedicated to ensuring we serve the needs of all our learners. We are at our
best when we are engaging students’ joy and curiosity through rigorous curriculum that will put them on the
paths toward lives of independence and impact.
By 2020, KIPP will serve 10% or more of Lynn public school students and join our charter peers in Boston to
serve 20% of Boston’s public school students. We will also scale our KIPP through College (KTC) program to
serve 857 alumni by 2020, effectively tripling the total number of students served by KIPP Massachusetts.
Work Hard. Be Nice.
Human Resources Coordinator
One of KIPP MA’s highest strategic priorities is supporting our staff: to recruit, develop, manage, support, and
retain a diverse, high-performing staff that fulfills KIPP MA’s mission. The Human Resources Coordinator
plays a critical role by supporting and maintaining effective HR & Compliance systems and policies while
providing outstanding HR customer service to leaders and staff in our schools and regional office. As a
member of the Regional Office Operations Team, the HR Coordinator reports to the Director of Human
Resources & Regional Operations and works closely with other regional office and school-based staff. Overall,
this person will be successful if KIPP MA staffs are able to fully access policies and benefits to support them in
doing their best work for KIPP MA students. If successful, we will see this person’s work contribute
significantly to our organizational culture in a way that deepens our staff’s commitment to this community.
The ideal candidate for this role will have a general understanding of HR systems and procedures, experience
with employee benefits and on boarding, and enthusiasm for initiatives that will increase the sustainability of
KIPP MA’s hard-working staff. As KIPP MA grows, there is much opportunity for the growth of this role. This
position will serve as the daily contact for HR related questions and specific projects for KIPP MA’s staff of
over 220 employees.
Responsibilities of this Role
 Benefits, Compensation & Payroll
o Promptly and accurately respond to benefit questions from staff
o Ensure all employee enrollments are completed accurately and on time
 Collect and Track Timesheets, prep semi-monthly payrolls
 Process employee information changes, such as address updates, name changes ensuring proper
forms and process are implemented
 Work with payroll vendors to ensure pay-related changes and updates are transmitted
 Prepare Payroll Templates for Finance
 Track and coordinate budget to actual forecasting in conjunction with School Leaders/Ops Directors
and payroll/benefit reconciliations
 Serves as a point of contact for staff HR questions
 Employee Hiring, On boarding and Off boarding
 Process pre-employment paperwork and verifications and post employment notices
 Coordinates pre-employment background checks and fingerprinting with new hires
 Create new personnel files; ensure required documents are in place, filed & recorded accordingly
 Interface employees to ensure that all new hire paperwork is completed accurately and timely
 Submits requests to the IT helpdesk for new employee email, systems access, phones, computers
 Submits requests to the Facility team to notify of building access needs
 Assist and be present at all orientations and various on-boarding and open enrollment events
 HRIS, Data, & Compliance
 Respond to requests for data and deliver appropriate analysis on an ad hoc basis
 Interfaces with staff across all KIPP MA to collect required paperwork on current staff for data reports
and files
 Assist with compliance and internal/external audits by collecting and compiling data
 Complete HR audits as necessary to ensure accurate and complete information is retained
 Maintain HR data integrity
 Maintain confidential electronic and paper personnel files
 Maintain HR Boards and Postings, update monthly
 HR Administration Support
 Assist with coordination of employee events and recognition
 Assist with HR Programs, research projects, benchmarking, vendor bids, and other special events
 Ensure all employees are 100% accurate and up-to-date
 Coordinate annual HR PDs and training across all KIPP MA
Work Hard. Be Nice.
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Coordinate annual Employee Handbook distribution across all KIPP MA
Coordinate annual flu shot clinic across all KIPP MA campuses
Coordinate and execute Birthday emails, postings, and mailings
Coordinate and execute weekly shout outs
Special projects and other duties as assigned by the direct manager
General responsibilities include (but are not limited to):
At KIPP, we believe that an excellent staff member does the following:
 Believes that all of us can and will learn and creates a positive learning environment with high
expectations for all students and staff throughout the school;
 Thrives as part of a team-oriented, mission-driven culture;
 Exudes joy and a love of learning every single day;
 Demonstrates a growth mindset and a desire to continually improve through feedback, coaching, and
professional development;
 Constantly assesses progress, communicates results clearly, and uses data to inform decisions and set
ambitious goals.
 Has a strong work ethic and commits to doing whatever it takes for students to excel, including
committing to an extended work day and remaining available to colleagues, students, and families
outside of school hours
Qualified candidates have the following:
 Bachelor’s Degree (required)
 Experience in using and managing ADP, Google suite of products, and HRIS software (required)
 Mid to High proficiency knowledge in Microsoft Office (Excel, PowerPoint, Word) (required)
 Knowledge of employee benefits and on boarding (required)
 Flexibility with time, tasks, and schedule a must (some traveling required)
 1-3 years experience in human resources related functions (required)
 Unwavering integrity and ability to handle and maintain sensitive and confidential employment
information with discretion (required)
 Experience in nonprofit setting or K-12 education (preferred)
 Results-oriented tam player who is dedicated to getting the job done
 Highly organized; ability to manage multiple projects at once and meet deadlines
 Meticulous attention to detail with an ability to produce high quality work in a dynamic environment
 Outstanding written and verbal communication skills; interpersonal skills required to work with a
broad group of stakeholders with different interests and needs
 Ability to break down complex information into comprehensive parts, ask questions, synthesize and
analyze
 Strong judgment and decision-making skills
 Highly motivated and self-directed learner
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Alignment with KIPPMA mission, values, culture, and team.
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Demonstrated commitment to superior customer service.
To apply:
Internal candidates: If you are currently a member of the KIPP MA team, please apply by emailing your
resume to the Recruitment Team at Talent@kippma.org. Be sure to indicate to which position you wish to
apply.
Work Hard. Be Nice.
External candidates: If you do not currently work for the KIPP:MA team, please visit our job board at
http://kippcareers.force.com/jobboard?site=Massachusetts and complete an online application.
Compensation
Compensation is commensurate with experience and includes a comprehensive benefits package.
KIPP MA is an employment at-will organization.
KIPP Massachusetts, KIPP Academy Lynn, and KIPP Academy Boston are equal opportunity employers. We do
not discriminate on the basis of race, sex, color, national origin, gender identity, religion, creed, ethnicity,
sexual orientation, mental or physical disability, age, ancestry, special need, proficiency in the English
language, or a foreign language. We are committed to hiring a diverse and multicultural staff and encourage
applications from traditionally under-represented backgrounds.
Work Hard. Be Nice.