Interactive Whiteboard Solution Project Leads: Thomas Fennell Amy Perrey Interactive Whiteboard Solution Regina Catholic Schools Overview This project was started with the goal to establish a plan for division wide access to interactive whiteboards for instructional purposes that is supportable and maintainable within Regina Catholic Schools. Technology Services decided to facilitate this project and help build a process that will better suit our teacher’s needs. The interactive technology provides our teachers with a learning tool to engage with their students as they teach various subject matters. The technology is best known for its math and science capabilities due to providing a visual and “hands on” approach to problem solving. SMART has been the current interactive solution in our classrooms but as technology quickly changes; we need to ensure we are providing the best solutions for our staff. We currently have 70 SMARTBoard’s within Regina Catholic Schools. The leading companies for this technology were all contacted and data was gathered to help determine the best solution. These included Mimio, SMART, Promethean and PolyVision. After reviewing the initial information, product demonstrations and a testing phase with the product in the hands of multiple Regina Catholic Schools teachers, and have determined the Mimio interactive solution fits our needs the best. 2 Interactive Whiteboard Solution Regina Catholic Schools Initial Findings This process started by creating a Requirements Determination of what we need this solution to do. This was built on the current information gathered from using SMART over the past 4 years and the feedback we were getting from those who use the product in their classroom. The top companies were researched that develop this type of solution and contacted them to see how they matched up against our requirements. After reviewing their answers and a brief test of the software, Promethean was ruled out due to its high cost, lack of mobility and the complexity of the software compared to other products. PolyVision was also ruled out due to extremely high costs and lack of mobility. As most interactive products are the board itself that reacts to touch, Mimio displayed a new type of technology that used infrared cameras to determine a stylus’ location on any surface. Instead of having to bracket mount an interactive board, this gave us the option to mount the Mimio Teach bar to any surface with the use of magnets or 3M Sticky Tabs and interact with the image displayed via the projector. The Mimio Teach bar is also roughly 3”x20” in size and extremely light weight. Mimio looked very promising due to extremely low costs, mobility and ease of use for anyone to pickup and start using the software. An open application process was created for individuals to apply and be a part of an Interactive Whiteboard Review Committee. This committee was to be compiled of staff from various backgrounds such as current SMART teachers, to those with no interactive experience, from different grades and instructional areas. This was determined to give us the best overall feedback of each product based on their respective areas. 3 Interactive Whiteboard Solution Regina Catholic Schools Interactive Whiteboard Review Committee SBA / Coordinator (3) Richard Brown – St. Angela David Ripplinger - Leboldus Richard Donnelly - CEC SMART Teachers (5) Stacey Gherasim – St. Marguerite Tammy Appell – St. Theresa Jennifer Stewart-Mitchell - Deshaye Greg Rieder – St. Matthew Karen Istace – St. Jerome Teachers (8) Meaghan Kirkpatrick – St. Pius Kerry Gaillard - Leboldus Lisa Hautcoeur – St. Mary Geena Wagner – St. Jerome Jillian Buchinski – St. Augustine Lee Garinger – St. Catherine Krysta Grieve - Miller Jennifer Johnson - Riffel 4 Interactive Whiteboard Solution Regina Catholic Schools The Technology The Mimio Teach interactive system is placed on a wall or dry-erase board and is attached using magnets. The system is then connected to a projector and computer via Bluetooth. A stylus pen is calibrated to the Mimio Teach system using a combination of ultrasound and infrared to identify its location. Essentially ultrasonic pulses are transmitted from the stylus and received at two points on the bar and then the stylus acts as a mouse, allowing the user to manipulate the contents of their computer as it’s displayed. The SMARTBoard is an interactive whiteboard that uses touch detection for user input – eg. Scrolling, right mouse click – in the same way normal PC input devices, such as a mouse or keyboard work. A projector is used to display a computer’s video on the interactive whiteboard which then acts as a large touch screen. The SMARTBoard typically comes with four pens, which use digital ink and replace traditional whiteboard markers .SMARTBoards uses a multi-touch technology that supports up to 4 simultaneous points of interaction. SMART does not support the use of dry-erase markers on their product and will result in permanent damage over time. Each solution has a student response system called the Mimio Vote or SMART Response. These are handheld devices for the students to interact with their teacher’s lesson plans. They allow the student to answer multiple choice questions, vote on a discussion topic, provide feedback after a lesson, etc. The results of using this product is then available to the teacher to help grade or evaluate based on the answers. There is also a mobile tablet for each product called the Mimio Pad or SMART Slate. This tablet allows the teacher to walk around their classroom and still interact with their screen with the same functionality as if they were standing at the front of the class. This tablet can also be given to a student to have them interact with the current lesson plan or whatever the teacher would like them to do, without them having to leave their desk. Since the primary uses for this technology are for math and science, both solutions have a document camera called the Mimio View or SMART Document Camera. This is a camera that also acts like a microscope and can be displayed through the projector. Then the teacher or students can interact with the image displayed with the software provided by Mimio or SMART. 5 Interactive Whiteboard Solution Regina Catholic Schools Product Selection SMART and Mimio were both contacted and asked to hold product demonstrations for our review committee which were held on Dec. 13th and 19th, 2011 respectively. Both presenters were asked not to disclose cost of the product but they could explain warranty. This was decided to get an un-biased opinion of the solution to see which one is best for us, regardless of cost. After the presentations, the review committee members filled out a short survey rating the different aspects of each solution from hardware quality, mobility, software, etc. Mimio scored the highest with hardware and SMART the highest with software. The decision at the end of the survey was 11 in favour for SMART and 5 for Mimio. An open discussion was held on Feb. 6th, 2012 to go over the feedback of both presentations, at this time pricing information was released as the following and does not include taxes or environmental fees: Mimio - Mimio Teach - $899 Data Projector - $800 Install/Move Costs - $0-300 (power, data projector) Cost of full install (each) - $1849 - Mimio Vote - $1899 (24), $2199 (32) Mimio Pad - $359 Mimio View - $679 - SBX880 Board - $2359 SBX880 Board w/ Projector - $3599 Install/Move Costs - $750-1000 each (board, power, data projector) Cost of full install (each) - $4474 - SMART Response - $1889 (24), $2359 (32) SMART Slate – $415 SMART Document Camera - $945 SMART 6 Interactive Whiteboard Solution - Regina Catholic Schools SMART Audio - $1299 (not installed) o Cost of install: $475 For a 5 year cost breakdown, see Appendix A. After this information was released, it was unanimous that SMART’s software capabilities could not compete with Mimio’s price. Since Mimio is a different type of technology, an infrared bar rather than a board, it was decided that an in-house test would be the next step to see how Mimio actually worked in the classroom. A hybrid solution was discussed but due to software licensing restrictions, it would not be feasible. Having a hybrid solution would cause tremendous work for Technology Services to ensure our software licensing is compliant each year. It would also be difficult to provide proper training and resources for 2 interactive solutions and would start to divide our staff on which lesson plans can be used where. SMART does offer individual licensing but at the cost of $789 US per user. They do not offer site or division licensing. Six Mimio Teach bars were tested with 7 committee members (2 at the same school) where some had experience with SMART and some had no interactive experience at all. The test lasted 1 month and during this time the Mimio Pad and Vote systems were also given out for testing. They tested all aspects of the product from lesson plan conversions, software ease of use and the durability of the hardware. It was tested on whiteboards, chalk boards and concrete walls. The best surface for the product is a whiteboard but with its camera technology, it can work on any hard surface. On April 17th, 2012 the review committee met to give feedback and discuss their testing. A unanimous decision was made that Mimio was the best interactive solution for Regina Catholic Schools as long as the right process was put in place to help transition from SMART to the new technology. The recommended process was finalized with the review committee and agreed upon that it is the best route to implement and maintain our solution. 7 Interactive Whiteboard Solution Regina Catholic Schools Process Recommendation 1. Current Devices All SMART devices are to be removed after 2 years by Sept. 1st, 2013. Minor exceptions will be given on a case-by-case basis for SMART Board’s that are deemed still new by Technology Services. All current SMART teachers are recommended to apply for the new Mimio solution and start transitioning to the new, supported solution. Once a teacher applies for a Mimio Teach, if they currently have a SMARTBoard, Technology Services and Facilities will work with them on removing the board at that time. This will include any power requirements, board repairs, etc. Additional devices, such as the SMART Response and Slate’s will be removed at the same time. Mimio does have a trade-in program and will accept any SMARTBoard we want to trade for a $200 credit per board. It does not matter the size or working condition of the board. If a board is determined to be worth more than that, Technology Services will facilitate selling the board. 2. Software Transition Since RCS teachers have 4 years invested into SMART lesson plans, those resources need to be converted to be used with the Mimio solution. Those teachers would already feel comfortable with lesson plan software and can use their Personal Development days to help convert their resources as well as learn about the new Mimio products. The Technology Service Desk can also be used as a resource if a teacher has any difficulties with converting their lesson plans. 8 Interactive Whiteboard Solution Regina Catholic Schools 3. How to Apply There will be an online application available to all staff to apply for a Mimio Teach. The staff member will need their principal/supervisors’ approval with the application for it to be accepted. To request a Mimio Teach in a multi-purpose area such as the Gym or Library, the application must be filled out by the principal. If the teacher changes schools, they are to take their Mimio Teach with them to their new school. If the teacher goes on a leave, it is the principal’s decision what to do with the Mimio Teach within their school but it is to be returned to the teacher once they come back. The Mimio Votes, Pad and View have been determined to be a school solution and a separate application will be available for the principal to fill out and apply for these devices. They will be associated with a school and not a person and is up to the school to schedule their use. This is because these devices are not needed in every lesson and can be shared amongst those who use a Mimio Teach. However a school should not be limited to the number of these devices they can apply for if they are using them. A copy of both applications can be found in Appendix B and C. 4. Time Frame to Apply Staff can apply anytime throughout the year. An application review committee will meet in June and Nov. and plan for Sept. 1st/Jan 1st installations respectively. This allows any power or location specific issues to be resolved over the summer and through December/Christmas break. Install times may be subject to change due to supply and location requirements such as projector and power. The application review committee will consist of a (1) representative from each Curriculum, Business and Finance, Facilities and Technology Services. Each application will be reviewed and the applicant notified if they were accepted or declined. 9 Interactive Whiteboard Solution Regina Catholic Schools 5. Once Approved Participants are encouraged to: - Submit resources to an internal site/resource for all RCS staff to access and will be categorized by grade/subject criteria. - Attend monthly online training sessions offered by Mimio Once approved, there will be 2 Personal Development days budgeted for each applicant in their first year of use. After that, on-going PD offerings will be made available through different mediums for all staff by the Technology department. The principal is responsible for the use of the Mimio equipment in their schools after it’s been approved and installed. It is up to the principal on how they want to do this and a recommendation would be to attach the use of Mimio to their approved staff’s C2PL. 6. Life Cycle DYMO/Mimio warrants all Mimio hardware to be free of defects for a period of 2 years from purchase. The warranty can be extended for an additional 3 years with registration online at mimio.dymo.com/warranty. Any issues with the Mimio hardware or software will be reported to Technology Services who will work with Mimio on the resolution. Technology Services will also have a small number of spare devices on-hand for quick replacement if a device is damaged or will not work. Once the equipment is out of warranty and is damaged, it will be replaced with the latest approved model type from Mimio. If a new product model comes out (E.g. Mimio Teach bar 2.0), the applicants will be responsible for reapplying and the review committee will determine if their device should be replaced. Technology Services will provide any details around this product around new software installs or deployment, changes in any power requirements, or any other changes from the previous version. 10 Interactive Whiteboard Solution Regina Catholic Schools Appendix A – Interactive Solution 5 Year Cost Breakdown Year 1 (125) Year 2 (175) Year 3 (50) Year 4 (50) Year 5 (25) Hardware and Installs $144,237.50 $201,932.50 $57,695.00 $57,695.00 Personal Development $62,500.00 $87,500.00 $25,000.00 $25,000.00 Additional Devices $71,214.00 $28,485.60 $$- $28,847.50 $12,500.00 $17,803.50 Total $59,151.00 $277,951.50 $317,918.10 $82,695.00 $82,695.00 Total $820,410.60 * Hardware cost does not include projector ** Additional Devices - 1 Pad, 1 View and 1 32 Vote kit per school *** PD days estimated at $250/day **** Year 5 Additional Devices estimating 5 schools worth of equipment replacements 11 Interactive Whiteboard Solution Regina Catholic Schools Appendix B – Interactive Solution Application Name: Email: School: Grade: Subject(s): Room(s): Number of years with RCS: Principal / Supervisor Email: Do you currently have an interactive solution in your class? - If so, please list them: How would you use a data projector in your room? Describe how the Mimio will be utilized as a tool to enhance teaching and learning in your classroom. Include 2 examples with specific subject areas and tasks. Once submitted by the staff member, an email is sent to the Principal / Supervisor email for approval with the entered information. The Principal/Supervisor can accept or deny the application via links in the email. Once approved, the information is stored in a secure location for the Application Review committee to review at their next meeting. 12 Interactive Whiteboard Solution Regina Catholic Schools Appendix C – Additional Interactive Devices Application (Principals/Supervisors only) Name: Email: School: Please indicate the quantity of each device you’d like to order: Mimio Vote (24) – Mimio Vote (32) – Mimio Pad – Mimio View – Once submitted by the Principal/Supervisor, the information is stored in a secure location for the Application Review committee to review at their next meeting. 13