Time Management
Joyce Zuczek
Risë Legato
Chinor Lee
MAKING TIME FOR WHAT MATTERS MOST
INTRODUCTIONS
Risë Maria Legato
Sr. Employee Development & Training Specialist
Chinor Lee
Sr. Employee Development & Training Specialist
OBJECTIVES
• Compare the terms
efficient and effective
• Introduce time
management tool
• Encourage personal
reflection on what
matters most
AGENDA
• Polling Question
• Dr. Stephen Covey
background
• Time Management
Matrix
• Q&A
Aside from this webinar, where have you had training
in time management in the past 12 months?
# of Responses
8
6
4
2
2
Conference
Session
Classroom
None
Personal
Reading
Webinar
“The key is not to
prioritize your schedule
but to schedule your
priorities.”
~Dr. Stephen R. Covey
7
DR. STEPHEN COVEY
•
•
•
•
Successful author
Professor
Consultant
Management expert
PHOTO: TIM PEARSON/BETTER LIFE MEDIA
8
EFFECTIVE
EFFICIENT
9
EFFICIENT
EFFECTIVE
7
The
Habits of Highly
Effective People
1. Be proactive
2. Begin with the end in mind
3. Put first things first
4. Think win-win
5. Seek first to understand,
and then to be understood
6. Synergize
7. Sharpen the saw
PHOTO: TIM PEARSON/BETTER LIFE MEDIA
12
PHOTO: TIM PEARSON/BETTER LIFE MEDIA
13
Covey’s Time Management Matrix
URGENT
NOT URGENT
Covey’s Time Management Matrix
URGENT



I
Crises
Pressing Problems
Deadline-driven Projects,
Meetings, Preparations
NOT URGENT
Covey’s Time Management Matrix
URGENT
I
RESULTS:
•Stress
 CRISËs
 Pressing Problems
•Burnout
 Deadline-driven Projects,
Meetings,
Preparations
•Ineffective,
Reactive
Crisis Management
•Always Putting out Fires
NOT URGENT
Covey’s Time Management Matrix
URGENT



Crises
Pressing Problems
Deadline-driven Projects,
Meetings, Preparations
NOT URGENT





I

Preparation
Prevention
Planning
Clarification
Relationship Building
Empowerment
II
1. Schedule staff
meetings
2. Use a system
3. Delegate tasks
4. Maintain Board files
Covey’s Time Management Matrix
URGENT



Crises
Pressing Problems
Deadline-driven Projects,
Meetings, Preparations
NOT URGENT





I


Needless Interruptions, some
phone calls

Some mail, some reports

Some meetings

Many proximate, pressing
matters
III
Preparation
Prevention
Planning
Clarification
Relationship Building
Empowerment
II
Covey’s Time Management Matrix
URGENT
I



CRISËs
Pressing Problems
Deadline-driven Projects,
Meetings, Preparations
RESULTS:
•Short term focus
•See goals and plans as
worthless
•Feel out of control
NOT URGENT
Covey’s Time Management Matrix
URGENT



Crises
Pressing Problems
Deadline-driven Projects,
Meetings, Preparations
NOT URGENT





I


Needless Interruptions, some
phone calls

Some mail, some reports

Some meetings

Many proximate, pressing
matters
III
Preparation
Prevention
Planning
Clarification
Relationship Building
Empowerment

Busywork

Some Phone Calls

Escape Activities

Irrelevant mail
II
IV
Covey’s Time Management Matrix
URGENT
NOT URGENT
RESULTS:
•Total irresponsibility
•Fired from job
Covey’s Time Management Matrix
URGENT



Crises
Pressing Problems
Deadline-driven Projects,
Meetings, Preparations
NOT URGENT





I


Needless Interruptions, some
phone calls

Some mail, some reports

Some meetings

Many proximate, pressing
matters
III
Preparation
Prevention
Planning
Clarification
Relationship Building
Empowerment

Busywork

Some Phone Calls

Escape Activities

Irrelevant mail
II
IV
QuadrantQI UADRANT I
24
QUADRANT III
QUADRANT IV
26
QUADRANT II QUADRANT II
27
Q
QUADRANT
UADRANTIIIIPPLANNING
LANNING
30
30 MINUTES
each week
MINUTES
10 MINUTES
10dayMINUTES
each
28
“Things which matter most must never be at the
mercy of things which matter least.”
~Johann Wolfgang von Goethe
RESOURCES
• Publications:
• The 7 Habits of Highly Effective People
• First Things First
• Stephen R. Covey
• Webinar:
• Board Meetings: Achieving Efficiency and
Productivity
• Sarah Merkle
• Websites:
• www.APTA.com
• www.FranklinCovey.com
• www.MindTools.com
• Photo Credits:
• www.FreeDigitalPhotos.net
• www.Office.com
• Tim Pearson/Better Life Media
31
Time Management
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Time Management
Joyce Zuczek
Risë Legato
Chinor Lee