Tool 1E: Activity prioritization grid
Once you have outlined your team’s activities, you can use this simple grid to prioritize activities.
For each task, decide how important and urgent it is. Tasks that are important and urgent will be
placed in the upper right quadrant. These tasks should be completed first. Tasks that are less
important, but still urgent, can be placed in the bottom right quadrant. These tasks should be
completed second. Tasks that are important but not urgent should be placed in the upper left
quadrant and should be completed third. Tasks that are neither urgent nor important should be
placed in the bottom left quadrant. These tasks can be completed as time and resources allow.
As a team, write each activity on your grid in the appropriate spot. When you are finished, your
team should have a clear idea of the order in which to complete each activity. This can feed into
your timeline (see Tool 1H: Timeline).
Important
Plan to do ASAP!
Do immediately!
Not
Urgent
Urgent
Dump or postpone!
Delegate!
Not Important
Adapted from the Stakeholder Engagement Toolkit for HIV Prevention Trials, 2012
June 2014